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Panasonic UF-7950/UF-6950 Manual

1. ME DEM ccr CLEAR KZ E Ui lt gt Press CLEAR then enter a new station up to 15 characters then press DELETE STATION PANASONIC ENTER LETTER S DELETE 1 YES 2 NO Setting Your Machine NO SET UA Ky Enter a letter s of a name you tel lel diis search Select a station and X press DELETE STATION ENTER LETTER S e 2 Qc 6000 cH 0000 GL 6006 1 0906 STOP To return to standby 97 Or 9 Q eee A Yeme Loj Ls9 Setting Your Machine Fax Parameters ll General Description Your machine has a variety of adjustable Fax Parameters These parameters listed in the Parameter Table are preset for you and do not need to be changed If you do want to make a change read the table carefully Some parameters such as the Resolution and Contras
2. Enter the station name up to 15 characters then press Ex SALES DEPT ADDRESS BOOK 1 3 ENTER NO ORV A 0 D o SET ROUTING SUB ADDRESS E Enter the sub address up to 20 digits No 153 TSI Routing Set this parameter to perform a Numeric ID TSI frame information guery within its auto dialer and to route the received document s to the corresponding stations email address es or telephone number s No 154 Routing Header Format Use this parameter to select the type of email header to be included in the From field of each routed faxes Default setting is Originator Originator he originating fax machine s TSI will appear in the From field of the routed email Relay Station The routing station s email address will appear in the From field of the routed email No 155 Print Routed Document Set this parameter to select whether a received fax to be routed is always printed on your machine or only when the routing operation fails Features gt lt LL amp c Sn amp jod c amp O c gt lt
3. LLL UD UL UL PES ET EY GE GERE L L2 UL C y Uae A E o LILI LU LULU o E s o o olo ojo ss C T Oooo UC ups L2 LLL Ute it Subject Your machine will automatically add the Default Subject information that was entered during the User Parameter setup to the Subject Line of all outgoing emails If you would like the machine to prompt you for the Subject before each email transmission change the Fax Parameter No 159 SUBJECT LINE ENTRY to Valid See page 88 t L6 Ju ENTER CC STATION S nn STN S ARE SET THEN PRESS START 00 ADD MORE OR START Enter the CC station s and then press bs Confirm the destinations la lt 11 gt TOL Mtoleco lt 12 gt TO2 lt 13 gt TO3 Mto3 co jp ooeoO lir 00080 Hy 0000 ENTER SUBJECT OR PRESS START TO SEND LALA 63313 0000 Enter the Subject YO e Up to 40 characters amp digits START 9 9 P SUBJECT FAX from Mr Jones nn SIN S ARE SET ADD MORE OR START To enter CC station Confirm the destinations 3 ev urs ve NR DUPL NTRAST RESOL
4. Add Sender Vas Panasonic Enter your User Name up to 25 Enter an email address up to 60 characters and digits to be characters to be printed on the shown on the From field of the From field of the mail message email then press SET then press SET Ex PANASONIC SALES Ex abc panasonic com ll Sending Documents with Sender Selection lt M J LL L5 L5 L5 L5 L5 UL ee ee LL L5 L5 C5 L5 LILI LI Enter an email address NOTE 1 If you do not select a User Name the machine selects the default User Name 00 that was programmed in the User Parameters for ordinary transmission SENDER SELECTION ENTER NO OR V A Enter the Sender Selection 145 SENDER SELECTION 1 INVALID number 01 to 24 2 digit etn 7 T ee o WS BE 9 Ex DO Features ENTER USER NAME 13 I gt lt LL dg i Oo dg c ye O c gt lt Torecord another User Name repeats from Steps 5 to 6 To return to st
5. Same steps as For Editing above 0000 O 0066 0006 0600 Som c c o O Y R4 us O 5 amp Z SALES 01 SALES 01 10 74 252 xxx DELETE 1 YES 2 NO 105 L Network Scanner M Setting the Scan Parameters FUNCTION 1 2 SET MODE 1 2 ENTER NO OR V A ENTER NO OR V A e GP 29999 J0 JE OF LI 0000 din A 20000 er OD dek dek Select the desired Function Parameter and then select a setting and press ob 1 ob 2 When select the Key Select the desired Scan Parameter then select a setting Operator Mode and press SET 09 KEY OPERATOR MODE ENTER PASSWORD NN Input the key Operator See the Precaution section in Operating Instructions Password 3 digit For Facsimile and Copy Functions ll Scanner Settings Scan Parameters S
6. DIRECTORY IM 2 GET e Enter the first letter s of the SALES gt lt gt name you wish to search Msales panasonic co A VP See Note 8 Ex SA NOTE 1 If your machine sounds an alarm pi pi pi when pressing the KEYBOARD Button or any Auto Dialer Entries that contain an email address one or more of the required 6 Basic Internet Parameters may have been omitted in the User Internet Parameter s See page 28 2 The machine will accept any combination of Email addresses and PSTN Dialing Numbers 3 Auto dialer Address Book or One Touch ABBR is only available when stations are registered see page 72 and 74 S Selecting the desired Transmission setting See page 9 5 n Your machine can temporarily change the File Type and File a LL j Name by using FUNCTION 6 XMT File Type and w KN S h Email Add v o Name You can select TIFF or PDF File Type and then change e Sene elme c LL the File Name When sending to a 2 Internet Fax select TIFF One Touch ABBR Email Addressing PC select TIFF or PDF di and or Directory Search Email Addressing You can send the same document s to multiple stations Multiple stations can be selected by any combination of the Steps 3a 3b or 3c and then press START oeoo 0060 L 0900 The document s is sto
7. Ex kate Up to 40 characters Ex PANA Up to 10 characters If the POP Password is not entered in the program key enter the POP Password Up to 10 characters and press START If the POP Server has not received any new email the following message is displayed If the POP Server is received new email s the machine will display the number of emails on the server then retrieves and prints the email s NO NEW MAIL or PR NEW MAIL S 0009 00606 5 9000 0000 C nternet Fax Email Features Advanced Internet Fax Features Internet Communication Features E inbound Routing Using the Inbound Routing feature your machine can route documents received from a G3 fax machine to email address es or to Internet Fax machine s connected to a LAN as an email as well as to other G3 fax machine s over the telephone line When an incoming Internet Fax Email or a regular Fax document is received your machine checks for the following 1 First your machine checks whether a sub address is included If it is it wi
8. ABBR No 01 20 2 times Toreturn to standby 103 Sa amp c c o O Y R4 us O 5 amp Z L Network Scanner E Editing Erasing your PC s IP Address If you have to change or erase any of the Address Book stations follow the steps below For ONE TOUCH ABBR NO When Fax Parameter No 119 is set to 1 One Touch see page 86 For Editing Select a station IP ADDRESS 1315 Follow the same procedures as 10 74 252 300 Steps 1 to 4b 1 on page 102 and 103 Adding your PC s IP Address For ONE TOUCH When changing a number move the cursor I over the number you wish to change and overwrite it with a New number ONE TOUCH gt PRESS ONE TCH OR v A IP ADDRESS 1315 80 74 252 xxx For ABBR No ABBR M ENTER NO OR v oooo Cursor should be positioned to first number of IP address
9. 74 One Touch ABBR Addressing 101 One Touch ABBR Email Addressing 8 34 One Touch Abbreviated Dialing Numbers 78 Operating Instructions Outline 3 Operation CHAM eise tantae iaeei 8 OriginalSize 10 100 p kN YA A ANE AM 15 POS IP AIdESS arsen 104 POPAccesskey 48 POP Parameters 44 POP Password saian namik makama Ded edu apes Ua ime 49 POP Server 44 47 POPUserName 48 me uie im e enor es 20 23 Pre Installattoninformation 18 FONN 48 Programming or Retrieving Parameters 90 93 OuickMemoryXMT 86 scanParameters 106 Quick Name Search Addressing 101 Scanner Settings 106 Quick Name Search Email Addressing 8 34 56 Select Mode uran Yl L R ele ln ll l 108 SselectableDomainlist 32 R senderSelection 54 l i l senderSelectionlist 55 Red key i SMTP Authentication on 51 Reduction Ratio 85 5sMIPMailServer
10. Operating Instructions Outline NDS NON Operation GA vvs amp SendingDocumenisviaLAN M losStopthelransmission m M DocumentScanningviaLAN Mode Setting A EM A EM E Using the FUNCHONS RERUM Control EM ME NN RR Connecting Ine S Veere nternet Fax Email Features Pre Installation Information Features Setup SMTP Mail Server POP3 Client Internet COMMUNICATION sma mua eta deRi RON EBENE D GER EUN d n daki E iransmissionRecepiion E internretFaxDeliveryNotice MDN E Direct MT M InternetMailReceptin MMMMAM A e e A gt ZN esse eeseeeeaeeeaeeees Importantinformation 0 000 eee ananas nan anan GeneralDescription m m m nenne Differences Between Internet FaxandRegularFax TransmittedDocumentConfirmation Your Machine Cannot Make a Phone Call via LAN Dual Port Communication rranornnnnnrnnernannnrnnnrnnnenrannrnnnnrnnnnnnnnnennn IransmissionResolution
11. Select POP Access Key by either one of the l User Name ene Up to 40 characters and press Quick Name Search Email Addressing P P Program Key START Directory Search Email Addressing For details see pages 34 and 35 E Erase the POP Access Key PROGRAM 1 5 ENTER NO OR V FUNCTION SET MOON DN ev L E a om j o o S 1 ee D 2 2 NOTE 1 If security is a concern and to prevent unauthorized personnel from retrieving your email from the POP Server when programming the Program Key leave the POP Password field Blank By leaving it Blank the machine will prompt you to enter the POP Password when the Program Key is pressed to retrieve email PROGRAM ENTER NAME i o o o jr Oo X 9 o 9 9 9 9 a al 3 E E bj 0 9 b V Ei kr 9 0 0 9 kr lj 3 i Ex PANA Up to 15 characters i ney D pupex GONTRAST RESOLUTION STAMP A am mam AD
12. Enter the station Up to 15 characters Ex SALES 1 The required six 6 Basic Internet Parameters must be set when sending via LAN see page 28 ADD STATTON ENTER EMAIL ADDRESS 1 ADD STATION ADD STATION PRESS SET TO SELECT ENTER TEL NO EMAL Enter the email address Up to 60 characters ADD STATION ENTER TEL NO SALES bJsales panasonic co To record another number repeat Steps 4 to 8 To return to standby press STOP Qo a an IG 5 or ur gt Setting Your Machine Programming Auto Dialer ll Programming One Touch Key When Fax Parameter No 119 is set to 1 One Touch see page 86 1 ONE TOUCH ONE TOUCH gt 2 ABBR NO PRESS ONE TOUCH FUNCTION Q OG et
13. Selecting the scanning contrast e CONTRAST CONTRAST 5 i E EEE J Lighter b Darker NOTE 1 If the Email transmission cannot be completed for any reason the Email may be returned or undelivered otherwise no reply will be printed 10 Machine i o gt O c x O O c o O PRINT COMM JOURNAL Stop the transmission 1 YES 2 NO Print Communication Journal COMM JOURNAL Dialing PC s IP Address Ex Directory Search Addressing 5 e e FP c d 00000 o SS f 000600 060686 Pr eee rer 0000 EN 0006 TH yy 0000 DIRECTORY START reus Enter the first letter s of a ist name you wish to search NOTE mi For Ouick Name ENTER LETTER S Addressing One Touch SA ABBR Addressing refer to page 100 wv E N 01 SALES bx 10 74 252 66 NOTE You can search for another name starting with same character by scrolling with the cursor keys AJ W NOTE 2 If the PC s IP address is not shown on the LCD
14. ABBR No 01 20 For QUICK NAME SEARCH When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 For Editing Follow the same procedures 2 MODIFY STATION as Steps 1 to 3 on page 102 and PRESS SET TO SELECT ev 103 Adding your PC s IP o ADDRES BOOK 1 3 UIN li ENTER NO OR V A 0000 0606 Ex SA de 2 for Editing Station or DELETE STATION TTER for Erasing Station ENTER LE S T sw 104 DESTINATION PORT NUMBER 1 PC 2 FTP 8509 Enter a new Station STATION NAME 1315 SALES o1l Max 40 characters FTP Consult with your network administrator IP ADDRESS lt 13 1S 0060 0606000 000 C
15. 20 23 d RCM Must eS aa oe Specifications sa 118 KO EVE 0 daime Gel alel dilek Saul akla 63 p Lr Pei NetWork 61 stopoflransmission 10 eve NT e Passend 85 RelayStatlon 63 66 ye ey d e Ge i SUDEG LING ae 36 RelayxMTPassword 63 Snoen 4 Relay XMT Report COMM JOURNAL 70 e Ke eg e e Relayed Transmission 52 60 T RelayedXMTReguest 63 Resolution 9 10 14 26 84 100 118 TIEESCODVOLtOE ee 69 Ixeturtied EMail sarkinin ladik eo D im 40 TIFF FlmageVliewer 43 RoutingParameters 26 Transaction Journal 88 90 92 Transmission Resolution 26 Troubleshooting s ocio sai sen nm sua tuos d Pies 112 U Unattended Email Reception 46 User Parameters esee 20 29 V Vertfication Sta Mp anma cbr at edere dep ia az 9 The following trademarks and registered trademarks are used throughout this manual Microsoft Windows Outlook amp Windows logo are either registered trademarks or trade marks of Microsoft Corporation in the USA and other countries Adobe Acrobat Reader amp Adobe logo are either registered trademarks or trade
16. 192 168 1 100 Input the IP Address JOO e A 0009 O GHI JKL MNO CONTRAST RESOLUTION STAMP A N 090 o l 0000 O Ex er KN ii se the key to enter o 9 9 NE e o000 C y dim Ao a period 1592 3136 gt 38 gt x gt 31 gt gt 31 gt 30 gt 30 NOTE 1 To print a Internet Parameter List press FUNCTION SET SET MODE 1 8 DATE amp TIME ENTER NO OR V A 09 10 2006 14 00 FG Press A or W to scroll the display to the desired User Internet Parameter select IP ADDRESS Features E LLI X LL e em i T SUBNET MASK DEF GATEWAY IP ADDR Input Subnet Mask same Input Gateway Address same procedure as Step 4 procedure as Step 4 Turn the Power Switch on the Rear Side of the machine OFF and ON see page 16 J Internet Fax Email Features E Manual Email Addressing Selecting the desired Transmission setting See page 9 Your machine can temporarily change the File Type and File Name by using 6 XMT File Type and Name You can select TIFF or PDF File Type and then change the File Name When sending to Internet Fax select TIFF PC se
17. 64 ErorMessage 116 117 F FFO 28 FaxParameters 82 89 FET 118 Function MT 12 H HeaderFormat 84 Header Print gt 84 IFaxReturnReceipt 87 InboundRouting 50 56 IncompleteFileSave 85 InformationCode 113 115 Internet Communication 24 50 internetFaxMaller 69 Internet Fax Received on a PC 42 Internet Fax Return Receipt 117 Internet Mail Reception 25 27 Internet Parameters 22 28 31 90 95 internetRelay 66 internetRelayStation 63 Internet Relay Transmission 60 Internet Relayed Transmission 27 L VAR 51 Lightweight Directory Access Protocol LDAP 51 Lower NACA ON ua eee 35 M Manual Email Addressing 8 32 Manual Email Retrieval 46 Mode Setting 12 N NetworkScanner 100 Network Settings 30 O One TouchkKey
18. Journal A report that is printed by your machine listing the last 200 transactions Key Name An alternate to the station name that can be programmed for each Auto Dialer dialing key By default it displays the first 15 characters of the station Name Keypad A group of numeric keys located on your control panel LAN Local Area A computer network system and printer limited to an immediate area such as an Office Network Factory and University used to integrate and exchange data LCD Liquid Crystal Display The display area of your machine LDAP Lightweight Directory Access Protocol LDAP is a directory service protocol that runs over TCP IP MAC Address Its the hardware address often referred to as MAC Media Access Control address that is assigned to the equipment MAC address is hard coded and is not configurable The MAC address consists of 6 hexadecimal numbers separated by colons Example 00 00 c0 34 f1 50 Mail Gateway IP Address The Address of the Mail Server The Internet Fax communicates with your existing Mail Server for all communication traffic Mailing List A system that allows people to send an email to one address whereupon their message is conveyed to multiple subscribers on the Mailing List Manual Reception A mode that requires operator intervention to receive an incoming document MAPI Acronym for Message Application Programming Interface A standard Windows interfa
19. LOWER When changing to Lower side J of One Touch button 6 Indicator turns OFF Lower Indicator is lit c ANNA IIIS lt 13T gt ENTER NAME ENTER EMAIL c ANNA or ENTER EMAIL ADDRESS bJsales panasonic co Ge as gt EG Enter the email address up to 60 characters je Ex sales panasonic com Ex SALES gt Enter Station Name using the QWERTY Keyboard up to 15 characters E Programming Abbreviated Dialing Number When Fax Parameter No 119 is set to 1 One Touch see page 86 1 ONE TOUCH ABBR M 2 ABBR NO ENTER ABBR NO o FUNCTION Os Ko set 000 2 6 Ex 2 2 3 digit 022 ENTER NAME ABBR M 001 200 D lt salesopanasonic co ENTER ABBR NO To record another number repeat Steps 3 to 6 To return to standby press Enter the station name up to 15 characters Ex SALES ONE TOUCH lt gt PRESS
20. 660660 090066 Enter a new 6000 00060 Station 00000 0000 C STATION NAME 0115 SALES Max 40 characters FTP Consult with your network administrator When inputting a special character press the 11 key and use the A V Cursor Keys to the desired character When changing the stored character move the cursor I back to the character and press CLEAR key then input a new character 4a 1 For QUICK NAME SEARCH When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 6 ADDRESS BOOK 1 3 ENTER NO OR v A ex 10 74 252 66 1 gt 0 gt gt 7 gt 4 gt gt 2 For ONE TOUCH e eee For ONE TOUCHIABBR NO RENE e a When Fax Parameter No 119 is set to PRESS ONE TCH OR v wish to change and overwrite it 1 One Touch see page 86 with a New number as ev 1 ONE TOUCH 5 2 ABBR NO d NOTE EP RE ar rare When using One Touch ABBR number the station number is indicated on the LCD For ABBR No ABBR ENTER NO OR V A
21. One Touch ABBR Email Addressing Directory Search Email Addressing For details see pages 34 and 35 6 Ex LONDON The document s is are stored into memory and your machine starts sending the document s to the Relay email address of the Relay Station with the telephone number for the End Receiving Station Ex End Receiving Station 4681111234 Telephone number see Note 2 Relay Station uk rly london panasonic co uk After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission is successful NOTE 1 The ft character is not available for the email address of the relay station The document s is are stored into memory and your machine starts sending the document s to the Relay email address of the Relay STOCKHOLM Station with the telephone number for the End Receiving Station 4681111234 Ex End Receiving Station 4681111234 Telephone number see Note 2 Relay Station uk rly london panasonic co uk Ved 0606 60600 L 0000 30666 After the Relay Station completes its transmission to the End Receiving Station s your machine receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission is successful Features
22. Pa LL amp c Sn jod c O c gt lt LAN RELAY XMT STOCKHOLM ENTER STATION S 434681111234 6 Enter only the End Receiving Station s that is registered telephone number using any combination of the following methods d ooeoO 0066 xx 0606 Y USA X 3 0600 Quick Name Search START One Touch ABBR Dialing o e Manual Number Dialing e Directory Search Dialing For details see pages 32 to 35 Ex STOCKHOLM NOTE 2 If the Relay Station requires a special access number to get an outside line enter that access number first then press PAUSE to enter a pause represented by a before entering the full number 6 Advanced Internet Fax Features Relayed Transmission E Sending Document s from a PC to a G3 Fax Machine Using your email application you can send any document s from your PC as a TIFF F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station The Internet Relay Station your machine must be properly setup with all the required parameters To send a Relayed Transmission from your PC using your email application follow the example below Ex Inthe To box of your email application type the following sg rly 81331111234 singapore panasonic co sg or sg rly 001 singapore panasonic co sg Relay XMT Password sg rly
23. ADD STATION ENTER EMAIL ADDRESS ea onic Ss 8 9 9 Enter an email address up to 60 characters then press SET Ex abc panasonic com ROUTING TSI ADD STATION i ENTER TEL NO To return to standby press 0010 KL NO CONTRAST RESOLUTION STAMP aN R Ferd m STOP olof oU Enter the Numeric ID TSI up to 20 digits of M Advanced Internet Fax Features This feature allows all incoming faxes or emails E Setting Fax Forward to be forwarded to the station registered in the Address Book or One Touch Abbreviated Email Addressing Once the faxes or emails are l e First register the destination received in the memory the machine will forward l l telephone number or email the received document s to the fax telephone l i address into the Address number or the email address registered in the i Book or One Touch Address Book or One Touch Abbreviated Email l Abbreviated Email Addressing FUNCTION Addressing see pages 72 to 75 cs 7 This function is convenient when you would like to receive faxes or
24. Dialer Stored Documents Documents that have been scanned and now are stored in your machine s memory Subnet Mask A mask bit used to manage sub segments of the network which is defined with network IDs Substitute Memory Your machine s ability to store an incoming document into its memory when it runs out of Reception recording paper or toner TCP IP Transmission TCP IP is a suite of protocols used to connect to the Internet and wide area networks Control Protocol Internet Protocol TIFF Image Viewer An application software to view the contents of TIFF F File Some TIFF Image Viewers may not display the data properly TIFF F Tagged Image An image file format for attachments of graphic data for smooth transmission between File Format different units The coding method of this format supports the same coding as Modified Huffman MH and multiple page image data User Parameter Programmed parameters that provide information to other stations Examples are logo character ID date and time Verification Stamp A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted or stored in memory View Mode File List Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List View Mode Journal Allows you to view the brief contents of the journal through the LCD display without having to pri
25. Displays the address which was reserved by DHCP Server 7 DEF GATEWAY IP Displays the address which was reserved by DHCP Server ADDR DHCP PRI DNS SERVER IP Address of DNS Server SEC DNS SERVER IP Address of 2nd DNS Server 11 Email Address The Email Address assigned to your machine for sending and receiving Up to 60 characters MAC ADDRESS Indicates the MAC address SMTP Server Name The name of the SMTP Mail Server Up to 60 characters 14 SMTP Server IP IP Address of the SMTP Mail Server Available when DNS setting is Invalid on the Fax Parameter No 161 15 SMTP Auth Name The SMTP Auth Name Up to 40 characters Available when Fax Parameter No 170 SMTP AUTHENTICATION is Valid 16 SMTP Auth Password The SMTP Auth Password Up to 10 characters Available when Fax Parameter No 170 SMTP AUTHENTICATION is Valid POP Server Name The name of the POP Mail Server Up to 60 characters POP Server IP IP Address of the POP Mail Server Available when DNS setting is Invalid on the Fax Parameter No 161 POP User Name User Name assigned to your machine Up to 40 characters 1 1 1 2 20 POP Password Password assigned to your machine Up to 10 characters 2 LDAP Server Name The name of the LDAP Server Up to 60 characters Ex Idap company com Available for some countries only 8 9 0 1 Parameter Comments 22 LDAP Server IP IP Address of the LDAP Server Avai
26. Setup SMTP Mail Server POP3 Client To install your machine as an SMTP Mail Server the following network parameters need to be programmed on your network and on your machine TCP IP Address of your machine e TCP IP Subnet Mask of your machine e TCP IP Address of the Default Gateway e Host Name e TCP IP Address of the DNS Server if not available see note 2 Email Address of your machine see note 1 Name or IP Address of the Default SMTP Mail Server e SMTP Authentication Name when the authentication with the SMTP Server is required e SMTP Authentication Password when the authentication with the SMTP Server is required Email from your machine to a PC and Direct Internet FAX Transmission SMTP01 panasonic com SMTP Mail Server Direct Internet FAX XMT Gateway Router L desma POP02 panasonic com TMM POP Server popuser001 panasonic com ipfaxuser fax02 panasonic com SMTP01 panasonic com SMTP Mail Server Direct Internet FAX XMT 3 Gateway Router L faz l popuser001 panasonic com ipfaxuser fax02 panasonic com NOTE 1 To function as an SMTP Mail Server your machine s email address must include its unique Host Name within your company domain This unique Host Name must be registered within your network s DNS Domain Name System Server Example Internet Fax Qfax01 panasonic com 2 By default the machine requires the IP Address of the DNS Server and prompts y
27. fax singapore panasonic cesg oO ooo o o o London Relay ukmyGlondonpanasonccouk f Singapore Relay sgry singapore panasonic co sg gt Table 2 Sample Parameter and Auto Dialer Dialing Number Table for London Relaying Station Telephone Number 71111 1234 Email Address SMTP ifax london panasonic co uk Host Name london Relay XMT Password gt uk rly Relay Station Address Singapore fax singaporepanasonio cosg SSS Singapore Relay seriGsingaporepanssonocasg SSS Roe 396124 47 Table 3 Sample Parameter and Auto Dialer Dialing Number Table for Singapore Relaying Station Telephone Number 65 111 1234 Email Address SMTP ifax singapore panasonic co sg Host Name singapore Relay XMT Password Sg rly Station Name Email Address Telephone Number Relay Station Address London ifax london panasonic co uk Stockholm 46 8 111 1234 London Relay Now York ifex newyork panasonic com EE Too asma lt lt o o London Relay o ukmyGlondonpansonGcouk HongKong 89228123488 o Syhey fez ik NOTE 1 The Relay XMT Password must be registered for your machine to work as a Relay Station 2 To prevent unauthorized stations from accessing your Relay Station for Internet Relayed Transmissions you must setup your network security Enter acceptable Domain Name s and the Manager s Email Address for notification of all Internet Relayed Transmissions E Se
28. mn MDN Request MDN Response PC Eudora Outlook Express etc Eudora Outlook Express etc Legend gt MDN Request from the Originator pp MDN Response with Capability Notification from the Recipient e gt MDN Response from the Recipient E Direct IFAX XMT Direct IFAX XMT uses Simple Mail Transfer Protocol SMTP to transfer mail reliably and efficiently An important feature of SMTP is its capability to transport mail across networks usually referred to as SMTP mail relay by employing SMTP Server Direct IFAX XMT allows you to transmit documents to another Internet Fax directly without using an SMTP Server For this feature to work reliably the IP Address should remain unchanged ask your Network Administrator to reserve the IP Address The Domain Name of the machines and other record information must be properly registered in the DNS Server Furthermore in common cases only email and web service from the Internet are permitted into the corporate intranet and corporate network administrators are extremely unwilling to open the firewall for other incoming services since each opened path represents additional potential security threats This makes Direct IFAX XMT attractive because it can operate throughout the organization s Intranet Internet Fax Internet Fax Direct IFAX XMT rr SMTP Server Typical SMTP Routing M Internet Mail Reception
29. 1 Auto Dialer Address Book or One Touch ABBR is only available when stations are registered see pages 102 to 105 100 Quick Name Search Addressing See noe 1 When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 ii SALES N 10 74 252 66 See Note 3 The document s is stored into memory Then starts scanning the document s Enter the first letter of the name you wish to search repeatedly until it is shown on the LCD display Ex S One Touch ABBR Addressing See Note 1 When Fax Parameter No 119 is set to 1 One Touch see page 86 or ABBR Select One Touch DIAL ABBR No ON 01 20 Directory Search Addressing See Note 1 090 ENTER LETTER S 006000 SAH T 0906 3 0000 g DIRECTORY SEARCH ER 3 En
30. Backup Auto Dialer Data File Your Machine s Address Book Auto Dialer Email Sample B set abbr 1234567890 4 File Edit View Insert Format Tools Message Help E5end i Ep RAY Ip e BB m Ta IFAX Ge 1 Subject set abbril23456789018 From Your Machine lt ifax2 panasonic com gt Subject Your Machine s SYSTEM PARAMETER List 4 TO useri panasonic com Delete this header before sending the email Your Machine s ONE TOUCH ABBR List STATION PANASONIC EMAIL ifax2 panasonic com DATE TIME MMM dd yyyy 17 45 G begin 8 b d e OO SALES DEPT ifaxlink ifax panasonic com 1111 5551234 002 SP 200 40003 003 SP 200IPFAX ifax 9 panasonic com 004 LONDON ifax rly 9 london panasonic co uk 005 ROME 4396111234 Gend a b c program P01 POP3 POP user POP3 d password pop pswd e delete on f Q end g h program P02 Group1 GROUP 001 002 i end 1 To Your machine s email address From This field is normally not visible when creating new email message s It is your default email address email application for retrieving the Auto Dialer data and for error message notification Can be programmed with the configuration tool of your email program Subject To Store data type set abbr password 2 begin to end block Defines the Auto Dialer to be set in section 2 between begin to end block
31. CONTRAST How 7 tee 3 Noma 4 Darker 5 Darkest 002 RESOLUTION 1 Standard getting the home position for the RESOLUTION VE 3 S Fine 4 Halftone Fine E aor EE STAMP UA GENE A VL the home position for the STAMP HOME To select the stamp function when document is stored in memory see Fax Parameter No 28 MEMORY 1 55 the home position for the MEMORY HOME or ar DIALING METHOD LL me Bem the dialing method Tone 007 HEADER PRINT 7 as sa the printing position of the header KE ON uas Inside TX copy area No print Outside Outside TX copy area No print Header is not printed bui HEADER FORMAT uM Logo ID No Selecting the header format PR From To 1 Invalid Selecting whether the machine prints the received date amp Valid time remote ID percentage of reduction and page number on the bottom of each received document Off Selecting the key touch beep sound sa I COMM JOURNAL HE OH Selecting the home position of printout mode for COMM aa Journal Off Always Inc only Inc bud NL UM Does not print Always Always prints Md Only Prints only when communication has failed AUTO JOURNAL m EE A Mus whether the machine prints the journal Valid Valid jautomatically after every 200 transactions Le Invalid Selecting whether the machine prints the file acceptance CCEPTANCE gd Valid En M ees If you s
32. D No 148 Delete POP Receive Email 6 Select whether the email is deleted from the POP Server after it is retrieved 148 DEL POP RCV MAIL 149 DEL POP ERR MAIL by your machine 2 VALID 1 INVALID No 149 Delete POP Error Email Select whether to delete the email from o 4 AV 0600 O the POP Server when the file E o 0680 O ttachment format is not supported En Pe eere a pp LR SL S s E il L9 Select the desired Setting Select the desired Setting and press SET and press SET NOTE 1 If you program a user name and password in the Program key you can receive email from the POP Server using a user name other than the name set in the user parameter 2 If the machine is in the Shutdown mode it cannot wakeup when receiving Email nternet Fax Email Features 146 POP TIMER 147 AUTO POP RCV 3 min 10 60 2 VALID download interval 0 60 Select the desired Setting and press To return to standby 46 mM nternet Fax Email Features Receiving Documents E Unattended Email Reception from the POP Server Whe
33. End Receiving Station with Phone Number 8 1331111234 See Note 1 e End Receiving Station with Abbreviated Dialing Number 001 200 See Note 1 e End Receiving Station with One Touch Number 772001 2080 See Note 1 Relay Station s Host Name Domain Name Qsingapore panasonic co sg Your PC sends the text document s to the Relay email address of the Relay Station with the telephone number of the End Receiving Station After the Relay Station completes its transmission to the End Receiving Station s your PC receives a COMM Journal from the Relay Station This Journal confirms whether the Internet Relayed Transmission is successful Auto Dialer Number and Program Key Number can be confirmed the Auto Dialer data that is retrieving via Email see page 92 NOTE 1 The and TONE symbol must be entered after the Relay XMT Password as it indicates to your machine that a phone number for the End Receiving Station will follow 2 If the Relay Station requires a special access number to get an outside line enter that access number first then enter a hyphen represented by a before entering the full number 68 A TIFF Converter software is used on your PC to convert document s into a TIFF file format which allows the Internet Fax to receive the document as an attachment to an email When you are sending a detailed graphic document s to a Panasonic Internet Fax you can specify 600 dpi resolu
34. FUNCTION 1 2 ENTER NO OR VA FUNCTION For Scan File Name 0006 O 066600 66006 0066 108 2 SELECT MODE SELECT MODE 1 2 PRESS SET TO SELECT ENTER NO OR VA Scan File Name Compression SCAN FILE NAME ENTER NAME To correct a mistake use lt or gt to move the cursor to the right side of the incorrect character press CLEAR then reenter the new character Up to 40 characters Som c c o O Y R4 us O 5 amp Z 109 110 L Network Scanner Direct Connection with Crossover Cable ll D
35. Fax Parameter No 177 XMT File Type to TIFF Check the SMTP Authentication User Name and Password Contact the Network Administrator Check that the Fax Parameter No 158 PC Remote Update is set to Valid Request the originator to resend the Relay Transmission Request after the reserved communication is finished Check with the other party 1 Transmit documents without storing them into memory first Use Direct Transmission when using G3 Fax Communication 2 Install Optional Memory SD Memory Card NOTE 1 After identifying the problem and taking the recommended action if the information Codes keep reoccuring or Information Codes that appear on your machine are not listed above please contact your local Panasonic Authorized Dealer For mechanical failures see the Troubleshooting section in the Operating Instructions For Facsimile and Copy Functions 115 o O o Ke O us O 116 Problem Solvin P 9 B Error Message Sent to the Sender Error messages that are emailed from your machine to the original sender during remote programming of the Auto Dialer via email Error EmorMesage Possible Cause PossibleCause Action Action me Data ER MEN Error broken Header re header or sub header decoding is being processed while the message finished try again 554 Data Transfer Error broken Data Multiple contents are present and being
36. Internet Mail Receptinm nn sSendingaDocumenttoaPCviaLAN internetRelayedlransmission Setting the InternetParameters eese MN BasicParameters User Parameters InternetParameters ME Networksetlings nnn SendingDocumenis 1 0100 0 eee anama ManualEmailAddressing Quick Name Search One Touch Abbreviated and Directory searccnEmailAddressing EnteringtihekmailHeader Duplex SEM M siena kiye ni arma la ban Si indi imi Returned Email A een dun Getting To Know Your Machine Table of Contents nternet Fax Email Features RECEIVING DOGUS a a iu mu 42 e Re gg A AYR iy 42 internetFaxReceiveedonaPC 42 ReceivingEmailffomaPOPServer 44 Setting the POP Parameters 44 Unattended Email Reception from the POP Server 46 Manual Email Retrieval from the POP Server 46 Program ISO Sissi e pitur e ana na MEVS 48 M SettingtihePOPAccesskey 48 E Using POP ACCES
37. Relay an Internet Email to a G3 fax machine via regular fax transmission See Relayed Transmission on page 60 Scan to Email To utilize the above functions your machine needs to be set up properly on your network Please contact your network administrator for actual network setup Copy the Pre installation Information form found at the end of this section on page 19 record the MAC Address on the form and ask your network administrator to complete the remaining information on the form The MAC Address of your machine can be found on the 3rd page of the Fax Parameter List printout To print the Fax Parameter List follow the steps below Press FUNCTION SET Your machine can be set up as either an SMTP Mail Server or a POP3 Client Depending on the type of setup different functions are available as follows Sending paper based information as an nternet Email Sending and Receiving the Internet fax message with Direct SMTP protocol Receive and print an Internet Email automatically Features E LLI Pal LL dg c Sn er Cc Yes O Forward received G3 fax message or Email automatically Route received G3 fax message automatically Relay an Internet Email to G3 fax machine N Important Note The Default setting of Fax Parameter No 177 XMT FILE TYPE for this machine is PDF as PDF has become the industry standard for exchanging documents from computer to computer Scan to Em
38. Resolution HALFTONE S FINE for photo originals with S Fine Resolution The document s is stored into memory HALFTONE 600 dpi with a file number Then the machine for photo originals with 600 dpi starts sending the document s Resolution Verification Stamp pud ON The light is lit 9 OFF The light is off Upper Limit Indicator KN f sal 2333 AN Upper Limit Guide B ADF Tray Original Guides NOTE 1 If your machine sounds an alarm pi pi pi in Step 3 above this indicates that the Auto Dialer is Full More than 50 full email addresses are entered or 50 transmission reservations including G3 communication jobs have been already reserved 2 To utilize the Email functions your machine needs to be set up properly on your network Please contact your network administrator for actual network setup 3 Auto dialer Address Book or One Touch ABBR is only available when stations are registered See page 72 and 74 4 When transmitting at S Fine or 600 dpi there is a possibility that printing quality may deteriorate at the remote station due to its reception capability If this occurs re send or use Fine Resolution 5 You can search for another name starting with the same character by scrolling with the Cursor Keys lA W Getting To Know Your Machine Operation Chart M To Stop the
39. Transmission COMMUNICATION STOP SAVE AS IMCOMP FILE 1 YES 2 NO 1 YES 2 NO o D Save the file Delete the file f Fax Parameter No 31 Incomplete File Save is Valid See page 85 ll Document Scanning via LAN When the Panasonic Document Management System Panasonic DMS is installed and configured on your PC document s can be scanned from your machine to the PC Direct Connection with Crossover Cable see page 110 Document Scanning directly from your LES oo olo ojo o LaL UL LL LU LL jt i L L L L J J L2 L5 L5 L5 L5 L LU Ut LIL LL L3 LJ UL LU CU machine to your PC using Windows My Zu Network Places or Network SCAN FILE D Neighborhood Original Size Select the desired LTR 3 scanning setting See the column below INV f NOTE Nos USB Port is used for printing only and is 4 2 not available for local scanning Ty e MIX MIX 3 Letter and Legal Selecting the Scanning Resolution 150 dpi 300 dpi 600 dpi Halftone 300 dpi Halftone 600 dpi
40. and RESCAN ORIGINALS START WITH 1ST SIDE will be displayed and all scanned data will be cancelled If this occurs restart from Step 1 and Steps 5 to 8 Real Time and Quick Memory Transmission features are not available nternet Fax Email Features Internet Fax Email Features Sending Documents B Returned Email When using the Internet communication mode a failure report will be printed automatically for each transaction if the email is returned undelivered by the mail server The printout will consist of the undelivered message contents supplied by the mail server and a portion of the first page s image for that particular transaction Failure Report Sample User unknown Received from localhost localhost by ifeifl rdmg mgcs mei co jp 8 6 12 3 4W3 with internal id OAA24381 THU 15 AUG 2003 14 52 57 0900 Date THU dd MMM YYYY 14 52 57 0900 From Mail Delivery Subsystem lt MAILER DAEMONGifeifl rdmg mgcs mei co jp gt Subject Returned mail User unknown Message Id lt 200011120552 0AA243B1Gifeifl rdmg mgcs mei co jp gt To lt fax nwpc31 rdmg mgcs mei co jp gt The original message was received at THU dd MMM YYYY 14 52 54 0900 from nwpc31 rdmg mgcs mei co jp 172 21 22 51 The following addresses had delivery problems lt error nwr39 rdmg mgcs mei co jp gt unrecoverable error Transcript of session follows While talking to nwr39 rdmg mgcs mei co jp gt gt gt RCPT To lt error nwr39 r
41. emails in another place i e your home at night or during a holiday 54 FAX FORWARD ENTER STATION Enter Email station s by following method Quick Name Search Email Addressing One Touch ABBR Email Addressing Directory Search Email Addressing For details see pages 34 and 35 WY me NOTE 1 When the Fax Forward feature is set the assigned address will be restricted from editing Change this function to Invalid when editing the address 2 If the communication to transfer to a received document s fails or email fails the received fax or email will be printed and then is erased from memory If the Fax Parameter No 156 Print Forward Document is set to Always the received fax or email will print even when the transmission is successful FAX PARAMETER 1 182 a Features Pa LL amp c Sn amp jod amp O c gt lt NOTE 3 Itis not possible to receive a document if the memory of your machine overflows or is about 95 used 59 Advanced Internet Fax Features Relayed Transmission E General Description The Internet Relayed Transmission feature can save your time and transmission costs if you need to send the same documents to multiple G3 fax machines This is especially true if the transmissions are long d
42. fer the Timeout Setting for user authentication ical feature PE lu ud lu ud based TIME to 60 min Setting the Lockout Time for user authentication feature 130 AUTH METHOD Clear Text Selecting the Authentication Method for user authentication mm m NIM feature 131 JOB TRACKING mali esimi whether the machine performs Job Tracking for Valid user authentication feature bel VIA FAX y al mem whether to enable the RightFax Server for user pone authentication feature LAN RELAY XMT Invalid Selecting whether the machine performs LAN Relay XMT REQUEST 2 vaia Penes RELAY XMT LK NI Invalid Selecting whether the machine accepts and performs G3 a k a LAN RELAY 2 Valid relayed transmission Relay Station Functions STATION on UF 770i machine detects a 10 digit telephone number excluding User Authentication Copy Setting theUser Authentication modes pu ATTEMPTS to 9 times Setting the number of logon attempts for user authentication feature m BUILD Sr esini whether the machine performs Job Build when HEC total number of documents exceed the maximum capacity of the ADF or when scanning the documents manually one at a time The Quick Memory Transmission feature Fax Parameter No 82 is not available when the Job Build is set to 2 On Setting how the COMM Journal for relayed transmission is Inc Only Off Don t send Always send Inc Only Send only if communication has fa
43. few minutes and send again previous page sent 411 412 itti 414 408 409 Remote side confirmation of previous page is illegible Wait a few minutes and send again 061 212 00 4 410 Communication aborted by the transmitting side Check with the other party command from the transmitting side 2 Check with the other party Interface is incompatible Check with the other party MN EE 434 Communication error occurred while receiving or Check with the other party transmitting 5 Commutation rr sss le etin ren memerpem Dani T rene erer sss eren rn e oteren Teeponeine damene ewer par gt 501 502 Communication error occurred using the internal V 34 Check with the other party 503 504 Modem 505 Polling trasnmission error 1 Check with the other party 2 Checkthe polling setting Continued on the next page 1 1 3 o O o 2 2 O A 114 Problem Solving Information Code a Info Code 540 541 542 543 Possible Action Page Communication error occurred while transmitting 1 Reload the document and send again 2 Check with the other party 550 Telephone line disconnected Check with the other party 554 555 Communication error occurred while receiving Check with the other party 580 Sub address transmission to a machine that has no Check the remote station Sub address function 581 Sub address Password transmission to a machine Check th
44. is set to ON FUNCTION Key Used to start or select the function and subfunctions These functions are explained in detail on page 12 CLEAR Key Clears the number or character on the LCD display Go back to the previous LCD screen and functions as Back Space key SET Key Used to set operations B lt P e Cursor Keys Adjust the Monitor and Ringer Volume Move the cursor while entering numbers and characters Search the Station Name for Directory Search Dialing Confirm the entered station for multi station communication Select functions Confirm the current communication modes e g Page Number ID Dialed Telephone Number or Email Address File Number when the machine is ON LINE ORIGINAL SIZE Key Used to select the original size manually PAPER TRAY Key Selects the paper tray gt O c x O I O c O No Icon Contents Contents REDIAL PAUSE REDIAL PAUSE Key Used to enter a pause when programming or dialing a telephone number or to redial the last dialed number ABBR DIAL Key Used to start Abbreviated Dialing STOP STOP Key Press this button when you want to stop telecommunication registration operation or audible tone COPY Key Used for Copy function START START Key Press this button to start transmitting or receiving a fax MONITOR Key Used for Facsimile function FLASH SUB ADDR FLAS
45. password ob iz O C co S yp 3 gt 2 Open the backup Internet Parameters and or Auto Dialer text file Copy the body text and paste it on the body of the newly created email message 3 Delete any headers that may be present in the body of the email as unsupported data will be rejected The information following the sign is ignored by your machine 4 Edit a parameter and or add additional parameters 5 When finished use the File Save as command and save the updated file with txt extension as a backup 6 Send the email message to your machine to update the Internet Parameters and or Auto Dialer 93 94 Setting Your Machine To Edit the Retrieved or Backup Internet Parameters File Your Machine s Internet Parameters Email Sample 1 TO From Subject ph Zset parameters 1234567890 File Edit View Insert Format Tools Message Help Ebsend p ER e S Yl ow i E To EE Cc Subject set parameters 1234567890 4 From Your Machine ifax2 panasonic com gt Subject Your Machine s SYSTEM PARAMETER List To user1 9 panasonic com Delete this header before sending the email Your Machine s SYSTEM PARAMETER List 4 STATION PANASONIC EMAIL ifax2 panasonic com DATE TIME MMM dd yyyy 12 34 Internet parameters IP ADDRESS 192 168 3 21 SUBNET MASK 255 255 255 0 SMTP SERVER es1 panasonic com DEF ROUTER 192 168
46. programmed with the configuration tool of your email program Subject To Delete data type set abbr password SUIYDEN INOA Dunes MEMO L Network Scanner Document Scanning ll Document Scanning via LAN When the Panasonic Document Management System Panasonic DMS is installed and configured on your PC document s can be scanned from your machine to the PC Direct Connection with Crossover Cable see page 110 gt T Document Scanning directly from your SCAN FILE machine to your PC using Windows My Network Places or Network une yk Sie Select the desired LTR Scanning setting See the example INV 1 below I INV NOTE v USB Port is used for printing only and is LOL 3 not available for local scanning MIX Letter and Legal MIX 3 Selecting the Scanning Resolution 150 dpi 300 dpi 600 dpi Halftone 300 dpi RESOLUTION Halftone 600 dpi Selecting the scanning contrast S CONTRAST CONTRAST I HE 4 Lighter b Darker NOTE
47. 3 program to end Edit Delete or Register the information Separate each data field with a semicolon If the remaining fields are to remain blank insert a semi colon for each blank field The data string for each station should be defined within a single line The syntax is lt Entry number gt lt Station name gt lt Station address gt lt Routing subaddress gt lt Routing id number gt a Entry number One Touch ABBR No or Program Keys to be programmed 001 to 200 indicates ABBR No s 001 to 200 200 stations maximum 001 to 920 When the SD Media Card Memory is installed 2001 to 2080 indicates One Touch numbers from 01 to 80 Program Keys P1 to P80 common used with the One Touch keys b Station name Name of the station being programmed 15 alpha numeric characters maximum c Station address email address or telephone number of the station being programmed after the hash sign d Routing subaddress sub address to be used for routing 20 digit maximum e Routing id number TSI to be used for routing 20 digit maximum Defines the Program Keys stored as a Group Key or POP Access Key to be set in section 3 between program to end block Edit Delete or Register the information a Program Key P01 P80 Common used with the One Touch Keys b POP3 station name c POP The syntax used to set the Program Key as a POP Access Key d POP User name Name of the POP user account 40 alpha numeric chara
48. 3 22 DNS SERVER 192 168 3 1 2 ND DNS SERVER 0 0 0 0 POP SERVER es1 panasonic com i POP USER NAME ipfax2 a b c 0f PANASONIC ifax panasonic com 02 PCC ifax2 pcc panasonic com Q end Q select domain 01 pcc panasonic com 02 panasonic com Q end Q relay domain panasonic com pcc panasonic com 4 sales panasonic com panasonic com Q end Q system domain panasonic com manager user1 Gpanason o b relay rlypass C remote 1234567890 d end Q dap server ldapsvr a login sonic777 E password sbste7 base psonic789 dV Q end mib com namet commui a com name2 commu2 b device Panasonic DP XXXX location devloca d Q end Your machine s email address This field is normally not visible when creating new email message s It is your default email address email application for retrieving the Internet Parameters and for error message notification Can be programmed with the configuration tool of your email program To Store data type set parameters password 2 3 4 5 6 7 8 9 sender to end Qselect domain to end relay domain to end system to end ilidap to end mib to end Defines the Sender information to be set in section 2 between sender to end block Edit Delete or Register up to 24 User Names and their Email Addresses for the Sender Selection fe
49. 40 Relay XMT Password A password that provides Network security for your Relay Station used exclusively for G3 relay purposes Up to 10 characters 41 Manager s Email Department Manager s Email Address for notification of all Internet relayed Address transmissions for supervision and cost control purposes Up to 60 characters 42 51 Relay Domains Enter up to 10 Domain Names that have been authorized to access your machine for Relayed Transmission Request Up to 30 characters C2 NO co Co Relay Domain a k a Domain Name in your machine Community Name 1 Selects whether to change the Community Name 1 SNMP Community Name 2 Selects whether to change the Community Name 2 SNMP o4 Device Name Inputs the device name when required For Status Monitor EtherTalk Machine Name 55 Device Location Inputs the device name when reguired For Status Monitor Contact your Network Administrator for this information 29 30 Internet Fax Email Features Setting the Internet Parameters MH Network Settings When the Fax Parameter No 169 DHCP CLIENT is set to Invalid the Key Operator must administer the following Network settings manually Enter these required Network setting IP ADDRESS SUBNET MSK and DEF GATEWAY IP ADDR in the same manner as shown in the following example IP ADDRESS IP ADDRESS I
50. CANNER SETTINGS Prints the scanner settings PRESS SET TO PRINT 02 COMPRESSION MODE Sets the default compression mode setting 4 JBIG 1 MH 2 MR 3 MMR 4 JBIG 03 RESOLUTION Sets the default resolution setting 2 300dpi 1 150dpi 2 300dpi 3 600dpi 4 Halftone 300dpi 5 Halftone 600dpi 05 FILE TYPE NAME Selects the default transmission file format 1 TIFF 1 TIFF 2 PDF 07 ORIGINAL SIZE Selects the default original size setting MIX LTR R INV INV R LGL LTR Letter INV Invoice LGL Legal MIX Letter and Legal Press and W or A to select the original size 09 KEY OPERATOR MODE Input the key operator password MEE 106 SCAN PARAM 0 9 ENTER NO OR A V 0100 PEEL Iu 2 times To return to standby i amp c c o O Y R4 us O 5 amp Z BM Scanner Settings Scan Parameters For key Operators Initial Setting ABBR GROUP ID Selects the ABBR Group ID settings EN 0 99 107 L Network Scanner B Select Mode You can temporarily add the file name or select the compression format when scanning document s The parameters are returned to the preset position when the scanning is finished To change the default settings set the Scan Parameter No 2 Compression Mode and No 5 File Type Name See page 106 MMM DD YYYY 04 28 READY TO SCAN 0000 0600600 0006 0000
51. EL NO Advanced Internet Fax Features To return to standby Advanced Internet Fax Features Relayed Transmission MH Sending via an Internet Relay To a Location That Has a programmed Relay Station Once you have recorded all the necessary parameters in your machine you can send a document to one or multiple G3 fax machines automatically through the Internet Relay Station by using the following Enter only the End Receiving Station s that is registered the Relay Station Quick Name Search Addressing procedure The Internet One Touch ABBR Addressing Relay Station must have all Directory Search Addressing the required parameters For details see pages 34 and 35 SEU Ex STOCKHOLM ll Sending via an Internet Relay To a Location that Does Not Have a Pre programmed Relay Station LAN RELAY XMT ENTER RELAY STATION Assign a Relay Station by either one of FUNCTION 22 the following methods O3 KON ef Quick Name Search Email Addressing T ro
52. H SUB ADDR Key Used to enter the Sub Address or to access some features of your PBX LOWER Key Used when selecting the Upper or Lower programmed station of the One Touch Key See pages 35 74 ACTIVE ACTIVE LED GREEN Flashes When machine is active Lights When the received fax message is in memory PRINT DATA PRINT DATA LED GREEN Flashes When receiving printing data Lights While printing QWERTY Keyboard Character Keyboard Used to input the Characters Used for One Touch Keys Used to enter a symbol for the LOGO Character ID Station Name and for the Email address Use M or LA to select the desired symbol s M or LA keys are used as a Shift key to enter Uppercase or Lowercase letters as required STATUS LED RED Lights Flashes when trouble occurs Lights Machine detected a trouble status No paper in the selected tray or toner has run out Machine detected trouble such as paper misfed or jammed Flashes Machine detected an alarm status No paper in the Tray Tray not selected Toner is getting low etc 15 Your Machine ACTIVITY Lamp Blinks when there is data traffic on the LAN LAN Connection Jack 10BASE T 100BASE TX LAN Cable 10BASE T 100BASE TX Cable Insert the plug until a click is heard LAN cable is not included with the product Purchase a Category 5 Cable compliant with EIA TIA 568 A 5 st
53. ONE TOUCH Select One Touch Ex ONE TOUCH lt gt PRESS ONE TOUCH To record another number repeat Steps 3 to 7 To return to standby press STOP Setting Your Machine 022 ENTER EMAIL ADDRESS Enter the email address up to 60 characters Ex sales panasonic com 6 Setting Your Machine Programming Auto Dialer M Printing Out Directory Sheet After programming the One Touch Email Address es you can print the Directory Sheet which includes each station s name This sheet is available when the Fax Parameter No 119 is set to 1 One Touch See page 86 PRINTING DIRECTORY SHEET Your machine prints the Directory Sheet FUNCTION D Directory Sheet Sample Cut the Directory Sheet along the dashed lines and insert into the Directory Holder kkkkkkkkkkkkkkxkkxk DIRECTORY SHEET Kkkkkkkkkkkkkkkkkk DATE MMM dd kkkk k TIME 15 00 kkkk k gt Note It may be necessary to
54. PC The document is first scanned and converted into a TIFF F or PDF file and then transmitted to the remote location as an attachment file to an email using MIME encoding The email system at the receiving end must support MIME Otherwise the attachment file will be detached and lost When you send an email message to someone your machine uses Simple Mail Transfer Protocol SMTP to transfer your outgoing mail to your SMTP Mail Server which in turn uses SMTP to send your mail to the Internet Note PDF file is only available if sending the document s to a PC W Internet Fax Delivery Notice MDN If the sender Internet Fax desires a processing confirmation it must request a Message Disposition Notification when sending the message itself to a device supporting this notification function Several email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax As well as send a request for notification to the Internet Fax by email applications that support MDN Message Disposition Notification function For additional details on MDN consult a suitable reference such as the Help file and the Operating Instructions of each respective email application Internet Fax Transmission Message Delivery Notification MDN MDN Request Response Capability Notification MDN Response Capability Notification Internet Fax Internet Fax
55. S Key use 48 MErasethePOPAccesskey 48 Advanced Internet Fax Features Internet CommunicationFeatures 50 l e ge lt a ge TREE 50 amp Dynamic Host Configuration Protocol DHCP 51 B SMIPAuthentication mmmmm m m gt 51 Lightweight Directory Access Protocol LDAP 51 MRelayediransmission 1 02 Sender Selection 1112110 aaa aananana 54 M SettiingiheSenderSelecition 54 5 Sending Documents with Sender Selection 54 DOUNA ROUN A A ME 56 E SettinggtiheRoutingParameters 56 5 Quick Name Search Email Addressing for Inbound Routing 26 FA FOTW AT C a rl li m ata 58 IB Setting Fax Forward Kasassaiesims san Sasani sale ini inin milla asli im 58 Relayed Transmission aa ela aa dc rab lk 60 M GeneralDescription nnn 60 MRelayNetwork eee 61 5 Setting Up Your Machine as an Internet Relay Station 63 amp Programming the End Receiving Station into your Auto Dialer 64 SendingviaaninternetRelay 66 5 Sending Document s from a PC to a G3 Fax Machine 68 MPrintoutsandRepo
56. S9Jnjeo 1eUW3J XE4 3euJoju Facsimile Model No U 950 UF 6950 Network Scan Functions Panasonic Operating Instructions For Internet Fax Email and o Oo E o oO ED V o So yo O 2 0 gt gt 65 5 Qo ER rst ve c Before operating this machine pleas and keep this documentation in a s 77 Getting To Know Your Machine nternet Fax Email Network Scan Features internet Fax LAN Internet Fax LAN internet Fax Transmission 9g N e e e e e amp eee Network Email Scan Transmission Internet Fax Transmission Internet Fax Ao Internet Fax Transmission Machine to Machine ecceccece X Email Transmission Machine to PC em em gt Network Scan Internet Fax Email Compatible File Format Mee EE Internet Fax TIFF format only Email TIFF or PDF format Network Scan TIFF or PDF format Operating Instructions Outline gt M M 8 gt e 2 Getting To Know Your Machine Internet Fax Email Features Advanced Internet Fax Features Setting Your Machine Network Scanner Problem Solving Appendix B Internet Fax Email Network Scan Features Operating Instructions Outline Quick Operation Chart etc gt See pages 2 16 B Pre Installation Information Features etc gt See pages 18 49 B internet Communication Features etc D See page
57. TION CONTRA RESOLUTION STAMP I i V 9 e 9 lt A 8 9 Y 9 f 4 D TN e f ADDRESS BOOK 1 3 ENTER NO ORVA JR o ae 9 o0 EO dy o G AA To change station 3 To erase station 3a To change gt mopIFY STATION PRESS SET TO SELECT 0066 006000 000 To erase 3 DELETE STATION PRESS SET TO SELECT 6066 O 060660 0006 00000 MODIFY STATION PANAFAX ENTER LETTER S PJaaaepanafax com a CLEAR 190 Enter a letter s of a name you vel vet KON lt wish to search Ex PANA Select a station and Press CLEAR then enter a new email press SET address then press SET PANASONIC bJed panasonic com
58. UTION STAMP 9 Features E LLI X LL e em i T Enter Email station s and then press SET Quick Name Search Email Addressing One Touch ABBR Email Addressing e Manual Email Addressing Directory Search Email Addressing For details see pages 32 to 35 ENTER BCC STATION S THEN PRESS START OR G ooo 06066 yileri 0000 T 10600 Panasonic 33 ELE W RS Sis i leri darts lg gt Eee Med def kj 2 E 2 5 Enter the BCC station s and then press SET Confirm the destinations NOTE To confirm the destinations of BCC perform the same procedure as 7b after Step 7a lt 21 gt CC1 Mccioco lt 22 gt CC2 Mec2 co J Micc3 co jp then press to return to Step 6 38 nternet Fax Email Features Sending Documents ll Duplex Sending 2 Sided originals can be sent as page orders Original Received Selecting the desired Transmission setting See page 9 Your machine c
59. Yes Single Address only Not Available Yes LPR TCP IP Windows 98 Me NT 4 0 2000 XP gt Appendix AK 10BASE T 100BASE TX An Ethernet standard for cable The 10 100 refers to its 10 100 Mbps bandwidth the base to single channel baseband and the T to the Twisted pair The cable uses two pairs of unshielded twisted wires ADF Automatic Document Feeder The mechanism that delivers a stack of document pages to the scanner one page at a time Character ID A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your machine Character Keys The keys that are used to enter letters and symbols for various programming functions Client Clients are computers that run software programs used to contact and obtain data from Server software program on another computer often across a great distance Coding Scheme The data compression method used by facsimile machines Your machine utilizes Modified Huffman MH Modified Read MR Modified Modified Read MMR and Joint Bi level Image Experts Group JBIG coding schemes Comm Journal Refers to either the Communication Journal Comm Journal or Relay Transmission Report Contrast signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages Default Gateway IP Address This is your Gateway s Address it is used by other Networks to det
60. Your machine allows you to receive and print a PC transmitted email automatically or manually depending on its setup configuration However if the received email includes a file attachment in a format other than TIFF F such as PDF JPEG Word Excel Power Point your machine prints an error message instead LAN LAN Internet Fax Internet Fax Internet Fax Transmission N Internet Mail ER Reception F I 25 E LLI X LL e em i T Features nternet Fax Email Features Important Information ll General Description Your machine uses the same communication protocols as email the Simple Mail Transfer Protocol SMTP The differences from a standard G3 fax communication using the Public Switched Telephone Network PSTN are as follows E Differences Between Internet Fax and Regular Fax A regular Fax machine goes off hook dials and the phone network completes a circuit over phone lines to the receiving fax You pay for the circuit The two faxes negotiate a connection synchronize and exchange image data The Internet Fax works like an email the image data is broken down into packets and transmitted through your Local Area Network LAN to the Internet or Intranet instead of using a telephone company s network thus saving you long distance costs B Transmitted Document Confirmation 1 Your mac
61. able for some countries only The LDAP Search Base Up to 60 characters Ex cn users dc company dc com Available for some countries only The name assigned to your machine Up to 60 characters The information to be added to the Subject Line for all outgoing emails Up to 40 characters Specify the Domain Name up to 50 characters to be added to frequently used or incomplete outgoing email addresses i e Qyourcompany com Enter up to 10 Domain Names that can be selected during Manual email addressing Up to 30 characters Enter a security password up to 10 characters to allow Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via email Enter a password to provide network security to your Relay Station for G3 relay purposes Up to 10 characters Enter your Department Manager s email address for notification of all Internet relayed transmissions for supervision and cost control purposes Up to 60 characters Enter up to 10 Domain Names that are authorized to access your machine for Relayed Transmission Request Up to 30 characters Relay Domain a k a Domain Name in your machine 23 E LLI X LL e em i T Features 24 nternet Fax Email Features nternet Communication E Transmission Reception Your machine allows you to transmit documents over the Internet to another Internet Fax or a
62. ail feature However this PDF format cannot be used for Internet Faxing i e from an Internet Fax machine to an Internet Fax machine as current Internet Fax Specifications do not support PDF file format Internet Faxing requires TIFF F file format If your customer s requirements are mainly Internet Faxing please change the Fax Parameter No 177 XMT FILE TYPE to TIFF see page 89 If your customer uses both Internet Fax and Scan to Email and needs to switch file formats on the fly please explain to them how to use the Select Mode F8 6 FILE TYPE NAME for individual transmissions After the transmission is completed the machine returns to its Default setting see pages 32 to 35 NOTE 1 To function as an SMTP Mail Server your machine s email address must include its unique Host Name within your company domain This unique Host Name must be registered within your network s DNS Domain Name System Server Example Internet Fax Qfax01 panasonic com 2 Automatically refers to immediate SMTP transfer or immediate POP3 retrieval Manually refers to manual retrieval of mail when configured as a POP3 Client 3 If you are using DHCP to acquire the network parameters contact your Network Administrator to reserve the obtained IP Address printed on the Fax Parameter List 4 Your machine will receive print forward or relay emails in text message format and TIFF F image file attachment only 20 Internet Fax Email Features
63. ameters i e 1234567890 Make sure that the CC Bcc lines and the body of the email message is Blank NOTE 1 To activate this feature change the Fax Parameter No 158 PC Remote Update to Valid See page 88 91 o O C co 3 gt 92 Setting Your Machine Programming or Retrieving Parameters via Email B To Retrieve Each Parameters To retrieve the existing parameters send a plain text email to your machine s email address with the following command in the Subject line e get parameters password To retrieve the Internet Parameters e get abbr password To retrieve the Auto Dialer e get jni password To retrieve the Journal Transaction Journal where the password is the Remote Password programmed in your machine s User Parameters i e 1234567890 Make sure that the CC Bcc lines and the body of the email message is Blank Ex Internet Parameters Ge get parameters 1234567890 B File Edit View Insert Format Tools Message Help Gysend amp Ba om e VI l r ees EE cc Subject get parameters 1234567890 1 To Your machine s email address From This field is normally not visible when creating new email message s It is your default email address email application for retrieving the Internet Parameters and for error message notification Can be programmed with the configuration tool of your email program Subjec
64. an temporarily change the File Type and File Name by using FUNCTION 6 XMT File Type and Name You can select TIFF or PDF File Type and then change the File Name When sending to Internet Fax select TIFF PC select TIFF or PDF INSERT SECOND SIDE Place the second side of the original s of ORIENTATION AS IS Step 1 in the order and direction of ejection Mes Even Number pages LI Long Edge Short Edge Originals Originals 0 9 b kr e 8 9 Ej E 9 bi bi 9 EJI E kj a Press VOX ANSA lt lt or gt to select the binding position Select within 10 sec popes Long Edge A Alp Short Edge B PRESS START TO CONTINUE OR 5606 0 00 0060 O 060660 START Enter station s See pages 32 35 NOTE If the page count for the Back side does not match the page count for the Front side i e when 2 Sided original s are double fed SIDE 1 amp 2 PAGE COUNTS DO NOT MATCH
65. andard 10BASE T 100BASE TX Ethernet Hub FIG Ethernet LAN 10BASE T 100BASE TX Cable Not included 16 Getting To Know Your Machine Connecting the Cable LINK Lamp Illuminates when connected to the LAN Lamp will not turn ON if LAN cable is defective contains Power Switch After connecting all cables and Power Cord turn the Power Switch on the Back of the machine to the ON 1 position SUIYDEN INOA MOUY op uag MEMO nternet Fax Email Features Pre Installation Information Features Before setting up your Panasonic machine on your network please read this entire section to be familiar with its functions Your machine is able to perform the following when connected to a 10BASE T 100BASE TX Ethernet LAN local area network e Send paper based information as an Internet Email e Send Internet fax message Direct IFAX XMT Receive and print an Internet Email automatically Forward received G3 fax message or Email automatically to the preprogrammed Email address or regular G3 fax machine See Fax Forward on page 58 Route received G3 fax message automatically to the sender specified Email address or G3 fax machine using ITU T SUB Address See Inbound Routing on page 56 Route received G3 fax messages automatically to the preprogrammed Email address or G3 fax machine using the sender s fax ID code See Inbound Routing on page 56
66. andby press STOP SELECT SENDER 00 24 12 PANASONIC SALES ENTER NO OR V A abc panasonic com Sender Selection No Scroll Ex 1 2 2 digit NOTE 2 The Sender Selection List can be printed out with the Fax Parameter List To enable the printing of the Sender Selection List change the setting of Fax Parameter No 145 Sender Selection to Valid in advance 56 E Setting the Routing Parameters BBB Telephone To Line ID UMES Sub address 001 LAN or i Telephone Line TO ID Number 9999 Sub address 001 Advanced Internet Fax Features Inbound Routing Your machine can route documents received from a G3 fax machine to email address es or to Internet Fax machine s connected to a LAN as well as to other G3 fax machine s over the telephone line To use this feature the Fax Parameter No 152 Sub address Routing and or No 153 TSI Routing must be set to Valid No 152 Sub address Routing Set this parameter to perform an ITU T sub address query within its auto dialer and to route the received document s to the corresponding stations email address es or telephone number s E Quick Name Search Email Addressing for Inbound Routing When Fax Parameter No 119 is set to 2 Quick Name Search see page 86
67. annot connect to the POP Server Incorrect POP Check the POP Server IP Address Server IP Address POP Server is down Contact the Network Administrator 721 Cannot connect to the POP Server User Name or Check the POP User Name and Password Password error or the APOP settings Contact the Network Administrator 122 Failed to obtain IP address from the DHCP Server Check the 10Base T 100Base TX cable connection Confirm that the Internet Parameter and the DHCP Server are correctly configured before turning On or turning Off the power Contact the Network Administrator Information Code 726 Received an error response from the DNS Server 800 814 816 825 The document was sent to the Internet Fax in an incompatible file format PDF TIFF file format is required for Internet Fax Note PDF file format is only used when using the Scan to Email feature Failed to authenticate SMTP Authenticaton when connecting with the SMTP Server Cannot retrieve the Journal nor program list for the Internet Parameters and the Auto Dialer via email from a PC The dialer buffer for manual dialing was full 50 stations when the Relay Transmission Request was received Machine was requested to relay a document or Confidential Communication from non compatible systems Memory overflow occurred while storing documents into memory for transmissions Check the POP Server Name Check the SMTP Server Name Change the
68. artridge No Machine Operation No machine operation To reset the machine turn Off the Power Switch for a few seconds then turn it On again 112 Information Code When an anomaly occurs the display may show one of the Information Codes listed below These will help you to identify and correct the problem Info 030 Document is misfeeding Reload the document properly Remove the document jam Adjust Original Guide 031 Document is too long or jammed Reload the document properly Document length exceeds 39 4 inches 1 meter in Remove the document jam Normal and Fine mode only The length limitation Use proper size document s for Super Fine and 600 dpi mode is subject to the available Memory size 600 dpi Max Length is 24 inches 600 mm ADF Cover is open Close the ADF Cover Communication error occurred while receiving or Check with the other party transmitting During initial handshake receiving station did not 1 Check with the other party respond or communication error occurred 2 Reload the document and send again During initial handshake communication error Reload the document and send again occurred No polling capability at the remote side Ask remote side to set POLLED ON 402 initi 403 i ili 404 405 During initial handshake communication error Reload the document and send again occurred 407 No confirmation from the receiving station for the Wait a
69. ation and connection to the LAN Important Make a copy of this page and ask the Network Administrator to complete the required information User Information Company Name Address Dept City Internet Parameters See page 28 1 IP Address 3 Default Gateway IP Address 6 Email Address SMTP Server Name SMTP Server IP Address 8 SMTP Auth Name SMTP Auth Password 10 POP Server Name POP Server IP Address 11 POP User Name 12 POP Password 13 LDAP Server Name LDAP Server IP Address 14 LDAP Login Name 15 LDAP Password 16 LDAP Search Base 17 Host Name 18 Default Subject 19 Default Domain 20 Selectable Domain 22 Relay XMT Password 23 Manager s Email Address NOTE 1 Items in Bold depict information obtained from your Network Administrator 2 By default the machine requires the IP Address of the DNS Server and prompts you to enter the SMTP Server Name If the DNS Server is not available change the Fax Parameter No 161 DNS SERVER to 1 Invalid see page 88 Then the machine will prompt you to enter the IP Address of the SMTP Server 3 If required the MAC Address of your machine can be obtained from the 3rd page of the Fax Parameter List printout press FUNCTION SET Explanation of Contents MAC Address IP Address Subnet Mask Default Gateway IP Address Primary DNS Server IP Address Secondary DNS Server IP Address Email Addre
70. ature see page 54 Separate each data field with a semicolon If the remaining fields are to remain blank insert a semicolon for each blank field The data string for each Sender Selection should be defined within a single line The syntax is lt Sender Selection Number gt lt User Name gt lt Email Address gt a 01 to 24 Indicates the Sender Selection Numbers b User Name 25 characters maximum c Email Address 60 characters maximum Defines the Selectable Domains to be set in section 3 between select domain to end block Register up to 10 alternate Domain Names that can be selected during manual email addressing 30 characters maximum The syntax is lt Number gt lt Domain gt Defines the Domain Names to be set in section 4 between relay domain to Qend block Register up to 10 Domain Names that have been authorized to access your machine for Relayed XMT Request 30 characters maximum Defines the Internet Parameters to be set in section 5 between system to end block Register the following Internet Parameters a Default Domain 50 characters maximum The syntax is domain Default domain name b Manager s Email Address 60 characters maximum The syntax is manager Manager s Email Address c Relay XMT Password 10 characters maximum The syntax is relay lt Relay XMT Password Quotation marks the password required d Remote Password 10 characters maximum The syntax is remot
71. ax Parameter No 143 is set to Always or Inc Only this tells you whether the transmission was successful or not 2 Transmission Journal When the Relay Station receives instructions for a relayed transmission a notification is emailed to the registered manager see Setting Up Your machine as an Internet Relay Station on page 63 Sample Relay XMT Report COMM JOURNAL KKK KKK KK KKK COMM JOURNAL DATE MMM dd yyyy TIME 15 00 x x 1 2 3 MODE RELAYED TRANSMISSION START MMM dd 15 00 END MMM dd 15 00 FILE NO 050 4 5 6 7 8 9 10 STN COMM ONE TOUCH STATION NAME EMAIL ADDRESS TELEPHONE NO PAGES DURATION NO ABBR NO 001 R OK w 4681111234 001 001 00 00 15 PANASONIC UF XXXX KAKA kA kkkkkkkkkkkkkkkkk HEAD OFFICE 2 kk O01 555 1212 Fres Explanation of Contents Indication of communication mode 2 Start time of communication 3 End time of communication 4 File number 001 to 999 5 Sequential number of the stations 6 Communication result R OK indicates that the Relayed XMT Request was successful 3 digit Info Code see pages 113 115 indicates that the communication has failed 7 One Touch ABBR NO 8 Telephone Number Email Address or Station Name of the end receiving station 9 Number of pages transmitted Q digit number represents the number of pages successfully transmitted 10 Duration of Communication NOTE 1 If y
72. ce for messaging that enables different mail programs and other mail aware applications like word processors and spreadsheets to exchange messages and attachments with each other MDN This Message Disposition Notification MDN is requested by the sender for a delivery processing confirmation indicating that the message email was read MIME Multipurpose Internet Mail Extension A standard used for attaching non text image files to Internet email messages Multi station Transmission Multiple Logo Network The ability to broadcast the same set of documents to a programmed number of locations The user can select one of 25 preset LOGOs before a transmission Any time you connect 2 or more computers together so that they can share resources you have a computer network Connect 2 or more networks together and you have an internet Network Address An individual 4 digit addressing number assigned to an Auto Dialer station that identifies a particular station in a relay network Network Password A 4 digit password assigned to a network address to prevent unauthorized stations from accessing a relay station Continued on the next page 1 2 1 X C D Q Q lt 122 gt Appendix e M One Touch The ability to store full email addresses into the dialer and then utilizing a single keystroke to speed dial that email address in the future One Touch Dialing The ability to dia
73. ckup Auto Dialer Data File 96 DeletingtheEntireAutoDialer 98 Network Scanner Document Scanning EE EE RE A 100 amp DocumentScanningviaLAN 100 AUTO DATT o 102 MAddingyourPC sIPAddress 102 E Editing ErasingyourPC sIPAddress 104 pg EN A A 106 M SettingtheScanParameters 106 8 Scanner Settings Scan Parameters 106 E Scanner Settings Scan Parameters For key Operators 107 be 970 RENT EE 108 Direct Connection with Crossover Cable 110 Direct Connection witihCrossoverCable 110 Problem Solving EOS O EL N enin e alla all e alla 112 information Code ES 113 ETOL NCS SAC e i EEE a 116 ErorMessagesSenttotheSender 116 E Internet Fax Return ReceiptErrorMessages 117 Appendix SpecificatioNS LG 118 Eg NN ee re eee ere ee 119 Getting To Know Your Machine G m Sending Documents via LAN Hold the center of the guides ENTER STATION S while adjusting the width THEN PRESS START 00 NOTE You must not try to send scan an original shorter than 4 7 in 120 mm See page 24 Using the ADF of the Operating Instructions For Facsimi
74. creen shot s reprinted with permission from Microsoft Corporation 111 Problem Solvin M gt 9 If You Have Any of These Problems oe Symptom Possible Cause Action During Transmission Document doesn t feed multiple Check that your document is free of feed staples and paper clips and that it is not greasy or torn Check that your document is the right type to send through an ADF by consulting For more details see Operating Instructions For Facsimile and Copy Functions Check that the document is loaded properly Does not stamp Check Fax Parameter No 4 and No 28 settings Stamp too light Replace stamp or refill ink See Operating Instructions For Facsimile and Copy Functions Transmitted Document Vertical lines on the transmitted Check own copy quality If copy is OK your Quality document machine has no problem report to the receiving party that they have a problem If During Reception copy is NG clean the Document Scanning Area No recording paper Replenish the recording paper Recording paper misfed Remove the misfed paper See Operating Instructions For Facsimile and Copy Functions Recording paper doesn t feed into Make sure that there is paper in the Paper machine Cassette Follow the instructions for loading paper Recording paper doesn t eject Check to see if the recording paper is after printing jammed inside of the machine Out of toner Replace the Toner C
75. cters maximum e POP Password POP Password 10 alpha numeric characters maximum f Set whether the emails on the POP Server are deleted after retrieving the emails g Station name as a Group Key Name of the station being programmed 15 alpha numeric characters maximum h GROUP The syntax used to set the Program Key as a Group Key i Entry number One Touch ABBR No or Program Keys to be programmed 001 to 200 indicates ABBR No s 001 to 200 200 stations maximum 001 to 920 When the SD Memory Card is installed 2001 to 2080 indicates One Touch numbers from 01 to 80 4 This header must be deleted before the email is sent to your machine for reprogramming of Auto Dialer 5 The information following the sign is ignored by your machine therefore you can leave it as is or delete it if you wish NOTE 1 2 3 The email address and the telephone number cannot be programmed via email when Auto Dialer Number has been used for communication reservation Received documents are stored in the image data memory of the machine While the machine is communicating or printing When the email address and telephone number are programmed via email a program result email is sent back Some email applications automatically insert a line feed in the middle of a line when the number of characters in a line exceed a specific number Turn Off the automatic line feed or define the number of characters per lin
76. default setting for the resolution is set to FINE mode If required this setting can be changed to Normal 26 WE Internet Mail Reception 1 Your machine can receive text email from a PC and print ANSI characters It will print a I symbol if an unrecognized character is received Features 2 Received email font and character size are fixed and cannot be changed 3 Text email will be printed at about 72 lines per page It is recommended that you use A4 Letter size recording paper E LLI X LL e em i T 4 Ifthe received text email includes a file attachment in a format other than TIFF F such as PDF JPEG Word Excel Power Point your machine prints an error message instead 5 If the received email includes attached TIFF F formatted image files the text and TIFF F formatted image file will be printed on separate pages E Sending a Document to a PC via LAN When transmitting a document to an email address the following instructions are sent as text message in addition to the TIFF F formatted image file An Image data in TIFF F format has been attached to this email You can download the TIFF F Image Viewer from the following URL address http panasonic co jp pcc en Note If the document s being sent in the PDF format the following message is shown instead An image data in PDF format has been attached to this email WE internet Relayed Transmission To prevent unauthorized s
77. dmg mgcs mei co jp gt lt lt lt 550 lt error nwr39 rdmg mgcs mei co jp gt User unknown 550 lt error nwr39 rdmg mgcs mei co jp gt User unknown Original message follows Return Path fax nwpc31 rdmg mgcs mei co jp Received from nwpc31 rdmg mgcs mei co jp Internet FAX nwpc31 rdmg mgcs mei co jp 172 21 22 51 by ifeifl rdmg mgcs mei co jp 8 6 12 3 4W3 with SMTP id OAA24380 for lt error nwr39 rdmg mgcs mei co jp THU dd MMM YYYY 14 52 54 0900 Message ID lt 200011120552 0AA24380 ifeifl rdmg mgcs mei co jp gt Mime Version 1 0 Content Type image tiff Content Transfer Encoding base64 Content Disposition attachment filename image tif Content Description image tif X Mailer Internet FAX MGCS Date THU dd MMM YYYY 14 49 00 0900 From ipFAX lt fax nwpc31 rdmg mgcs mei co jp gt Subject IMAGE from Internet FAX To error nwr39 rdmg mgcs mei cp jp 5 dd MMM YYYY 14 49 Internet FAX P 01 01 THE SLEREXE COMPANY LIMITED SAPORS LANE BOOLE DORSET BH25 8ER TELEPHONE BOOLE 94513 51617 TELEX 123456 Our Ref 350 PJC EAC 18th January 1972 Dr P N Cundall Mining Surveys Ltd Holroyd Road Reading Berks Dear Pete Permit me to introduce you to the facility of facsimile transmission In facsimile a photocell is caused to perform a raster Scan over the subject copv The variations of print density on the document cause S9Jnjeo TIU TEASE 19UJ9JU MEMO 42 nternet Fa
78. dots Continued on the next page 119 2s C D Q Q lt 120 gt Appendix e M Duplex Scan The ability to scan both sides of 2 sided original s for transmission Email Address The address for sending and receiving data by email It consists of User name Sub domain name and Domain name End Receiving Station In a relay network the final station designated to receive the document Ethernet A very common method of networking computers and equipment in a LAN Ethernet can handle up to 100 Mbps and can be used with almost any kind of computer Fax Parameter List The list that contains the home FAX parameters settings that you have programmed into your machine File A task that has been stored into the memory of your machine Examples are deferred transactions Function The control panel key that will be utilized to begin an operation or configuration of a feature Group Dialing The ability to program many and or email addresses into a single station so that many locations can be dialed in sequence utilizing a single keystroke Home Page The page that your Browser displays when it starts up or the main web page for a business organization etc Host Any computer on a network that is a repository for services available to other computers on the network A Host must have a unique Host Name within a domain The host is the first left most section of the Fully Qualifi
79. dows Update Controllers Change settings of this 9 Help and Support m ma FR connec tion gt 9 Fe and Support letwork and Interne 2 e A fe Mouse Vetwor E Connections EP Other Control Panel o Options File Edt View Favorites Tools Advanced Help Sa amp c c o O Y R4 us O 5 amp Z b Control Panel 1 Open the Control Panel 2 Select Switch to Classic 4 Right click Local Area View if using the Connection Enabled Category View Mode and select Properties 3 Select Network Connections General Authentication Advanced Connect using General B Intel R PRO 100 VM Network Connection Internet Protocol TCP IP Properties Y ou can get IP settings assigned automatically if your network supports this capability Otherwise you need to ask your network administrator for the appropriate IP settings ii O btain an IP green dida E gt ed 7 Select Use the following rotocol ys vert IP address then Input IP 6 Click Properties yanmaz a Address and the Subnet 9 Click CLOSE ae ms Mask Click OK Control Protocol Intemet Protocol The def wide ar work protocol that provides communication across diverse interconnected networks C Show icon in notification area when connected OK will be changed to CLOSE Microsoft product s
80. e Remote Password Quotation marks password is required enclosing enclosing the Defines the LDAP Parameters to be set in section 6 between ldap to end block Register the following Internet Parameters a LDAP Server Name 60 characters maximum The syntax is server LDAP Server Name b LDAP Login Name 40 characters maximum The syntax is login LDAP Login Name c LDAP Password 10 characters maximum The syntax is password lt LDAP Password Quotation marks password is required as shown in the example above d LDAP Search Base 60 characters maximum The syntax is base LDAP Search Base Defines the MIB to be set in section 7 between mib to end block Register the following Internet Parameters a Community Name 1 32 characters maximum The syntax is com name1 Community Name 1 gt b Community Name 2 32 characters maximum The syntax is com name2 Community Name 2 c Device Name 32 characters maximum The syntax is device Device Name d Device Location 32 characters maximum The syntax is location Device Location enclosing the This header must be deleted before the email is sent to your machine for reprogramming of Internet Parameters The information following the sign is ignored by your machine therefore you can leave it as is or delete it if you wish 95 o E O C co 3 gt Setting Your Machine To Edit the Retrieved or
81. e remote station that has no Password Sub address function 623 No document loaded on the ADF Reload the document and send again 630 Redial was not successful due to a busy line Reload the document and send again 634 Redial was not successful due to no response from Check the telephone number and send the called station or wrong number dialed again Note If busy tone was not detected the machine will only redial once 638 Power failure occurred during the communication Check the power cord and plug 712 Incorrect Email Address Check the email address and send again Check the IP Address of the SMTP Server with the Network Administrator 714 Cannot Log on to the LAN Check the 10Base T 100Base TX cable connection An unexpected LAN problem occurred Contact the Network Administrator 715 TCP IP connection timed out Check the Internet Fax Parameter settings Verify the IP Address Default Gateway IP Address SMTP Server IP Address 716 Cannot logon to the designated SMTP Server Check the SMTP Server IP Address setting Contact the Network Administrator 717 Incomplete SMTP Protocol transmission SMTP SMTP Server is defective Server s hard disk may be full Contact the Network Administrator 719 Received data via LAN is in a format that is not supported Ask the originator to resend with a supported file attachment format Ina TIFF format Image data equivalent to recording paper size 720 C
82. e to prevent a line feed or the data will be ignored 9 Q E O em co eu yi gt 98 Setting Your Machine To Edit the Retrieved or Backup Auto Dialer Data File ll Deleting the Entire Auto Dialer If you wish to delete the entire Auto Dialer data in your machine type the following command in the body of the email message command delete end This command can also be inserted before the begin to end block to erase the entire Auto Dialer data first then reprogram it with new data This method will also prevent the Overwrite Warning Message that is sent back from your machine when the current Auto Dialer station is overwritten To erase the entire Auto Dialer data type the following command in the Subject line of your email set abbr password Where the password is the Remote Password programmed in your machine s User Parameters Retrieve and backup the existing data onto your PC first by following the procedures for Retrieving and Editing on page 96 g set abbr 1234567890 BEER IB xj File Edit View Insert Format Tools Message Help Ejsed Aol v 0 M 59 58 58 ge Subject set abbri1234567890 3 1 To Your machine s email address From This field is normally not visible when creating new email message s It is your default email address email application for retrieving the Auto dialer data and for error message notification Can be
83. ed Domain Name FQDN The remainder of the FQDN is the domain and often tells you something about where your machine is located i e at Panasonic Example Your machine s email address is Fax fax01 panasonic com In the example above fax01 is the host and panasonic com is the domain ID A programmable address of up to 20 digits identifying your machine Image Memory Capacity Index Keys Information Code This signifies the amount of memory available in your machine capable of storing pages of documents All page units of measure are based on the ITU T Image No 1 A series of alphabetized keys for easy access to the stations programmed in the Auto Dialer A code that is internally generated by your machine stating a specific operational error or machine failure Initial Sending Station In a relay network the station that is originating the document transmission Internet The vast collection of inter connected networks that all use the TCP IP protocols The Internet connects independent networks into a vast global internet Intranet A private network inside a company or organization that uses the same kinds of software that you would find on the public Internet but that is only for internal use IP Address A unique number used to identify equipment or host computers on the Internet ISP Internet Service Provider An institution that provides access to the Internet in some form usually for money
84. er mode and time 3 Hr Sar Invalid 2 Power Saver 3 Sleep 4 Shutdown Sleep Mode timer 1 240 min EE DAYLIGHT TIME Kr Set Payilgnt Time according to your local regulation ay ye on Daylight Time is not aper Apr s Mar 2nd From 2 a m on the 279 Sunday of March to 2 a m on the 15 Sunday of November Note The date setting shown above reflects the New Regulation starting in 2007 In 2006 the Daylight Time will end on the Last Sunday of October April 1st From 2 a m on the 15 Sunday of April to 2 a m on the Last Sunday of October 1 Invalid JA All ring patterns 1 All ring patterns 1 Select a ring pattern for automatic answering 1 A Standard ring pattern 2 B Double ring pattern 3 C Triple ring pattern Short Short Long 4 D All other triple ring patterns except the type C described above Enter a 4 digit password used to print out the received document in memory by using F8 5 RCV TO MEMORY When F8 5 is set to On this parameter will not be shown on the LCD display Enter a 4 digit Access Code to secure the machine from unauthorized use None Selecting the access method Prefix or Suffix to dial a 2 Suffix number with PIN Code Prefix DIAGNOSTIC Setting the password for Remote Diagnostic Mode Please eme mel erne SUB ADDRESS Setting a 20 digit password for secured sub address ME EEE EE FAX FORWARD invalid lii te spec whether the
85. ermine which route to take when communicating with your machine Delivery Notice Delivery Notice is a Message Disposition Notification MDN request initiated by the sending Internet Fax to the destination Internet Fax The receiving Internet Fax replies with a delivery processing confirmation after the message email was read Department Code This operation require the user to input a preset 8 digit Department Code before transmission The Department Name of selected Department Code is printed on the Header of each page sent Cover Sheet Comm Journal and Individual Transmission Journal Direct SMTP Allows Internet Fax machines to communicate directly with each other within the Firewall Intranet without going through the Mail Server thus alleviating the burden on the Mail Server Directory Search Dialing Directory Sheet The list that contains the station names that are programmed into your machine DNS Domain Name The purpose of the DNS is to store records containing domain information such as Fully System Allows you to dial a full telephone number or email address by searching the station s name entered in the Address Book Qualified Domain Names FQDN and translate them to TCP IP addresses Domain Name The part on the left is the most specific and the part on the right is the most general A unique name that identifies an Internet site Domain Names always have 2 or more parts separated by
86. et this parameter to valid a journal will be printed out after a new job is stored in the memory mar oe Auto Et var Invalid Selecting whether the machine receives to memory when 2 Valid the recording paper runs out toner runs out or the recording paper is jammed REC PAPER SIZE Selecting the Paper Tray and paper size Parameter Setting Comments a EDUCTION LESEN print reduction mode Auto Fixed Reduce received document according to setting of Parameter No 25 Auto Reduce received document according to the length of received documents REDUCTION RATIO 70 10 Selecting the fixed print reduction ratio from 70 to 100 This parameter functions only when the fixed print reduction c ELE is selected on Fax Parameter No 24 POLLING PASSWORD C Setting a 4 digit password for secured polling 027 POLLED FILE SAVE 1 Invalid Selecting whether the machine retains the polled document as memory even after the document is polled once Invalid Invalid Selecting whether the machine stamps the original E d documents when storing the documents into memory depending on the Stamp setting on the Control Panel If the setting is Invalid the machine will not stamp even if the Stamp LED light is ON INCOMPLETE FILE AT memory whether the machine retains the document in nl Valid memory if the document is not successfully transmitted 034 ENE i See a Energy Sav
87. g SMTP G3 Gateway Direct SMTP Direct IFAX XMT B SMTP Authentication Features The Internet s emergence as a worldwide digital infrastructure has dramatically encouraged a market for communications oriented appliances However the no object security technigue has gained widespread and dominant use over the nternet due to several reasons gt lt LL amp c Sn amp jod c amp O c gt lt 1 Internet mail is a multi hop store and forward architecture and use of channel based security is generally difficult 2 No single technique is recommended by the Internet Fax standard To improve and make the system robust Authentication through encryption based techniques are provided as a typical solution The techniques may be associated with the transmission channel such as by using Simple Authentication and Security Layer SASL Some Internet Service Providers ISP take advantage of Internet mail service by providing an Authentication feature Your machine provides the following three Authentication options 1 SMTP Service Extension for Authentication SMTP AUTH while sending 2 Lightweight challenge response mechanism POP APOP while receiving 3 POP before SMTP performs POP procedure prior to every SMTP transaction B Lightweight Directory Access Protocol LDAP For convenience your machine has a LDAP client feature to enable the search for recipient s email addresses from the LDAP Serve
88. hine does not directly connect to the final destination see note below but rather connects to a Mail Server via LAN Therefore if a document cannot be correctly transmitted due to an error the erroneous mail may return from the Mail Server to your machine 2 The erroneous mail may take a long time to return 20 to 30 minutes depending on the destination location traffic on the network or LAN system configuration 3 Depending on the Mail Server it is also possible that erroneous mail is not returned at all Therefore when transmitting important or time sensitive documents it is recommended that you follow up with a telephone call to confirm reception 4 Documents cannot be transmitted correctly if the destination Mail Server does not conform to the MIME protocol Erroneous mail may not be returned depending on the Mail Server Note 1 If Fax Parameter No 172 Direct IFAX XMT is set to Valid you are allowed to configure Auto Dialer so that you can directly send to the destination without medium of SMTP 2 Your machine supports the Delivery Notice feature see page 24 B Your Machine Cannot Make a Phone Call via LAN Your machine can only make a phone call using a regular telephone line PSTN B Dual Port Communication Your machine s dual port capability allows simultaneous G3 Fax Communication over regular telephone line PSTN and LAN Communication B Transmission Resolution In view of PC transmission the factory
89. ification to this email address for each Relayed XMT Request received from a remote station The following information is sent From The email address of the originating station To The telephone number of the destination G3 fax machine 6 Domain Names User s Parameter See note 4 Register up to 10 Domain Names up to 30 characters that your machine will accept Relayed Transmission Requests to relay a message to another G3 fax machine via PSTN Ex Registered Domain Names 01 panasonic co jp 02 abc ifax com 03 panasonic com In the example above the Relayed XMT Request will be accepted only from the email addresses that include the Domain Name of panasonic co jp abc ifax com or panasonic com NOTE 3 This should be different that your machine s Email Address used to receive regular email or Internet Fax as your machine s Email Address is always included in the header of all email messages sent So anyone receiving an Internet Fax from the machine will know easily the Relay XMT Password if it is the same as the Email Address 4 If all the Domain Names are left blank the Internet Fax will accept Relayed XMT Requests from any domain 63 64 M Advanced internet Fax Features Relayed Transmission E Programming the End Receiving Station into your Auto Dialer If the Fax Parameter No 140 1 2 LAN Relay XMT Request is set to Valid you can ADDRESS BOOK 1 3 enter the Relay Address by the fol
90. iled 144 EMAIL CHARACTER rar femal ter the Character Set when receiving or sending English email text SENDER SELECTION i eem a pre programmed sender s name and email Valid address before each transmission POP TIMER fom Se the time interval for the machine to check for email on the POP Server 0 Does not check the POP Server for email AUTO POP RCV 1 Invalid Selecting whether the machine automatically downloads an E Valid email from the POP Server 148 DELETE POP RCV 1 Invalid Selecting whether the email will be deleted automatically EMAIL 2 Vaid Jafter retrieval from the POP Server 149 DELETE POP ERROR NMENENE 0 whether to delete the email that includes an EMAIL Valid incompatible file attachment from the POP Server 150 IFAX RETURN E a sezin whether to send a return receipt when receiving 2 Valid irem another Panasonic nternet Fax Continued on the next page 8 Setting o lt O gt i o gt Setting Your Machine Fax Parameters Parameter Setting Comments 151 Selecting the header information to print when an email is We received Normally used for Troubleshooting It shows the oe path of the email transmission before arriving at your machine SUB ADDRESS 1 Invalid Selecting whether to automatically route a received email ROUTING Valid using ITU T sub address TSI ROUTING I E Invalid Selecting whe
91. ing message is displayed nternet Fax Email Features 48 nternet Fax Email Features Program Keys E Setting the POP Access Key This function allows 1 2 others to share your machine to retrieve their 000 PROGRAM 1 5 emails from the POP ALAN 00000 ENTER NO OR V A C o 400 Server by pre LL DAS bee O programming their POP User Names and POP FUNCTION e ieee O 000 Passwords into the KON DA sooo Program Keys D Their emails can be retrieved by simply pressing their 6 associated Program Key See Note 1 DELETE EMAIL NO 2 1 YES 2 NO NAME When Fax Parameter No 119 is set to 2 CD or Mc Quick Name Search o nomm mmu 000 see page 86 1 deletes the messages from the server DERE 0000 2 leaves the messages on the server STOP To return to standby ll Using POP Access Key Use the following 1 2 procedure to retrieve your email from the POP Server POP RCV USER NAME kate using the Program Key If the POP User Name is not entered in the program key enter the POP
92. irect Connection with Crossover Cable Turn OFF the Power Switch Machine and PC Turn OFF ON the Power Switch Machine and PC Connect a Crossover LAN Cable between your machine and the PC Back Side of Machine NOTE Do not use Standard LAN Cable 6 J Input your PC s IP Address Scan the document s to into the Address Book in the your PC see page 100 machine see page 102 Turn ON the Power Switch Input the Network Address Machine and PC Machine and your PC IP and Subnet Mask IP 192 168 0 1 Machine 192 168 0 2 your PC Subnet Mask 255 255 255 0 Machine and your PC How to input the network address For your Machine See page 30 For your PC See below For more detailed information refer to Windows OS operating instructions manual For Windows 2000 ocal Area Connection Properties Internet Protocol TCP IP Properties Ele Edt view Favorites Tools Advanced Help ES ener eneral Beck v Qsearch Gyrolders Gg E X A Ea Address Network and Dial up Connections You can get IP settings assigned automatically if your network supports this capability Otherwise you need to ask your network administrator for B Intel R PRO 100 VM Network Connection the appropriate IP settings Make i M open Network and Dial up Crete Configure Obtain an IP address automatically Connections Components checked are used by this connection Use the fo
93. issing in the Qprogram block add the end command and try again The system block start command system is missing in the system block add the system command and try again Set the PC Remote Update parameter to Valid See page 88 The format of the Entry is incorrect incomplete or the data string for each station is not defined within a single line The format of the Entry is incorrect or the number of characters entered exceed the maximum allowed in the field Correct it and try again o 2 O o O us O 117 gt Appendix Specifications For Email Internet Fax Standard Compliance Connector Interfaces Compatibility Communication Protocol File Format Email Receiving Width Network Scanner Standard Scanning Type Resolution dpi Max Scanning Area ADF Duplex Scan Compression Format File Format Send to Station PC Send to Station FTP Send to Station Printer Pop up Notification Protocol Applicable OS 10BASE T Ethernet IEEE 802 3 100BASE TX Fast Ethernet IEEE802 3u 10 100 BASE TX port RJ 45 IETF RFC 3965 ITU T T 37 TCP IP SMTP POP3 MIME TIFF IETF RFC 3949 Profile S F J PDF Transmission only Maximum Letter A4 size Contact Image Sensor Standard 150 dpi Fine 300 dpi Super Fine 600 dpi 8 5 x 14 inches 216 x 356 mm No MH MR MMR JBIG Multi page TIFF PDF Yes Single Address only
94. istance You can send documents to any G3 fax machines by using the Internet via a LAN from your machine to another Relay Station You can also send an email with attached TIFF F file s to any G3 fax machines from your PC with your current email application through a Relay Station To use the Internet Relayed Transmission the Relay Station must be set up properly Example 1 Internet Relay Transmission Internet Fax London Internet Fax Internet Regional Telephone Call Berlin 4 Relay Station Initial Sending Station s End Receiving Station s From your PC or machine you can send documents to a Relay Station with the telephone number of the End Receiving Station s After the Relay Station completes its transmission to the End Receiving Station your PC or machine receives a COMM Journal from the Relay Station This COMM Journal confirms whether the Internet Relayed Transmission was successful Example 2 Fax Server Intranet Relay Transmission Mail Server PC PC 1 Initiate a Relay Transmission via email to the Mail Server 2 Mail Server transfers the email to your machine with relay instructions to transmit to a G3 machine s 3 Your machine initiates a telephone call to the G3 machine s and transmits the document iB Relay Network This Feature saves your time and long distance phone line co
95. ite for details about the printer driver installation and operation You can download the Panasonic s printer driver from the following URL address http panasonic co jp pcc en LAN Internet Server 220 III SoJnjeo Xej 9U19 U pooueAPY MEMO M nuvancen Internet Fax Features E Setting the Sender Selection This operation allows you to select 1 2 one of the 25 preset User Names FAX PARAMETER 1 182 and Email Addresses before a transmission The selected User EEKE 00060 No I Name is printed on the Header of Dm z a i o xj 3 7 each page you sent on the Comm OOOG 0000 Journal This function is available for FUNCTION 30 TTI e 00000 Facsimile and Internet Fax This Q olo tet 9 00 crane 5000 function is available when using T SET Facsimile When sending email the D a selected user name and or email 1 5 lel address appears in the From field i Em of the email message D 22 DP 2000 New iFA X i Subject
96. l an entire email address by pressing one key PDF Adobe Portable Document Format PDF is a universal file format that preserves all the fonts formatting graphics and color of any source document regardless of the application and platform used to create it Photo A scanning technique to distinguish levels of gray from black and white Your machine can detect up to 256 levels of gray in photo mode POP Post Office POP refers to the way email software such as Eudora or your machine gets email from a Protocol Mail Server You must always have a POP account that you tell your email software to use to retrieve your mail Program Keys Keys that are defined for storing a sequence of stations to be dialed or polled Protocol A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth Both end points must recognize and observe the protocol PSTN Public Switched Telephone Network Network of interconnected switching equipment and transmission facilities QWERTY Keyboard A keyboard on the Control Panel that is used to enter letters and symbols for various programming functions Relay Address A 3 digit code that identifies your machine is programmed in a relay network Relay Network A group of facsimile machines that communicate via a relay station Relay Station A certain type of facsimile machine that can sto
97. l to Program or Retrieve Parameters This feature is a powerful tool which provides a convenient and easy way of retrieving or programming Internet Parameters Auto Dialer Dialing Numbers Program keys and Journal retrieval from your PC by sending a text email message to your machine Using your email application s Subject line as a command input field you can request your machine to perform the following commands see ine Command Fun set parameters password Programs the Internet Parameters get parameters password Retrieves the Internet Parameters set abbr password Programs the Auto Dialer get abbr password Retrieves the Auto Dialer Data get jnl password Retrieves the current Journal data Where set is used to program the data get is used to retrieve the data parameters represents Internet Parameters abbr represents Auto Dialer jnl represents Journal password is the Remote Password programmed in your machine s User Parameters i e 1234567890 Must be enclosed within the parenthesis The command must be enclosed within the hash signs WE Using a PC to Input the Internet Parameters Remotely This feature provides a convenient and an easy way to input the Internet Parameters right from your PC by sending a text email message to your machine The following parameters can be input remotely via a PC The other parameters must be entered from the machine in the User Parameters
98. lable when DNS setting is Invalid on the Fax Parameter No 161 Available for some countries only 23 LDAP Login Name Login Name assigned to your machine Up to 40 characters Ex username Available for some countries only 24 LDAP Password Password assigned to your machine Up to 10 characters Ex password Available for some countries only 25 LDAP Search Base ID for starting the search in the directory on the LDAP Server Up to 60 characters Ex cn users dc company dc com Available for some countries only 26 HOST NAME The Name of the DNS Server Up to 60 characters 27 Default Subject The default information to be added to the Subject Line for all outgoing Email up to 40 characters Default Domain When the outgoing email address is incomplete by SMTP standards the Frequently Sent Domain specified here will be automatically added to the email address This feature is also useful as a shortcut when manually entering email addresses to a frequently used Domain Up to 50 characters Features E LLI X LL e em i T E 29 38 Selectable Domains Enter up to 10 Domain Names that can be selected using the V or A key during 01 10 Manual email addressing Up to 30 characters Remote Password This is a security password that allows Remote Programming of the Internet Parameters and Auto Dialer or the retrieval of the Journal via an Email Up to 10 characters
99. le and Copy Functions is shown on the display If not press the STOP key Original Guides Adjust to the Max 100 pages original s width Letter size originals Quick Name Search Email Addressing see Note 3 When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 SALES 3 Mabcepanasonic com Enter the first letter of the name you wish to search repeatedly until it is See Note 5 shown on the LCD display Ex S One Touch ABBR Email Addressing see Note 3 When Fax Parameter No 119 is setto 1 One Touch see page 86 Or ABBR Select One Touch DIAL ABBR No For details see page 34 3 digit Manual Email Addressing Up to 50 Addresses Ra EMAIL gt Change to Email Email ef Addre
100. lect TIFF or PDF Ede ata rar ojJo ET din L L AU jt ooo L JC UO o T L LIL Full Email address Panasonic UF 7850 Enter the full Email address using the QWERTY Keyboard up to 60 characters and press SET To correct a mistake press CLEAR to erase the character then reenter the correct character Using Default Domain O 7 DUPLEX CONTRAST RESOLUTION STAMP SOLUTIO s lt b Aa 3L 9L AL 9 3 9 9 3f LAMALI 3c 3p 3c 3 Y 3 c 3 3 3 7 7 2 T 9r I Ex Enter the User portion of the email address and press SET The machine will complete the email address with the Default Domain preprogrammed in the User Internet Parameters i e will add panasonic com to the email address nd the Selectable Domain List If you want to send to a different Domain enter the first part of an email address ex abc press A or W to display domain names in the Selectable Domains List Choose the desired domain from Domain List and press SET NOTE 1 The machine will acce
101. ll look for a sub address match within its auto dialer and will route the documents to the corresponding stations email address es and or telephone number s 2 f no sub address is specified then your machine tries to match the originating fax machine s Numeric ID TSI with the TSI routing within its auto dialer and will route the documents to the corresponding stations email address es and or telephone number s LAN f CN FSH s 4 net Fax Fax Reception Internet Transfer to a G3 Fax NOTE 1 If the originating fax machine does not support the above sub address function sub address destination s cannot be selected 2 Your machine will allow you to register the same sub address number for an email address and a telephone number 50 E Dynamic Host Configuration Protocol DHCP DHCP is a protocol for dynamically assigning IP addresses to Internet Fax and client PCs With DHCP an Internet Fax can automatically acquire a unique IP address each time and it connects to a network making IP address management an easier task for network administrators When an Internet Fax logs on to the network the DHCP Server selects an IP address from a master list and assigns it to the Internet Fax If you wish to enable the following options on your machine a static reserved by a Network Administrator IP address and configurations must be used instead of the DHCP operation Receivin
102. llowing IP address Explore Search for Computers IP address 192 168 0 2 easy ts Subnet mask 255 255 255 0 Map Network Drive i ke E ntemet Protocol TCP IP Lec Disconnect EE Status Enabled Default gateway Intel R PRO 100 VM Network Create Shortcut onnsdion Obtain DNS server address automatically am Use the following DNS server addresses Transmission Control Protocol Internet Protocol The default Prefered DNS server wide area nel protocol that provides communication A across diverse interconnected networks Altemate DNS server Intel R PRO 100 VM Network Connection 1 Right click My Network X Right click Local Area Places and select Connection and select Properties Properties 3 Select Internet 5 Select Use the Protocol TCP IP following IP address 4 Click Properties then Input IP Address 7 Click OK and the Subnet Mask 6 Click OK For Windows XP File Edt View Favorites Tools Help Ele Edt view Favorites Tools Help 7 JO search 7 Folders HAD Ges z B J search Folders El Address gt Control Panel ddress amp 5 2 g Control Panel etwork Tasks icce Add Hardware Addor Administrative P IC k a catego ry Switch to Category View 1 Remov Tools Create new D connection NES EA gt We view status of this Folder Options Fonts Game Intel PROSet ti AQ Win
103. lowing procedure 00009 O ooo0Q0 ENTER NO OR V 0000 O L 00000 0008 To set an Address Book or One Touch ABBR Dialing for Relayed Transmission Request Ex When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 ENTER NAME RELAY ADDRESS 3961111234 ENTER STATION Enter the Relay Station that you want to assign to this End Receiving Station It must contain the Relay XMT Pass word of the Relay Station Quick Name Search Email Ex ROME et Addressing One Touch ABBR Email Addressing Directory Search Email Addressing For details see pages 34 and 35 dH Enter the station name up to 15 characters by using the QWERTY Keyboard ADD STATTON ENTER TEL NO ABC DEF GHI JKL MNO oao 9 Ej 2 2 UY ON ROI scs x sj SET ei lt Ex 3961111234 Enter the telephone number up to 36 digits If the Relay and the End Receiving Stations are both in the same area omit the Country Code and the Area Code from the End Receiving Station The End Receiving Station is a local telephone number as viewed from the Relay Station ADD STATION ENTER T
104. ly read the license agreement before installing the TIFF F Image Viewer application on your PC If you do not agree to all the terms of this agreement do not use the software and destroy all of the copies thereof You must assume full responsibility for selection of the software and its operation non operation and results obtained therefrom If you receive an email Internet Fax with a PDF file formatted attachment the following text message is shown in the Email body An image data in PDF format has been attached to this email 43 R7 Internet Fax Email Features E Receiving Email from a POP Server Your machine offers a choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server E Setting the POP Parameters Set the parameters pertinent to the 1 2 POP Server Fax Parameters No 146 to 149 See page 87 FAX PARAMETER 1 182 No 146 POP Timer NO M Enter the interval to check and retrieve email from the POP Server 0 to 60 minutes FUNCTION 0 minute Not checked for email e No 147 Auto POP Receive D 3 3T The machine will retrieve email from pem gt the POP Server and print the email 1 4 vet unattended 1 Invalid Not retrieved automatically
105. m New York Initiating Station London and Singapore Relay Stations are connected to New York and the End Receiving Stations are Stockholm Rome Tokyo Hong Kong and Sydney With this sample network using two Relay Stations you can send a document with one operation to any combination of stations in the network via the London Relay Station and or Singapore Relay Station New York Email Address ifax 9 newyork panasonic com London Email Address ifax amp london panasonic co uk Host Name london Relay XMT Password uk rly Host Name newyork Relay XMT Password usa rly g6 Tokyo Tel No 39 6 111 1234 ee Tel No 81 33 111 1234 NS 2 Hong Kong ud og L No 852 23123456 NE CON a Tel No 61 2 111 1234 9 E Singapore Email Address ifax 9 singapore panasonic co sg Host Name singapore Relay XMT Password sg rly Figure 1 Sample Network 61 Pa LL amp c Sn jod E O c gt lt Features 62 Advanced Internet Fax Features Relayed Transmission Table 1 2 and 3 are sample settings for the Sample Network shown in Figure 1 Table 1 Sample Parameter and Auto Dialer Dialing Number Table for New York Originating Station Telephone Number 212 111 1234 Email Address SMTP ifax newyork panasonic com Host Name newyork Relay XMT Password usa rly London fex londonpanasonccouk O oo o o oo Singapore
106. machine performs Fax Forwarding to kei Continued on the next page 8 5 028 ae Hel Es Ns is Setting o lt O i o gt 86 Setting Your Machine Fax Parameters Parameter Seting Comments Number iud kii SHEET Off Setting the home position of the Cover Sheet parameter in On the Select Mode Bonelli A ENGLISF Selects the default message language for the display pants FRENCH SPANISH DEPARTMENT CODE 4 uwaid selecing whether the machine performs the Department Mil MEMORY NE NN m pede en T EAE s whether the machine performs Quick Memory Valid Transmission Invalid Stores all documents into memory first before dialing the telephone number Valid Starts dialing the telephone numberimmediately after storing the first page This feature is not available when the Fax Parameter No 133 Job Build is set to 2 On ina 163 com the transmitting telephone line when the optional LineT 1 G3 Communication Port Kit is installed Line 2 NIE Selects the available telephone line for transmission automatically Line 1 Selects Line 1 as the only transmitting telephone line Line 2 Selects Line 1 as the only transmitting telephone line Note Regardless of the setting selection above the unit will answer and receive on both telephone lines DUPLEX PRINT 1 Invalid Selecting whether the machine performs duplex print when LI
107. marks of Adobe Systems Incorporated All other trademarks identified herein are the property of their respective owners 2006 by Panasonic Communications Co Ltd All rights reserved Unauthorized copying and distribution is a violation of law The contents of these Operating Instructions are subject to change without notice X o C D Q Q lt 125 The serial number is located on the label on the rear of the machine For your convenience record the number below and keep this documentation along with your proof of purchase in the event of a theft or for future reference MODEL NO NAME OF RESELLER SERIAL NO DATE OF PURCHASE ll Notice California only This product contains a CR Coin Cell Lithium Battery which contains Perchlorate Material special handling may apply See www dtsc ca gov hazardouswaste perchlorate Panasonic Communications Company of North America One Panasonic Way Secaucus New Jersey 07094 http panasonic co jp pcc en T1006 1076 04 PJOMCO766YA March 2007 Published in China
108. me receiving the document via G3 Fax or Internet Fax None Select a Special Tray that will not be used for printing Tray1 p eceived faxes Tray 1 or 2 One Tray must always be Tray 2 available for receiving Faxes This setting is available when the 2nd Paper Feed Module Option is installed MEMORY SIZE Displays the amount of memory size When SD card is la ks m installed shows the size of the SD memory card 1 Invalid Setting the number of digits required for the machine to 4 Digit determine the entered number is a Fax Telephone number 5 Digit Upon detecting the specified number of digits the machine 119 QWERTY KEYBOARD NM NEL GU E whether the QWERTY Keyboard functions as Quick Name One Touch Dialing Keys or as Quick Name Search Keys of Search Ithe station name One Touch Each letter key is assigned with an Email Address or a Telephone Number for quick dialing Quick Name Search Entering the letter s of the station name for quick name search of the programmed station and quick dialing 121 Auto Reset Timer 1 Off gelecting whether the control panel reset time id I PREFIX Setting the Dial Prefix number Max 4 digits When the any characters such as being dialed it will automatically append the preset Dial Prefix number When the telephone number is Less or More than 10 digits in length the Dial Prefix number is not appended Fe ite Los em ID TIMEOUT T Reset
109. n the Fax Parameter No 146 POP TIMER is set to a value between 1 and 60 minutes and Fax Parameter No 147 AUTO POP RCV is set to 1 NEW MAIL S Valid the machine will query the POP Server at the specified interval for new email See page 87 Any email on the POP Server is retrieved and printed unattended When the Fax Parameter No 146 POP TIMER is set to 0 the machine will not query the POP Server and the email is not retrieved automatically With this setting email must be retrieved manually from the POP Server B Manual Email Retrieval from the POP Server Use the following procedure for 1 2 manual email retrieval from the POP Server Confirm that there is no MMM dd yyyy 17 15 document s on the ADF 003 MMM dd yyyy 17 15 lt NEW MAIL S When the Fax Parameter No 147 AUTO POP RCV is set to Invalid the machine will query the POP Server for new email at the interval specified by Fax Parameter No 146 If new email has arrived at POP Server the machine will not retrieve it but displays the number of emails on the POP Server and sounds a beep Piii Piii Piii Piii 1 NEW MAIL S If POP Server received new email the machine will display the number of emails on the server then receive and print the email NO NEW MAIL If the POP Server has not received any new email the follow
110. ng Format Error lt select domain or relay domain the end command is missing 7 Format Error program block the end command is missing Format Error lt system block the system command is missing Permission denied Fax machine is busy Try again later when the machine is not busy performing a task 10 Permission denied Password is Correct the password and try again incorrect Permission denied Remote Dialer Update parameter is set to Invalid gt Format Error error line Warning error line 14 Warning Field limit exceeded error line The maximum number of Station Name Domain Name Sender Name Program Name etc were exceeded The block termination command end is missing in the Qcommand block add the end command and try again The block start command Qbegin is missing in the begin block add the begin command and try again The block termination command Qend is missing in the begin block add the end command and try again The block termination command end is missing in the system block add the end command and try again The block termination command Qend is missing in the Qsender block add the end command and try again The block termination command Qend is missing in the select domain or Qrelay domain block add the end command and try again The block termination command Qend is m
111. nt the journal X o C D Q Q lt 123 124 Appendix 1 A Abbreviated Dialing Number 74 AutoDialer 72 81 90 98 104 C ConnectinggtheCable 16 MN 9 10 14 84 100 Control Panel PET 14 D DefaultDomain M MMA 32 Delivery Notice MON 24 DepartmentCode 86 DiagnosticPassword 85 Dialing Method Tone or Pulse 84 Direct Connection with Crossover Cable 110 DirectIFAXXMI 25 DirectinternetFAXXMT 20 Directory Search Addressing 101 Directory Search Email Addressing 8 34 DirectorySsheet 76 DocumentScanning 10 100 Domain Names iu h ner isen enlemi en museer 63 Dual Port Communication 26 Duplex Sending eeeeseeeesese 38 Dynamic Host Configuration Protocol DHCP 51 E EmailAddress 32 EmailCharacterSet 87 Email Header ccccccecccececeeecseceueceeeeseeesaees 36 Email Header Format uuesssss 87 EndReceivingsStation
112. of your machine register the PC s IP address using your machine s Control Panel see page 102 Getting To Know Your Machine Mode Setting E Using the Functions The following functions can be started by pressing FUNCTION first and then entering the function number or by pressing Md or Al scroll key repeatedly until the desired function appears on the LCD display Deferred Communication 1 Deferred Transmission 2 Deferred Polling 3 Advanced Communication a Advanced Communication 4 Sub Address Transmission 5 LAN Relay Transmission see Note 3 See page 60 FUNCTION Polling e 1 Polling 2 Polled Print Out 6 1 Journal Print View 2 Address Book List One Touch ABBR List 3 Program List 4 Fax Parameter List amp User Parameter List 6 Individual Transmission Journal 7 Directory Sheet see Note 1 NOTE 1 Available when Fax Parameter No 119 is set to 1 One Touch See page 86 2 The Select Mode FUNCTION 8 settings can be temporarily changed for the current communication Upon its completion however these parameters are returned to their preset default values Home position You can change the Home position of these settings in the Fax Parameters mode See page 82 12 Machine i o gt O c x O O c o O 7 Set Mode 1 User Parameters Date amp Time Logo Character ID ID Number Fax Teleph
113. one Number Time Zone Internet Parameters 2 Address Book See page 72 One Touch Abbreviated Numbers 3 Program Keys 4 Fax Parameters 8 Maintenance Toner Order Form Toner Replacement LCD Brightness 8 Select Mode see Note 2 1 Communication Journal OFF ON INC 2 Delivery Notice OFF ON See page 24 3 Cover Sheet OFF ON 5 ROV to Memory OFF ON PRINT 6 File Type and Name TIFF PDF See pages 19 24 32 and 89 9 Memory Transmission OFF ON 9 Edit File Mode 1 File List Print View 2 Change Time Station 3 Delete File 4 Print File 5 Add Document 6 Retry Incomplete File NOTE 3 If the Fax Parameter No 140 is not preset to 2 Valid position the display will not show the function See page 87 13 Getting To Know Your Machine Control Panel Contents No Contents PRINT Key SCAN FILE Key Used for Printer function 2 Used for Network Scanner Function EMAIL Key Used to select the Internet Fax Email mode 4 ENERGY SAVER Key Used to switch the machine into energy saving DUPLEX Key Used to scan the document s on both faces CONTRAST Key To adjust the Manual Exposure See page 9 RESOLUTION Key Used to set Standard Fine Super Fine 600 dpi or Halftone Fine Super Fine 600 dpi See page 9 STAMP Key Used to turn the verification stamp ON or OFF Lights when the verification stamp
114. ou to enter the SMTP Server Name If the DNS Server is not available change the Fax Parameter No 161 DNS SERVER to 1 Invalid see page 88 Then the machine will prompt you to enter the IP Address of the SMTP Server To install your machine as a POP3 Client the following network parameters need to be programmed on your network e TCP IP Address of your machine e TCP IP Subnet Mask of your machine e TCP IP Address of the Default Gateway e TCP IP Address of the DNS Server if not available see note 2 e Email Address of your machine see note 1 e Name or IP Address of the Default SMTP Mail Server e POP Server Name or IP Address e POP User Account Name e POP Password Email Transmission from your machine to a PC ipfaxuser fax01 panasonic com SMTP01 panasonic com SMTP Mail Server POP02 panasonic com FT POP Server SMTP01 panasonic com SMTP Mail Server POPO2 panasonic com POP Server TTT popuser001 panasonic com UM NOTE 3 The email address format can be the same as your regular email address If your email address is popuser001 panasonic com your machine s email address can be Internet Fax Qpanasonic com nternet Fax Email Features 22 nternet Fax Email Features Setup SMTP Mail Server POP3 Client For the total system to work properly via LAN certain information and additional parameters must be set Please contact your network administrator for the required inform
115. ou transmit through more than one Relay Station you will receive a separate Result Report Sample Relayed Transmission Notification Email to a Manager amp G3 Relay LOG J lax london panason c uk gt 46911112734 File Edt View Tools Message Help PS a eg e Heply Reply All Forward Print Delete Previous Met From IFa celondan panasanic uk Date Sunday MMM DD yyyy To va claba mgcs co p Subject G3 Relay LOG ifascelondon panasenic uk 4681111234 Features FAX Relay LOG Gender faxinetwork panasonic com Advanced Internet Fax Heceler 4581111234 3961111234 2 Explanation of Contents 1 Email address of the sender s Internet Fax Your machine or PC 2 End Receiving Station s G3 fax telephone number s 2 Setting Your Machine Programming Auto Dialer ll Programming Address Book When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 NOTE ADDRESS BOOK 1 3 ENTER NO OR VA D ADD STATION MXsalesepanasonic co 0000 00606 0066 oeoo C m
116. panasonic com 0000 O 00606 0000 3 00000 NOTE 1 To correct a mistake use lt or gt to move the cursor to the right side of the incorrect number press CLEAR then reenter the new number To change Or To erase 022 SALES DEPT P Jaaaepanafax com Press CLEAR then enter the station name using the QWERTY Keyboard up to 15 characters Ex PANAFAX 022 SALES DEPT ENTER EMAIL ADDRESS 022 PANAFAX P Jaaaepanafax com ABBR ENTER ABBR No STOP To return to standby NOTE 2 If the One Touch Abbreviated Dialing Number has been used for a communication reservation the settings cannot be changed or erased until the communication has finished 19 0 E ens OS cz 3 gt 80 Setting Your Machine Programming Auto Dialer HM Changing or Erasing the settings of the Address Book When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 0000 O 060660 ORO p FUNC
117. ple shows samples of email messages received on a PC from your machine and Internet FAX For your reference the above example is from Outlook Express Inbox running under Microsoft Windows If you are using a different email application software please refer to your application s User Manual Figure 2 Internet Fax Received on a PC el IMAGE from Internet FAX OF File Edit View Insert Format Tools Compose Help amp J es x eee el k Features From O Panasonic Sent MM DD YYYY 9 442M To v celabo mges co p Subject IMAGE from Internet FA e Image tif E LLI X LL e em i T An image data in TIFF F format has been attached to this email You can download the TIFF F Image Wiewer from the following URL addresses http panasonic co jp pcc en For your reference the above example is from Windows Messaging running under Microsoft Windows Torun the Viewer please refer to your application s User Manual The attached file is composed of TIFF F Tagged Image File Format with Modified Hoffman coded image TIFF Viewers come in many flavors a majority of TIFF Viewers will open and view this file however a handful of Viewers may not support this format e You can download the TIFF F Image Viewer into your PC from the following URL address http panasonic co jp pcc en License agreement of Panasonic s TIFF F Image Viewer application You must careful
118. processed while the message finished try again 3 1554 Data Transfer Error FAX module Data transfer error occurred in the FAX module while communicating with the LAN module try again 4 554 MIME attachment not supported MIME attachment is not supported during this operation resend message file using plain text in the message body only 554 MIME format not supported MIME file type is not supported resend using plain text in the message body only 554 G3 554 G3 Relay permission denied 554 G3 Relay permission denied denied The requested domain for The requested domain for Relayed Transmission is not registered Transmission is not registered EA Relay Address unknown The telephone number d end receiving station for the Relayed Transmission is unknown 8 554 Memory Full FAX module FAX Memory is full try again later 9 554 Data Transfer Error Other errors not listed above try again later Error Message NM Internet Fax Return Receipt Error Messages Error messages that are printed on the Internet Fax Return Receipt when remote programming of the Auto Dialer via Email fails 1 Format Error gcommand block the end command is missing Format Error begin block the begin command is missing 3 Format Error begin block the end command is missing gt 4 Format Error lt system block the end command is missing 5 Format Error Qsender block the end command is missi
119. prompted during AUS Dialer Valid registration if the station you are programming is to receive BB Fax directly without going through a Mail Server ee the home position of whether to request a Message ELIVERY NOTICE HOME Disposition Notification MDN for a delivery processing confirmation indicating that the message email was read when sending an email Internet Fax This setting will be the default value for the Function Select Mode F8 2 APOP Invalid This parameter allows you to encrypt the protocol for the AUTHENTICATION BRE POP password security when connecting with the POP See page 89 Note 3 b l er whether the document s are converted to TIFF F or PDF format when Scanning to Email or TIFF F format when sending to an Internet Fax The default is PDF as PDF has become the industry standard for exchanging documents from computer to computer Scan to Email However PDF format cannot be used for Internet Faxing Internet Fax to Internet Fax as current Internet Fax specifications do not support these file formats and TIFF F format must be used when sending to an Internet Fax machine This setting can be temporarily changed when sending an Internet Fax with the Select Mode F8 6 XMT FILE TYPE NAME Print Selecting whether the Communication Journal is printed Emi emaled or both Prints Emails to the address selected in the Sender Selection see page 54 Prints and Emails Setting You
120. pt a combination of Email Addresses and PSTN Dialing Numbers 2 If the transmission cannot be completed for any reason the email may return undelivered otherwise no reply will be printed S xo KE Full Email Address i or c LL 2 Using Default Domain See note 4 or Using the Selectable Domain See page 29 You can send the same document s to multiple stations Multiple stations can be selected by any combination of the Steps 3 and 4a 4b or 4c and then press START The document s is stored into memory with a file number Then starts sending the document s NOTE 3 For the machine to perform the email address completion the Fax Parameter No 160 Default Domain must be set to Valid and the Default Domain must be preprogrammed in the User Internet Parameters See page 29 4 The QUICK MEMORY TRANSMISSION feature is disabled if multiple stations are set 5 Direct Transmission does not require memory for transmitting and is not available for LAN communication 33 R7 Internet Fax Email Features ll Quick Name Search One Touch Abbreviated and Directory Search Email Addressing When sending via LAN the Directory Search function allows you to enter a full email address by searching for the station name or email add
121. r which assists the entering of long email addresses The Lightweight Directory Access Protocol LDAP is a protocol for accessing online directory services A LDAP client connects to a LDAP Server and asks a question The server responds with an answer Your machine indicates the search result from the LDAP Server on the LCD display This enables you to easily choose the recipients you wish to send to and saves your time from entering long and intricate email addresses 91 52 NA Advanced Internet Fax Features nternet Communication Features E Relayed Transmission Your machine allows you to transmit an email received from an Internet Fax or PC connected to the LAN to multiple fax machines via a telephone line You can attach files with the TIFF F format to this email Using the Sub address specified by the originating fax machine your machine can route the received documents to the remote machine via an email which can relay these documents to final destinations where the final recipient is in the regular G3 fax machine Your PC allows you to convert a data file from various application programs such as spreadsheet into a TIFF F format file and then transmits this attached file to an email To convert applications into a TIFF F formatted file however requires you to first download the software printer driver from the web site listed below The second part requires you to install the software on your PC See the web s
122. r Machine NOTE 1 The setting number marked with an asterisk indicates the factory standard setting 2 This parameter supports an optional telephone service Distinctive Ring Service provided by your local telephone company It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine It can differentiate and answer the incoming call on the fax number All other calls on the other telephone numbers will not be answered This optional service from your local phone company is also called Custom Ringing Distinctive Ringing Ident a call Ident a ring Personalized Ringing RingMaster RingMate Selective Ringing Smart Ring or something similar Check with your local telephone company on the availability of this service in your area 3 Valid can be selected when the SMTP Server or the POP Server support these capabilities o9 90 Setting Your Machine Programming or Retrieving Parameters via Email ll General Description Command Password parameters get abbr jnl Email Internet Fax Internet Internet Parameter Auto Dialer Transaction Journal Edit Back up Command Password parameters set VR Internet Fax internet gt NM Using Emai
123. re and forward documents to an end receiving station and or a relay station in another relay network Relay Transmission Report A report that contains information regarding the last relayed transmission Relayed Transmission Sending a document to a relay station which in turn sends the document to the end receiving station Resolution Router Gateway Relates to the number of dots scanned or printed per certain square The quality of the image increases as the number of dots per certain square increases A special purpose computer or software package that handles the connection between 2 or more networks Gateways act like traffic cops they spend their time looking at the destination addresses of the packets passing through them and deciding which route to send them on Server A computer or a software package that provides a specific kind of service to client software running on other computers A single server machine could have several different server software packages running on it thus providing many different servers to clients on the network Sleep Mode The lowest power state that the machine enters after the specified time without actually turning Off SMTP Simple Mail This is the main communication protocol used to send and receive email on the Internet Transfer Protocol Station Name Alphanumeric ID which can be programmed for each email address location in the Auto
124. red into memory with a file number Then starts sending the document s To Use One Touch If two stations are registered Lower Indicator turns OFF onto same One Touch Key 13 SALES Ol gt gt lt salesopanasonic co Lower Indicator is lit lt 1l3 gt SALES 02 pana panasonic com Lower Indicator NOTE 4 If the transmission cannot be completed for any reason the email may return undelivered otherwise no reply will be printed 5 For the machine to perform the email address completion the Fax Parameter No 160 Default Domain must be set to Valid and the Default Domain must be preprogrammed in the User Internet Parameters See page 88 6 The QUICK MEMORY TRANSMISSION feature is disabled if multiple stations are set 7 Direct Transmission does not require memory for transmitting and is not available for LAN communication 8 You can search for another name starting with the same character by scrolling with the Cursor Keys A W 30 J Internet Fax Email Features E Entering the Email Header Email Address You can enter the Email Address for CC Carbon Copy and BCC Blind Carbon Copy If you would like to enter CC and or BCC change Fax Parameter No 168 CC BCC STATION to Valid See page 88
125. ress entered in the Auto Dialer and the LDAP Lightweight Directory Access Protocol Server Upper Limit Indicator F J o o ol E D QN ADF Tray Upper Limit Guide B Original Guides Quick Name Search Email Addressing see Note 3 When Fax Parameter No 119 is set to 2 Quick Name Search see page 86 See Note 8 Enter the first letter of the name you wish to search until itis shown on the LCD display Ex S One Touch ABBR Email Addressing see Note 3 When Fax Parameter No 119 is set to 1 One Touch see page 86 Or When the Email Address es are UR ABBR No registered in the One Touch Abbreviated 3 digit Addressing Directory Search Email Addressing see Note 3 ENTER LETTER S SA
126. ris m 70 Setting Your Machine ProgrammingAutodDialer eee 72 amp ProgrammingAddressBook 72 E ProgrammingOne TouchkKey 14 E Programming Abbreviated Dialing Number 74 B PrintingOutDirectorySheet nn 76 E Changing or Erasing the Settings of the One Touch AbbreviatedDialiingNumbers 78 E Changing or Erasing the settings of the Address Book 80 Machine i o gt O c x O O c o O Setting Your Machine Fax PING A 82 M General Description see kereden Lia aa alada bni banana 82 E SettingtiheFaxParameters 82 Programming or Retrieving Parameters via Email 90 M General Description rrnnannnnannenannnrannovannnvannrnannennannnannennnnennnnennn 90 amp Using Email to Program or Retrieve Parameters 90 E Using a PC to Input the Internet Parameters Remotely 91 M To Retrieve Each Parameters eere eee 92 To Edit the Retrieved or Backup Internet Parameters OPA e qM 93 To Edit the Retrieved or Backup Internet Parameters File 94 To Edit the Retrieved or Ba
127. s 50 71 ll Programming Auto Dialer Fax Parameter etc See pages 72 98 gt E Document Scanning etc See pages 100 111 B Troubleshooting Information Codes etc gt See pages 112 117 ll Specifications Glossary Index etc D See pages 118 125 Your Machine gt O c x O I O c 5 o O Getting To Know Your Machine Getting to know your machine Before starting Press any Key on the Control Panel thy Internet Fax Email Features Press Key e 6 0000 O 0 DO o000 9 9 9r 9 IGG 0606 MI 0000 Network scan Features eh 6000 O 0966 00900 BRI o fhe When setting the machine modes Problem solving EGET Go to next step Go to next step below Appendix Specifications Glossary Ensure that the indicator lamp of the Index etc EMAIL button is ON If not press the EMAIL mode button Machine Getting To Know Your Machine Table of Contents Getting To Know Your Getting To Know Your Machine Internet Fax Email Network Scan Features
128. see page 28 e Sender Selection up to 24 User Names see page 54 Default Domain e Selectable Domains up to 10 additional Domain Names Remote Password e Manager s Email Address Relay XMT Password Relay Domain up to 10 Domain Names authorized for Relay XMT Request LDAP Server Name Available for some countries only LDAP Login Name Available for some countries only e LDAP Password Available for some countries only LDAP Search Base Available for some countries only e Community Name up to 2 Community Names Device Name Device Location Your machine interprets the command that you enter in the Subject line of your email message and performs one of the following functions it Retrieves or Stores data into the Internet Parameters User Parameters The two types of commands that can be entered in the Subject line of your email 1 To Store set parameters password where the password is the Remote Password programmed in data type your machine s User Parameters i e 1234567890 You can enter the Internet Parameters shown above with this command the first time However if these fields already contain data do not use this command as the existing information will be deleted and overwritten Use the Retrieve command below instead refer to pages 92 and 98 2 ToRetrieve get parameters password where the password is the Remote Password programmed in data type your machine s User Par
129. ss SMTP Server Name or SMTP Server IP Address SMTP Auth Name SMTP Auth Password POP Server Name or POP Server IP Address POP User Name POP Password LDAP Server Name or LDAP Server IP Address LDAP Login Name LDAP Password LDAP Search Base Host Name Default Subject Default Domain Selectable Domains 01 to 10 Remote Password Relay XMT Password Manager s Email Address Relay Domains 01 to 10 MAC Address from the 3rd page of the Fax Parameter List printout press FUNCTION SET The Internet Protocol IP address assigned to your machine The Subnet Mask number The Default Gateway s IP Address The IP address of the Primary DNS Server The second IP address of the Primary DNS Server The Email address assigned to your machine Up to 60 characters The SMTP Server Name up to 60 characters The SMTP Server IP Address The SMTP Authorized Name Up to 40 characters The SMTP Authorized Password Up to 10 characters The POP Server Name up to 60 characters The POP Server IP Address The POP User Name Up to 40 characters The POP Password Up to 10 characters The LDAP Server Name up to 60 characters Ex Idap company com The LDAP Server IP Address Available for some countries only The LDAP Login Name Up to 40 characters Ex username Available for some countries only The LDAP Password Up to 10 characters Ex password Avail
130. ss input mode Address es Directory Search Email Addressing see Note 3 Operation Chart Make sure that the above message ENTER LETTER S O AKA SAB M 33 3 n 0000 006000 0000 0000 C DIRECTORY 100 SALES 3 SET SEARCH e fe Enter the first letter s of the vet Cc gt name you wish to search bJsales panasonic co ali Ex SA See Note 5 Machine i o gt O c x O O c o O Transmission settings Select the desired Adjust the Contrast of the Transmission setting Quick Name Search Email Addressing meer image data by See the column on of pressing cursor keys p the right One Touch ABBR Email Addressing Lighter Normal Darker gt and or CONTRAST Manual Email Addressing MINE and or Directory Search Email Addressing See Note 4 The same document s can be sent to a an multiple stations nl lu ii le Select Multiple stations as shown in Step or finer detailed originals 3a 3b 3c and or 3d and then press 600 dpi for 600 dpi detailed originals HALFTONE FINE START for photo originals with Fine
131. ssage body DNS SERVER id sizl whether to enable the DNS Server vald TIFF VIEWER URL 1 None 3 English Japanese ROUTING HEADER ad Routing whether to add the Header Print information of the Valid Routing Station on the top edge of each routed pages ER Included Selecting whether to include the header when sending a IFAX XMT HEADER Email only weed included document to an address in the same Domain as specified in the Default Domain parameter This is useful when using the machine to scan documents back to your PC Note When sending to a Domain other than as specified in the Default Domain parameter the header will be included regardless of the selection CC BCC STATION IT o be ent whether to allow the CC BCC email address es Valid to be entered DHCP CLIENT neste eie whether the machine would automatically acquire the Valid Network Parameters from the DHCP Server Such as IP Address Subnet Mask Default Gateway IP Address etc Note If you change the setting of this parameter turn the Power OFF ON Number NL NE 1 Invalid f you transmit to the SMTP Server user name and AUTHENTICATION 2 Valid password are used for authentication Selecting Valid See page 89 Note 3 allows you to set up the user name and password See page 89 Note 3 BEFORE FAU 7 Was p you transmit to the SMTP Server POP user name and See ay Ne FAX sei valset whether to be
132. sts when sending an Internet Fax directly from your machine to the end receiving station s A Relay Network is basically composed of an Originating Station which can be an Internet Fax Machine your machine or a PC a Relaying Internet Fax Machine another machine and End receiving station s which can be regular G3 Fax machines By simply sending a Document s from your machine or an email message from a PC to the Relay Machine which is then transmitted by your machine to the end receiving station s using regular phone lines as a normal G3 Fax message PC can have TIFF F or text txt file attachment The end receiving station s is are usually local in relation to the Relay Station which incurs a local telephone changed for the Fax Transmission After the Relay Station completes its transmission to the end receiving station s a Communication Journal is sent back to the originator from the Relaying Internet Fax confirming whether the Internet Relayed Transmission is successful Any Relay activity informations is sent by an email from the Relaying Internet Fax to its Manager s Email Address which is programmed in the Relaying Internet Fax machine s User Parameters see page 29 To use the Internet Relayed Transmission just follow the set up procedure described on pages 62 to 71 and obtain certain information provided by the Relaying machine operator A sample network is shown in Figure 1 Figure 1 shows a sample network as seen fro
133. t To Retrieve data type get parameters password get abbr password get jnl password Using Email to Retrieve the Journal The Journal will be sent back to the originating station s email address After receiving the journal use a fixed width font i e Courier in order to align the received journal s contents on the PC M To Edit the Retrieved or Backup Internet Parameters Auto Dialer File After receiving your machine s email with the Internet Parameters and or Auto Dialer store the email file as text txt on your PC for backup purposes To change or update the Internet Parameters and or Auto Dialer type the following command in the Subject line of your email and follow the steps below e set parameters password To store the Internet Parameters e set abbr password To store the Auto Dialer where the password is the Remote Password programmed in your machine s User Parameters i e 1234567890 Make sure that the CC Bcc lines and the body of the email message are Blank 1 Create a New Email Message fill out the To and From Address line and the Subject line information for section below To Your machine s email address From This field is normally not visible when creating new email message s It is your default email address email application for retrieving each Parameters and for error message notification Subject To Store data type set parameters password set abbr
134. t parameters can be temporarily changed by simple key operation just before a transmission is made When the transmission ends however these parameters return to their preset values Home position Other parameters can only be changed by the procedure described below M Setting the Fax Parameters TERR FAX PARAMETER 1 182 FAX PARAMETER 1 182 066000 NO NO 004 98560 A b poo SET ARR JM D 0600 FUNCTION gt Cum VED sea mio 00000 gt A ef Y Wow 33d o Enter Fax Parameter number from the Parameter Table Ex 0 0 4D NOTE 1 To scroll the Fax Parameters in Step 2 press W or A 2 To print out a Fax Parameter List Press FUNCTION 4 04 STAMP HOME 04 STAMP HOME 1 OFF 2 0N ABC DEF 000 X KG ON a D Change setting Ex 2 for ON To set another parameter press CLEAR to return to Step 2 or press STOP to return to standby NOTE 3 Fax Parameter setting mode is accessible only when the machine is in standby 83 0 E ens OS cz 3 gt 04 Ea Setting Your Machine Fax Parameter Table Parameter Setting Comments m A 001 Lightest Setting the home position for the
135. tations from accessing your Relay Station for Internet Relayed Transmission you must set up your Network security Enter a Relay Station Name which is concealed from the final destinations and a Manager s Email Address for notification of all Internet Relayed Transmissions 28 nternet Fax Email Features Setting the Internet Parameters B Basic Parameters Following Six 6 Basic Parameters must be pre programmed into the machine TCP IP Address of your machine e TCP IP Subnet Mask of your machine e TCP IP Address of the Default Gateway e TCP IP Address of the DNS Server Email Address of your machine e Name or IP Address of the Default SMTP Mail Server NOTE e lfitis required the setting other than DHCP Server Network settings Fax Parameter No 169 DHCP CLIENT should be set to INVALID first then setup Parameters No 5 to 7 see page 88 e When Parameters No 5 to 10 and 52 to 55 are set cycle the power by turning the Power Switch on the Left Side of the machine OFF and ON E User Parameters Internet Parameters LL Parameter Comments Date amp Time Current Date and Time Up to 25 characters amp digits Character ID Up to 16 characters amp digits Your Fax Telephone Number Up to 20 digits 4 Time Zone The Time Zone is required as part of the Email header information when sending Internet faxes IP ADDRESS DHCP Displays the address which was reserved by DHCP Server SUBNET MASK DHCP
136. ter a letter s of a name Pd T you wish to search m See Note 3 NOTE 2 If the PC s IP Address is not shown on the LCD of your machine register the PC s IP Address using your machine s Control Panel see page 102 3 You can search for another name starting with the same character by scrolling with the Cursor Keys A W 101 i amp c c o O Y R4 us O 5 amp Z 102 L Network Scanner Auto Dialer E Adding your PC s IP Address If the Scanner Configuration is not set with the Panasonic Communications Utility of Panasonic DMS software refer to Panasonic DMS CD input your PC s IP Addresses using the machine s Keypad 0000 O 00000 0000 0000 Q E D SCAN FILE Le m DESTINATION PC PORT NUMBER NM Eoi 1 PC 2 FTP 6509 LALA 00009 O 00009
137. ther to route a received fax to an email n address preprogrammed in Auto Dialer using the originating ined BE Numeric ID TSI frame information ROUTING HEADER Originator Selecting the type of email header to be included in the FORMAT num Station From field of each routed faxes Originator The originating fax machine s TSI will appear in the From field of the routed email Relay Station The routing station s email address will appear in the From field of the routed email PRINT DOCUMENT re printed c whether a received fax to be routed is always RINT N uM mE i my Balli whether a memory received fax or Eme to be DOCUMENT 2 AMME forwarded is always printed or only when forwarding is incomplete 157 TRANSACTION 1 Invalid Selecting whether the machine sends a transaction journal JOURNAL Valid to the pre programmed email address PC REMOTE UPDATE NR Invalid Selecting whether the machine will accept commands from NI an email application to a Program the Internet Parameters b Program the Auto Dialer c Allow retrieval of the Journal 159 SUBJECT LINE n Se whether the Subject line can be programmed Valid Valid O during each transmission DEFAULT DOMAIN sa whether the machine accepts to insert the Default Valid Domain when entering Manual Number Dialing None None Selecting whether to include the URL address in the email 2 English O me
138. tion for better clarity Internet Fax Mailer software is an add in program for the TIFF Converter that links the email client for MAPI to the TIFF converter for the Internet Fax Before sending image as email from the application to the Internet Fax you have to convert the file into the format that the Internet Fax is allowed to receive and print as an email using the TIFF file creation function You also have to send that file to the Internet Fax as an attached document Internet Fax Mailer allows you to create TIFF files automatically by pressing one button form the TIFF Converter for the Internet Fax You can download the Panasonic s TIFF Converter Internet Fax Mailer software and their respective User s Guides from any of the following URL address Features http panasonic co jp pcc en To simplify the Relay Transmission operation Panasonic has an Optional Panasonic Fax Gateway software Pa LL amp c Sn jod c O c gt lt Please visit the following URL address for more details http www panasonic com office Advanced Internet Fax Features Relayed Transmission E Printouts and Reports When you use Relayed Transmission relay station will send the following two reports to help you check and keep track of your faxes 1 Relay XMT Report COMM JOURNAL When the relay station finishes transmitting to the End Receiving Station it will send a Comm Journal to you when the F
139. trim the edges a ve TL bit further for the sheet to fit into the holder better AMERICA AFRICA Vaid GE nin a BRAZIL JAPAN PANASONIC dd UF XXXX k kkckckckckckckckckckckckckckckckck ckckck ck kc kc k kk HEAD OFFICE kkkkkk 201 555 1212 kkkkk k Explanation of Contents e Telephone Number is programmed gt Email Address is programmed aa Group Dial is programmed None Program Key is programmed Qo a an IG 5 or ur gt ll Changing or Erasing the Settings of the One Touch Abbreviated Dialing Numbers When Fax Parameter No 119 is set to 1 One Touch see page 86 1 ONE TOUCH ABBR lf 2 ABBR NO ENTER ABBR NO FUNCTION SET vet Ex 2 D Ex ODD 001 200 To change 022 SALES DEPT MXlabcepanasonic com 0006 O 6660 6066 0606 d Press then enter a new email address using the QWERTY Keyboard Up to 60 characters Ex aaa panafax com To erase 022 SALES DEPT Mabce
140. tting Up Your Machine as an Internet Relay Station To set up your machine as a Relay Station the following parameters must be set properly 1 Relay XMT Fax Parameter No 142 Selecting whether the machine will accept and performs G3 relayed transmission see page 87 1 Invalid Machine will not accept a Relay XMT request 2 Valid Machine will accept a Relay XMT request 2 Relay XMT Report Fax Parameter No 143 Selecting how the COMM Journal for relayed transmission is sent to the originator 1 Off Do not send 2 Always The COMM Journal is always sent after a Relay Communication is completed or has failed 3 Incomplete only The COMM Journal is sent if the Relay Communication to the destination has failed 3 Relay XMT Password User s Parameter See note 3 Enter a Relay XMT Password up to 10 characters to be used for protection against unauthorized outside stations from accessing your machine to relay messages to a G3 fax machine via PSTN This password should be given out to authorized people only Features gt lt LL amp c Sn amp jod c amp O c gt lt 4 Relay Address Auto Dialer The syntax of Relay Station Address is Relay XMT Password Host Name Domain Name 5 Manager s Email Address User s Parameter Register the Department Manager s Email Address for supervision and cost control purposes Once registered the machine will send an email not
141. x Email Features Receiving Documents ll General Description Your machine offers you a choice to receive Fax documents unattended by default or manually over regular telephone lines Your machine also offers the same choice to receive and print Internet email messages via LAN unattended or manually when subscribing to a POP Mail Server However when your machine is configured to receive email using the SMTP Protocol the email can only be received and printed unattended B internet Fax Received on a PC Figure 1 Outlook Express Inbox Sample E Inbox Outlook Express i C X File Edit View Tools Message Help D amp 9 e x 5 8 Xx New Mail Reply Reply All Forward Print Delete Send Recv Addresses Find Inbox Folders x tfafeffom swe Receved S3 Outlook Express t3DX 800 New ipFAX Generation mm dd yy 3 15 PM Local Folders PDIC OFFICE Panasonic Meeting Agenda mm dd yy 3 17 PM Ta Inbox 5 sales panasonic com Sales Report mm dd yy 3 18 PM G Qutbox i pdic panasonic com DP 2000 ONE TOUCH ABBR List mm dd yy 3 19 PM A Sent Items MM pdic panasonic com O Internet FAX Return Receipt mm dd yy 3 20 PM 3 Deleted Items BA Panasonic nternetfax Document mm dd yy 3 21 PM E Drafts Panasonic IMAGE from Internet FAX mm dd yy 3 21 PM Calendar Contacts Journal Notes Tasks 7 messagels 5 unread Working Online The Subject column in the above exam

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