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SHARP PC Interface Software User Manual

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2. PC Interface Software User s Guide O2EGK TINSE0562EHZZ PRINTED IN CHINA NOTICE The manufacturer cannot be held responsible and provides no warranty against malfunction damage or any other problems caused by misuse of this product and its accessories by you ora third party The specifications of this product and its accessories are subject to change without notice Company and product names mentioned in this manual are trademarks or registered trademarks of their respective owners Some models described in this manual may not be available in certain countries Minimum System Requirements Introduction This product is intended for use with the following SHARP Organizers YO 290 ZQ 290 EL 6990 PC Software enables you to use your PC to work with the data on your Organizer Data entries created or edited on your PC can be transferred between your Organizer and PC or even deleted PC Software can also import and export data on your PC using the CSV file format Microsoft Windows XP Me 2000 Professional 98SE 98 IBM PC or 100 PC compatible computer Pentium 200 MHz or higher for Windows Me 2000 Professional 98SE 98 Pentium Celeron Family 300 MHz or higher for Windows XP 64 MB RAM for Windows Me 2000 Professional 98SE 98 General Caution PC Software may not run reliably with certain virus scanning programs enabled If you have problems with
3. If the error message indicates that memory is full It is likely that the size of data exceeds the memory capacity of the Organizer Delete entries no longer required and try again If the wrong model has been selected Communication may take a long time even if no error occurs Re install the PC Software and select the proper model Refer to Installing the PC Software in Before You Begin A 3D screen saver starts then stops While running PC Software minimized if a 3D screen saver starts it will stop and the PC revert back to the Desktop Temporarily disable any 3D screen saver utility programs you may be running A virus scanning program affects PC Software PC Software may not run reliably with certain virus scanning programs enabled If you have problems with your Organizer transferring data temporarily disable any virus checking software you may be running Power management features affect PC Software PC Software may not run reliably with certain power management features enabled If you have problems with your Organizer transferring data temporarily disable any power management features you may have turned on Some PCs may then need to be restarted os Add an individually selected entry to your Organizer from your PC Except the Expense application any individual entry can be transferred appended from your PC to your Organizer 1 Click the desired application tab on the PC Software main s
4. by dragging the label partition left or right Category filter function Telephone Category drop down list button If the category i e Personal Business or Others is specified in each Telephone entry the list of entries can be sorted by a particular category Click on the Category drop down list button to select the category you wish to isolate Personal in this example Select All to display all entries Importing and Exporting entries in CSV format Making a CSV file for export Importing a CSV file A file in CSV format can be imported or exported for each application 1 On the PC Software main screen select Export from the File menu 2 A dialog box appears to enter the file name The destination may be changed if desired 3 Click the Save button to save the file A confirmation dialog box will be displayed 4 Click the OK button If an error message is displayed follow the Instructions and try again from step 1 1 On the PC Software main screen select Import from the File menu 2 A dialog box appears to select the import file in your PC 3 Enter the file name or click the Browse button to select the file 4 In the dialog box select the application for the CSV file to be imported 5 Click the OK button A confirmation dialog box will be displayed 6 Click the OK button Imported entries will be added in the Index view of the selected application in
5. your Organizer while transferring data temporarily disable any virus checking software you may be running While you are backing up or restoring data a transfer error may occur with certain 3D screen saver utility programs enabled Before transferring data temporarily disable any 3D screen saver utility programs you may be running PC Software may not run reliably with certain power management features enabled If you have problems with your Organizer while transferring data temporarily disable any power management features you may have turned on If you intend to transfer many entries we recommend you replace the batteries with new ones before starting Exchanging a lot of items may take a long time 128 MB RAM for Windows XP 50 MB free hard disk space 3 5 disk drive One available serial port with a D sub 9 pin connector Amouse or other suitable pointing device The User Interface All PC Software operations can be accessed via buttons or menu commands Click Windows Start Programs Sharp EL 6990 YOZQ 290 EO Link Utility to launch PC Software The main screen will appear The PC Software Main Screen PC Software for Sharp 15 x BPC Software File Edit Option He Menu commands Application tabs i fa Application name su a S ch edu i e 0 records exist t Time i Number of files Index view Detail view Scroll bar en Edt Delete Delete butt
6. PC Software oe Preparing for Transferring Entries Between your Organizer and your PC All the entries created modified or deleted on your PC can be transferred per application Also singly selected entries can be appended to your Organizer The maximum number of entries the PC Software can handle is as follows YO ZQ290 Tel 290 other application 2048 per application EL 6990 Tel 290 other application 920 per application Note Caution On both uploading and downloading previous data will be overwritten and deleted by the transferred data This includes the Expense Category 1 Connect your Organizer to your PC as described transfer in Before You Begin 2 Make sure that your organizer is turned ON Uploading 1 Click the desired application tab on the PC Software entries from your main screen en your 2 Click the Data upload button Follow the instructions in the dialog box to start transfer All entries in the selected application in your Organizer will be transferred to your PC Downloading 1 Click the desired application tab on the PC Software entries to your main screen Organizer from 5 Click the Data download button your PC Follow the instructions in the dialog box to start transfer All entries in the selected application in your PC will be transferred to your Organizer Troubleshooting communication errors On the occurrence of a communications error check the points below
7. creen 2 Click the desired entry in the Index view 3 Click the Add one selected data button Follow the instructions in the dialog box to start transfer The entry will be transferred and appended to your Organizer To cancel a transfer click the Abort button in the Waiting Organizer dialog box before start of transfer Note FIFO settings may be incorrect Check the FIFO settings as follows lt Windows98 Me gt Start Settings Control Panel System Device Manager Ports Communications port COMx Properties Port Settings Advanced lt Windows2000 Professional gt Start Settings Control Panel System Hardware Device Manager Ports Communications port COMx Properties Port Settings Advanced lt WindowsXP gt Open the Device Manager then Ports Communications port COMx Properties Port Settings Advanced Please refer the windows manual to open the Device Manager Note For Windows 2000 XP you must log in as system administrator to check the FIFO setting COMx refers to the COM Port selected in the software Uninstalling PC Software 1 Open Control Panel 2 Select Add Remove Programs 3 Select PC Software for Sharp EL 6990 and YO ZQ 290 and click Add Remove Change Remove For Windows2000 XP you must log in as system administrator to uninstall the software Note
8. elected application in PC Software Data download Transfers entries in the selected application from PC Software to the organizer Data download will OVERWRITE all entries in the selected application on the organizer Add one selected data Appends a single selected entry from the PC to the organizer Modifies an entry Deletes an entry Note Menu Commands os Unavailable buttons or commands will be shadowed or not be displayed FILE Menu Open Open the created Organizer data file okf in PC Software Save all entries in Organizer as one file okf on your PC Save As Clear All Delete all entries in PC Software Import Open a CSV format file in PC Software Export Save all entries in PC Software by each application in CSV format file on your PC Exit Exit PC Software Note Note The Select Program Folder screen enables you to select the folder that you wish to place the program icons under in the Start menu The date hour settings and the COM port configuration at the time of installation can be changed later under the PC Software s Option menu If you are using a notebook PC an error message may be displayed upon selecting Auto Detect Check the BIOS settings on your notebook PC and verify the serial port configuration Even with correct BIOS settings you may need to select an appropriate port manually By default created BKF or CSV files will be saved under C Program F
9. iles Sharp EL6990 YOZQ290 Data PC Software enables you to import data files created using a CE 491W For information about importing data from a CE 491W refer to import html in the installed folder EDIT Menu New Entry Create a new entry in the selected application Edit Entry Modify the entry in the selected application Delete Entry Delete the entry in the selected application Find Find within the selected application Search while distinguishing between capital and small letters when Match case in the File dialog box is checked Option Menu Display Format Select date and time format Expense Category Set the Expense Category COM port Select a COM port COM1 COM4 Help Menu About Displays copyright and version information Creating and Editing Data on YourPC Creating a new entry Note Modifying an entry Deleting an entry Data can be prepared on your PC to be downloaded to the Organaizer 1 Click the desired application tab on the PC Software main screen 2 Click the New button The screen for new entry will be displayed 3 Enter the required items or select appropriate items 4 Click the Save button to save the entry To clear all entry fields click the Clear button To cancel the entry click the Cancel button For information on entry items refer to the operation manual for the Organizer A Telephone application entry cannot be saved un
10. less one of the fields Home Office Fax or Mobile has been completed 1 Click the desired application tab on the PC Software main screen 2 Double click the entry you wish to modify or click the entry to select and then click the Edit button The screen for edit entry will be displayed 3 Modify the entry as required 4 Click the Save button to save the modifications To save as another entry click the Save As New button To clear all entry fields click the Clear button To cancel the modification click the Cancel button 1 Click the desired application tab on the PC Software main screen 2 Click the entry you wish to delete then click the Delete button The confirmation dialog will be displayed 3 Click the YES button to delete the entry To cancel the deletion click the NO button Making and Restoring a backup file of entries Making a backup file bkf of entries Restoring entries from a backup file bkf Note The entries of all 6 applications can be saved as one file and this can be restored per application to your Organizer using the Download function 1 Upload all entries of each application to PC Software using the Upload function 2 On the PC Software main screen select Save As from the File menu 3 A dialog box appears to save the backup file The default name is decided based on the PC calendar in the format of yyyymmdd bkf Change the file name or
11. on Data upload button Edit button Data download New button button Add one selected data button E Before You Begin Connecting Your Organizer to Your PC Installing the PC Software We recommend that you first turn off your PC and Organizer before connecting or disconnecting the supplied cable Connect the standard 9 pin connector of the supplied cable to one of the COM ports on your PC If the COM port of your PC is fitted with a 25 pin connector you will need to purchase an adapter Connecting to the Option port of an Organizer Connect the PC Link cable to the Option port of your Organizer following the instructions in the Operation manual for your Organizer 1 Insert the PC Software disk into your PC s disk drive 2 Double click the My Computer icon on your PC 3 Select your floppy disk drive by double clicking 4 Double click Setup exe 5 Follow the on screen instructions to start the PC Software By default the actual software will be installed at the following location C Program Files Sharp EL6990_YOZQ290 It is not recommended to change the path name The buttons perform the following functions Refer to Menu commands described below Application tabs Selects the application Schedule To Do Anniversary Telephone Memo and Expense Data upload Transfers entries in the selected application from the organizer to the PC Data upload will OVERWRITE all entries in the s
12. the destination if desired 4 Click the Save button to save the backup file of entries 1 On the PC Software main screen select Open from the File menu 2 A dialog box appears to select the backup file 3 Select the backup file to open in PC Software and click the Open button A confirmation dialog box will be displayed 4 Click the YES button to open the file in PC Software The entries stored in the backup file will be displayed in the index view of each application 5 Restore desired data to your organizer per application using the Download function For details on uploading or downloading refer to Transferring Entries Between your Organizer and your PC above Caution When a backup file is opened any entries in PC Software will be overwritten and deleted by entries from the backup file If you wish to keep the current entries in PC Software first save in a backup file using Save as before executing Open Viewing details of an entry Other features The entry details will be displayed in the Detail view when an entry is selected The contents of each field can be viewed by using the scroll bar of the Index view Sort function The Index view can be easily sorted by clicking the label at the top of any of the columns Sort order will be changed to either ascending or descending each time the label is clicked Changing the column width Each column width can be changed

SHARP PC Interface Software User Manual

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