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SHARP FO-6700 Operation Manual

1. Initial setting 1 Optional Settings Setting 24 MULTI TTI If you are using Department Control you can press 1 to have the department name the name associated with the department code entered by an operator to access the fax appear at the top of each transmitted document This will appear in place of the name entered in Entering Your Name and Fax Number in Chapter 1 Press 2 to turn Multi TTI off the sender s name entered in Chapter 1 will appear Initial setting 2 Setting 25 BEEP LENGTH This sets the duration of the beep that signals the end of transmission reception or copying Press 1 for 3 seconds 2 for 1 second or 3 for no beep Initial setting 1 Setting 26 TELEPHONE BILLING CODE This setting allows you to use Department Codes or direct billing codes for telephone billing on a PBX Your dealer must first activate Department Control or direct billing code entry Press 1 to turn telephone billing on or 2 to turn it off Initial setting 2 If you pressed 1 the BILLING CODE DIAL selection will subsequently appear Press 1 if your PBX must receive the billing code before dialing a telephone number or 2 if it must receive the billing code after dialling a telephone number Refer to your PBX manual or consult your PBX administrator for this information es 2 o 9 te Settings Note If you select AFTER for the BILLING CODE DIAL selection you must press the REDIAL key after dialing if
2. e SEND READY will appear in the display e Set the resolution and or contrast if desired RESOLUTION CONTRAST 2 Press the FUNCTION key and then 0 FUNCTION The display will show 0 SUBADDRESSING MODE Subaddressing mode ENTER 1 5 selections appear alternately in the display 3 Press the 1 key tU The display will show 1 SUBADDRESSING TX ENTER 4 01 20 100 Subaddressing Transmission 4 Enter the 2 digit number of the transmission table you wish to use for this operation C0 L1 The display will show Example TX TABLE 2 01 PRESS START KEY 5 Press the START key START The display will show AUTO SUBADDR TX READY 6 Dial the receiving fax machine and transmit the document using Rapid Key Dialing Speed Dialing or Direct Keypad Dialing S2 S o2 oo Oc Age Lo LL Clearing a transmission table Follow the steps below if you need to clear a Subaddressing transmission table 1 Press the FUNCTION key and then 0 FUNCTION The display will show 0 SUBADDRESSING MODE ENTER 1 5 101 Subaddressing Transmission 2 Press the 3 key The display will show 3 TX TABLE CLEAR ENTER 4 01 20 3 Enter the 2 digit number of the transmission table you wish to clear 0 1 The display will show Example TX TABLE 01 PRESS START KEY 4 Press the START key to clear the table START The display will show 3 TX TABLE CLEAR ENTER 01 20 5 Press
3. the timer settings and simply wish to turn on the timer press 1 TIMER ON S2 5 oe jos Oc n Lo LL 3 Enter the time you want Power Save Mode to turn on every day START TIME Enter two digits for the hour 0j 5 0j 0j ES 01 to 12 and two digits for the Example 5 00 P M minute 00 to 59 When finished enter for A M or for P M 113 Power Save Mode 4 Enter the time you want Power Save Mode to turn off every day END TIME Enter two digits for the hour C0 C0 0 01 to 12 and two digits for the minute 00 to 59 When finished Example 8 00 A M enter for A M or for PM 5 Press the START key START Note The above daily time settings will be in effect every day and are required The following WEEKEND and PERIOD settings are optional and are used to set additional weekly and yearly time periods that Power Save Mode will turn on The display will show WEEKEND SETTING 1 YES 2 NO 6 Press 1 if you want to set a day or YES NO days of the week such as the weekend that you want Power Save 1 or 2 Mode to turn on If not press 2 and go to Step 8 114 7 10 Enter a 1 digit number for the day each week you want Power Save Mode to turn on and a 1 digit number for the day after which you want it to turn off 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday Press the START key The display will show PERIOD SETTING 1
4. If symptoms are experienced remove source of contamination or move victim to fresh air and obtain medical MSDS No B 1020 advice Ingestion If irritation or discomfort occurs obtain medical attention immediately Skin Flush with gently flowing water preferably lukewarm and soap for 15 minutes or until particle is removed If irri tation does occur obtain medical advice Eye Do not allow victim to rub eye s Flush with gently flowing water preferably lukewarm for 15 minutes or until particle is removed Have victim look right and left and then up and down If irritation does occur obtain medi cal attention DO NOT attempt to manually remove anything stuck to the eye s Section 6 Physical Chemical Characteristics Boiling Point Not applicable Odor Faint odor Melting Point No data available Specific Gravity 1 2 Vapor Pressure Not applicable Solubility in Water Negligible Vapor Density Not applicable PH Not applicable Evaporation Rate Not applicable Viscosity Not applicable Appearance Powder Color Black Section 7 Fire and Explosion Data Flash Point Method Used Not applicable Ignition Temperature 450 C Based on data for other products with similar ingredients Flammable Limits LEL No data available UEL No data available Extinguishing Media CO2 water spray foam and dry chemical Special Fire Fighting Procedure None Unusual Fire and Explosio
5. This list shows the current status of the option settings oooooranapoopoooopoaopoaanopaaoonoaoooadoonaaoonaapaoegaeooaeoaonamaonaa ononoopanonenenneonaar x x x OPTIONAL SETTING LIST x x er E RS MAY 26 2000 FRI 05 52 PM l x x FOR H 4 x SH ITEM SETTING E x Ol FINE PR M x 02 OF RINGS AUTO RX 1 RING x x 03 OF RINGS MANUAL RX 0 RINGS x x 04 AUTO LISTING No x x 05 PRINT SELECTION ERROR ONLY x x 06 RECALL TIMES 2 TIMES x x DT RECALL INTERVAL 5 MINUTES x x 08 SECURITY SELECTION SECURITY ON x x 08 ECM YES x x 10 AUTO COVER SHEET NO x x 11 MEMORY SCANNING REDUCE AUTO x x 12 COPY SCANNING REDUCE 100 x x 13 COPY CUT OFF CUT OFF x x 14 RECEIVE REDUCE REDUCE AUTO x 1b IMAGE MEMORY PRINT x 1 18 CASSETTE SELECTION AUTO SELECTION x x 17 RETRANSMISSION TIMES 10 TIMES x x l8 RETRANSMISSION INTERVAL 2 MINUTES x x 18 HEATER MODE ALWAYS OFF x x 20 ANTI JUNK FAX FUNCTION OFF x x 21 ALARM VOLUME LOW x x 22 DIAL MODE TONE x H 23 QUICK ON LINE ON t x 24 MULTI TTI OFF H x 25 BEEP LENGTH 3 SECONDS x x 26 TEL BILLING CODE OFF x x 27 DEPT CODE DIGITS 4 DIGITS x x 28 DISTINCTIVE RING OFF SETTING x x 28 VERIFICATION STAMP OFF x x 30 PRINT HOLD OFF x x 31 NO FUNCTION x x 32 COPY RESOLUTION FINE Li x 33 SEPARATE MODE NO x x 34 POWER SAVE TYPE REAL TIME i E x x 30poxo99poanooooooanaponaaonaaoooaoonaaonaonanaoonenapaaonaaooaeooeraaeaaoporaaeaaaaaaoonangappr Printing Lists and Reports Program and Group List List 07 Th
6. 180 Printing Lists and Reports Anti Junk Number List List 11 This list shows the fax numbers from which reception is not allowed pnn jj ANTI JUNK FAK MBER LIST 14 28 2000 FRI 08 07 PN Y FOR Joka Doe Corp 201 555 1234 XARTI TINE FAR MURDER H H i i i TEE Subaddressing TX Table List 12 This list shows the Subaddressing transmission tables that have been created TEETOHEERTIETREHEHAEEREKCEEEEUETECHREENEEEREEEEEEEEDGEEDEEEEERENEYKETEECHET ECHLETEEEEERRAE EE X x SUBADDRESSING TX TABLE MAIN rs AUG 30 2000 WED 11 47 AN FOR John Doe Corp 201 555 1234 NAME SUBADDRESS PASSCODE 01 Confidential Tx 0001 02 Relay Transmission 0002 2000083001 Lists x x x x X x x Li Li x x x x x x 0g x x x x x x x x x x x x x x x 9 amp ai N x X x x x x X x x x x x x x x 08 x x x x x x x x x x x x X x b SAAC AOU OOOO COO COO OOO COCO OU OOOO IO RTO RI RAR BA 181 Printing Lists and Reports Transaction Report 182 This report is printed out automatically after an operation is completed to allow you to check the result The fax machine is set at the factory to print out the report only when an error occurs If desired you can change the setting to have it printed out under a variety of other conditions See Option Setting 5 Print Selection in Chapter 6 You can also print out the Transaction R
7. P 02 05 etc This allows the receiver to check for missing pages D BE xe o wn a Documents 1 Load the document s SEND READY will appear in the display 2 Press the PAGE COUNTER key PAGE COUNTER The display will show ENTER 4 OF PAGE S ENTER 4 01 99 3 Enter the total number of pages 01 to 99 by pressing the numeric keys LO e If you are sending a cover sheet do Example 8 pages not include it in the total number of pages the number will be adjusted automatically 69 Batch Page Numbering 4 Dialthe receiving machine and transmit the document Comments If you need to cancel a batch number entry remove the document from the feeder or press the STOP key If the number of pages actually transmitted does not coincide with the batch number entered the alarm will sound and PAGE COUNT ERROR will appear in the display PAGE E will also appear in the NOTE column of the Transaction Report if printed 70 3 Receiving Documents The fax machine has two modes for receiving calls AUTO mode Select this mode when you only want to receive faxes on the line connected to the fax machine The fax machine will answer all calls automatically and receive incoming faxes MANUAL mode Select this mode when you have an extension phone connected to the same line as the fax machine and you want to receive both faxes and voice calls All calls including faxes must
8. number from the list 1 Or 2 Blocking Reception of Unwanted Faxes 3 Entering Enter a 2 digit number from 01 to 50 with the numeric keys This number identifies the fax 0 1 number that you will enter in the next step Example Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 5 4 Enter the fax number BOY 8 C5 9 CO Example D Press the START key START we 20 Ne TiS GU 6 Return to Step 3 to enter or clear ETE another fax number or press the Step 3 or 9 STOP key repeatedly to return to the date and time display 157 Telephone Billing Telephone Billing If you are on a PBX you can have the fax machine send a code to the PBX that identifies the sender for billing purposes each time a fax is sent Telephone billing is possible in two ways using Department Control and by direct billing code entry Using Department Control If you are using the Department Control function you can use Department Codes for telephone billing In this case the fax machine will automatically send the Department Code that a department member enters to access the fax machine to the PBX The PBX can then use the Department Code to bill the call to that department To use Department Control for telephone billing program a Department Code for each group that will use the fax machine see Department Control in this chapter and then have your dealer activat
9. 2 4 4 1j i machine by pressing the numeric keys on the fax machine Example If you are using an extension phone dial using the keypad on the extension phone e If Option Setting 26 TEL BILLING CODE has been set to ON and BILLING CODE DIAL has been set to AFTER press the REDIAL key after dialing 4 Wait for the connection When you hear a fax tone press the START key START on the fax machine e f a person answers and you are using an extension phone ask them to press their Start key When you hear the fax tone press the START key on your fax machine Using the REDIAL key 42 You can press the REDIAL key to redial the last number dialed To send a document press the START key when you hear the fax tone after the connection is made Note that the speaker is automatically activated when you press the REDIAL key Programming Auto Dial Numbers Programming Auto Dial Numbers You can dial a fax number by simply pressing a Rapid Key or by pressing the SPEED DIAL key and entering an abbreviated Speed Dial number D BE o o wn a Documents To use a Rapid Key or Speed Dial number you must first program the full fax number in the Rapid Key or Speed Dial number It is usually convenient to program your most frequently dialed numbers in Rapid Keys 48 Rapid Keys are available 200 Speed Dial numbers are available 1 Press these keys FUNCTION C E The display will show 3 ENTRY
10. Example Personal Directory Book 01 e This number identifies the personal directory book e The display will show BOOK 01 ENTER PASSCODE Enter a four digit passcode for the personal directory book this can be 1 0 2 3 any four digit number you like Example Press the START key START The display will show BOOK 01 ENTER BOOK NAME Enter a name for the personal U S A N directory book by pressing the letter entry keys Make sure the Rapid Key Example SUSAN overlay is down Creating and Using Personal Books 8 Press the START key START D BE ke o wn aA Documents 9 Return to Step 4 to create another book or press the STOP key repeatedly to return to the date and time display STOP Step 4 or 9 Using a personal book To program or use a Rapid Key or Speed Dial number in a personal book you must first open the book Follow these steps 1 Press the PERSONAL BOOK key Flip up the Rapid Key overlay if necessary y PERSONAL BOOK The display will show SELECT PERSONAL BOOK ENTER PASSCODE 2 Press the number keys to enter the 4 digit password of your book e The display briefly shows the following and then reverts to the date and time PERSONAL BOOK SUSAN The name of your book appears on the bottom line 51 Creating and Using Personal Books 52 3 When your book is open all of the Rapid Keys on the operation panel automatically co
11. I I C C A B c al ql Bt A fa BII clc 75 Making Copies Checking copy jobs in memory You can display the status of copy jobs in memory by following the steps below You can also cancel copy jobs with this procedure 1 Press the MEM STATUS key flip up the Rapid Key overlay and then MEMSTATUS the 1 key A ER COPY STATUS will appear in the display 2 Press the key or the key to scroll through the list of copy jobs The time the original was scanned into memory or 4 will appear in the display together with the 3 digit memory number assigned to the job To cancel a copy job press the CLEAR key and then the START key while the copy job appears in the display 3 When you have finished checking the m STOP list press the STOP key twice to return to the date and time display 76 5 Special Functions Broadcasting The Broadcasting function allows you to send the same document to multiple locations with just one operation First load the document then enter the numbers of the receiving machines The document will be automatically transmitted to each location 1 Load the document s e SEND READY will appear in the display 2 Press the BROADCAST key COPY DOCUMENT DUPLEXSCAN FUNCTION The display will show qE acr mom perony BROADCAST MODE en ENTER STATION c
12. Pe zi documento _ teclas num ricas START Espere el tono recepci n z EE OSEE Le PEt in rige S Marcaci n directa Colocar el RESOLUTION Marque pulse uin con el teclado documento Qe teclas num ricas Marcaci n con Colocarel _ RESOLUTION _ Pulse la Tecla Teclas R pidas documento Rapida ee ws e T vy aA cl Introduzca el n mero de discado r Colocar el As Marcaci n Veloz documento Ss te pido presione las teclas num ricas Velo i si fueran menos de 3 digitos para START completar el procedimiento presione START Remarcaci n Colocarel sw RESOLUTION Espereeltono documento i P recepci n Introduction Welcome and thank you for choosing a Sharp facsimile machine The features and specifications of your new Sharp fax machine are shown below Automatic dialing Conventional Auto Dialing Rapid Key Dialing 48 numbers Speed Dialing 200 numbers Personal Auto Dial Books 30 books 48 Rapid Keys 16 Speed Dial numbers per book Memory size 4 MB approx 256 pages Modem speed 33 600 bps max Automatic fallback to lower speeds Transmission time Approx 2 seconds Toner cartridge yield Initial starter cartridge included with fax 4 page coverage letter machine Approx 3000 pages paper Replacementcartridge FO 47ND Approx 6000 pages Drum cartridge yield Initial starter cartridge included with fax machine 20 000 pages ave Replacemen
13. Using AUTO Reception Mode 000 eee eee 72 Using MANUAL Reception Mode 200 eee 72 Substitute Reception to Memory 000 0c eee eee 73 Table of Contents 4 Making Coples s s or nn nn 74 5 Special Functions 2 4 pv our ERES 77 Broadeastiithu suse med pares SUR E ees NT E Ie NIS Se 77 Confidential Operations 0 c eee eee 82 Relay Heguest iiu PERS SUA os te Rer vex EIS 88 Subaddressing Transmission 00000e eee eens 96 POING 2 2 cs pasen debis sfa oi de alate Bub Blak Me dog ar kes d 103 Power Save Mode 00 0c eee eee eee eee 111 Timer Operations 0 000 cece eee 117 Batch Transmissions x22 ce ux eR Rae ee eee ae ow ERE 129 Entering and Using Programs 00 0 eee eee 132 Duplex Scanning for Two sided Documents 149 PIDDHOIG S oe o tat son he ease ne bhatt eek ge 151 Department Control 25 213 9a d cde qt sei oe os and 153 Blocking Reception of Unwanted Faxes 156 Telephone Billings soni te ex hen Babe area ewe aa ee 158 Distinctive RING ees oii daret cadet ahh d oe AR aaa on 160 6 Optional Settings 00 cee eee eee 162 7 Printing Lists and Reports 173 8 Mainteriance uisus ias x kara ee ei Ra a RR a 183 Cleaning the Scanning Glass and Rollers 183 The Housing sou tede d pe Lb ULIsu S Rae 184 Replacing the Verification Stamp 000
14. e SEND READY will appear in the display 2 Press the appropriate Batch Key e After scanning the message number assigned to your document will appear in the display 3 Press the STOP key e The document will be transmitted at the designated time along with any other jobs stored under the same key After transmission all jobs in the batch will be cleared from memory 130 Example STOP Batch Transmission Canceling a job stored for batch transmission If necessary you can cancel a job stored for a batch transmission before transmission takes place To do so you will need to know the message number assigned to the job If you don t remember the message number print out the Batch Transmission List see Batch Transmission List in Chapter 7 1 Press the Batch Key in which the e e e m o qe iw 19 document you want to clear has been stored em ER G TR IS Ly v Iv Iw Dx 4 Ep mE Res m 1 1 ea Iz I I I I I I J Make sure no documents are in the TM Im NS feeder Example 2 Enter the 3 digit message number assigned to the document Hon m aS Example OS 1L 3 Press the START key START 131 Entering and Using Programs Entering and Using Programs If you frequently perform the same operation involving the same party you can program all th
15. 14 Load the document and then press the START key e The document will be scanned into memory START 121 Timer Operations Polling Continued from nitial procedure Dial the machine to be polled using one of the following methods e Press a Rapid Key e Press the SPEED DIAL key and SPEED DIAL enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry e Enter a full fax number with the numeric keys 10 Press the START key 122 START Example START Timer Operations Serial Polling Continued from nitial procedure 9 Dialthe machines to be polled using one or more of the following methods e Press one or more Rapid Keys START SPEED DIAL e Enter one or more Speed Dial Em 1 numbers pressing the SPEED DIAL key before each number SPERO DIAE START If you enter less than 3 digits 2 press the START key to complete the entry Example Enter one or more full fax numbers with the numeric keys pressing the START key after each full number e Press one or more Group Keys S2 S o2 oo Oc Age Lo LL 10 Press the START key START 123 Timer Operations Broadcasting Continued from nitial procedure 9 Dial the receiving machines using one or more of the following methods e Press one or more Rapid Keys START x SPEED DIAL e Enter one or more Speed Dial Ey 1 numbers pressing the SPEED DIAL key befor
16. Lo LL e SEND READY will appear in the display 2 Press the DUPLEX SCAN key and then the START key DUPLEX SCAN START SS 149 Duplex Scanning for Two sided Documents 3 Perform all steps of the desired copy or memory transmission When all pages of the document have been scanned turn the stack over do not change the page order and load it again 5 Press the START key 150 START Print Hold Print Hold If desired you can have the fax hold all received documents in memory instead of immediately printing them out When you enter the correct Print Hold code the documents will print out Programming the Print Hold code To use Print Hold you must first program a 4 digit Print Hold code Follow the steps below to program or clear the code 1 Press these keys FUNCTION Co L8 The display will show 6 PRINT HOLD ENTER 1 3 2 Press 2 key to program the Print Hold SET CLEAR code or 3 to clear the Print Hold code Note To clear the code Option 2 or 3 Setting 30 must be set to NO S2 9 o2 oo Oc Age Lo LL 3 Enter the 4 digit Print Hold code by pressing the numeric keys 3 2 5 Example 4 Press the START key START Note After entering the passcode your fax will print it out for your records If you forget the passcode and have kept no record contact your Sharp dealer 151 Print Hold Turning on Print Hold To turn on the Print Hold function
17. Name and Fax Number fem Ke Es S ee Entering Your Name and Fax Number Before you can begin using the fax machine you must program your name and fax number Once you program this information it will appear automatically at the top of each fax page you send Important The law requires that your name telephone fax number and the date and time appear on each fax message you send Enter your name and fax number here and set the date and time as explained in the following sec tion to have the fax machine include this information automatically at the top of your fax messages Note Make sure the display shows the date and time before beginning a programming operation If the display shows the telephone line status press the CHANGEOVER key to switch to the date and time 1 Press these keys FUNCTION 3 The display will show 3 ENTRY MODE ENTER 4 01 11 3 8 2 Enter the number 03 If the dual line option is not installed LO 3j the display will show 03 OWN PASSCODE SET ENTER FAX If the dual line option is installed the display will show 03 OWN PASSCODE SET 1 LINE 1 2 LINE 2 29 Entering Your Name and Fax Number 30 3 If the dual line option has been installed press 1 to enter the name LINE 1 LINE 2 and number of Line 1 or 2 to enter the name and number of Line 2 Eg or 2 Otherwise go directly to Step 4 Enter your fax number max of 20 digits by pressing the numer
18. RING PATTERN 2 One short one long and one short ring 3 RING PATTERN 3 Two short rings and one long ring STANDARD RING Your standard normal ring pattern 5 OFF SETTING Turn distinctive ring off ral fs 4 Press the STOP key repeatedly to STOP D 3 return to the date and time display 9 HX EE 161 6 Optional Settings The option settings let you customize the fax machine to better suit your needs An initial setting has been made for each option at the factory To change a setting follow the steps below to access the option and then change the setting as explained in the option setting list that follows 1 Press the FUNCTION key and 4 The display will show FUNCTION 4 OPTIONAL SETTING ENTER 4 01 34 3 8 2 Press the numeric keys to enter the 2 digit number 01 to 34 of the option setting you want to set Lo Eg OR Example Option Setting 1 Press 3 or amp to scroll through the option settings When the desired option setting appears press the START key 3 Entera selection for the option setting by pressing the numeric keys See the list that follows for an explanation of each of the option settings 162 Optional Settings 4 After entering a selection the STOP STOP subsequent option setting will appear in the display To return to the date and time display press the STOP key twice Option Settings Setting 01 FINE RESOLUTION PRIORITY This option sets the default resolut
19. Some Nitro Compounds Lyon pp 149 261 H Muhle B Bellmann O Creutzenberg C Dasenbrock H Ernst R Kilpper J C Mackenzie P Morrow U Mohr S Tak enaka and R Mermelstein 1991 Pulmonary Response to Toner upon Chronic Inhalation Exposure in Rats Fundamental and Applied Toxicology 17 pp 280 299 199 Index A Activity Report 173 Auto Listing 164 Alarm volume 168 Anti Junk Fax 156 168 Anti Junk Number List 181 Audible signals 192 Auto Cover Sheet 165 Auto reception mode 71 72 Auto dial numbers programming 43 Batch page numbering 69 Batch transmission 129 131 Batch Transmission List 179 Beep length 169 Broadcasting 77 79 C Canceling a fax 63 66 Cassette Selection 166 Chain Dialing 47 63 Changeover key 63 Confidential operations 82 87 Confidential Reception List 180 Contrast 40 Contrast key 40 Copies making 74 Copy Cut off 166 Copy resolution 172 Copying Scanning 165 Cover Sheet 67 Auto Cover Sheet 165 D Date setting 32 Daylight Saving Time 33 200 Department Code Digits 169 Department Control 153 155 Department Usage List 180 Dial mode 168 Dial Selection 171 Dialing Chain 47 63 Direct Keypad 60 Normal 41 49 Rapid Key 58 Speed 59 Direct Keypad Dialing 60 Distinctive ring 160 Document feeder 38 Document guides 38 Document key 56 Document restrictions 37 Document sizes 36 Document maximum scanning area 37 Drum cart
20. YES 2 NO Press 1 if you want to set a period during the year such as an extended holiday that Power Save Mode will turn on If not press 2 and go to Step 12 Enter the starting day of the period you want Power Save Mode to be on Enter a 2 digit number for the month 01 to 12 and a 2 digit number for the day 01 to 31 Power Save Mode 6 o Example Power Save Mode will turn on from Saturday through Sunday START YES NO E e ES ES O Example December 24th 115 S2 S o2 oo Oc Ago Lo LL Power Save Mode 11 Enter the ending day of the period you want Power Save Mode to be on Enter a 2 digit number for the month 01 to 12 and a 2 digit number for the day 01 to 31 12 Press the START key The display will show TIMER ON 1 YES 2 NO 13 Press 1if you want to activate the timer immediately or 2 if you want to activate the timer at a later time e The timer settings will not take effect until you activate the timer If you select 2 NO you can activate the timer at a later time by pressing the POWER SAVE key and then 1 to select TIMER ON 116 OW 9 0 Example January 1st START YES NO E B Timer Operations Timer Operations The Timer function allows you to set up an operation to be performed automatically at a specified time Up to 48 operations can be set at any one time and the time of each can be set up to a week in advance You can use t
21. be any number you desire as long as both fax machines use the same number Once you and the operator of the receiving machine agree upon a Subaddress ask the operator to enter the following information under the Subaddress in the receiving machine This information defines the operation Select whether the operation is a relay request operation or a confidential transmission Fora relay request operation ask the operator of the receiving machine to enter the fax numbers of the end receiving machines The operator may also enter a passcode that your fax machine must use to gain permission for the relay transmission For a confidential transmission if the receiving fax machine has multiple confidential mailboxes ask the operator to enter the mailbox number of the recipient Except for the relay request passcode you do not need to enter the above information in your fax machine However you will want to verify that the information has been correctly entered in the receiving machine Follow the steps below to create a Subaddressing transmission table Press the FUNCTION key and then 0 FUNCTION The display will show 0 SUBADDRESSING MODE Subaddressing mode ENTER 1 5 selections will appear alternately in the display 97 S2 5 o2 oo Oc n Lo LL Subaddressing Transmission 98 2 Press the 2 key The display will show 2 TX TABLE SET ENTER 01 20 Enter a 2 digit number from 01
22. code Only the name not the code will appear on the Department Usage List S2 5 o2 oo Oc Age Lo LL Be sure to keep a record of each code and name If you misplace the record contact your dealer 1 Press these keys FUNCTION The display will show FI o L9 1 SET 2 CLEAR 2 Press 1 to program a Department SET CLEAR e or 2 to clear a Department EE r 2 153 Department Control 3 Entering Enter a 2 digit number from 01 to 30 with the numeric keys This number identifies the C0 1 Department Code that you will enter in the next step Example Clearing Enter the 2 digit number that identifies the Department Code you want to clear Note It is not possible to clear the Department Code that you currently used to access the fax machine It is also not possible clear a Department Code if only one code is programmed Entering Enter a Department Code 4 digits or the number of digits set by 5 5 C0 1 Option Setting 27 Example Clearing Enter the Department Code you want to clear and go to Step 7 D Press the START key START 6 Enter a name for the Department Code CAED EN NEN Example Z Press the START key START 154 Department Control 8 Return to Step 3 to enter or clear STOP another Department Code or press t the STOP key one or more times until ELM E you return to the date and time display Accessing the machine When Department Control is activated you mu
23. entered in the relay group If the relay machine has a 3 digit Speed Dial number that you want to enter ask the operator of the relay machine to store it in a Group Key and then enter the Group Key in the relay group 1 Press the FUNCTION key 5 and FUNCTION then 2 5 2 The display will show 2 RELAY GROUP SET ENTER 01 10 S2 5 oe jones Oc n Lo LL 2 Entera 2 digit number from 01 to 10 This number identifies the relay C0 1 group Example 3 Press the START key START 89 Relay Request 90 4 Enter the fax number of the relay machine using one of the following methods e Press a Rapid Key START e Press the SPEED DIAL key and SPEED DIAL enter a Speed Dial number if you Gales EE enter less than 3 digits press the START key to complete the entry Example e Enter the full fax number with the numeric keys Press the START key START Press numeric keys not Rapid Keys to enter Rapid Key numbers for the end receiving machines that are 0 1 3 3 programmed in the relay machine Example Rapid If you don t want to enter Rapid Key Keys 01 and 33 numbers go directly to Step 7 7 Press the START key START Relay Request 8 Press numeric keys to enter Speed Dial numbers 2 digit numbers only E Lo 2 3 for the end receiving machines that are programmed in the relay machine Example Speed Dial numbers 10 and 23 If you don t want to ent
24. if desired and then press the START key START RESOLUTION CONTRAST e jJ 15 Press the START key START 16 Press the STOP key repeatedly to STOP return to the date and time display 9 ral fs Being Polled Memory polling D WL Continued from Initial procedure 12 Press 1 to allow polling only once or 1 TIME REPEAT 2 to allow polling an unlimited number of times 1 or 2 START 13 Press the START key 145 Entering and Using Programs 14 Adjust the resolution and or contrast if desired and then press the START key START RESOLUTION CONTRAST GE 15 Press the START key START 16 Press the STOP key repeatedly until you return to the date and time 9 display Clearing a Program Key To clear a Program Key follow these steps 1 Press these keys FUNCTION E B The display will show eas 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR 2 Press 2 to select CLEAR 2 3 Press the Program Key you want to 02 clear Example 146 Entering and Using Programs 4 Press the START key START 5 Press the STOP key repeatedly until STOP y rep y you return to the date and time 9 display Using a Program Key Follow the steps below to perform a programmed operation 1 If this is a transmission or memory polling operation load the document 2 Press the appropriate Program Key Example 147 oe S o2 jones oc LO LL Entering and Using Programs Canceling a
25. is based upon the devel opment of lung tumors in rats receiving chronic inhalationexposures to free carbon black at levels that induce particle overload of the lung Studiesperformed in animal models other than rats did not show any association between carbon black and lung tumors Moreover a two year cancer bioassay using a typical toner preparation containing carbon black demonstrated no association between toner exposure and tumor development in rats Chronic Effect Prolonged inhalation of excessive dust may cause lung damage It is attributed to lung overloading a generic response to excessive amounts of any dust retained in the lungs for a prolonged interval Use of this product as intended does result in inhalation of excessive dust In a study in rats by chronic inhala tion exposure to a typical toner a mild to moderate degree of lung fibrosis was observed in 92 of rats in the high concentration 16mg m exposure group and a minimal to mild degree of fibrosis was noted in 22 of the animals in the middle 4mg m exposure group But no pulmonary change was reported in the lowest 1mg m exposure group the most relevant level to potential human exposures 198 SHARP Date Revised Date Issued May 28 1999 MATERIAL SAFETY DATA SHEET 2 2 Signs and Symptoms of Exposure No symptoms expected with intended use Medical Conditions Generally Aggravated by Exposure None Emergency and First Aid Procedures Inhalation
26. is closer to the end fax machines than your fax machine as it reduces telephone line costs Important Relay Request can only be used if the intermediate relay machine is a Sharp machine having the Relay Broadcast function Storing a relay group 88 To make a relay request you must first store a relay group This consists of the fax number of the intermediate relay machine and the fax numbers of the end receiving machines Up to 10 different relay groups can be stored Fax numbers of the end receiving machines can be entered as Rapid Key numbers Speed Dial numbers and or Group Key numbers if they have been programmed as such in the relay machine not in your fax machine Check with the operator of the relay machine for these numbers The total number of end receiving machines which can be entered varies with the model used as the intermediate relay machine Check with the operator of the relay machine to find out how many receiving machines can be entered A maximum of 400 digit spaces are available in your fax machine s memory for storing the numbers of end receiving machines The number of spaces occupied by each number depends on what kind of number it is Relay Request Rapid Key number 4 spaces Speed Dial number 2 spaces Group Key number 4 spaces for one group Full number Number of digits in number max of 30 per number Only Speed Dial numbers for end receiving machines that are two digits long can be
27. mE Ide 0 fon Make sure that the telephone line is properly connected to both the TEL LINE 1 jack and the wall jack Make sure that the fax machine is set to the correct dialing mode for your telephone line See Option Setting 22 in Chapter 6 The power is on but no Make sure that the receiving machine has paper transmission takes place Make sure that the telephone line cord is plugged into the TEL LINE 1 jack and not the TEL SET jack f the receiving machine is in manual mode with no attendant reception will not be possible f the receiving machine is not a Sharp model make sure it is G3 compatible Check the display for error messages Press the SPEAKER key and check for a dial tone Nothing is printed at the Make sure that the document for transmission is receiving end placed face down in the feeder A distorted image is f ECM mode Option Setting 9 is turned off noise received at the other end on the telephone line may cause distortion Try sending the document again Make a copy of the document on your fax machine If the copy is also distorted your fax machine may need service 187 Problems and Solutions Reception and copying problems Problem Solution The fax machine doesn t receive documents automatically Make sure that the reception mode is set to AUTO If you subscribe to a distinctive ring service make sure that the D
28. of the list NOT FOUND will appear Press the START key The document will be automatically transmitted once the connection is established RESOLUTION CONTRAST gem SEARCH DIAL kem Example A a o START Sending a Fax by Automatic Dialing Chain Dialing An auto dial number set for Chain Dialing can be combined with another auto dial number or digits entered manually with the numeric keys to dial one phone number up to 60 digits long The following are some examples of how this can be done D BE ke o 69 aq Documents Press appropriate Rapid Keys in the proper order For example press Rapid Key 01 set for Chain Dialing then Rapid Key 02 not set for Chain Dialing Press a Rapid Key set for Chain Dialing and then manually enter a number by pressing appropriate numeric keys Press the START key after the final numeric key to begin transmission Checking the telephone line status The display normally shows the date and time and prompts related to operations you are performing To check and see what number the fax machine is currently calling or transmitting to or what number the fax machine is currently receiving a document from if this information is available press the CHANGEOVER key Information on the current call will appear in the display To switch back to the date and time display press the CHANGEOVER key again If the dual line option has been installed press the CHANGEOV
29. offered by your telephone company If you attempt to use the fax machine in con Table of Contents QUICK REFERENCE GUIDE 1 GUIA DE CONSULTA RAPIDA sess 2 INTOGUCHION viria ek cwisirE omar a das deca e UR 3 Important safety information 0 000 eee eee eee 5 Table of Contents 2 essor nox as 7 Tc INSTA AON ou ex x RD CR wa RECS wie no hend es 9 Unpacking Checklist llle 9 A Look at the Operation Panel 0000005 10 Connections sas eek esr Poet REST ERPESERE QUEE EE 16 Installing the Print Cartridges lees 21 Loading Printing Paper ais ussbermarie da vo ue eens PRESE 26 Entering Your Name and Fax Number ssuusus 29 Setting the Date and Time 0 2 00 e eee eee 32 Volume Adjustment 000 0 eee eee ee 34 2 Sending Documents 000 cece eee eee 36 Transmittable Documents sisse 36 Loading the Document os a a9 e248 eesude aus ve Peewee Rn 38 Adjusting the Resolution and Contrast 39 Sending a Fax by Normal Dialing 000 41 Programming Auto Dial Numbers 2000000 43 Creating and Using Personal Books 005 49 Sending a Fax by Automatic Dialing 4 56 Cover Sheet osserva See Mei eee Wee M ed 67 Batch Page Numbering 00002 eee eee ee eee 69 3 Receiving Documents eessss 71
30. set Option Setting 30 to YES This procedure is explained in Chapter 6 Optional Settings Note The Print Hold function cannot be turned on when Power Save Mode is on Printing out received documents When the Print Hold function is turned on and you have received documents in memory RCVD PRINT HOLD FAX will appear in the display Follow the steps below to print out the documents 1 Press these keys FUNCTION 6 EE The display will show 1 HOLD DATA PRINT ENTER PASSCODE 2 Enter the 4 digit Print Hold code by pressing the numeric keys 3 2 4 5 Example 3 Press the START key START 152 Department Control Department Control Department Control is used to limit use of the fax machine to authorized users When it is activated a department code must be entered before an operation can be performed Department Control can only be activated by your Sharp dealer If you want to use this function contact your dealer Department Control allows you to track the number of pages trans mitted as well as the transmission time for each authorized depart ment or person See Department Usage List in Chapter 7 Entering Department Codes Up to 30 different Department Codes can be entered to allow access to the fax machine Transmitted pages and transmission time will be kept track of separately for each code After you enter a code inform the appropriate group or individual A name must be entered for each
31. the STOP key repeatedly to STOP return to the date and time display 102 Polling Polling Polling allows you to call another fax machine and have it send a document to your machine without operator assistance In other words the receiving fax machine not the transmitting fax machine initiates the transmission You can use your fax machine to both poll and be polled by others Polling others To poll another fax machine follow the steps below If desired you can dial more than one fax number to receive docu ments consecutively from a group of fax machines this is called Serial Polling 1 Press the FUNCTION key and 8 FUNCTION Se The display will show 8 SERIAL POLL MODE ENTER STATION 2 Dial the number s of the fax machine s you want to poll using one or more of the following methods S2 S o2 oo Oc Age Lo LL e Press one or more Rapid Keys e Enter one or more Speed Dial START numbers pressing the SPEED SPEED DIAL 1 DIAL key before each number If you enter less than 3 digits press the START key to complete the Example entry e Press one or more Group Keys 103 Polling e Enter one or more full fax numbers with the numeric keys pressing the START key after each full number 3 Press the START key Reception will START begin Serial Polling using a Group Key If the fax machines you want to poll have all been programmed into one Group Key you can poll th
32. the display shows the date and time before beginning a programming operation If the display shows the telephone line status press the CHANGEOVER key to switch to the date and time Press these keys FUNCTION The display will show 04 DATE amp TIME SET Note the currently set DATE 06 08 2000 date will appear to the right of DATE Enter a two digit number for the month 01 for January 02 for Co 1 February 12 for December etc e To correct a mistake press the STOP Example ye analy key to move the cursor back to the mistake and then enter the correct number Enter a two digit number for the day 01 to 5317 0 5 Example the 5th froma mmm Example 2000 Setting the Date and Time jm Ke S S ae 5 Entera two digit number for the hour 01 to 12 and a two digit number C0 9 2 5 for the minute 00 to 59 Example 9 25 6 Press the X key to select A M or the A M P M key to select P M or 7 Press the START key to start the START clock 8 Press the STOP key twice to return to STOP STOP the date and time display Daylight Saving Time If desired you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time 7 Press these keys mm 3 Lo 5 2 Press 1 to turn on the Daylight Saving YES NO Time function or 2 to turn it off 1 or 2 3 Press the STOP key twice
33. to 20 This number identifies the transmission table Note This table number is only used by your machine It is not used by the receiving machine The display will show TX TABLE 01 ENTER TABLE NAME Press the letter entry keys to enter a name for the transmission table 0 f Example EE ERES ee EE pnmum e If you don t want to enter a name go directly to Step 5 Press the START key The display will show TX TABLE 01 ENTER SUBADDRESS Example SHARP START Subaddressing Transmission 6 Enter the Subaddress that you and the operator of the receiving machine have agreed upon EE EE EE Example e The Subaddress can be any number ple up to 20 digits long Z Press the START key START The display will show TX TABLE 01 ENTER PASSCODE 8 Ifthisisa relay request operation and the relay machine requires your fax machine to use a passcode press the numeric keys to enter the passcode Ask the operator of the receiving machine for the passcode S2 S o2 oo Oc Age Lo LL e If a passcode is not required go directly to Step 9 9 Press the START key START The display will show 2 TX TABLE SET ENTER 01 20 99 Subaddressing Transmission 10 Return to Step 3 to enter another transmission table or press the STOP key repeatedly to return to the date Step3or and time display STOP Sending a fax by Subaddressing transmission 1 Load the document s
34. turned on the fax machine can not act as a relay station To clear a fax number from the Relay Passcode List you need to know the 2 digit number which identifies it You can check this number by printing out the Passcode List see Chapter 7 Press the FUNCTION key 5 and FUNCTION then 4 aa 5 4 The display will show 4 RELAY PASSCODE 1 SET 2 CLEAR Relay Request 2 Press 10 entera number or 2 to clear SET CLEAR a number EB 3 2 3 Entering Enter a 2 digit number 8 01 to 10 This identifies the fax number you will enter in the next 0 1 step Example Clearing Enter the 2 digit number that identifies the fax number you want to clear and go to Step 5 Z Enter the fax number of the machine to be added to the list max 20 digits 3 CU 823 4 LIENEN Sg Example Ke ao ne S WL D Press the START key START 6 Return to Step 3 to enter or clear STOP another number or press the STOP Step 3or key repeatedly to return to the date and time display 95 Subaddressing Transmission Subaddressing Transmission The Confidential transmission and Relay Request functions explained in the previous two sections can only be used when the other fax machine is also a Sharp machine Subaddressing transmission allows you to use these functions even when the other fax machine is not a Sharp machine The FO 6700 supports the following Subaddressing functions Confidential transmis
35. user information at your request For more information on the F A S T System contact your dealer Installing the Print Cartridges Installing the Print Cartridges fem Ke S E VE Follow the steps below to install or replace the toner and drum cartridges The initial starter toner cartridge included with the fax machine can print approximately 3000 letter size pages 4 coverage of each page The replacement toner cartridge FO 47ND can print approxi mately 6000 letter size pages The drum cartridge FO 47DR can print approximately 20 000 let ter size pages 1 Press the green release and open the print compartment cover e Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 if you are replacing the toner cartridge remove the old cartridge and dispose of it according to local regulations Go directly to Step 6 if you are only replacing the toner cartridge and not the drum cartridge e If you are replacing the drum car tridge but not the toner cartridge remove the toner cartridge and place it on a sheet of paper 21 Installing the Print Cartridges 22 3 if you are replacing the drum cartridge remove the old cartridge and dispose of it according to local regulations 4 Remove the new drum cartridge from its packaging Caution Excessive exposure to light will damage the
36. 00005 184 9 Troubleshooting cuoio 9s ed Due x xh ad 186 Problems and Solutions cei ye d m ores 186 Messages and Signals 00 0 0 cece ees 190 Clearing Paper Jams 3 s soh2 aadees ex rre ERR as 193 FCC Regulatory Information 0 00 eee eee 197 j CP 200 1 Installation Cc Ke Es S wn x Unpacking Checklist Before setting up make sure you have all of the following items If any are missing contact your dealer Power cord Rapid Key labels e ee Paper size labels line cord M adi et A QUT tray EL Toner cartridge Operation Qe manual Ge Received Drum cartridge document tray Left cassette covers 2 A Look at the Operation Panel A Look at the Operation Panel 10 RESOLUTION This displays messages and prompts during operation and programming LINE 1 IN USE light This lights when the fax machine is using the telephone line If you have installed the dual line option this lights when the fax machine is using Line 1 LINE 2 IN USE light If you have installed the dual line option this lights when the fax machine is using Line 2 STATUS indicator This blinks when a paper size error or paper jam occurs It also blinks when the print compartment cover is open or when the received document tray is not properly installed A message appears in the display to indicate the problem The indicator lights steadily when a problem occurs which must be f
37. 1 EE Personal ENTER PASSCODE Enter the four digit passcode of the pook Hoos Example Creating and Using Personal Books 6 Press the START key START D BE o o 69 aq Documents 7 Press the STOP key repeatedly to return to the date and time display STOP 55 Sending a Fax by Automatic Dialing Sending a Fax by Automatic Dialing Dual Access 56 The fax machine features full dual access which means that you can load a document and dial by automatic dialing even when the fax machine is occupied with another operation After you dial your document will be immediately scanned into memory and then transmitted once all previously set operations have been completed If more than one document has been scanned into memory for transmission the documents will be transmitted in the order in which they were scanned If you have an urgent transmission and do not want to wait until previously scanned documents are transmitted you can press the PRIORITY key after loading your document Your document will be transmitted immediately after the current document has completed transmission If you don t want the document to be transmitted from memory you can press the DOCUMENT key after loading the document In this case the document will not be scanned until all previously set operations are completed and the connection to the receiving party is established To transmit the document ahead of any documents waiting in me
38. 29 30 31 32 it overlay down T f SPACE SHIFT SP CLEAR H A Ra RA A RO RO RO D Rapid Key overlay up J CONTRAST PAGE COUNTER CONFIDENTIAL TIMER COVERSHEET LIFE MEMSTATUS SEARCH DAL a R s T U v WwW x LINE persona soor DOWN UP Y z SPACE SHIFT Gi Rapid Dial Keys Press one of these keys to dial a fax number automatically Note that you must attach the Rapid Key labels CONTRAST key Press this key to adjust the contrast before sending or copying a document PAGE COUNTER key Press this key to include a slash and the total number of pages after each page number on the pages of a transmitted document CONFIDENTIAL key Press this key to send or print out a confidential document TIMER key Press this key to set an operation to be performed automatically at a later time COVER SHEET key Press this key to include a cover sheet when sending a fax 000 000 00 0 OG A Look at the Operation Panel LIFE key Press this key followed by 1 to check the total number of pages printed by the fax machine Cc Ke Es S x MEM STATUS key Press this key to check the status of documents waiting in memory for transmission SEARCH DIAL key Press this key to search through your auto dial fax numbers by name LINE key If you have installed the dual line option press this key to select the line Line 1 or Line 2 before dialing PERSONAL BOOK
39. 390000301090 00000 00 30 00X00O2ORO IOROROROEROIOEOROOROOEORIOROOOROOEIOOOOO ooroooroooooooooooo P 01 x x 1 SSH MAY 25 2000 TUE 05 16 PM x FOR John Doe Corp 201 bbb 1234 DATE START RECEIVER TX TIME PAGES TYPE NOTE M DP X 01 MAY 21 06 23 PM AL xx xi 0 SEND P FAIL 001 1 TOTAL 0 t x GRAND TOTAL TIME OS PAGES 0 x JOU OOOO CIO CO OCU OO CO OOO OOOO OO OOO UU OO COO OOOO GIOIA RU GOOG IORI I OK Explanation of headings SENDER The name or fax number of the other machine involved in RECEIVER the transaction START The time at which transmission reception started TX RX TIME Total time taken for transmission reception PAGES Number of pages transmitted received TYPE CONF TX A confidential operation was performed RELAY TX A relay operation was performed T A timer operation was performed D The document was sent directly from the feeder not from memory 174 Printing Lists and Reports NOTE One of the following notes will appear under NOTE in the report to indicate whether the transaction was successful and if not the reason for the failure OK Transmission reception was successful P FAIL A power failure prevented the transaction JAM The printing paper or document jammed preventing the transaction BUSY The fax was not sent because the line was busy COM E 0 to COM E 31 A telephone line error prevented the transaction See Line Error in Problems and Solutions in Chapter
40. 9 CANCEL The transaction was cancelled because the STOP key was pressed no document was in the feeder or the other machine requested transmission using a function which your fax machine does not have CANCEL 3 Used for confidential transmission only A confidential transmission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in the receiving machine its memory is full or it is not a Sharp model CANCEL 4 Used for confidential transmission only A confidential ransmission was cancelled because an incorrect mailbox number was entered for a fax machine with confidential mailboxes or the other machine s memory is full CANCEL 5 Used for relay request only A relay request was not successful because the machine to which the request was made has no relay function it is not a Sharp model or its memory was full Lists CANCEL 6 Used for relay request only A relay request was not successful because your machine s fax number has not been entered into the relay machine s list of permitted numbers an automatic dialing number not stored in the relay machine was specified or your fax number has not been entered in your machine as explained in Chapter 1 9 at N 175 Printing Lists and Reports CANCEL 7 Used for Subaddressing transmission only A Subaddressing transmission was not successful because the receiving
41. An ID number has been programmed in the polling fax machine which matches your fax s System number 106 Polling System and ID numbers are 4 digit numbers which provide you with an alternate means of giving and receiving polling permission when you don t want to use fax numbers The steps for programming these numbers are described in the following pages Note System and ID numbers can only be used if the other fax machine is also a Sharp machine Turning Polling Security on and off Polling Security is turned on or off with Option Setting 8 This procedure is explained in Chapter 6 Optional Settings Storing and clearing fax numbers for polling permission You can store up to 10 fax numbers in your fax s list of permitted numbers 1 Press these keys FUNCTION The display will show T2 O 02 PASSCODE MODE PE 1 SET 2 CLEAR 0 amp 5 to LL 2 Press 1 to seta number or 2 to clear a SET CLEAR number EE i 23 3 Storing Enter a 2 digit number from 01 to 10 This number identifies the fax number you will Lo LU enter in the next step Example Clearing Enter the 2 digit number which identifies the fax number you want to clear and go to Step 5 107 Polling 4 Enter the fax number max 20 digits by pressing the numeric keys 3 LU EJ LE DO LO 0 Example 5 Press the START key START 6 Return to Step 3 to enter or clear STOP another number or press STOP Step3or l repeatedly to return to
42. B Example 13 Press the START key START 142 Entering and Using Programs 14 Dial the receiving machine using one of the following methods START SPEED DIAL e Press a Rapid Key E 1 e Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Example e Enter a full fax number with the numeric keys 15 Press the START key START 16 Adjust the resolution and or contrast if desired and then press the START key S2 5 o2 oo Oc Age Lo LL START RESOLUTION CONTRAST ep x gt 17 it you want the document to be sent through memory press the START START DOCUMENT key or If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 143 Entering and Using Programs 18 Press the STOP key repeatedly until you return to the date and time display Batch transmission Continued from nitial procedure 12 Dial the receiving machine using one of the following methods e Press a Rapid Key SPEED DIAL e Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry e Enter a full fax number with the numeric keys 13 Press the START key 144 STOP START t Example START Entering and Using Programs 14 Adjust the resolution and or contrast
43. ER key once to display the status of Line 1 twice to display the status of Line 2 and then a third time to return to the date and time display To cancel a fax transmission or reception To cancel a fax transmission or reception which is currently in progress press the CHANGEOVER key so that the status of the transmission or reception appears in the display and then press the STOP key 63 Sending a Fax by Automatic Dialing Automatic redialing If you use automatic dialing including Direct Keypad Dialing and the line is busy the fax machine will automatically redial the number The fax machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes To stop automatic redialing press the CHANGEOVER key to show the telephone line status in the display make sure that RECALL MODE appears on the top line of the display and the number of the receiving party appears on the bottom line to the right and then press the STOP key If desired you can change the number of redial attempts with Option Setting 6 and the interval at which redialing takes place with Option Setting 7 See Chapter 6 Optional Settings Under certain conditions for example if a person answers the call on a telephone automatic redialing may stop before the set number of redialing attempts are made Memory Retransmission 64 If a line error or power failure occurs during any type of memory transmission your fax will automaticall
44. L BOOK 1 YES 2 NO Press the 1 key to confirm that you want to close the book Note that a book will also close automatically after one minute if no operation is performed D BE ke o wn aA Documents Canceling an operation performed from a book To cancel an operation that was set up from a book you must first open the book and then cancel the operation For example if you need to cancel a fax transmission that was performed from a book open your book and then cancel the operation as explained on page 65 or 66 Note that the transmission status of the fax can be checked without opening your book To clear a Rapid Key or Speed Dial number in a book open the book and then clear the key or number Clearing a book Note Before you can clear a personal book you must clear all Rapid Keys Speed Dial numbers Group Keys and Program Keys that are in the book If a transmission or timer operation is pending that uses a number in a book the book cannot be cleared until the operation is completed or canceled 53 Creating and Using Personal Books 54 Press these keys FUNCTION The display will show Gs 3 3 ENTRY MODE ENTER 4 01 11 3 8 Enter the number 10 The display will show 10 BOOK ENTRY MODE 1 SET 2 CLEAR Press the 2 key to select CLEAR The display will show 2 BOOK CLEAR MODE ENTER 01 30 Enter the 2 digit number of the book 9 1 The display will show BOOK 0
45. MEMORY POLL MODE ENTER 1 2 Press 1 to select SET EE e If another document has already been stored press 1 to select APPEND and go to Step 6 S2 S o2 oo Oc Age Lo LL Press 1 to allow polling only once or 1 TIME REPEAT 2 to allow polling an unlimited number of times 1 or 2 Adjust the resolution and or contrast if desired and then press the START START key RESOLUTION CONTRAST umo Press the START key START e The document will be scanned into memory and your fax will go on polling standby 105 Polling Clearing a document To clear a memory poll document or documents from memory follow the steps below 1 Press these keys FUNCTION C i The display will show 9 MEMORY POLL MODE ENTER 1 2 2 Press 2 to select CLEAR 2 3 Press START to clear the documents START Polling Security Polling Security allows you to prevent unauthorized polling of your fax When this function is activated polling will only take place when one of the following conditions is met The fax number of the polling fax machine has been stored in your fax s list of permitted fax numbers called passcode numbers The polling fax must also have its fax number programmed in itself as described in Entering Your Name and Fax Number in Chapter 1 A System number has been programmed in the polling fax machine which matches your fax s System number or one of your ID num bers
46. MODE ENTER 4 01 11 3 8 2 Enter the number 01 The display will show Lo 1 01 FAX TEL MODE 1 SET 2 CLEAR 3 Press the 1 key to select SET 43 Programming Auto Dial Numbers 4 To program a Rapid Key number press a Rapid Key to select Rapid Keys 33 through 48 flip up the Rapid Key overlay To program a Speed Dial number Example Rapid Key 02 press the SPEED DIAL key and then or enter a number from 1 to 200 If START you enter less than three digits press the START key to complete the entry SPEED DIAL EE Speed Dial 1 5 Enter the fax number by pressing the numeric keys max of 60 digits including pauses e To clear a mistake press the CLEAR key B LU EJ B LU LU UO Example e f a pause is required between any of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pauses can be entered in a row 6 Press the START key 44 START Programming Auto Dial Numbers 7 Enter the name of the party by pressing the letter entry keys bL NND CNN Eun eee max of 20 characters Make sure o2 the Rapid Key overlay is flipped Example SHARP 9 2 down og aid e If you don t want to enter a name go directly to Step 8 8 Press the START key START 9 Press 1 if the number programmed is an area code or access code to be used SET CANCEL f
47. MODEL FO 6700 FACSIMILE OPERATION MANUAL Installation Sending Documents Receiving Documents Making Copies Special Functions Option Settings Printing Reports and Lists Maintenance Troubleshooting SHARP OMONANRWD WARNING FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly approved by the manufacturer could void the user s authority to operate this equipment Note This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991 The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of
48. Press this key to use or store an auto dial number in a personal book After you press the key enter the passcode for the book SPACE key Press this key to enter a space when programming a name SHIFT key Press this key to switch between upper and lower case letters when programming a name SP key Press this key to enter a symbol when programming a name CLEAR key Press this key to clear a mistake when programming a name or fax number Arrow keys Press these keys to move the cursor forward or backward when programming a name or fax number UP and DOWN keys Press these keys to adjust the volume of the speaker when the SPEAKER key has been pressed or the volume of the ringer at any other time 13 A Look at the Operation Panel i COPY DOCUMENT DUPLEX SCAN 3 DO LI ABC DEF FUNCTION 2 L jC 1 SPEED DIAL Eye L x FEE IE x sla Fla 4 c lt E leg Dial keypad numeric keys Use these keys to dial and program fax numbers FUNCTION key Press this key to select various special functions SPEED DIAL key Press this key to dial a Speed Dial number COPY key Press this key to make a copy of a document DOCUMENT key Press this key to transmit a document without reading it first into memory DUPLEX SCAN key Press this key to transmit or copy a two sided document o 000 0 OQ A Look at the Operation Panel Cc Ke Es S x REDIAL ke
49. RANTY OF MERCHANTABILITY FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE SOFTWARE OR FIRMWARE EMBODIED IN OR USED IN CONJUNCTION WITH THIS PRODUCT Sharp is not responsible for any damages or loss either direct incidental or consequential which you the end user may experience as a result of your purchase or use of the hardware software or firmware embodied in or used in con junction with this Product Your sole remedy in the event that you encounter any difficulties with the Product is against the authorized dealer from which you purchased the Product In the event that this authorized dealer does not honor its war ranty commitments please contact the Vice President Sharp Document Network System of America Business Product Group Sharp Plaza Mahwah NJ 07430 2135 so that Sharp can try to help assure complete satisfaction of all the warranty rights to which you are entitled from the authorized dealer SHARP SHARP DOCUMENT NETWORK SYSTEM OF AMERICA Sharp Plaza Mahwah New Jersey 07430 2135 SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below for easy reference in case of loss or theft These numbers are located on the rear side of the unit Space is also provided for other relevant information Model Number Serial Number Date of Purchase Place of Purchase PRINTED IN THAILAND TINSE4149XHTZ
50. Some fax machines have multiple mailboxes for receiving confi dential faxes If you are sending to a machine with multiple confi dential mailboxes contact the receiving party in advance for the appropriate mailbox number Load the document s e SEND READY will appear in the display e Set the resolution and or contrast if desired RESOLUTION CONTRAST c j Press the CONFIDENTIAL key and CONFIDENTIAL then 1 S 1 The display will show 1 CONF TX ENTER BOX OR START Confidential Operations 3 If the receiving machine has multiple confidential mailboxes enter the appropriate mailbox number with the Co 1 numeric keys this step is required for machines with multiple mailboxes Example If the receiving machine doesn t have multiple mailboxes go directly to Step 4 4 Press the START key START 5 Dial the receiving machine using one of the following methods START e Press a Rapid Key SPEED DIAL 1 S2 5 o2 oo Oc Age Lo LL Press the SPEED DIAL key and enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry START Check the name or number that appears and then press the START key Example Enter a full telephone number with the numeric keys and press the START key Transmission will take place once the connection is established 83 Confidential Operations Confidential reception When another fax machine sen
51. System of America at Sharp Plaza Mahwah NJ 07430 2135 The customer number is 800 237 4277 This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information When programming and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call Perform such activities in the off peak hours such as early morning or late evening 197 SHARP Date Revised Date Issued May 28 1999 MATERIAL SAFETY DATA SHEET 1 2 MSDS No B 1020 Section 1 Product Identification Product FO 47ND DUNT 455BSCZZ Toner Cartridge Section 2 Supplier s Name and Address Sharp Corporation 22 22 Nagaike cho Abeno ku Osaka Japan Local suppliers are listed below Please contact the nearest supplier for additional information Country Name and Telephone Number U S A Sharp Document Network System of America Telephone number for information 1 800 237 4277 Emergency telephone number 1 800 255 3924 Canada Sharp Electronics of Canada Ltd Telephone number for information 905 890 2100 Emergency telephone number 1 800 255 3924 Section 3 Ingredients Ingredients CAS No Proportion OSHA PEL ACGIH TLV Other Limits Polyester resin NJ TSRN 361615 5042 P gt 90 Not list
52. TY e To send the document directly from the feeder not through memory press the DOCUMENT key DOCUMENT 2 Press the SPEED DIAL key and then enter the Speed Dial number by SPEED RIAL pressing the numeric keys Gas 1 e If you enter less than 3 digits for the Speed Dial number press the Example Speed Dial 1 START key to complete the entry 59 Sending a Fax by Automatic Dialing 3 Check the display If the name or number shown is correct press the START key If not press the STOP key and then repeat Step 2 START Direct Keypad Dialing You can also enter a full number with the number keys and then press the START key to begin dialing 1 Load the document s Note If desired you can load the document after dialing in Step 2 below SEND READY will appear in the display e Set the resolution and or contrast if desired RESOLUTION CONTRAST e To send the document ahead of other documents waiting for transmission press the PRIORITY key PRIORITY DOCUMENT e To send the document directly from the feeder not through memory press the DOCUMENT key 60 Sending a Fax by Automatic Dialing 2 Enter the number of the receiving dorus by pressing the numeric 3 1 2 4 4 1 m e If a pause is required between any Example of the digits to access a special service or an outside line press the REDIAL key two seconds per pause The pause will appear as a hyphen Several pa
53. UTO COVER SHEET Press 1 YES to have the fax automatically generate a cover sheet and send it as the last page of each transmission Press 2 NO to turn the function off Initial setting 2 Setting 11 MEMORY SCANNING Use this setting to have the fax reduce the size of documents wider than 8 9 226 mm when it scans them into memory for transmission Press 1 to turn off the function or 2 to turn it on Note that if 1 1 1 is selected the document will be stored at actual size and if the receiving machine only uses 8 3 210 mm paper the parts outside of that width will not be printed es 2 o 9 te Settings Initial setting 2 Setting 12 COPY SCANNING This setting is used to reduce copies slightly before printing to ensure that data on the edges are not cut off Press 1 AUTO for automatic reduction or 2 100 for no reduction Initial setting 2 165 Optional Settings 166 Setting 13 COPY CUT OFF This setting determines how the fax machine will copy documents that are longer than the printing paper Press 1 CONTINUE to have the remainder of the document printed on a second page or 2 CUT OFF to cut off not print the remainder Initial setting 2 Setting 14 RECEIVE REDUCE This setting is used to reduce received documents slightly before printing to ensure that data on the edges are not cut off Press 1 AUTO for automatic reduction or 2 10096 for no reduction Initial se
54. Y 3 Dial the receiving machines using one or more of the following methods S2 9 o2 Qo Oc Lo LL e Press one or more Rapid Keys e Enter one or more Speed Dial START numbers pressing the SPEED SPEED DIAL DIAL key before each number If meus 1 you enter less than 3 digits for a number press the START key to complete the entry Example 77 Broadcasting 78 e Enter one or more full fax numbers max of 60 with the numeric keys pressing the START key after each full number e Press one or more Group Keys See Storing numbers in Group Keys at the end of this section Press the START key The display will show BROADCAST MODE SELECT THE MODE e If desired adjust the resolution and or contrast Press the START key twice Transmission will begin e A Transaction Report is automatically printed out after Broadcasting is completed Check the Note column of the report to see if any of the locations are marked Busy or have a communication error code If so send the document to those locations again START RESOLUTION c START CONTRAST Broadcasting Broadcasting using a Group Key If the fax machines to which you want to broadcast have all been programmed into one Group Key see Storing numbers in Group Keys which follows you can perform the broadcasting operation using the following simplified procedure 1 Loadthe document s e SEND READY will appear
55. artment Control has been activated The bottom part of the list shows information about relay broadcast operations performed on the request of other fax machines Each time you print out the report the data is cleared and a new period begins Terrance rere enero oar 1 1 DEPARTHENT MAY 28 2000 FRI 08 03 PH FOR John Doo Core HAY 17 2000 TO NAY 26 2000 DEPARTMENT NAME TOTAL TIME TOTAL PAGES GRAND TOTAL 3 PMESS 00 RELAY BRORDOAST g RELAY PASSCODE TOTAL TIHE TOTAL PAGES GRAND TOTAL 3 PAGES 0 1 H i 1 4 1 1 i 4 t 1 t i t r H i i i H H x H 3 H 2 x 1 1 t 1 t 1 H 4 1 1 1 x 1 x 4 1 x 1 1 1 1 1 1 1 x H 1 1 EEDIOEITEHCETEEHEENERE DOOR EEPE EE EETXEKEUTXEEEEEUEAEEHEELEEAEEDOOOEH RE EE EE EE CEU H T 3 Confidential Reception List List 10 This list shows which mailboxes have received confidential documents and the total number of pages received Print this list out whenever RCVD CONFIDENTIAL RX appears in the display Ce eee ee ie eRe UE E E P x x CONFIDENTIAL RECEPTION LIST x x MAY 25 2000 THU 05 21 PI x x x BOX BOX NAME TOTAL PAGES Y x 00 ABCD i x x x TOTAL 1 x x x x x YXoopopoooepooooneeenpeeoeaeooonooenaeeeaooaoennaeaonoonaeneaaaeoon oon beets test ties feels ooo feeb eet
56. astest and most economical transmission FINE Use FINE for documents containing small letters or fine drawings SUPER FINE Use SUPER FINE for documents containing very small letters or very fine drawings HALF TONE Use HALF TONE for photographs and illustrations The original will be reproduced in 64 shades of gray The default resolution setting is STANDARD If you don t adjust the resolution before sending a document the fax machine will automatically use STANDARD resolution In order to transmit in FINE or SUPER FINE resolution the receiv ing fax machine must also have that resolution If it doesn t the next best available setting will be used The resolution settings are only effective for transmitting and copy ing a document They are not effective for receiving a document 39 Adjusting the Resolution and Contrast To adjust the resolution setting press the RESOLUTION key one or more times until the indicator light next to the desired setting comes on wy Joy STANDARD c FINE RESOLUTION ge SUPER FINE eam HALF TONE RESOLUTION Contrast The fax machine has three contrast settings AUTO Use AUTO for normal documents DARK Use DARK for faint documents LIGHT Use LIGHT for documents with a dark background The default setting is AUTO To adjust the contrast flip up the Rapid Key overlay if necessary and press the CONTRAST key until the desired setting appea
57. ate properly 18 Connections Cc ne Es S x Dual line option FO 67DL The dual line option allows your fax machine to be connected to a second telephone line If you wish to use this option consult your dealer to have the dual line kit installed After your dealer installs the dual line kit connect your second phone line to the TEL LINE 2 jack e Manual fax transmission Normal Dialing using the SPEAKER key or an extension phone connected to the fax machine and manual fax reception are only possible on Line 1 An extension phone connected to the fax machine uses Line 1 The fax machine will only ring when a call is received on Line 1 When a call is received on Line 2 the LINE2 IN USE indicator will blink Selecting a line when the dual line option has been installed If you wish to use a particular line to fax a document press the LINE key one or more times before dialing until the desired line appears in the display LINE 1 SELECTED will appear first followed by LINE 2 SELECTED and then LINE AUTO SELECTED If you select LINE AUTO SELECTED or do not make a selection with the LINE key the first available line will be used If you wish to restrict either of the lines to transmission only or reception only use Option Setting 31 Dial Selection See Chapter 6 Option Settings 19 Connections When you program an auto dial number Rapid Key or Speed Dial number you can specify that the
58. ave kept no record contact your Sharp dealer S2 S o2 oo Oc Age Lo LL Clearing the passcode 1 Press the CONFIDENTIAL Key and CONFIDENTIAL then 4 Es 4 The display will show 4 CONF CODE CLEAR ENTER BOX 00 99 85 Confidential Operations 2 Enter the 2 digit number that 0 L1 identifies the mailbox you want to clear Example 3 Enter the 4 digit passcode of the mailbox with the numeric keys 1 Co 2 3 Example 4 Press the START key START Printing out received documents When you have received a confidential document RCVD CONF FAX will appear in the display Print out the Confidential Reception List as explained in Chapter 7 to see which mailbox has received the document and then follow the steps below to print out the document 1 Press these keys CONFIDENTIAL 2 SS The display will show 2 CONF DATA PRINT ENTER BOX 00 99 2 Enter your mailbox number 0 ED Example 86 Confidential Operations 3 Enter your confidential passcode t 0 2 3 Example 4 Press the START key START e Printing will begin After printing the document will be erased from memory S2 S o2 oo Oc Age Lo LL 87 Relay Request Relay Request Relay Request allows you to send a document to another fax machine and have that fax machine in turn broadcast the document to a group of other fax machines This function is useful when the relay fax machine
59. be answered by picking up the extension phone 9 2 o oO SE o2 cS wA Note If the dual line option has been installed the reception mode can only be selected for Line 1 The reception mode of Line 2 is fixed at AUTO Note that when a call is received on Line 2 the LINE2 IN USE indicator will blink however the fax machine will not ring Note If the dual line option has been installed and a line has been restricted to transmission with Option Setting 31 see Chapter 6 reception will not be possible on that line Setting the reception mode 1 Press these keys FUNCTION EE The display will show 1 RECEIVE MODE 1 AUTO 2 MANUAL 2 Press the 1 key to select AUTO or the 2 key to select MANUAL AUTO MANUAL B B 71 Using AUTO Reception Mode Using AUTO Reception Mode In AUTO reception mode the fax machine automatically answers all calls on one ring and receives incoming faxes You can change the number of rings on which the machine answers calls by changing Option Setting 2 See Chapter 6 Optional Set tings If you pick up an extension phone before the fax machine answers you can talk to the other party and or receive a fax as explained below in Using MANUAL Reception Mode Using MANUAL Reception Mode 72 1 When the fax machine rings answer 3 When RECEIVING appears in the the call on an extension phone connected to the same line 2 if you hear a fax tone press the START k
60. ccurred in the tray or one of the cassettes or that one of the cassettes is not installed properly CONF REFUSED A confidential transmission has been denied because you entered an incorrect mailbox number for a machine with mailboxes CONF RX ERROR Confidential reception was cancelled because the mailbox number specified by the transmitting machine is not programmed in your fax machine CHECK COVER OR DRUM The operation panel is open or the drum cartridge has not been installed Close the cover or install the drum cartridge DRUM LIFE OVER The drum cartridge must be replaced FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement you have run out of printing paper or the paper is jammed The fax will automatically print out when the problem is fixed FUNCTION MODE The FUNCTION key has been pressed LINE ERROR Transmission or reception was not successful Press STOP to clear the message and then try again If the error persists see Line Error in Problems and Solutions in this chapter MEMORY FULL ERROR An internal memory error occurred You may need to resend one or more pages of the document being transmitted when the error occurred MEMORY FULL ERROR START OK STOP CANCEL The memory is full this message appears when Option Setting 23 Quick On line is set to NO Press the START key to send only the pages already scanne
61. closed O Reset the toner counter by pressing the LIFE key flip up the Rapid Key START overlay 2 and the START key LIFE y e 2 10 Reset the drum counter by pressing the LIFE key flip up the Rapid Key LIFE overlay 3 and the START key 3 START Note The print compartment cover may become noticeably warm if a large number of pages are successively printed This is normal and does not indicate a problem in the machine 24 Installing the Print Cartridges When to replace the toner cartridge fem Ke Es S N ee When the toner cartridge nears empty about 100 pages can still be printed the toner cartridge indicator on the operation panel will blink When the toner cartridge is empty the toner cartridge indicator will light steadily and REPLACE TONER will appear in the display Printing will no longer be possible Use the following replacement toner cartridge Sharp FO 47ND toner cartridge When to replace the drum cartridge When the drum cartridge life is over the drum cartridge indicator on the operation panel will blink and DRUM LIFE OVER will appear in the display Use the following replacement drum cartridge Sharp FO 47DR drum cartridge 25 Loading Printing Paper Loading Printing Paper You can load up to 250 sheets of letter or legal paper max 20 lbs in the paper tray You can load up to 500 sheets of letter paper in each of the paper cassettes Note To use A4 paper in a pape
62. d or the STOP key to cancel the entire transmission 190 Messages and Signals NO CONF FUNC Confidential transmission was cancelled because the receiving machine does not have a confidential function a confidential passcode is not programmed in it its memory is full or it is not a Sharp model 9 fc 9 O x 7 NO PAPER This message will be followed by one of the paper sources in parentheses and informs you that the paper source is out of paper UPPER indicates the upper cassette and LOWER indicates the lower cassette If no paper source is indicated all paper sources are out of paper Kel 2 Q Pus H ron NO RELAY FUNC A relay request has been denied because the other machine does not have a relay broadcast function its memory is full or it is not a Sharp machine ONHOOK DIAL MODE The SPEAKER key has been pressed and the fax machine is waiting for you to dial PAPER JAM The printing paper is jammed See the following section Clearing Paper Jams POWER SAVE MODE Power Save Mode is on See Power Save Mode in Chapter 5 RCVD CONF FAX A confidential fax has been received in memory Print the fax as explained in Confidential Operations in Chapter 5 RCVD PRINT HOLD FAX The Print Hold function has been turned on and you have received one or more faxes in memory Print out the faxes as explained in Print Hold in Chapter 5 RCVD RELAY REQUEST Your fax machin
63. drum car tridge Install the cartridge promptly after removing it from its packaging 5 Insert the drum cartridge into the print compartment aligning the guides on the cartridge with the grooves on the sides of the compartment e Insert the cartridge by aligning the colored 1 labels on the cartridge and the sides of the compartment e Make sure the drum cartridge is inserted in as far as it will go Installing the Print Cartridges fem Ke Es S on VE 6 If you are installing a new toner cartridge remove the new toner cartridge from its packaging Shake as indicated by the arrows to distribute the toner evenly within the cartridge dp e If the toner is still lumpy after shak ing the gears in the cartridge may make a noticeable sound when the print compartment cover is closed after installing the cartridge This is normal and does not indicate a problem in the machine 7 Hold the toner cartridge by the handle and lower it into the print compartment Make sure that the four pins two on each side fit into the grooves on the sides of the compartment e Insert the cartridge by aligning the colored 2 labels on the cartridge and the side of the compartment e Make sure the toner cartridge clicks into place 23 Installing the Print Cartridges 8 Close the print compartment cover e Press down on the dot markings at the left edge to make sure the cover is completely
64. ds you a document by confidential transmission your fax machine holds it in memory instead of immediately printing it out The document cannot be printed out until you enter the correct passcode Your fax has 10 mailboxes in which confidential documents can be received Each mailbox has its own passcode allowing up to 10 different people or groups to each receive their own confidential documents The mailboxes are identified by 2 digit numbers Programming the confidential passcode 84 To receive a confidential document you must first program a 2 digit mailbox number and a 4 digit passcode Note Be sure to inform the transmitting party of your 2 digit mailbox number in advance The transmitting party will need this number to send you confidential faxes Press the CONFIDENTIAL Key and then 3 CONFIDENTIAL w ED The display will show 3 CONF CODE SET ENTER BOX 00 99 Enter a 2 digit number from 00 to 99 by pressing the numeric keys 0 1 This number identifies the mailbox Example Confidential Operations 3 Enter the 4 digit passcode with the numeric keys 1 Co 2 3 Example 4 Press the START key START D Enter a name for the mailbox by H 4 R P pressing the letter entry keys make sure the Rapid Key overlay is down Example SHARP 6 Press the START key START Note After entering the passcode your fax will print it out for your records If you forget the passcode and h
65. e Department Control After this set Option Setting 26 Telephone Billing Code to ON as explained in Chapter 6 Optional Settings Direct billing code entry 158 If you don t want to use Department Control for telephone billing you can have users enter an assigned billing code any number up 9 digits long each time they use the fax machine The fax machine will automatically send this code to the PBX for billing purposes To use this function have your dealer activate the function and then set Option Setting 26 Telephone Billing Code to ON as explained in Chapter 6 Optional Settings Note The billing code should be assigned by your PBX administrator Billing codes are not programmed into the fax machine Users should enter their billing code as follows when performing an operation on the fax machine The code need only be entered when calling outside of the PBX Telephone Billing 1 Load the document s e f you are using Normal Dialing press the SPEAKER key or pick up an extension phone connected to the same line e SEND READY will appear in the display 2 Enter the code to access an outside line max of 3 digits 2 Example 3 Flip down the Rapid Key overlay and press the SHIFT key enter the billing code max of 9 digits and then press the SHIFT key again SHIFT LU 2 E SHIFT e Note The code will appear as S2 5 o2 oo Oc Age Lo LL asterisks in the display and will n
66. e each number If you enter less than 3 digits SPEED DIAL press the START key to complete __ 2 the entry START e Enter one or more full fax numbers Example with the numeric keys pressing the START key after each full number e Press one or more Group Keys 10 Press the START key START 11 Adjust the resolution and or contrast if desired and then press the START key y START RESOLUTION CONTRAST mg 124 Timer Operations 12 Load the document and then press the START key e The document will be scanned into memory START Relay Request Continued from nitial procedure 9 Enter the 2 digit relay group number by pressing the numeric keys Co 1 Example S2 5 o2 oo Oc Age Lo LL 10 Press the START key START 11 Adjust the resolution and or contrast if desired and then press the START key START RESOLUTION CONTRAST em o xm o 0 125 Timer Operations 12 Load the document and then press the START key e The document will be scanned into memory START Subaddressing transmission Continued from nitial procedure 9 Enter the 2 digit number of the Subaddressing transmission table you 0 1 wish to use Example 10 Press the START key START 11 Dial the receiving machine using one of the following methods START SPEED DIAL e Press a Rapid Key eS 1 Press the SPEED DIAL key and enter a Speed Dial number if you enter less t
67. e has received a Relay Broadcast request and is transmitting the requested document to the end receiving machines See Relay Broadcast in Relay Request in Chapter 5 191 Messages and Signals RELAY REFUSED A relay request has been denied because your fax number has not been entered in the relay machine s list of permitted numbers an auto dial number not programmed in the relay machine was specified or your fax number has not been programmed in your machine REMOVE ORIGINAL S The original document is jammed See the following section Clearing Paper Jams SIZE ERROR This message will be followed by one of the paper sources in parentheses and informs you that the paper loaded in that source is not all the same size UPPER indicates the upper cassette and LOWER indicates the lower cassette REPLACE TONER The toner cartridge must be replaced RX DOCUMENT TRAY OFF The received document tray is not attached Attach it as explained in Connections in Chapter 1 the tray must be attached for the fax machine to operate properly WAITING MEMORY FULL The memory has become full and scanning has stopped during scanning of a multi page document Scanning will automatically resume when sufficient memory becomes free for example after several pages are transmitted Audible signals Continuous tone 3 seconds Indicates the end of transmission reception or copying Interm
68. e steps of the operation into one Program Key This allows you to perform the operation by simply pressing that key Any Rapid Key which is not already programmed as a Rapid Key or a Group Key can be used as a Program Key You can also include a timer setting in the program to have the operation performed automatically at a selected time To clear a mistake press the STOP key Initial procedure To program a Program Key first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to program see the following pages 1 Press these keys FUNCTION eum D B The display will show 1 PROGRAM ENTRY MODE 1 SET 2 CLEAR 2 Press 1 to select SET 3 Selecta Program Key by pressing any Rapid Key that has not yet been ue programmed Example 132 Entering and Using Programs 4 Enter a name for the program by pressing the letter entry keys If you don t want to enter a name go directly to Step 5 Em EE END ND ee Example SHARP D Press the START key START 6 If you want to include a timer setting enter a two digit number for the hour 0 9 2 5 01 to 12 and a two digit number for the minute 00 to 59 If not Example 9 25 go directly to Step 9 7 Press the key to select A M or the AM P M key to select PM S2 9 o2 oo Oc Age LO LL EJ Eg 8 Entera 1 digit numbe
69. e telephone network through a standard USOC RJ 11C network interface jack The REN is used to determine the quantity of devices which may be connected to your telephone line and still have all of those devices ring when your number is called Too many devices on one line may result in the devices not ringing in response to an incoming call In most but not all areas as the sum of the RENs of all devices should not exceed five 5 0 To be certain of the number of devices that may be connected to your line as determined by the total REN contact your local telephone company If this equipment causes harm to the telephone network your telephone company may disconnect your service temporarily If possible they will notify you in advance If advance notice is not practical you will be notified as soon as possible You will also be advised of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of your equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If the equipment is causing harm to the telephone network your telephone company may ask you to disconnect the equipment until the problem resolved If you have any questions or problems which cannot be solved by reading this manual please contact Sharp Document Network
70. e top part of this list shows the programs that have been entered The bottom part shows the fax numbers that have been programmed into Group Keys TEUEGEERUDEEEETEUETEEFELEEEETEXCETEETENELEEHENEEEEFECEKECEOETEEDEGEEETEEEELETETEEHEPATFIS EBECHLEE x 3 x x PROGRAM GROUP LIST x i MAY 26 2000 FRI 05 57 PM E A FOR John Doe Corp 201 555 1234 H 1 PROGRAM x x x RESERVED TIME NAME TYPE RESOLUTION BOX REMOTE STATION ID X POB 11 00 PH P POLLING x x POLLING T ROI x x x x x x x H GROUP x x E REMOTE STATION ID x x x G09 ROI RO2 RO3_ RO4_ ROS x x x X30000090 999991oaaaaaaaaaaaonoaainonoeoereroreroornroooroeeooooaioiaianreieroroeraorerorooooOeremeeaoaameo parare Batch Transmission List List 08 The Batch Transmission List shows the documents that are currently stored for batch transmission AL a LL ec LU ae A a cet Set x M aa MAY 26 2000 FRI 06 01 PM x i FOR John Doe Corp 201 555 1234 s RESERVED TIME NAME PAGES REMOTE STATION ID Me DP X P10 11 00 PM WED BATCH 1 1 FAX ROI MSG001 1 x X ACO OO OOOO OOOO COOKOUT OO IOC OR IOC OCI OOOO OOO COO OOOO OO COI OOOO OI KK KE Lists 9 amp 2 N 179 Printing Lists and Reports Department Usage List List 09 This list shows total transmission time and pages transmitted including polling time and pages polled for each department during the period indicated on the list The information is only available if Dep
71. ed Not listed None Carbon black 1333 86 4 1 5 8 5 mg m 3 5mg m TWA Austl 3 mg m Polyolefin wax 9003 07 0 1 5 Not listed Not listed None Polyolefin wax 25722 45 6 TOTAL OF BOTH Notlisted Not listed None Organic pigment NJ TSRN 361615 5025 P 1 5 Not listed Not listed None Section 4 Hazardous Identification Emergency Overview Toner is a fine black powder possessing no immediate hazard There are no anticipated carcinogenic effects from exposure based on animal tests performed using toner When used as intended according to instructions studies do not indicate any symptoms of fibrosis will occur Section 5 Health Hazard Data Route s of Entry Inhalation Skin Ingestion Yes Yes Eye contact Yes Health Hazard Inhalation LC50 g m 4h gt 0 74 Rats This was the highest attainable concentration Ingestion oral LD50 mg kg gt 5000 Rats Dermal LD50 mg kg gt 2000 Rats Eye irritation Not an irritant rabbits Skin irritation Not an irritant rabbits Skin sensitizer No data available Mutagenicity Negative AMES test Based on data for other products with similar ingredients Carcinogenicity In 1996 the IARC reevaluated carbon black as a Group 2B carcinogen possible human carcinogen This classification is given to chemicals for which there is inadequate humanevidence but sufficient ani mal evidence on which to base an opinion of carcinogenicity Theclassification
72. em by simply pressing that Group Key The procedure for programming Group Keys is explained in Broadcasting in this chapter Make sure no documents are in the feeder before you press the Group Key Being polled Memory polling 104 To let another fax machine poll your fax machine you must first store the document s in memory using the following procedure Transmission will take place when the other fax machine calls your fax machine and activates polling You can choose whether to allow polling only once or an unlimited number of times In the latter case your fax machine can be used as an electronic bulletin board Multiple documents can be stored for memory polling To add a document to others already stored simply repeating the storing pro cedure note that if Department Control is activated documents cannot be added by a department other than that which stored the first document When polling is initiated the polling machine will receive all documents stored If you allow polling only once the document s will be automati cally cleared from memory after polling If you allow polling an unlimited number of times the document will remain in memory until you clear it as explained in the following section Clearing a document Polling Load the document Set the reception mode to AUTO FUNCTION press the FUNCTION key 1 and 1 3 1 1 Press these keys FUNCTION C L9 The display will show 9
73. emory You will need to retransmit all pages of the document 57 Sending a Fax by Automatic Dialing Rapid Key Dialing 58 If the number you want to dial has been programmed in a Rapid Key you can dial it by pressing the Rapid Key Load the document s SEND READY will appear in the display e Set the resolution and or contrast if desired e To send the document ahead of other documents waiting for transmission press the PRIORITY key e To send the document directly from the feeder not through memory press the DOCUMENT key Press the appropriate Rapid Key e The name of the receiving party will appear in the display If no name was stored the fax number will appear If the name or number is incorrect press the STOP key e The document will be automatically transmitted once the connection is established RESOLUTION CONTRAST Ga PRIORITY DOCUMENT Example Rapid Key 02 Sending a Fax by Automatic Dialing Speed Dialing If the number you want to dial has been programmed in a Speed Dial number you can dial it by pressing the SPEED DIAL key and then entering the Speed Dial number D BE xe o 69 aq Documents 1 Load the document s SEND READY will appear in the display e Set the resolution and or contrast if desired e To send the document ahead of RESOLUTION CONTRAST other documents waiting for am Gay transmission press the PRIORITY key PRIORI
74. eport on demand by press ing the REPORT key after the operation is completed The same headings appear in the Transaction Report as in the Activity Report See Activity Report in this chapter for an explana tion of the headings The top part of the first page of the document will also appear below the report if the document was sent from memory If confi dentiality is required you can prevent printing of the top part of the document by setting Option Setting 15 Image Memory Print to NO 8 Maintenance Q 5 c oO c g i eo Cleaning the Scanning Glass and Rollers Clean the reading glass and rollers frequently to ensure the quality of your transmitted images and copies 1 Open the operation panel e Squeeze the release marked PANEL RELEASE and pull up 2 Wipe the scanning glass white backplate and rollers with a soft cloth e Make sure that all dirt and stains such as correcting fluid are removed as dirt will cause vertical lines on transmitted images and copies If necessary wipe with denatured alcohol White backplate Scanning glass 183 The Housing The Housing Wipe the external parts and surface of the machine with a dry cloth Caution Do not use benzene or thinner These solvents may damage or discolor the machine Replacing the Verification Stamp If you are using the Verification Stamp function you will need to replace the ink cartridge in the stamp unit when it ru
75. er Speed Dial numbers go directly to Step 9 9 Press the START key START 10 Press numeric keys not Group Keys to enter Group Key numbers for end 3 0 receiving machines that are programmed in the relay machine Example Group Key 30 If you don t want to enter Group Key numbers go directly to Step 11 11 Press the START key START 12 Enter full fax numbers of the end receiving machines pressing the 3 1 2 4 4 1 1 START key after each fax number Include the area code if the number is m outside the local dialing area of the relay machine Example 13 gt When finished press the START key START 91 S2 9 o2 oo Oc Age Lo LL Relay Request 14 Return to Step 2 to enter another relay pus group or press STOP repeatedly to Step2or return to the date and time display Clearing a relay group To clear a relay group you need to know the 2 digit number that identifies it You can check the number by printing out the Relay Group List as explained in Chapter 7 1 Press the FUNCTION key 5 and FUNCTION then 3 co 8 GJ The display will show 3 RELAY GROUP CLEAR ENTER 01 10 2 Enter the 2 digit number that identifies the group you want to clear 0 1 Example 3 Press the START key START 4 Return to Step 2 to clear another relay STOP group or press STOP repeatedly to Step 2 or return to the date and time display 92 Relay Request Requesting a relay tra
76. ey on the fax machine START e If the other party first speaks with you press the START key after speaking Press your START key before the sender presses their Start key display hang up Substitute Reception to Memory Substitute Reception to Memory If the fax machine runs out of paper toner or the paper jams incoming documents will be automatically stored in memory When you have received a document in memory FAX RCVD IN MEMORY will appear in the display alternating with NO PAPER REPLACE TONER or PAPER JAM When you add paper replace the toner cartridge or clear the jam the stored documents will automatically print out o E 5 5 e a You can display information on the documents received to memory by following these steps o amp 2 D s o tc eo 1 Press the MEM STATUS key flip MEMSTATUS up the Rapid Key overlay and the 3 Ww 3 key RX STATUS will appear in the display 2 Press the key or the key to scroll through the list of received or documents The name or number of C za the sender of each document will successively appear in the display 3 When you have finished checking the STOP STOP list press the STOP key twice to return to the date and time display 73 4 Making Copies 74 Your fax machine can also be used to make copies Single and multiple copies up to 99 per original can be made enabling the fax machine to double as an office cop
77. gits by pressing the numeric keys 1 0j 3 Example D Press the START key START 6 Return to Step 3 to enter or clear STOP another number or press STOP repeatedly to return to the date and Step 3 or time display 110 Power Save Mode Power Save Mode Power Save Mode allows you to conserve power by turning off the laser printer heater in the fax machine While Power Save Mode is on the laser printer heater remains off and incoming faxes are received to memory When Power Save Mode is turned off the printer heater turns on and the faxes received to memory are printed out Power Save Mode can be turned on and off manually by pressing the POWER SAVE key If desired you can also set Power Save Mode to turn on and off automatically at specified times of the day on specified days of the week and on specified dates during the year Note If the memory becomes full while Power Save Mode is on the fax machine will automatically turn on the laser printer print the faxes received to memory and then return to Power Save Mode Note Power Save Mode cannot be turned on when the Print Hold func tion is on Selecting the Power Save Type S2 S o2 oo Oc Age Lo LL Before turning on Power Save Mode you will need to select the method by which it is turned on and off There are two selections REAL TIME which means that you turn Power Save Mode on and off by simply pressing the POWER SAVE key and TIMER whic
78. h means that Power Save Mode turns on and off automatically at preset times The initial setting is REAL TIME Press these keys FUNCTION ess The display will show 4 OPTIONAL SETTING ENTER 4 01 34 3 8 111 Power Save Mode 2 Enter 34 by pressing the numeric keys 3 The display will show Note Power Save Type cannot be 34 POWER SAVE TYPE selected if Power Save Mode is on 1 REAL TIME 22 TIMER To turn off Power Save Mode sim ply press the Power Save key once 3 Press 1 to select REAL TIME or 2 to select TIMER REAL TIME TIMER E B 4 Press the STOP key twice to return to STOP STOP the date and time display Turning on Power Save Mode when REAL TIME is selected To turn on Power Save Mode when REAL TIME is selected simply press the POWER SAVE key POWER SAVE MODE will appear in the display POWER SAVE MODE ON POWER SAVE MODE To turn off Power Save Mode press the POWER SAVE key once again POWER SAVE MODE OFF will appear briefly followed by the normal date and time display POWER SAVE 112 Power Save Mode Turning on Power Save Mode when TIMER is selected When TIMER is selected Power Save Mode turns on and off automatically at the times you specify Follow the steps below to set the on and off times 1 Press the POWER SAVE key POWER SAVE The display will show POWER SAVE MODE 1 TIMER ON 2 SET 2 Press 2 to select SET e Note If you have already entered 2
79. han 3 digits press the START key to complete the entry Example Enter a full fax number with the numeric keys 126 Timer Operations 12 Press the START key START 13 Adjust the resolution and or contrast if desired and then press the START key START RESOLUTION CONTRAST Co 0 14 Load the document and then press the START key e The document will be scanned into memory START 127 S2 5 oe oo Oc aco Lo LL Timer Operations Canceling a timer operation If you need to cancel a timer operation before it is performed follow the steps below You will need to know the number assigned to the operation in order to cancel it If you don t remember the number it appears in the display when you set the operation print out the Timer List See Chapter 7 Printing Out Reports and Lists 1 Press the TIMER key and then 2 TIMER E23 The display will show 2 TIMER COMM CLEAR ENTER 01 48 2 Enter the 2 digit number assigned to the operation 0 1 Example 3 Press the START key START 4 Press the STOP key repeatedly until STOP you return to the date and time 9 display 128 Batch Transmission Batch Transmission Batch transmission allows you to store a number of documents in memory for automatic transmission to one location at a set time If you often send documents to a particular location this function helps reduce telephone line costs by allowing you to conve
80. his function to take advantage of lower off peak rates without having to be there when the operation is performed Note The DOCUMENT key cannot be used for a timer transmission Initial procedure To set a timer operation first perform the following procedure After you have completed this procedure go to the procedure for the specific operation you want to set see the following pages 1 Press the TIMER key TIMER z The display will show A 88 TIMER MODE EE 1 SET 2 CLEAR aS WL 2 Press 1 to select SET EN 3 Press the X key or the key until the desired operation appears in the display Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Relay Request Subaddressing Transmission 4 j 117 Timer Operations 4 Press the START key 5 Entera two digit number for the hour 118 01 to 12 and a two digit number for the minute 00 to 59 Press the 3 key to select A M or the key to select P M Enter a 1 digit number for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday Press the START key and go to the specific procedure for your operation see the following pages START OM Qs Example 9 25 A M P M ES E Example Monday START Transmission 9 10 11 Continued from ni
81. ial the remainder of the number you can dial the remainder of the number by pressing a Rapid Key by pressing the Speed Dial key and entering a Speed Dial number or by pressing numeric keys Note that the remainder of the number should not be set as a Chain Dial number if programmed in a Rapid Key or Speed Dial number The maximum number of digits that can be dialed at one time by Chain Dialing is 60 Clearing auto dial numbers Note You cannot clear a number if it is used in a program or timer oper ation if it is used to specify the relay fax machine in a relay group or if it is included in a Group Key First clear the number from the operation or group then perform the following clearing procedure To check where the number is used print out the Program Group List the Timer List and or the Relay Group List as explained in Chapter 7 1 Press these keys FUNCTION The display will show C 3 Lo ER 01 FAX TEL MODE 1 SET 2 CLEAR 2 Press 2 to select CLEAR 2 47 Programming Auto Dial Numbers 3 Tocleara Rapid Key press the Rapid Key 02 To clear a Speed Dial number press the SPEED DIAL key and then enter Example Rapid Key 02 the number with the numeric keys If you enter less than 3 digits press the START key to complete the entry 4 Press the START key START D Return to Step 3 to clear another STOP number or press the STOP key Step3or o repeatedly to return to the date and time di
82. ic keys e To insert a space between digits press the 4 key To clear a mistake press the STOP key 2 8 8 2 E B5 3 2 Example Press the START key START The display will show ENTER SENDER S NAME Entering Your Name and Fax Number Cc ne Es S m 6 Flip the Rapid Key overlay down if it is up and enter your name by pressing the appropriate letter keys as shown below Max of 24 characters i a R B fi T 1 Y z a m mue SPACE SHIFT SP CLEAR gt Example SHARP s H 4 R P Press the SPACE key to enter a space To change case press the SHIFT key To clear a mistake press the CLEAR key To enter a number as part of a name press the appropriate numeric key To select one of the following special symbols press the SP key one or more times amp 4 lt gt _ l 9e Q V 7 Press the START key START e If the dual line option has been installed you can go back to Step 3 to enter the name and number of the other line Otherwise go to Step 8 8 Press the STOP key repeatedly to STOP return to the date and time display 31 Setting the Date and Time Setting the Date and Time 32 The date and time appear in the display in reports and at the top of each page you transmit Set the date and time by pressing the keys on the operation panel as shown below Note Make sure
83. ier You can perform all steps of a copy operation even when the fax machine is busy printing other copy jobs or when it is printing a received document after the line has been disconnected Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed The default resolution for copying is FINE If desired you can change the default resolution to SUPER FINE by changing Option Setting 32 see Chapter 6 Optional Settings Load the document e SEND READY will appear in the display e If desired adjust the resolution and or contrast RESOLUTION CONTRAST e a jJ Press the COPY key COPY The display will show COPY MODE ENTER 01 99 01 e f you are only making a single copy of the original or of each original press the START key Copying will begin Making Copies 3 Enter the desired number of copies per original with the numeric keys 9 3 e If the desired number of copies is from 1 to 9 enter 0 first Example Three copies per original e The display will show MULTI SORT COPY MODE 12MULTI 2 SORT 4 Press 1 MULTI if you do not want the copies sorted or 2 SORT if you MULTI SORT want the copies sorted 1 or 2 e Copying will begin Example of three copies each of three originals I gc Originals A Sorted sort d X Not sorted MULTI COPY
84. in the display e If desired adjust the resolution and or contrast RESOLUTION CONTRAST eu qo 2 Press the appropriate Group Key Transmission will begin ee ee y S2 5 o2 oo Oc Age Lo LL Example 79 Broadcasting Storing numbers in Group Keys Group Keys allow you to dial a group of fax numbers by simply pressing the appropriate Group Key once To store a group of numbers in a Group Key follow the steps below Any Rapid Key that is not already programmed as a Rapid Key or a Program Key can be used as a Group Key Only Rapid Key and Speed Dial numbers excluding numbers set for Chain Dialing can be stored in a Group Key Full numbers can not be stored 1 Press these keys FUNCTION 2 The display will show 2 GROUP ENTRY MODE 1 SET 2 CLEAR 2 Press 1 SET to program a Group Key or 2 CLEAR to clear a Group SET CLEAR Key m 2 J Press any Rapid Key not already p ps ja jo jo jo jos programmed to select it as a Group E Key ee 5 e Fm p p qp js s ot If you are clearing a Group Key press ic EN it and go to Step 5 Example 80 Broadcasting 4 Enter fax numbers using one or both of the following methods e Press one or more Rapid Keys Enter one or more Speed Dial ES numbers w
85. ine When this is done the heater will turn on automatically when you receive a document there will be a slight delay before printing while the heater warms up and turn off when printing is completed Press 2 to turn off the heater or 1 to keep it on Initial setting 2 Setting 20 ANTI JUNK FAX Press 1 to block reception from fax numbers entered in the Anti Junk Fax List Press 2 to allow reception from all numbers Initial setting 2 Setting 21 ALARM VOLUME This sets the volume of the beep sound that alerts you to error conditions and informs you that operations have been completed Press 1 for HIGH 2 for LOW or 3 for OFF Initial setting 2 Setting 22 DIAL MODE This sets the dial mode Press 1 if you are on a touch tone line or 2 if you are on a pulse dial rotary line If you have installed the dual line option a different mode can be selected for each line First select the line by pressing 1 for Line 1 or 2 for Line 2 and then press 1 for touch tone or 2 for pulse Initial setting 1 Setting 23 QUICK ON LINE When you transmit a multi page document this setting determines whether the fax machine will dial the receiving party and begin transmitting while scanning is still in progress or wait until all pages have been scanned before dialing Press 1 to have the fax machine dial and begin transmission while scanning is still in progress or 2 to have the fax machine wait until all pages have been scanned
86. ion the resolution used if a setting is not made with the RESOLUTION key for transmitting documents Press 1 YES to set the default resolution to FINE or 2 NO to set it to STANDARD Initial setting 2 Setting 02 NUMBER OF RINGS AUTO RECEPTION This sets the number of rings the fax machine waits before answering an incoming call in AUTO receive mode Enter a number from 0 to 9 to set the number of rings if 0 is entered the fax machine will answer without ringing If you have installed the dual line option a different number can be set for each line First select the line by pressing 1 for Line 1 or 2 for Line 2 and then enter a number from 0 to 9 to set the number of rings for that line Settings Initial setting 1 es 2 o 9 te Setting 03 NUMBER OF RINGS MANUAL RECEPTION You can also have the fax machine automatically answer a call after a certain number of rings in MANUAL reception mode To turn on this function enter the desired number of rings any number from 1 to 9 To turn off the function enter 0 Initial setting O off 163 Optional Settings 164 Setting 04 AUTO LISTING Press 1 YES to have the fax machine automatically print an Activity Report once every 50 send receive operations The report can still be printed on demand at any time Press 2 NO to turn the function off Initial setting 2 Setting 05 TRANSACTION REPORT PRINT SELECTION This sets the condition for prin
87. ion times 167 Ringer volume 35 S Scanning glass cleaning 183 Search Dial 61 Seperate Mode 172 Speaker volume 34 Speed Dialing 59 STATUS CHECK light 10 Index Subaddressing transmission 96 102 Subaddressing TX Table List 181 T TEL LINE jack 17 201 Index TEL SET jack 17 Telephone Connecting 17 Telephone billing 158 Telephone Billing Code 169 Telephone line cord 17 Telephone line status checking 63 Telephone Number List 177 Time setting 32 Timer 117 Timer List 176 202 Toner cartridge Installing and replacing 21 25 Toner cartridge indicator 25 Transaction Report 182 Print Selection 164 V Verification Stamp 20 170 Replacing 184 203 204 NOTICE BE SURE TO ASK YOUR AUTHORIZED SHARP DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU In order to assure you the end user of warranty protection Sharp extends a limited warranty to each of its authorized dealers and in turn requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Sharp You should be aware however that Sharp does not itself extend any warranties either express or implied directly to you the end user and no one is authorized to make any representations or warranties on behalf of Sharp Specifically SHARP DOES NOT EXTEND TO YOU THE END USER ANY EXPRESS WARRANTY OR ANY IMPLIED WAR
88. istinctive Ring function is set to the correct ring pattern If you do not subscribe to a distinctive ring service make sure that Distinctive Ring is set to OFF SETTING See Distinctive Ring in Chapter 5 The power is on but no reception takes place Make sure that the wall jack is connected to the TEL LINE 1 jack and not the TEL SET jack The printing paper comes out blank when you try to receive a document Make sure that the document is loaded properly in the feeder of the transmitting machine Make a copy or print a report to confirm the printing ability of your machine The received document is faint Ask the other party to send higher contrast documents If the contrast is still too low your fax machine may need service Make a copy or print a report to check your machine s printing ability The toner cartridge may need replacement Received images are distorted If ECM mode Option Setting 9 is turned off noise on the telephone line may cause distortion Have the other party try sending the document again If the other machine has ECM mode make sure this feature is turned on in both fax machines see Option Setting 9 Make a copy or print a report on your fax machine If the copy or report is also distorted your fax machine may need service The drum cartridge may be damaged Try a new drum cartridge 188 Problems and Solutions The quality of copies is poor and
89. ith the numeric keys limus DIAL pressing the SPEED DIAL key 1 before each number if you enter less than 3 digits for a number press the START key to complete Example the entry 5 Press the START key START Se 6 Return to Step 3 to program another SCR 99 Group Key or press the STOP key Step 3 or D 3 repeatedly until you return to the date io and time display Editing a group If necessary you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group Key Press 1 for SET in Step 2 and select the Group Key in Step 3 Add or delete numbers in Step 4 To add a number press a Rapid Key or enter a Speed Dial number To delete a number move the cursor to the number with the UP or DOWN key and then press the CLEAR key 81 Confidential Operations Confidential Operations The Confidential function can be used to transmit and receive confidential documents Confidential transmission 82 When you send a document using the Confidential function the receiving machine holds it in memory instead of immediately printing it out When the receiving party enters the correct passcode the document is printed out e Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability To use this function your name and fax number OWN PASS CODE must be entered in your fax machine as explained in Chap ter 1
90. ittent tone 5 seconds Indicates incomplete transmission 3 beeps 1 second on 1 second off reception or copying Rapid intermittent tone 35 seconds 0 7 seconds on 0 3 seconds off Indicates that an extension phone connected to the fax is off hook 192 Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn t feed properly during transmission or copying or REMOVE ORIGINAL S appears in the display first try pressing the START key If the document doesn t feed out open the operation panel and remove it QD ac 356 Oo Ide 0 fon Important Do not try to remove a document without opening the operation panel This may damage the feeder mechanism 1 Open the operation panel e Squeeze the release marked PANEL RELEASE and pull up 2 Remove the document 3 Close the operation panel making sure it clicks into place 193 Clearing Paper Jams Clearing jammed printing paper If the printing paper jams PAPER JAM will appear in the display Follow the steps below to clear the jam 1 Press the green release and open the print compartment cover e Caution The fusing unit inside the print compartment becomes very hot during operation Be careful not to touch the inside of the compart ment 2 If the jammed paper is visible in the print compartment pull it out e Make sure no torn pieces of paper remain in
91. ixed by a service technician e o e A Look at the Operation Panel Paper indicator This blinks when one of the paper sources tray or cassette is out of paper and lights steadily when all sources are out of paper Cc Ke Es S x Toner indicator This blinks when the toner cartridge nears empty and lights steadily when the toner cartridge needs replacement Drum indicator This blinks when the drum cartridge needs replacement CHANGEOVER key Two types of information appear in the display prompts related to operations you are performing and information about how the fax is using the telephone line transmitting receiving etc Press this key to change between the two types of information If you have installed the dual line option three types of information appear prompts related to operations you are performing use of Line 1 and use of Line 2 POWER SAVE key Press this key to turn on Power Save Mode or set the Power Save Mode timer if TIMER has been selected with Option Setting 34 Power Save Type RESOLUTION key Press this key to adjust the resolution before sending or copying a document 11 A Look at the Operation Panel o o0 0 0 OG L MICI p2 los 04 05 06 or 08 iG B c D E F G H oo jo n 12 13 14 15 16 T J K 5 M N o P ju A 7 je 19 20 21 22 23 24 i Rapid Key a R E T U v w x 1 25 pe p7 28
92. machine does not have Subaddressing reception capability CANCEL 8 Used for Subaddressing transmission only A Subaddressing transmission was refused by the receiving machine because the transmitted Subaddress or passcode did not match any of the Subaddresses or passcodes in the receiving machine Timer List List 02 This list shows the timer operations that are currently set TERELERRERUETEREPETEENEDODEPEQHEPGOQRROGRREBRREDERORERGERUERECEDUEEEOEERUEOELOREORER ERA GER EE X AR MAY 25 2000 THU 05 20 PM i FOR John Doe Corp 201 bbb 1234 f TIMER RESERVED TIME TYPE RESOLUTION BOX REMOTE STATION ID DP i 01 11 00 PM TUE SEND STANDARD FAX ROI x x SAOCOO UO OOO CO OOO ORGAO IIR CIG IGG CG CC ICI CGC ICO CGC 100101010 RK OR 176 Printing Lists and Reports Telephone Number List List 03 This list shows the fax numbers that have been programmed for automatic dialing TERERAA ENTE A EAE REKEN AAE KEENE EENEN EIEEE EEIE ANEN AEAEE OEE EEA NEEN EA UE x i X x TELEPHONE NUMBER LIST X i ee HAY 25 2000 THU 05 21 PM y f FOR John Doe Corp 201 bbb 1234 t x RAPID x 1 SPEED NAME TELEPHONE 4 CHAIN DIAL x R01 N Y FAX 123 785 8304 X x R02 JACK SMITH FAK 123 563 8462 x x C CORP FAX 230 341 0385 X X R04 M SOFT FAK 963 X ROS W HART FAX 896 963 8521 k x x x XOCIIOROIOOOOOROOOOOROOROOCQROOROOEROOIOOOOR OOOoIOoOoorororrnoroooooro oorooreoorororoorarooroororoorerorcraorerororororrerororar
93. mbers pressing the SPEED ER DIAL key before each number If you enter less than 3 digits START press the START key to complete SPEED DIAL the entry C 2 e Enter one or more full fax numbers with the numeric keys pressing the START key after each full number Example e Press one or more Group Keys Press the START key START Adjust the resolution and or contrast if desired and then press the START key START RESOLUTION CONTRAST C Entering and Using Programs 15 Press the START key START 16 Press the STOP key repeatedly until STOP you return to the date and time 9 display Relay Request Continued from nitial procedure 12 Enter the 2 digit relay group number by pressing the numeric keys Co 1 se 9 Example ee Gu 13 Press the START key START 14 Adjust the resolution and or contrast if desired and then press the START key START RESOLUTION CONTRAST ERN 141 Entering and Using Programs 15 if you want the document to be sent through memory press the START START DOCUMENT key If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 16 Press the STOP key repeatedly until STOP y rep y you return to the date and time display 9 Subaddressing transmission Continued from nitial procedure 12 Enter the 2 digit number of the Subaddressing transmission table you wish to use 0 E
94. mory for transmission press the PRIORITY key The fax machine can hold approximately 256 pages of average con tent in memory Less pages can be held if any were scanned using fine or halftone resolution The amount of memory currently occupied appears as a percentage M 00 in the display Sending a Fax by Automatic Dialing If the memory becomes full If the memory becomes full while a document is being scanned MEMORY FULL will appear in the display If Option Setting 23 Quick On line is set to ON scanning will automatically resume when memory becomes free again as pages are transmitted Note Quick On Line is initially set to ON at the factory To change the setting see Chapter 6 Optional Settings D BE xe o ep aq Documents If Quick On Line is set to OFF MEMORY FULL ERROR will appear in the display Press the START key or the STOP key as follows Press the START key if you want to transmit the pages which have been stored up to that point in memory The remaining pages will be ejected from the feeder After transmission the memory will be cleared and you can transmit the remaining pages You will also need to transmit the page which was being scanned when the mem ory filled up Press the STOP key if you want to cancel the entire transmission If you do not press the START key or the STOP key within one minute the transmission will be canceled and the pages already scanned cleared from m
95. n Hazard If dispersed in air like most finely divided organic powders may form an explosive miture Sensitivity to Mechanical Impact No data available Sensitivity to Static Charge No data available Section 8 Reactivity Data Stability Stable Incompatibility Material to Avoid Oxidizing materials Hazardous Decomposition CO CO2 Hazardous Polymerization No data available Section 9 Precautions for Safe Handling and Use Personal Protection Information Respiratory Eye Protection and Protective Glove None required with intended use Engineering Control Ventilation None required with intended use Work Hygienic Practice Wash hands after handling Try not to disperse the particles Steps to be taken in case of Spill or Leak Wipe off with paper or cloth DO NOT use vacuum cleaner If a large amount is released It may create a dust explosion as would most finely divided organic powders Waste Disposal Method Waste material may be disposed under conditions which meet all fed eral state and local environmental regulations Section 10 Regulatory Information NFPA Rating U S A Health 1 Flammability 1 Reactivity 0 WHMIS Legislation Canada Not applicable Transport Information None UN No None Section 11 Other Information References IARC 1996 IARC Monographs on the Evaluation of the Carcinogenic Risk of Chemicals to Humans Vol 65 Printing Process and Printing Inks Carbon Black and
96. niently send multiple documents on one connection Note If the telephone billing function is turned on the batch transmis sion function cannot be used Programming a Batch Key To perform a batch transmission you must first program the number of the receiving machine and the time of transmission into a Batch Key Any Rapid Key which has not already been programmed can be used as a Batch Key If you specify a day of the week in your program the transmission will be performed every week on that day If you do not specify a day of the week the transmission will be performed every day To program a Batch Key follow the procedure for entering programs explained in Entering and Using Programs in this chapter In Step 10 of the initial procedure select Batch transmission S2 5 o2 oo Oc Age Lo LL Clearing a Batch Key To clear a Batch Key follow the procedure explained in Clearing a Program Key in Entering and Using Programs in this chapter Storing jobs for transmission Up to 200 jobs a job can consist of multiple pages can be held in memory for batch transmissions at any one time regardless of the number of Batch Keys used When you store a job it is given a message number to distinguish it from other jobs sent in the same batch 129 Batch Transmission If no jobs have been stored under a Batch Key when the time for transmission arrives transmission will not take place 1 Load the document s
97. nitial procedure 12 Dial the machine to be polled using one of the following methods Press a Rapid Key Press the SPEED DIAL key and SPEED DIAL enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Enter a full fax number with the numeric keys 13 Press the START key 14 Press the STOP key repeatedly until you return to the date and time display 138 STOP START EB Example START STOP Entering and Using Programs Serial Polling Continued from nitial procedure 12 Dial the machines to be polled using one or more of the following methods e Press one or more Rapid Keys START SPEED DIAL Enter one or more Speed Dial E 1 numbers pressing the SPEED DIAL key before each number START If you enter less than 3 digits SPEED DIAL press the START key to complete 2 the entry e Enter one or more full fax numbers Example with the numeric keys pressing the START key after each full number Se e Press one or more Group Keys 99 ae 5 WL 13 Press the START key START 14 Press the STOP key repeatedly until STOP you return to the date and time 9 display 139 Entering and Using Programs Broadcasting 12 13 14 140 Continued from nitial procedure Dial the receiving machines using one or more of the following methods e Press one or more Rapid Keys START e Enter one or more Speed Dial SPEED DIAL nu
98. ns out of ink when the stamped mark on original documents becomes faint A new ink cartridge can be obtained from your dealer 1 Remove the original document OUT tray 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers 184 Replacing the Verification Stamp 3 Insert the new ink cartridge into the machine make sure that the tab is facing out tray 185 fob O ez 0 S E oO z 9 Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display and or a transaction report is printed out with COM E and a number from 0 to 31 in the NOTE column Try the transaction again If the error persists check the following Check the hookup The cord from the TEL LINE 1 jack to the wall jack should be no longer than six feet Make sure there are no modem devices sharing the same telephone line Check with the other party to make sure their fax machine is functioning properly Have your telephone line checked for line noise Try connecting the fax machine to a different telephone line e f the problem still occurs your fax machine may need service 186 Problems and Solutions Dialing and transmission problems Problem Solution Dialing is not possible Make sure the power cord is properly plugged into a power outlet QD ac 36
99. nsmission Important To request a relay transmission your fax number must be entered into the Relay Passcode List of the relay fax machine by the operator of that fax machine Your number must also be entered in your fax machine as explained in Entering Your Name and Fax Number in Chapter 1 1 Load the document s SEND READY will appear in the display 2 Press the FUNCTION key 5 and FUNCTION then 1 c 5 1 RELAY TX ENTER 01 10 gE Os 20 Q S WL 3 Enter the 2 digit number of the relay 9 Ga group by pressing the numeric keys Example 4 Press the START key START e Adjust the resolution and contrast if desired RESOLUTION CONTRAST umm e 5 Press the START key START 93 Relay Request 6 Press the START key to send the START DOCUMENT document through memory or the DOCUMENT key to send the document directly from the feeder Relay Broadcast 94 The fax machine can also act as a relay station It will receive a document from a fax machine requesting a relay transmission and automatically broadcast it to the stations that the requesting machine specifies To enable a fax machine to request a relay transmission you must first enter its fax number in the Relay Passcode List Follow the steps below to enter or clear a fax number When your fax receives a relay request from another fax machine RCVD RELAY REQUEST will appear in the display If the telephone billing function is
100. number use a particular line Note The LINE key cannot be used to select a line if either of the lines has been set to reception only using Option Setting 31 Dial Selection A line selection made with the LINE key will override a line selection programmed into a Rapid Key or Speed Dial number Verification Stamp option Note This function is available as an option Consult your dealer if you wish to use it When transmitting a document you can have your fax stamp each document page as it is scanned After scanning you can check to see if all documents have been stamped to verify that no double feeds occurred A double feed is when two pages are fed through the scanner at once which means that one of the pages is not scanned To use this function have your dealer install the Verification Stamp option and then set Option Setting 29 to ON as explained in Chapter 6 Optional Settings The F A S T System optional service 20 To ensure that you obtain maximum productivity from your fax machine the F A S T System for remote diagnostics and maintenance is available as a special service from your dealer This system constantly monitors your fax machine and immediately reports electronically any problems or supply depletions to your dealer This allows your dealer to take action before you may even be aware of the problem The F A S T System also enables your dealer to remotely program phone numbers software settings and other
101. nvert to keys for use in your book Speed Dial numbers 1 through 16 are also available for use in your book You can perform the following operations in a book Program any Rapid Key or a Speed Dial number from 1 to 16 as explained on page 43 e Use a Rapid Key to fax a document as explained on page 58 Use a Speed Dial number to fax a document as explained on page 59 Program a Group Key in your book using Rapid Key and Speed Dial numbers from your book see page 80 Broadcast a fax to multiple destinations using Rapid Keys Speed Dial numbers or a Group Key in your book see pages 77 and 79 Set up a Program Key in your book see page 132 Note Only Rapid Keys and Speed Dial numbers from your book can be used Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book see page 103 Set up a timer operation using a Rapid Key or Speed Dial number from your book see page 117 Print out the Telephone Number List Program Group List or Timer List see page 173 When printed from your book these lists will show the corresponding information in your book Press the REDIAL key to redial the last number dialed from your book Creating and Using Personal Books Closing a book A book will automatically close when the operation performed from the book is completed If you need to close a book before performing an operation press the STOP key The display shows CANCE
102. one time The pages will automatically feed into the machine starting from the bottom page If you need to send or copy more than 50 pages place the additional pages gently and carefully in the feeder just before the last page is scanned Do not try to force them in as this may cause double feed ing or jamming If your document consists of several large or thick pages which must be loaded one at a time insert each page into the feeder as the previous page is being scanned Insert gently to prevent double feeding Adjust the document guides to the width of your document Place the document face down and push it gently into the document feeder The top edge of the document should enter the machine first e The feeder will draw the leading edge of the document into the machine SEND READY will appear in the display Note When inserting a large number of pages in the feeder slant the front end of the stack so that the bottom pages enter first Adjusting the Resolution and Contrast 3 Adjust the resolution and or contrast settings if desired and then dial the receiving machine as explained in the following sections D BE o o 69 aq Documents Adjusting the Resolution and Contrast If desired you can adjust the resolution and contrast before sending a document Resolution The fax machine has four resolution settings STANDARD Use STANDARD for ordinary documents This setting gives you the f
103. onnections Cc ne Es S x Connecting the telephone line cord Insert one end of the line cord into the jack on the back of the machine marked TEL LINE 1 Insert the other end into a standard RJ11C single line wall telephone jack Note The fax machine is set for touch tone dialing If you are on a pulse dial rotary line you must set the fax machine for pulse dialing by changing Option Setting 22 This procedure is described in Chapter 6 Optional Settings Connecting a telephone optional If desired you can connect a telephone to the TEL SET jack on the back of the machine Remove the seal that covers the TEL SET jack before connecting the telephone 17 Connections Attaching the document OUT tray Insert the protrusion on the right side of the machine into the hole in the right side of the document OUT tray as shown then bend the tray slightly and insert so that the protrusion on the left side of the machine goes into the hole on the left side of the document OUT tray Pull out the tray extension Attaching the received document tray Slide the received document tray into the machine as shown When it stops lift the end slightly and push in so that the tray locks into place ERU Make sure the left edge of the tray fits into the slot Important The received document tray must be attached for the fax machine to oper
104. or Chain Dialing see Chain Dialing at the end of this procedure Press 2 1 or 2 or START if the number is a regular fax number e If you have not installed the dual line option go directly to Step 11 e If you selected 1 SET go directly to Step 11 45 Programming Auto Dial Numbers 10 This selection only appears if you have installed the dual line option Press 1 if you want the number you programmed to only use Line 1 Press 2 if you want the number to only use Line 2 Press 3 for no selection the first available line will be used Line 1 Line 2 No selection Bi Note A line cannot be selected if it has been restricted to reception with Option Setting 31 Dial Selection see Chapter 6 Option Settings 11 Return to Step 4 to program another number or press the STOP key repeatedly to return to the date and time display Step4or STOP e If you programmed a Rapid Key number you can write the name of the party on the label above the Rapid Key 46 Programming Auto Dial Numbers Chain Diaing for area and access codes You can also program an area code or access code in a Rapid Key or Speed Dial number using the above programming procedure In Step 9 press 1 to set the number as a Chain Dialing number D BE o o wn aA Documents After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing the fax machine will wait for you to d
105. or black spots appear Any dirt or material on the scanning glass will cause spots to appear on copies and transmitted faxes Clean the scanning glass as explained in Chapter 8 Dots appear at regular intervals on received documents and copies The drum cartridge may be damaged Replace the drum cartridge General problems Problem Solution Nothing appears in the display Make sure the power cord is properly plugged into a power outlet and the power switch is turned on Connect another electrical appliance to the outlet to see if it has power The machine does not respond when you press any of its keys If a beep sound is not made when you press the keys turn off the power switch and then turn it on again several seconds later Automatic document feeding does not work for transmission or copying Check the size and weight of the document see Transmittable Documents in Chapter 2 No reception occurs when polling is attempted Make sure you have not run out of paper Make sure the transmitting machine is in automatic reception mode If the transmitting machine has polling security make sure that your fax number has been entered both in your machine and in the transmitting machine 189 QD ac 356 O Ide 37 fon Messages and Signals Messages and Signals Display messages CHECK TRAY CASSETTE This indicates that a paper jam has o
106. orerooreraoreraooaon Relay Group List List 04 This list shows the relay groups that have been programmed THLELREEREREHLEETRKEEEREEEESESCEDUGEEEREEERBERMEREDERE EOREOREEEROEEEOOROEU E EO UR E E x SPEED 01 02 03 2100000000000 7000000 00000 009 900 OO SSS Sets SSeS SS tSS SSeS StS x i IEEE MAY 26 2000 FRI 05 50 PM i FOR John Doe Corp 201 bbb 1234 i r RELAY STATION RECEIVE STATION S 01 R0l RAPID 01 02 03 x x 177 Printing Lists and Reports Passcode List List 05 This list shows settings made for polling security your name and fax number as programmed in the fax machine a sample of the header printed at the top of every page you transmit HEADER PRINT and the numbers entered in the relay passcode list J0px9oonaonaopooooonaoniaogaonooonaaaononnonoonaopaoaooenaonaoponaponoanoaaoaapoaaoanponapae x x PASSCODE LIST et MAY 26 2000 FRI 05 52 PM FOR John Doe Corp 201 555 1234 SYSTEM ID PASSCODE 01 RELAY PASSCODE 01 SENDER S NAME John Doe Corp SENDER S PASSCODE 201 555 1234 HEADER PRINT MAY 26 2000 WED 05 52 PM John Doe Corp FAX NO 201 555 1234 P 0t x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x 09 x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x H x x x x i x x JXDDOCEEOEROOROOOOOODEEEOOOOOOOOOOOOnCOODEEOOOOOOO IRAP RO I RE BR Optional Setting List List 06 178
107. ot Example appear in the Activity List or Transaction Report 4 Adjust the resolution and or contrast if desired RESOLUTION CONTRAST lt D gum 5 Dial the other party by the desired method and transmit the document 159 Distinctive Ring Distinctive Ring 160 Important To use distinctive ring you must subscribe to a distinctive ring ser vice from your local phone company Your fax machine may not be compatible with some distinctive ring services Distinctive ring is a service offered by some local telephone companies whereby they assign an additional second number to your regular single line The second number rings differently from your normal number If you subscribe to a distinctive ring service you can set the fax machine to automatically answer when your second number is called This allows you to use the second number as an exclusive fax number To have your fax automatically answer when your second number is called follow the steps below Press these keys FUNCTION 4 The display will show 4 OPTIONAL SETTING ENTER 4 01 34 3 8 Enter the number 28 by pressing the numeric keys 2 Distinctive Ring 3 Press a number from 1 to 3 to select the ring pattern below that matches your second number s ring pattern Or press 4 to have your fax automatically answer your normal telephone number Press 5 to turn off the distinctive ring function 1 RING PATTERN 1 Two short rings 2
108. programmed timer operation 1 Press the Program Key If a Program Key has been pressed for a timer operation and you need to cancel the operation before it is performed follow the steps below Note This procedure will not work for a document stored for a batch transmission To cancel a batch transmission operation see Canceling a document stored for batch transmission in Batch Transmission in this chapter 02 Example 2 Press the START key START 148 Duplex Scanning for Two sided Documents Duplex Scanning for Two sided Documents To transmit or copy documents which have printing or graphics on both sides of the page or pages use Duplex Scanning With this function you simply feed the document all pages through the machine once turn the stack of pages over and feed it through again The machine will automatically sort the pages into the correct order front of 1st page back of 1st page front of 2nd page back of 2nd page etc Duplex Scanning can be used for copying single copies and sorted multiple copies only and any type of transmission from memory Note that any blank sides must be included when scanning the pages if the number of pages is not equal each time the machine scans the stack an error will result The blank sides will not how ever be printed out 1 Load the document s e Make sure the page s are front face down with the first page on the bottom S2 S o2 oo Oc Age
109. r cassette you must have a service tech nician adjust the cassette Loading paper in the paper tray 1 Remove the received document tray 2 if you are loading legal paper grasp 26 the end of the paper tray and pull it out Loading Printing Paper fem Ke Es 8 on VE 3 Inserta stack of paper into the tray print side up e If you loaded letter paper make sure the end of the tray is pushed in Otherwise a size error will result e Caution This paper tray is designed to accomodate 250 sheets of paper Attach a letter or legal label here to indicate the paper size See the red line in the tray Note When adding paper to Loading more than 250 sheets paper that is already in the may damage the machine tray do not fan the new paper 4 Replace the received document tray e The received document tray must be attached for the fax machine to operate properly Sa H Nia y 27 Loading Printing Paper 2 Push the pressure plate down until it locks into position 3 Place a stack of paper in the cassette print side up e Make sure the stack of paper is not higher than the two tabs on the D eer paper guide and the two metal tabs If it is remove some of the paper SS 4 Push the cassette back into the machine making sure it clicks into place Attach a LETTER label here to indicate the paper size 28 Entering Your
110. r for the day of the operation skip this step if the operation will be performed within the next 24 hours 0 Sunday LU 1 Monday 2 Tuesday Example Monday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 133 Entering and Using Programs 9 Press the START key START 10 Press the key or the key until the desired operation appears in the display Transmission SEND MODE Confidential transmission Polling Serial Polling Broadcasting Relay Request Subaddressing transmission Batch transmission this will only appear if a timer setting was made Memory Polling this will not appear if a timer setting was made x gt 11 Press the START key and go to the START specific procedure for your operation see the following pages 134 Entering and Using Programs Transmission 12 13 14 Continued from nitial procedure Dial the receiving machine using one of the following methods e Press a Rapid Key START e Press the SPEED DIAL keyand 0 4 enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry e Enter a full fax number with the numeric keys Press the START key Adjust the resolution and or contrast if desired and then press the START key RESOLUTION CONTRAST C lt Example START START SS 135 S2 S o2 oo Oc Age Lo LL Entering and Using Programs 15 if you want the documen
111. r number of each receiving or ES party will appear in the display together with the 3 digit memory number assigned to the transmission To cancel a transmission press the CLEAR key and then the START key while the transmission appears in the display 3 When you have finished checking the stop stop list press the STOP key twice to return to the date and time display Note To print out a list of the documents waiting in memory for trans mission press the MEM STATUS key and then the 5 key 65 Sending a Fax by Automatic Dialing To cancel a memory transmission If you know the memory number assigned to a memory transmission you can cancel it with the following procedure If you don t know the memory number use the preceding procedure 1 Press the MEM STATUS key flip up the Rapid Key overlay and then 4 MEMSTATUS wee 4 The display will show 4 MESSAGE CLEAR ENTER MESSAGE 2 Enter the 3 digit memory number assigned to the transmission you want Co Co 1 to cancel Example 3 Press the START key to cancel the START transmission 66 Cover Sheet Cover Sheet You can have the fax machine generate a cover sheet and send it as the last page of your fax transmission The cover sheet includes the date and time the receiver s name and number if a Rapid Key or Speed Dial number is used the sender s name and number and the total number of pages D BE xe o ep aq Documents Yo
112. ridge Installing and replacing 21 25 Drum cartridge indicator 25 Dual line option 19 Duplex Scanning 149 E Error Correction Mode ECM 165 F Fine Resolution Priority 163 G Group Keys 80 81 H Halftone setting 39 171 Heater mode 168 Housing cleaning 184 l Image Memory Print 166 J Jams clearing 193 196 L Letters entering 31 Line error 186 LINE IN USE light 10 Loading the document 38 M Manual reception mode 71 72 Memory Checking documents in 65 73 Sending faxes from 56 Substitute reception to 73 Memory retransmission 64 Multi TTI 169 N Normal Dialing 41 49 163 O Optional Setting List 178 P Page Counter key 69 Page numbering batch 69 Paper jams clearing 193 196 Paper loading 26 Passcode List 178 Pauses in automatic dialing 44 Personal books 49 55 Polling 103 110 Security Selection 165 Number of rings in AUTO reception 163 Number of rings in manual reception Power Save Mode 111 116 Print Hold 151 152 170 Priority key 56 Program and Group List 179 Programs 132 148 Q Quick On line 168 R Rapid Key Dialing 58 Recall Interval 164 Recall Times 164 Receive Reduce 166 Reception mode Auto 71 72 Manual 71 72 Setting 71 Redial key 42 Redialing 42 64 Relay Broadcast 94 Relay Group List 177 Relay Request 88 93 Resolution 39 Resolution key 40 Retransmission interval 167 Retransmiss
113. rs in the display AUTO M 00 SEND READY CONTRAST __ DARK aum M 00 SEND READY y LIGHT M 00 SEND READY 40 Sending a Fax by Normal Dialing Sending a Fax by Normal Dialing With Normal Dialing you press the SPEAKER key and then dial by pressing the numeric keys Normal Dialing allows you to listen to the line through the speaker to make sure the other fax machine is responding Note that the speaker is not a speakerphone it cannot be used for talking D BE o o wn a Documents If you have connected an extension telephone to the fax machine you can also pick up the extension phone and dial using the exten sion phone do not press the SPEAKER key on the fax machine If a person answers you will be able to speak to them through the phone before sending a fax Note If you press the SPEAKER key to dial you will not be able to speak using an extension phone connected to the fax machine in the event that a person answers 1 Press the SPEAKER key or pick up seca ee an extension phone connected to the Co fax machine Listen for the dial tone 2 Load the document s Note If desired you can load the document after dialing in Step 3 below e SEND READY will appear in the display e Set the resolution and or contrast if desired RESOLUTION CONTRAST e Cz 41 Sending a Fax by Normal Dialing 3 if you pressed the SPEAKER key dial the number of the receiving 3 1
114. sion sending a confidential fax that can only be printed out when the recipient enters a confidential passcode Relay Request sending a document to a fax machine and having that machine relay the document to a group of end receiving machines this reduces communications costs if the relay machine is closer to the end receiving machines than your machine To use either of these functions the receiving machine must support Subaddressing reception and in particular must support Subaddressing confidential reception or Subaddressing relay broadcast The receiving machine does not need to be a Sharp machine Note The FO 6700 only supports Subaddressing transmission It does not support Subaddressing reception Creating a Subaddressing transmission table 96 To fax a document using Subaddressing transmission you must first create a Subaddressing transmission table This table contains the Subaddress that identifies the operation and a passcode if required When you are ready to fax you can specify the operation by simply entering the 2 digit number of the Subaddress transmission table This saves you the trouble of entering the Subaddress and your password each time you want to perform that operation Subaddressing Transmission About Subaddress The Subaddress that you enter in the transmission table is a number up to 20 digits long that your fax machine and the receiving fax machine use to identify the operation It can
115. size max 50 pages legal size max 20 pages Minimum size Minimum weight 5 8 148 mm 1 5 0 128 mm 14 Ibs 52 g m Maximum size Maximum weight 10 1 Note 11 x 17 paper must be loaded one page at a time 36 256 mm 1H 14 3 364 mm 20 Ibs 80 g m Transmittable Documents Maximum scanning area The area of the document that the fax machine can scan is slightly smaller than the actual document size Any letters or graphics outside o2 this area will not be scanned o e 05 8 Maximum scanning width 10 1 inches 256 mm No Maximum scanning length The length of the document minus 0 16 inches 4 mm from the top and bottom of the document Other restrictions The scanner cannot recognize yellow greenish yellow or light blue ink Ink glue and correcting fluid on documents must be dry before they pass through the document feeder All clips staples and pins must be removed from documents before loading in the feeder If these are not removed they may damage the machine Documents which are patched taped torn smaller than the mini mum size carbon backed easily smudged or have a slippery coated surface should be photocopied and the copy loaded in the feeder 37 Loading the Document Loading the Document 38 Up to 50 letter sized pages 20 legal sized pages can be placed in the feeder at
116. splay Making changes To make changes in a number previously stored repeat the programming procedure Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4 and then change the number s and or name s when they appear in the display Steps 5 and 7 48 Creating and Using Personal Books Creating and Using Personal Books Up to 30 personal books can be created that allow inviduals to program Rapid Key and Speed Dial numbers for their own personal use D BE ke o ep aq Documents 48 Rapid Key numbers and 16 Speed Dial numbers can be programmed in each personal book Each personal book has a 4 digit passcode that must be entered to use or edit the book You can open a personal book by pressing the PERSONAL BOOK key and then entering the book s 4 digit passcode After that simply follow the desired procedure for programming or using a Rapid Key or Speed Dial number as explained elsewhere in this manual Creating a personal directory book To create a new personal directory book follow the steps below 1 Press these keys FUNCTION E The display will show 3 ENTRY MODE ENTER 4 01 11 3 8 2 Enter the number 10 The display will show 10 BOOK ENTRY MODE 1 SET 2 CLEAR 49 Creating and Using Personal Books 50 3 Press the 1 key to select SET The display will show 1 BOOK SET MODE ENTER 01 30 Enter a 2 digit number from 01 to 30 w 1
117. st enter your Department Code before performing an operation Note You do not have to enter a Department Code to receive faxes man ually by picking up an extension phone connected to the same line and pressing the START key on the fax machine Enter your Department Code by pressing the numeric keys and then 5 5 C0 EB perform the desired operation Example f you do not begin the operation within one minute after entering the code the fax will return to controlled access mode S2 S o2 oo Oc Age Lo LL 155 Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes 156 The Anti Junk Fax function allows you to block reception of faxes from parties which you specify This saves paper by not printing out unwanted junk faxes To use this function first turn it on by setting Option Setting 20 Anti Junk Fax to YES as explained in Chapter 6 and then enter the fax numbers from which you do not want to receive faxes as shown below Up to 50 numbers can be entered in the Anti Junk Number List To clear a number from the Anti Junk Number List you need to know the 2 digit number which identifies it If you have forgotten this number print out the Anti Junk Number List as explained in Chapter 7 Press these keys FUNCTION The display will show 3 0 08 STORE JUNK FAX 1 SET 2 CLEAR Press 1 to enter a number in the Anti SET CLEAR Junk Number List or 2 to clear a
118. t cartridge FO 47DR 20 000 pages ave Resolution Horizontal 203 pels inch 8 pels mm Vertical Standard 98 lines inch 3 85 lines mm Fine Halftone 196 lines inch 7 7 lines mm Super fine 391 lines inch 15 4 lines mm Automatic document feederLetter paper 20 Ib Max 50 pages Legal paper Max 20 pages Note 11 x 17 paper must be loaded one page at a time Based on ITU T Test Chart 1 at standard resolution in Sharp special mode excluding time for protocol signals i e ITU T phase C time only Paper capacity 1250 sheets one 250 sheet tray and two 500 sheet cassettes Compression scheme MMR MR MH JBIG Sharp H2 Halftone grayscale 64 levels Applicable telephone line Public switched telephone network Compatibility ITU T CCITT G3 mode Printing resolution Horizontal 406 lines inch 16 lines mm Vertical 391 lines inch 15 4 lines mm Input document size Automatic feeding Width 5 8 to 10 1 148 to 256 mm Length 5 0 to 14 3 128 to 364 mm Manual feeding Width 5 8 to 11 0 148 to 279 mm Length 5 0 to 17 0 128 to 432 mm Effective Scanning width 10 1 256 mm max Effective Printing width 8 0 203 mm max Reception modes Auto Manual Instascan speed 30 ppm letter size documents standard resolution Full Dual Access Yes Copy function Single Multi Sort 99 copies page Power requirements 120 V AC 60 Hz Operating temperature 50 86 F 10 30 C Humidity 20
119. t to be sent through memory press the START key START DOCUMENT or If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 16 Press the STOP key repeatedly until BTOB you return to the date and time display 9 Confidential transmission Continued from nitial procedure 12 Enter the mailbox number 2 digits Go directly to Step 13 if the Lo t receiving machine does not have mailboxes Example 13 Press the START key START 136 Entering and Using Programs 14 Dial the receiving machine using one of the following methods e Press a Rapid Key START e Press the SPEED DIAL key and EE enter a Speed Dial number if you enter less than 3 digits press the Example START key to complete the entry e Enter a full fax number with the numeric keys 15 Press the START key START 16 Adjust the resolution and or contrast if desired and then press the START key START oe 5 o2 oo Oc n Lo LL RESOLUTION CONTRAST 17 it you want the document to be sent through memory press the START START DOCUMENT key or If you want the document to be sent directly from the feeder press the DOCUMENT key This is not possible if you included a timer setting 137 Entering and Using Programs 18 Press the STOP key repeatedly until you return to the date and time display Polling Continued from
120. ted The lists and reports are described on the following pages To print a list follow the steps below 1 Press the FUNCTION key and 2 FUNCTION The display will show C 2 2 LISTING MODE ENTER 01 16 2 Press the numeric keys to enter the 2 digit number 01 to 12 of the list you want to print Co 1 Or Example Activity Report Press 3 or amp to scroll through the lists When the desired list appears press the START key Note The content of some of the lists will change slightly if the dual line option is installed Activity Report List 01 This report shows information on your most recently performed send and receive operations a combined maximum of 50 operations can appear The report is divided into two parts the SEND REPORT which shows information on transmissions and the RECEIVE REPORT which shows information on receptions Lists 9 amp E A N 173 Printing Lists and Reports If Option Setting 4 Auto Listing is set to YES a report will be automatically printed out whenever information on 50 operations has accumulated A report can still be printed on demand at any time All information is erased after a report is printed out If automatic print out is turned off and the report is not printed manually for 50 operations the information on the oldest operation will be overwrit ten each time a new operation is performed 2000011001010 10
121. the date and time display Programming and clearing a System number 108 One 4 digit System number can be programmed in your fax machine for giving and receiving polling permission Polling will take place if your System number matches the other fax machine s System number or one of its ID numbers Press these keys FUNCTION The display will show Eg L0 ka 07 SYSTEM MODE 1 SET 2 CLEAR Press 1 to program the System SET CLEAR number or 2 to clear it EB gJ e If you pressed 2 go to Step 4 Polling 3 Enter the number 4 digits with the numeric keys 1 0 3 Example 4 Press the START key START 5 Press the STOP key repeatedly to siop return to the date and time display Storing and clearing ID numbers for polling permission Up to five 4 digit ID numbers can be programmed in your fax machine for giving and receiving polling permission Polling will take place if one of your ID numbers matches the other fax machine s System number S2 5 o2 oo Oc Age Lo LL 1 Press these keys FUNCTION The display will show 06 ID MODE 1 SET 2 CLEAR 2 Press 1 to program an ID number or 2 SET CLEAR to clear an ID number 1 2 109 Polling 3 Storing Enter a number from 1 to 5 This number identifies the ID number EE you will enter in the next step Clearing Enter the number which Example identifies the ID number you want to clear and go to Step 5 4 Enter the ID number 4 di
122. the machine Use only the power cord provided with the facsimile machine Do not use an AC extension cord Unplug the machine from the telephone jack and then the power outlet and consult a qualified service representative if any of the following situations occur Liquid has been spilled into the machine or the machine has been exposed to rain or water The machine produces odors smoke or unusual noises The power cord is frayed or damaged The machine has been dropped or the housing damaged Do not allow anything to rest on the power cord and do not install the machine where people may walk on the power cord Never insert objects of any kind into slots or openings on the machine This could create a risk of fire or electric shock If an object falls into the machine that you cannot safely remove unplug the machine and consult a qualified service representative Do not place this machine on an unstable cart stand or table The machine could be seriously damaged if it falls Avoid using a telephone other than a cordless type during an electri cal storm There may be a remote risk of electric shock from lightning Do not use a telephone to report a gas leak in the vicinity of the leak The power outlet must be installed near the equipment and must be easily accessible Important This facsimile machine is not designed for use on a line which has call waiting call forwarding or certain other special services
123. the print compartment and rollers 194 Clearing Paper Jams 3 If the jammed paper isn t visible remove the toner cartridge and then the drum cartridge QD ac 356 ne Hate O o gt 4 Open the black cover hinged on the left at the bottom of the compartment If jammed paper is visible remove it 5 Close the black cover Reinsert the drum cartridge and then the toner cartridge e Insert the drum cartridge and toner cartridge by aligning the colored numbers on the cartridges with their corresponding colored num bers on the sides of the print com partment e When finished close the print com partment cover 195 Clearing Paper Jams 6 Ifthe display still indicates that paper is jammed open the cassettes and remove the jammed paper 7 Replace the paper cassette 196 FCC Regulatory Information FCC Regulatory Information This equipment complies with FCC rules Part 68 On this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment If requested this information must be provided to your telephone company An FCC compliant telephone cord and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack which is Part 68 compliant This equipment connects to th
124. the transmission the following information 1 The date and time of transmission 2 Identification of either the business business entity or individual sending the message 8 Telephone number of either the sending machine business business entity or individual In order to program this information into your facsimile machine please refer to the appropriate instructions in the operation manual As an ENERGY STAR partner SHARP has determined that this product meets the ENERGY STAR guidelines for energy efficiency QUICK REFERENCE GUIDE RESOLUTION Note Steps which are optional are enclosed in a dotted frame Transmitting documents Normal Dialin Load RESOLUTION Dial press g doc mhi nt Pree SPEAKER Qe 7 numeric keys START Wait for reception tone Direct Keypad Load RESOLUTION Dial press m Dialing document lt gt 7 numeric keys Rapid Key Dialing Load MAN T RESOLUTION Press Rapid document 1 E amp E Key m Load aA Enter Speed Dial number Speed Dialing documents mol PETN ct press numeric keys if less oe than 3 digits press START START to complete entry Redialing Load REDIAL i RESOLUTION Wait for pu document CD gt 1 reception tone GUIA DE CONSULTA RAPIDA Transmisi n de documentos Marcaci n normal Colocar el pulse SPEAKER RESOLUTION y Marque pulse
125. tial procedure Dial the receiving machine using one of the following methods e Press a Rapid Key Timer Operations START e Press the SPEED DIAL keyand C 0 0D enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry e Enter a fuli fax number with the numeric keys Press the START key Adjust the resolution and or contrast if desired and then press the START key RESOLUTION CONTRAST mM Example START START 119 S2 S o2 oo Oc Age Lo LL Timer Operations 12 Load the document and then press the START key e The document will be scanned into memory START he Confidential transmission Continued from Initial procedure 9 Enter the mailbox number 2 digits Go directly to Step 10 if the Lo ET receiving machine does not have E mailboxes Example 10 Press the START key START 120 Timer Operations 11 Dial the receiving machine using one of the following methods e Press a Rapid Key START e Press the SPEED DIAL key and ED PAL EE enter a Speed Dial number if you enter less than 3 digits press the START key to complete the entry Example e Enter a full fax number with the numeric keys 12 Press the START key START 13 Adjust the resolution and or contrast if desired and then press the START key T 9 o2 oo Oc Age Lo LL START RESOLUTION CONTRAST TZ ea
126. ting out a Transaction Report Enter a number from 1 to 5 as follows 1 ERROR TIMER A report will be printed after an error MEMORY timer operation or memory operation 2 SEND ONLY A report will be printed only after a transmission 3 ALWAYS PRINTS A report will be printed after each transmission reception or error 4 NEVER PRINTS A report will never be printed 5 ERROR ONLY A report will be printed only after an error occurs Initial setting 5 Setting 06 RECALL TIMES This sets the maximum number of times your fax will automatically redial if the line is busy Enter any number from 00 to 14 Initial setting 02 Setting 07 RECALL INTERVAL This sets the amount of time your fax will wait between automatic redials when the line is busy Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes Initial setting 05 Optional Settings Setting 08 SECURITY SELECTION Press 1 ON to turn polling security on or 2 OFF to turn it off Initial setting 1 Setting 09 ERROR CORRECTION MODE ECM Press 1 YES to have any distortions in a transmission due to noise on the telephone line corrected before print out at the receiving end This is only effective when the other machine has ECM as well Press 2 NO to turn the function off Note If the transmission or reception is taking place in Super G3 mode ECM will operate regardless of the ECM setting Initial setting 1 Setting 10 A
127. to 85 RH Power consumption Standby Without dual line option 15 W With dual line option 17 W Maximum 600 W Dimensions Width 18 1 460 mm Depth 15 4 390 mm Height 20 1 510 mm Weight Approx 55 1 Ibs 25 0 kg As a part of our policy of continuous improvement SHARP reserves the right to make design and specification changes for product improvement without prior notice The performance specification figures indicated are nominal values of production units There may be some deviations from these values in individual units Important safety information Be sure to save these instructions When using your facsimile equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following CAUTION To reduce the risk of fire use only No 26 AWG or larger telecommunication line cord Do not disassemble this machine or attempt any procedures not described in this manual Refer all servicing to qualified service per sonnel This machine must only be connected to a 120 V 60 Hz grounded 3 prong outlet Connecting it to any other kind of outlet will damage the machine and invalidate the warranty Do not install or use the machine near water or when you are wet For example do not use the machine near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Take care not to spill any liquids on
128. to return to pua E the date and time display 3 3 Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using the UP and DOWN keys Speaker 1 Press the SPEAKER key me in 2 Flip the Rapid Key overlay up if it is down and press the UP or DOWN DOWN UP eo Display SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW 3 When the display shows the desired ise volume level press the SPEAKER co key to turn off the speaker hs 34 Volume Adjustment fem Ke S S N ae Ringer 1 Flip the Rapid Key overlay up if it is down and press the UP or DOWN key Make sure the SPEAKER key DOWN UP has not been pressed ey OF Display RINGER VOLUME HIGH RINGER VOLUME MIDDLE RINGER VOLUME LOW RINGER VOLUME OFF OK PRESS START e The ringer will ring once at the selected level then the date and START time will reappear in the display 35 2 Sending Documents Transmittable Documents Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages at once Loading one page at a time Minimum size Minimum weight 148 mm 5 0 128 mm 14 Ibs 52 g m Maximum size Maximum weight 280 mm 11 17 432 mm 36 Ibs 157 g m Loading several pages at once letter
129. to set it to FINE Initial setting 2 Setting 33 SEPARATE MODE If desired you can have the fax automatically draw a sheet of paper from the paper tray after each fax reception By loading colored or large paper in the paper tray each colored sheet drawn will act as a separator that makes it easy to distinguish where one multi page document ends and another begins A Transaction Report printed after a reception will also be printed from the paper tray to act as a separator sheet Press 1 to turn on this function be sure to load appropriate paper in the paper tray or 2 to turn it off Note that this function will not operate for copy jobs The function will turn off automatically if the paper tray runs out of paper Initial setting 2 Note If you change the Separate Mode setting Option Setting 16 will subsequently appear in the display to allow you make an appropriate setting for Cassette Selection Setting 34 POWER SAVE TYPE This option sets the method for turning on Power Save Mode Press 1 to select REAL TIME turn Power Save Mode on and off by pressing the POWER SAVE key or 2 to select TIMER automatic on and off at preset times For more information see Power Save Mode in Chapter 5 Initial setting 1 7 Printing Lists and Reports You can print lists showing settings and information entered in the fax machine You can also print out reports on recent activity and individual operations after they are comple
130. tting 1 Setting 15 IMAGE MEMORY PRINT Press 1 YES to include a copy of part of the first page of the transmitted document on the Transaction Report Press 2 NO to turn the function off This setting is only effective when transmitting from memory Initial setting 1 Setting 16 CASSETTE SELECTION Press 1 if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of each page received or copied If a document consists of multiple pages of different sizes each page will be printed on the paper that best matches its size Press 2 if you want the fax machine to automatically select the printing paper source tray or cassette according to the size of the first page of the document received or copied If the document consists of multiple pages of different sizes all pages will be printed on the same size of paper based on the size of the first page Press 3 if you want to set a fixed order of priority for the paper sources When the IST PRIORITY setting appears enter 1 for TRAY 2 for UPPER CASSETTE or 3 for LOWER CASSETTE Note If Optional Settings Option Setting 33 Separate Mode is turned on the selections will be 1 for UPPER CASSETTE or 2 for LOWER CASSETTE Paper will always be drawn from this source unless the source runs out of paper The 2ND PRIORITY setting now appears to let you select the source in the event that the 1st priority source runs o
131. ur name and number must be programmed in order for them to appear on the cover sheet See Entering Your Name and Fax Num ber in Chapter 1 To have the recipient s name appear you must dial using a Rapid Key or Speed Dial number with the name programmed Cover Sheet cannot be selected when you use the Relay Request function AUTOMATIC COVER SHEET ATE AUG 08 2000 TUE 11 48 AM 0 N T BANK FAX 4525559865 Example FROM John Doe Corp FAX 2015551254 02 PAGES WERE SENT INCLUDING THIS COVER PAGE 1 Load the document s SEND READY will appear in the display 67 Cover Sheet 68 2 Press the COVER SHEET key e The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY COVER SHEET e To cancel the cover sheet selection press the STOP key 3 Dial the receiving party and transmit the fax If desired you can set your fax to automatically send a cover sheet with every transmission you do not have to press the COVER SHEET key each time This is accomplished by setting Option Setting 10 Auto Cover Sheet to YES as explained in Chapter 6 Optional Settings Batch Page Numbering Batch Page Numbering You can change the page numbering of the transmitted document from simple numbering P 01 P 02 etc to batch numbering which means that a slash and the total number of pages being sent are added after each page number for example P 01 05
132. used Reception only transmission only or free both reception and transmission are allowed can be selected Enter a number from 1 to 7 as follows 1 LIZTX RX L2 TX RX Both lines free 2 L1 TX RX L2 RX Line 1 free Line 2 reception only 3 L1 TX RX L2 TX Line 1 free Line 2 transmission only 4 L1 RX L2 TX RX Line 1 reception only Line 2 free 5 L1 RX L2 TX Line 1 reception only Line 2 transmission only 6 L1 TX L2 TX RX Line 1 transmission only Line 2 free 7 L1 TX L2 RX Line 1 transmission only Line 2 reception only Initial setting 1 Note The Dial Selection setting will only appear if your dealer has installed the dual line option Note If you set a line to reception only and Rapid Key or Speed Dial numbers exist that specify use of that line INVALID LINE SET IN RAPID SPEED will appear in the display Press 1 to change the line selections in the Rapid Key or Speed Dial numbers to no selection or press 2 to cancel the reception only selection for the line es 2 o 9 te Settings Note A line cannot be set to transmission only if it is being used for FAST remote maintenance by your dealer 171 Optional Settings 172 Setting 32 COPY RESOLUTION Use this setting to select the default copying resolution the resolution used for copying if a setting is not made with the RESOLUTION key Press 1 S FINE to set the default resolution to SUPER FINE or 2
133. uses can be entered in a row D BE ke o wn q Documents 3 Check the display If the number of the receiving machine shown is correct press the START key START e If it is not correct press the STOP key to backspace and clear one digit at a time and then re enter the correct digit s Searching for an auto dial number If you don t remember the Rapid Key or Speed Dial number in which you have programmed a particular fax number you can search for the number by following the steps below Once you have found the number you can dial it and transmit the loaded document by simply pressing the START key Note Only names programmed for auto dial numbers will appear when you search the full numbers themselves will not appear You cannot search for a number if a name has not been associated with it 61 Sending a Fax by Automatic Dialing 62 5 Load the document s SEND READY will appear in the display e Set the resolution and or contrast if desired Press the SEARCH DIAL key flip up the Rapid Key overlay Enter the first letter of the stored name by pressing the appropriate letter entry key e If you don t remember the first letter go to Step 4 you will scroll through the list from the beginning Press either arrow key to scroll through the names Stop when the desired name appears in the display e If no numbers have been stored under the entered letter or you have reached the end
134. ut of paper The selections will vary depending on your selection for the 1st priority source Check the selections that appear in the display and enter the desired number If you want to have the incoming fax received to memory instead of printing it on paper from another source select NONE If you did not select NONE and Option Setting 33 Separate Mode is turned off the 3RD PRIORITY setting now appears This setting lets you choose whether the incoming fax is printed using paper from the 3rd source or received to memory in the event that the 2nd priority source also runs out of paper Enter 1 to select the 3rd source or 2 NONE to have the incoming fax received to memory Initial setting 1 Setting 17 RETRANSMISSION TIMES This sets the number of times the fax will reattempt a memory transmission which has been interrupted by a line error or power failure Enter any 2 digit number from 01 to 14 or enter 00 to turn off the function Initial setting 10 es 2 o 9 te Settings Setting 18 RETRANSMISSION INTERVAL You can select the number of minutes the fax waits between each memory retransmission attempt Enter 01 for 1 minute 02 for 2 minutes etc up to a maximum of 15 minutes If you do not want the fax to wait between attempts enter 00 Initial setting 02 167 Optional Settings 168 Setting 19 HEATER MODE To conserve power you can turn off the laser printer heater in your fax mach
135. y Press this key to automatically redial the last number dialed SPEAKER key Press this key when transmitting a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine BROADCAST key Press this key to send a document to a group of receiving fax machines STOP key Press this key to cancel an operation before it is completed PRIORITY key Press this key when you need to transmit a document ahead of other documents waiting in memory for transmission START key Press this key to begin transmission when using Speed Dialing Direct Keypad Dialing or Normal Dialing REPORT key Press this key to print out a report on the most recently completed transmission or reception 15 Connections Connections Points to keep in mind when setting up Do not place the machine in direct sunlight Do not place the machine near heaters or air conditioners Keep dust away from the machine Install the machine on a level surface Connecting the power cord Connect the female end of the power cord to the fax machine as shown Insert the male end into a 120 V 60 Hz grounded 3 prong AC outlet Press the power Switch to turn on the power Note If your area experiences a high incidence of lightning or power surges we recommend that you install surge protectors for the power and telephone lines Surge protectors can be purchased at most telephone specialty stores 16 C
136. y redial the number and attempt to complete the transmission Retransmission will begin from the page which was being transmitted when the error occurred The fax machine has been set at the factory to make 10 attempts at retransmission with each attempt made immediately after the previous attempt If desired you can change the number of attempts by changing Option Setting 17 and have the fax wait a selected number of minutes between each attempt by changing Option Setting 18 See Chapter 6 Optional Settings To stop retransmission press the CHANGEOVER key to show the telephone line status in the display make sure that RETRY MODE appears on the top line of the display and the number of the receiv ing party appears on the bottom line to the right and then press the STOP key Sending a Fax by Automatic Dialing The numbering of pages retransmitted will begin from 1 again If an error or power failure occurs during transmission of a cover sheet retransmission will not take place Checking documents in memory D BE ke o 69 aA Documents To display information on documents that are waiting in memory for transmission follow the steps below You can also cancel a transmission with this procedure 1 Press the MEM STATUS key flip up the Rapid Key overlay and then 2 we 2 TX STATUS will appear in the display 2 Press the key or the 3 key to scroll through the list of transmissions The name o
137. you use the SPEAKER key Setting 27 DEPARTMENT CODE DIGITS Use this setting if you are using Telephone Billing and need to change the number of digits of Department Codes to accord with your PBX s telephone billing system Enter any number from 3 to 9 Initial setting 4 169 Optional Settings 170 Setting 28 DISTINCTIVE RING This sets the ring pattern to which your fax will answer if you subscribe to a distinctive ring service Enter a number from 1 to 5 to select a pattern See Distinctive Ring in Chapter 5 for more details Initial setting 5 Setting 29 VERIFICATION STAMP Press 1 if you want the fax machine to stamp each original document page as it is scanned After scanning you can check to see if all pages have been stamped to verify that no double feeds occurred Press 2 to turn the function off Note To use this function your dealer must install the Verification Stamp option Initial setting 2 Setting 30 PRINT HOLD Press 1 if you want the fax machine to hold received documents in memory instead of immediately printing them out note that you must first enter a Print Hold passcode as explained in Print Hold in Chapter 5 To turn off the Print Hold function press 2 enter the 4 digit Print Hold passcode and then press START Initial setting 2 Optional Settings Setting 31 DIAL SELECTION If the dual line option has been installed you can use this setting to specify how each line will be

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SHARP FO 6700 Operation Manual

SHARP FO-6700 Operation Manual

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