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Xerox Xerox 6400 scanner User Guide

1. New folders are created for each month and week so you can keep track of when you scanned the documents Click the Browse button to specify the location to store the scanned documents or type a location directly into the box If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should be selected You ll see a message when it s time to click the Burn CD button Click OK Click OK or Apply on the One Touch Properties window 51 Scanning 52 EMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook and AOL Version 9 accept direct attachment of documents to a blank email message as soon as scanning is finished but other email applications do not If you re using one of those applications you need to know which folder contains the scanned documents so you can manually attach them to your email messages OneTouch 4 0 Link Properties eh ail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail clients like Hotmail America Online and HSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Documents and Settingssbgreene sly Docume Folder for storing attachments for AOL Mat install
2. W Auto orient page W Single column output Cancel Xerox 6400 Scanner User s Guide Scanning 6 Choose the options you want Auto orient page Select this option to check the page orientation and automatically rotate an improperly oriented page image so the text is recognizable by the OCR process Single column output Select this option to produce a single column of text in the Destination Application even if the original image had multiple columns of text Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button as well as the location of the files of your scanned items To select options 1 Open the One Touch Properties window and click the Options tab Options tab ne Touch 4 0 Properties for Xerox 6400 Email Copy Scan Cd rom Custom Options Show all destinations C Document management Email Image editors I amp Paint C Storage and CD R w Text editing applications amp word C Fas and Print C POF applications C Sti event forwarding Show progress window C Create copies of scanned documents Folder copy options Location C Documents and Settings My Documents Folders Group items by button Group items by type None SubFolders Group items by week 9 Group items by month None 2 Click the Select Button menu arrow and choose the button for new options
3. 0 0 0 0 cc ee eens 92 NOICE so T 93 Index EEEE EEEE EEEE EEEE len 95 Xerox 6400 Scanner User s Guide Welcome Congratulations on the purchase of your Xerox 6400 scanner With this scanner you can quickly scan paper documents color photos 35mm slides and negatives to place their electronic images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Xerox 6400 Scanner USB Cable Power Cord Power Supply Installation CD User s Quick Install Guide Technical Guide Support Card Xerox 6400 Scanner User s Guide 1 Welcome The Xerox 6400 Scanner Document cover Transparency light source cover Locking tab Alignment corner Glass Reference marks One Touch Button panel Status lights One Touch Button panel E mail Scan To PaperPort USB port TPA cable Power jack On Off switch Option port 2 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Welcome Document cover Protects the document from light and contamination Transparency light source cover Removable cover that protects the transparency light source underneath it Leave the cover in place to scan paper items Remove to scan transparencies When uncovered the light source shines light through the 35mm slide or negative transparency and then through the glass onto
4. Text Documents E The Applications in this group can accept text cM based documents only E Acrobat Header Microsoft Excel 8 Microsoft Explorer Microsoft WORD A Microsoft WordPad E Notepad Add Application di General OCR settings Always send a file even when no text was found Show message if text recognition failed 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a One Touch button set for text applications Show message if text recognition failed A message will appear on the screen if the OCR reader does not detect text in the image Xerox 6400 Scanner User s Guide 47 Scanning 2 oaddanother application to the list click the Add Application button The Add Text Based Link dialog box appears Add Text Based Link Here you can define a custom application that can accept a text Sy document Step 1 Select the path ta the application Oooo Step 2 Mame the application PO Step 3 Select an icon for this application Step 4 Select the text formats supported by this application HTML Formatted file HTML C Rich Test Format ATF C Standard ASCII text file TXT amp dahe POF forast I PCY
5. on page 72 If you try the troubleshooting procedures described above and in the Readme file and the scanner still has problems you may have a malfunctioning scanner See Troubleshooting on page 83 for more information Also refer to the technical support card that you received with your scanner and visit our web site at www xeroxscanners com for additional technical information 12 Xerox 6400 Scanner User s Guide Installation Register Your Scanner Registering your scanner is very important because it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows System Tray at the bottom right corner of the screen The One Touch Icon t 10 10 PM 2 Choose Check for Online Updates from the pop up menu Show Hardware Check For Online Updates Show Quick ReFerence About 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID Your RegID is very important because you will need it when accessing free telephone support or checking f
6. 2 AutoScan printed materials Microsoft Photo Editor 3 0 4 Color Document gy h US Letter Copy Click the Properties utton L A One Touch 4 0 Link Properties dialog box appears for the type of Destination Application you selected and the available options are for that type of application PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items OneTouch 4 0 Link Properties PaperPort Please select your preferences for ScanSott s PaperPort from the options below Select the destination folder for Scanned Documents sg My PaperPort Documents _ Articles J Bank Statements J Business Cards T Faxes Investments OneTouch Docs T Photographs T Presentations _ Real Estate J Receipts Samples hy PaperPort D acumentssUneT ouch Docs 46 Xerox 6400 Scanner User s Guide Scanning 1 Select the PaperPort folder where you want the file of the scanned image to be located Click OK Click OK or Apply on the One Touch Properties window When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder Text Documents Properties These properties apply to Microsoft Word Excel Adobe Reader and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications OneTauch 4 0 Link Properties
7. Creating an HTML Web Page from Your Scanned Documents 00000 eee 68 Transferring Scanned Documents to Storage ea 70 Checking the Hardware and Setting the Lamp Power Saving 000 cee eues 72 Adjusting the Image on the Advanced Interface ccc eee 74 Adjusting the Brightness and Contrast 0 0 0 ccc ee ee eee Tf Adjusting Gamma Saturation and Color Hue 0 aaa ccc ee ees 78 AG USUNG Input SiZe 1e mE Rowe eS RR kaai Eric be SSeS kee oye eed Dex 9 iia oe en 78 Creating a New Advanced Interface Profile lll llle 82 Xerox 6400 Scanner User s Guide iii Table of Contents Maintenance Troubleshooting clle 83 Cleaning the Scanner Glass naana cc eer asas 84 Uninstalling Your Scanner 0 cc ee hh rss 84 Step 1 Uninstalling the Scanner and One Touch Software 20 0 0 cee eee eee 84 Step 2 Uninstalling the PaperPort Software anaana aana aaa 85 Xerox 6400 Scanner Specifications n ana aaa aaa eee eee 87 Notices sssssssssssssssssssssssss I e e lean 89 its ile gal in th USA mT TTTT 89 Its Illegal in Canada anana nananana haw Goes aye ae Bee ee eS 90 Federal Communications Commission FCC for USA 0 0 ene 91 Energy Star TOL ine USA uds ege ase rupeaa epee eas tess beeen bye Se aa Geetha ded 92 Product Recycling and Disposal for USA
8. See Selecting Page Format Options on page 53 for more about the formats Options tab displays a window for selecting options related to the selected destination application for the scanned image Xerox 6400 Scanner User s Guide Scanning Selecting New Settings for a Button Select a software application as the destination to send scanned documents Xerox 6400 Scanner User s Guide For each of the five One Touch buttons you can select a new Destination Application Scan Configuration and Document Format OneTouch 4 0 Properties for Xerox 6400 Email Copy Scan Cd rom Custom Options Select destination elect format 5 ScanSoft PaperPort SE S V i ah Select a format for E Transfer to Storage BMP TIFF JPG PDF dH y amp Adobe PhotoShop Microsoft Paint Microsoft Photo Editor 3 0 5 Color Document the scanned image Select configuration Scan Magazine J AutoCrop Color Photo Select a configuration for scanning the item Microsoft Office Document maging AutoScan photographic materials Wj Configure Before Scan g utoScan printed materials Oow0o00005 WM US Letter Copy v To L ok jJ ce J w jJ select new settings for the Scanner Button Click the tab of the button you want to change Each button has its own settings So as you click the tabs the available settings on the window change to show them for each button Fro
9. or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA Xerox 6400 Scanner User s Guide This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used i
10. 8 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on If you want to see what the page will look like on your web site click on it E Recognized HTML document Microsoft Internet Explorer File Edit Yiew Favorites Tools Help Q peck eI ix a A J gt search Sf Favorites A Media a X I e Links s Address Files C Documents 20and 20Settings Local 20Settings Temp OT40P000F _Dir OT40P000F_Page1 htm 655 v Go Welcome PaperPort is a paper management software package that helps you organize access share and manage documents and image flies on your personal computer Designed for home and business use PaperPort provides all the basics of desktop organization in one easy to learn and easy to use program PaperPort s large clear thumbnails allow you to visually organize retrieve and use your scanned documents Word files spreadsheets PDF flies and digital photos amp Done dX My Computer 9 You can now use Internet Explorer or another application to post the document to your web page as you would any other HTML page Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one s
11. Cancel 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 To select the options in step 4 on the dialog box refer to the documentation that you received with the application to see which text formats it supports The boxes you select here determine the Page Format icons that appear on the One Touch Properties window for that group of applications Click the Add button Click OK or Apply on the One Touch Properties window 48 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning Image Documents Properties These properties apply to Microsoft Paint and other image processing applications 1 ne Touch 4 0 Link Properties 9 EEE Image Documents The Applications in this group are designed to work with image documents only y Microsoft Paint di Color document handling CJ Convert Bitmaps using Screen Resolution CJ Convert Bitmaps to JPEG Click in the color document handling settings boxes for the options you want The options will apply to all the applications in the group Convert Bitmaps using Screen resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher res
12. Not Properly Connected If the scanner icon does not appear on the Windows taskbar or if a scanner status light is red the scanner is not properly connected Check for one of these possible problems e Is a cable loose or not plugged in securely Inspect all cable connections Make sure all the cables are plugged in securely e Is the scanner s power light on If the light does not come on plug the power adapter into another electrical outlet e Is the scanner s locking tab in the locked position Slide the locking tab to the unlocked position If you tried to scan with the scanner locked you must restart your computer after unlocking the scanner e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer Please see the Readme file in the PaperPort directory on your computer s hard drive The Readme file contains additional information that may help you diagnose problems connecting the scanner NOTE The scanning lamp under the scanner s glass needs to warm up before you can scan A status message lets you know when the lamp is ready The lamp then remains ready so you don t have to wait each time you want to scan To conserve electricity and prolong the life of the scanner you can set the length of time for the lamp to remain lit before powering down See Checking the Hardware and Setting the Lamp Power Saving
13. Scanner User s Guide To uninstall PaperPort 9 0 from Windows ME 1 On the Windows taskbar click Start point to Settings and then click Control Panel Double click the Add Remove Programs icon On the Add Remove Programs Properties window select the Install Uninstall tab Select PaperPort 9 0 and click Remove On the Welcome window click Next On the Program Maintenance window select the Remove option and then click Next On the Remove the Program window select the Remove files option and then click Remove The PaperPort software is removed On the Uninstall Completed window click Finish Close all open windows and restart your computer 85 Maintenance 86 1 To uninstall PaperPort 9 0 from Windows 2000 or XP On the Windows taskbar click Start point to Settings and then click Control Panel Click the Add or Remove Programs icon The Add or Remove Programs window opens Select PaperPort 9 0 and click Remove 4 A message window opens asking if you are sure you want to remove PaperPort 9 0 from your computer Click Yes The PaperPort software is removed Close all open windows and restart your computer Xerox 6400 Scanner User s Guide Maintenance Xerox 6400 Scanner Specifications Optical resolution 3200 x 6400 dpi Bit depth 48 bit color internal 16 Bit gray internal 1 Bit line art text Maximum item size 8 5 x 11 73 inches 21 6 x 29 8 cm Light source Cold cathode fluor
14. _ SeanInfo make sure your computer has sufficient space for the image Warning icons on this box appear if your computer does not have enough space for the scanned image s file Image Size 2 88 MByte amp 9 Free Space 5 74 GByte Click Done to close the Advanced Interface If you don t need all the features of the Advanced Interface click Basic Click Preview to view the When you are satisfied Interface to return to it image in the window with the scan settings click Scan 24 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide 9 11 Scanning From the menu at the top left panel select the type of scanning Choose Scan Reflective Using to scan paper items The other options are for scanning 35mm slides and negatives Click one of the icons to select a configuration For example select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings The configuration settings appear as a list Click the plus sign to see the full list Click the minus sign to collapse the list e Black amp White is for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items e GrayScale scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this set
15. dotted line is not exactly where you want it put the pointer on the line and drag the mouse 5 If you want to remove the selected area and start over click Remove 6 Click Scan when you re ready to scan the portion of the image Scanning from the Advanced Interface The Advanced Interface has more options for scanning than the Basic Interface 1 Open the Basic Interface as described in the section Scanning from the Basic Interface on page 21 2 Click the Advanced Interface button on the Basic Interface Advanced Interface The Advanced Interface appears Choose the type of scanning Scanning from Xerox 6400 to PaperPort from this menu EE Scan Reflective Using EE Color Configurations i Custom e Resolution 100 DPI P X Brightness 0 Click an icon to select a Contrast 0 configuration Color Grey a m Scale or Black amp White Clicking a Celer Hus Deges a e MT Use these buttons to the sign shows details of the 11 Scan Size E SS 9 Color Better Quality LEO manually select scan settings E Grey Scale Configurations En ai settings See Adjusting EO Black amp white Configurations the Image on the Advanced Interface on Click a setting in the list to page 74 for details change it The setting s options appear on the right side of the Advanced Interface where you can make changes if necessary Save As Check the Scan Info to
16. file type Options Image Quality Save ltem With Good quality larger file C Lower quality smaller file C Custom quality Low quality Hi Smaller file a Larger file High quality Cancel Help These options offer choices for the balance between image quality and file size The higher the quality of the image the larger the file size and the lower the quality the smaller the size For example for images on your web site you may accept less image quality and a smaller file size so images load faster on your web pages The Good Quality and Lower Quality options produce reasonably good images To select your own option click Custom and drag the slider Click OK Xerox 6400 Scanner User s Guide Scanning On the PaperPort desktop e Unless you changed it with the Settings option the name of the scanned image is the day date and number of scanned items that day For example the second item scanned on a day is followed by a 2 the third by a 3 and so on To change a name click it to select its text and type a new name e The thumbnail images of the stack of documents has go to page arrows at their top right corners so you can click to flip through the pages in the stack The page counter underneath the thumbnail name shows which page you re viewing e The small icon at the bottom right corner of the thumbnail image indicates the file format of the scanned item The Sing
17. image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 6 Click OK 7 Click OK or Apply on the One Touch Properties window Selecting Page Format Options The Page Format options that you select determines the file format of the scanned document Appropriate page format options and file types are available for the type of Destination Application selected for the button The available options are for images and text BMP TIFF JPG POF EN Image Formats Text Formats RTF is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 55 for details Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPG format Xerox 6400 Scanner User s Guide 53 Scanning Because JPG image files can be reduced in size the JPG format is often used for images on web pages or if file size might be a problem when electronically sending
18. remove the scanner software first and then remove PaperPort or other scanner software Step 1 Uninstalling the Scanner and One Touch Software 84 1 On the Windows taskbar click Start point to Settings and then click Control Panel 2 Double click the Scanner Cameras icon e For Windows 2000 click the Devices tab select the XEROX 6400 scanner and click the Remove button to remove the scanner from the list Click OK Xerox 6400 Scanner User s Guide Maintenance e For Windows ME or XP right click the XEROX 6400 icon and select Delete to delete the scanner from the list Unplug the USB cable from the scanner Click the Back button in the toolbar to go back to the Control Panel Double click the Add Remove Programs icon e Windows ME The Add Remove Programs Properties window opens Select the Install Uninstall tab e Windows 2000 or XP The Add or Remove Programs window opens Make sure the Change or Remove option is selected From the list of programs select One Touch e Windows ME Click the Add Remove button e Windows 2000 or XP Click the Change Remove button On the Xerox 6400 InstallShield Wizard window select Remove and then click Next On the Confirm Uninstall window click OK On the Maintenance Complete window click Finish The One Touch software is removed from your computer 10 Close all open windows and restart your computer Step 2 Uninstalling the PaperPort Software Xerox 6400
19. scanning 15 PDF 54 58 PDF file size 54 Picture type 39 power saving 73 Preview button 22 37 preview image 25 31 R Resolution 39 62 resolution 75 resolution for transparencies 31 Rich Text Format 56 rtf file format 56 ruler units 81 S saturation 63 78 scan file name 35 multiple pages 35 PaperPort desktop 35 scan 35mm slide 28 scan Configuration 40 scan configuration new 60 OCR 45 scan file name 34 scan Info box 81 scan negative 29 scan with event forwarding 67 scanner components 2 connecting 8 lamp warm up 72 locking tab 3 8 troubleshooting 83 uninstall 84 Xerox 6400 Scanner User s Guide scanning from PaperPort 19 Select Configuration 41 43 Select Destination 41 43 Select Destinations 58 Select Format and Page s 42 Settings on the Scan Pane 33 setup 5 Show All Destinations 58 Show Hardware 72 Simple Text 56 single column output 57 single page items check box 35 37 slide scan 27 Status light 83 Sti Event Forwarding 58 Storage and CD R W 58 Storage Properties 51 system requirements 4 T Text Documents Properties 47 Text Editors 58 text file format 55 Text Formats 55 thumbnail 35 thumbnail icon 34 thumbnail image 15 23 TIFF 53 Transfer to Storage 70 transparency scan 27 32 trim a page 79 troubleshooting 83 TWAIN 66 67 TWAIN applications 19 U uninstall 84 W WIA 36 66 Windows Image Acquisition 36 X xls file format 56 Xerox 6400 Scanner User s Gu
20. that may cause undesired operation Energy Star for the USA eh As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STARQ is a US registered trademark The ENERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Product Recycling and Disposal for USA 92 Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment If you are managing the disposal of your Xerox product please note that the product contains Lead Mercury and other materials whose disposal may be regulated due to environmental considerations The presence of Lead is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Indu
21. the files JPG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPG page format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPG option the PDF format can be reduced in size or quality NOTE The Adobe Acrobat Reader application must be installed on your computer before you can use the PDF format To select a JPG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu appears 5 TET a ie i Eb 6 BMF TIFF JF Minimize Size w Normal Maximize Quality 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximum Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format are not affected so you can set the JPG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window 54 Xerox 6400 Scanner Us
22. to change the button s Destination Application to something else For instance if you scan a lot of documents that have faint images such as hand drawn sketches in light pencil you might want to change the button s Destination Application to Microsoft Paint or some other drawing program Then when you click the Copy button the scanned image is sent to Microsoft Paint as its Destination Application On the One Touch Properties window one of the format options is initially labelled n a This format is for adding the Optical Character Recognition OCR capability to your scanner See Setting Up a Button to Have OCR Capabilities on page 44 to add the OCR capability to the buttons on your scanner See Configuring the One Touch Buttons on page 40 to change the settings of the buttons on the One Touch Button Panel Scanning from PaperPort Xerox 6400 Scanner User s Guide Instead of using a scanner button or the One Touch Button panel you can scan directly from the PaperPort software To scan a 35mm slide or negative you must scan from the Advanced Interface using PaperPort or other TWAIN supported applications oee Scanning 35mm Slides and Negatives on page 27 You can also scan directly with other software that meets the TWAIN standards for scanning which includes many graphics and imaging applications Refer to the user s guides you received with those applications for their specific steps to scan NOTE If your computer uses t
23. to create a new Scan Configuration Note the lock icon on the preset configurations Although you can unlock and edit the preset configurations we recommend that you leave them locked and only add new configurations That way you will always have the original factory set configurations available To create a new configuration 1 Open the One Touch Properties window and click the tab of the button that you want to have a new configuration 2 Scroll through the applications in the Select Destination list and click the type of application for which you want to create a new scan configuration When you create a new scan configuration it will appear for the buttons that are set for the same types of Destination Applications For example if you create a new configuration for a button that is set to show image editor applications that new configuration also appears for any other buttons set for image editors but not for buttons set for text editing applications Thus you can create specific sets of scan configurations for specific functions and they appear only when appropriate 3 Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button If the Scan Settings tab is not selected click it 60 Xerox 6400 Scanner User s Guide Scanning 4 Onthe Scan Configuration Properties dialog box type a name Scan Configuration Properties Scan Sett
24. to the right to increase the contrast You can also type a number directly into the brightness or contrast setting boxes or click the up and down arrows next to the box to increase or decrease the setting 3 Click Reset to return the settings to their original numbers Xerox 6400 Scanner User s Guide 1 Scanning Adjusting Gamma Saturation and Color Hue If you re using the Color Configuration to scan you can adjust a group of color settings Gamma controls the brightness of the color midtones saturation is the strength or purity of a color and hue is the color your eyes see as reflected from the image The following figure shows the color options c Adjust Response Curve Gamma 1 60 Pixel Rendering Saturation lo H Color Hue o EX e To adjust the color settings 1 Drag the Gamma Saturation and Color Hue sliders to the left to decrease the settings or to the right to increase the settings You can also type a number directly into the setting boxes or click the up and down arrows next to the boxes 2 Click Reset to return the settings to their original numbers Adjusting Input Size You can scan documents up to 8 5 by 11 73 but you can select other scan sizes or adjust the input size to scan only specific sections of an image For example if you re scanning a photograph and want to focus on one section adjusting the input size removes the rest of the photograph from the final s
25. want to scan To move the dotted outline put the pointer in the selected area and drag the mouse To resize the selected area put the pointer on a dotted line and drag it Note that as you drag a dotted line the menu selection for the image size changes to Custom to indicate you are customizing the size The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area If you selected multiple areas tabs on the Scan Info box represent each area Click on an area s tab to see its Scan Info If the dotted line is not exactly where you want it put the pointer on the line and drag the mouse Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning 5 If you want to remove the selected area and start over click Remove on the Scan Info box NOTE Clicking Remove re selects the entire 8 5 by 11 73 area The ruler units The ruler around the edges of the image help you precisely position a custom sized image You can change the ruler units to suit the type of measurements you want To set the ruler units 1 Click arrow icon at the top left corner of the Preview Image on the Advanced Interface 2 As you click the icon the ruler units cycle among inches centimeters and pixels The Scan Info Box The following figure shows the information on the Scan Info box Tabs for each selected area Click a tab to see the information for its area Lo
26. window read the ScanSoft license agreement If you accept the terms select accept the terms in the license agreement and then click Next Xerox 6400 Scanner User s Guide Installation 8 On the Customer Information window accept the current values or enter new information and then click Next 9 Onthe Setup Type window click Next 10 Click Install to begin the installation 11 If a message window opens instructing you to restart your computer click Restart 12 At the Installshield Wizard Completed window click Finish 13 On the Welcome to the One Touch 4 0 Setup Wizard window click Next 14 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree and click Next 15 On the Confirm Installation window click Next 16 When you see this Connect Scanner window STOP Do NOT click OK yet Leave the window open and proceed to the next section Step 2 Connect and Power On the Scanner E Complete the installation by connecting your hardware Lift the scanner lid and unlock the scanner 1 Connect one end of the USB cable to your computer 2 And connect the other end of the cable to the scanner 3 Connect the AC Adaptor to the scanner 4 Then connect it to an outlet 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Xerox 6400 Scanner User s Guide 7 Installation Step 2 Connect and Power On the Scan
27. z Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning Click the menu arrow and choose the Custom button Click Select destinations Select this option to individually choose the types of applications to include in the list of Destination Applications for the Custom Button The other option Show all destinations selects all the types of applications 6 Click Text editing applications i e Word You can choose other types of applications as well in case you want be able to select other types of applications with the Custom Button See Selecting Options for a Button on page 57 for details about the Options Click Apply Now click the Custom tab at the top of the window The One Touch Properties window now shows text editing applications as Destination Applications for the Custom Button 9 Select one of the text editing applications from the list of Destination Applications The format is set to the appropriate format for the Destination Application in this case rtf for Microsoft WordPad 10 Select one of the configurations for scanning text items You can also create a new configuration just for the OCR process such as a configuration set for black and white and 300 dpi See Creating a New Scan Configuration on page 60 for the steps to create a new configuration Select a text editing The format for the text editing application is the application from the list appropriate forma
28. 00 Scanner User s Guide Scanning 4 Choose HTML as the Page Format ne Touch 4 0 Properties for Xerox 6400 Email Copy Scan Cd rom Custom Options Select destination Select format Microsoft Excel Z2 6 j W 3 4 JPG PDF A Microsoft Explorer BMP TIFF HTML Use Document Feede Use Flatbed Select configuration Microsoft WORD w u Scan Magazine 4 amp Choose HTML wd AutoCrop Color Photo Microsoft WordPad d Scan Document Color u Scan Photograph A A Adobe Acrobat 5 0 u Copy Magazine w EA ScanSoft PaperPort SE Email Magazine AutoS can photographic material 2 4 5 Choose a Scan Configuration 6 Click Apply or OK 7 Now using the scanner button with Microsoft Explorer as the Destination Application it s the Custom button in the example above scan the pages that you want on your web site When scanning is finished the document is first converted to editable text using the OCR process and then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page E Recognized HTML document Index Microsoft Internet Explorer File Edit View Favorites Tools Help P gt ix a A pi Search Sf Favorites A Media 2 e d Address C Documents and Settings Local Settings Temp OT40P000F HTML OT40P000F Pagel htm dX My Computer Xerox 6400 Scanner User s Guide 69 Scanning
29. 9 m Scan Get Search Folders Folders 7 x My PaperPort Documents C articles C Bank Statements Business Cards E Faxes C Investments J OneTouch Docs Photographs C Presentations C Real Estate C Receipts CI Samples CETIETETENE J Photos J Taxes C Web Pages Hawaii Mr Chubbs OneTouch Mar 04 2004 1 Page 1 fj W s B Bd ww 7 Es 75 mg Folder Samples PaperPort 9 5 items Thumbnail You can now work with the image in its Destination Application See the ScanSoft PaperPort User s Guide on the Installation CD for more information about working with the image in PaperPort 15 Scanning About the One Touch Buttons The One Touch buttons are preconfigured for typical scanning tasks To change button settings see Configuring the One Touch Buttons on page 40 The following table describes the preconfigured button settings Button Name Preconfigured Settings E mail Scans the item as a color photo and attaches E mail it to a new email message in your email A application Settings Color 100dpi Autocrop Brightness 50 Contrast 50 Copy Prints the scanned item in black and white on your printer copier at the printer copier s Copy default resolution Settings Black amp White 300dpi 8 5 x 11 page Brightness 5096 Scan Scans the item as a color page and displays it Scan in PaperPort e Settings Color 200d
30. Cd rom Custom Select configuration u Scan Magazine w AutoCrop Color Photo Adobe PhotoShop Imaging 2 AutoScan photographic materials W Configure Before Scan Wy wd AutoScan printed materials Microsoft Paint 9 Microsoft Office Document m Microsoft Photo Editor 3 0 4 Color Document US Letter Copy t C amp The One Touch Properties window also opens when you press hold down and release a button on the scanner About the One Touch Properties Window The One Touch Properties window is where you can select new settings for the buttons The tabs across the top of the window correspond to the buttons on the scanner The One Touch Properties window has special scanning features such as scanning to a CD scanning and converting text directly into an HTML web page and scanning with optical character recognition OCR that turns a scanned image into text that you can edit Xerox 6400 Scanner User s Guide Scanning NOTE Some of the options on the One Touch Properties Window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your Xerox 6400 scanner If you use the One Touch application with other Xerox scanners grayed out options become active if appropriate The following example of the One Touch window shows the settings for Scan Button The button is set to scan with the scan configuration named Col
31. D R W selected as the Destination Application type Folder Copy Options Type the name and path of the folder where you want to store copies of scanned documents or click the Browse button and find the folder for the copies Select the grouping option for the documents Group by button groups the documents under the name of the One Touch button For example if the button is named Printer the documents are grouped under the name Printer Group by type groups the scanned documents by the type of file such as doc or jpg If you also want to group them by date you can choose the week and month options 5 Click OK to save the options for the selected button 59 Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings OneTouch 4 0 Properties for Xerox 6400 Email Copy Scan Cd rom Custom Options Select destination Select format T ScanSoft PaperPort SE Y H E E Transfer to Storage BMP TIFF JPG PDF Select configuration The Scan Configurations Adobe Photos hop z g Scan Magazine m u AutoCrop Color Photo Microsoft Office Document Imaging amp AutoScan photographic materials The Lock Icon W Configure Before Scan g utoScan printed materials Microsoft Paint V amp y Microsoft Photo E ditor 3 0 4 Color Document g palette Copy Click New
32. Free Space 5 73 GByte Basic Interface Scan The image on the Advanced Interface then indicates the type of transparency you re scanning t 858888585353585353335833353533835835333325328358 w a E LI EI E EI EI LI a c a LI a 2 35mm Slide Preview images Negative Preview images 8 Click Preview to preview the image and adjust the settings NOTE Set the resolution to 1200 dpi or better Xerox recommends using a resolution of 1600 dpi for 35mm slides and negatives 9 Click Scan when you are satisfied with the image 10 Click Done to close the Advanced Interface Xerox 6400 Scanner User s Guide 31 32 Scanning When You re Finished Scanning Transparencies Choose Scan Reflective Using to reset for scanning paper items Remove any slides or filmstrips from the slide holder Replace the empty filmstrip holder into the slide holder Replace the white cover plate Replace the empty filmstrip holder in the slide holder then replace the cover plate Later when you re open the Advanced Interface make sure to choose Scan Reflective Using to reset PaperPort for scanning paper items Scanning from Xerox 6400 to PaperPort Scan Reflective Using v Scan Reflective Using Scan 35mm Using Scan Negative Using We Resolution TUU UP XX Brightness 0 Contrast 0 kh Gamma 1 65 GB Saturation 0 Color Hue 0 Degrees xi Scan S
33. HSE Folder Samples PaperPort 9 5 ite To Cancel scanning while it s in progress click the Cancel button on the progress window 12 Use the PaperPort software to work with the image 26 Xerox 6400 Scanner User s Guide Scanning Scanning 35mm Slides and Negatives Your Xerox 6400 scanner is specially designed to scan 35mm slides and negatives You can scan both positive and negative film images A Brief Explanation Xerox 6400 Scanner User s Guide Your scanner has sensors that capture the image of the item being scanned Those sensors are located in the body of the scanner When you scan a paper item the light in the bottom of the scanner shines up on the paper and reflects the paper s image down onto the scanning sensors If a 35mm slide or negative is on the glass however the light from the bottom of the scanner would shine up through the transparent 35mm slide or negative and would not reflect its image onto the sensors That is why your scanner has a light in its document cover When you scan a 35mm slide or negative the light in the bottom of the scanner turns off and the light in the cover shines down through the film onto the sensors to capture the film s image To prepare to scan a 35mm slide or negative Open the scanner s document cover and carefully remove the white cover plate Cover plate The slide holder is where you put 35mm slides or film This small slot is for negatives to be calibratio
34. Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 7596 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 89 It s Illegal in Canada 90 dE dp NE 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Ser
35. XEROX 6400 Scanner Xerox 6400 scanner users guide XEROX 6400 Scanner Xerox 6400 scanner users guide Copyright 2004 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX QG is a trademark of Xerox Corporation in the United States and or other countries and is used under license DocuMate is a trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort brand name and logo are registered trademarks of ScanSoft Inc Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark of Microsoft Corporation TextBridge is a registered trademark of ScanSoft Inc ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to c
36. Xerox 6400 Scanner User s Guide 57 Scanning 58 Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include e Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents e mage Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit e PDF applications are for documents scanned to PDF format The PDF format is only available if Adobe Acrobat Reader is installed on your computer e Email includes Microsoft Outlook and other email applications If you are using Microsoft Outlook or AOL Version 9 0 or later your scanned documents are added to a blank email m
37. Your Scanner lese eee eee hrs 19 Scanning Scan Paper Documents 3 xao exc xe ede Cx ROCK RR OTRO CR CR CR HUC ew eR Eae CUR RE A en 14 About the One Touch Buttons lllllllleeeee leer 16 Check the Scan Settings Before Scanning llle 17 Scan from the One Touch Button Panel 0 0000 ee ls 18 scanning from PaperPort 0 0 0 0 esee hrs 19 Scanning from the Basic Interface 0 0 cc elles 21 Scanning from the Advanced Interface 0 0 0 ee eee 24 scanning 35mm Slides and Negatives llle lees 27 scanning with the Windows Image Acquisition lere 36 Configuring the One Touch Buttons 0 0 naaa aa eee ee eee 40 About the One Touch Properties Window 0 0 0 eee es 40 Selecting New Settings fora Button 2 0 0 ee ees 43 Setting Up a Button to Have OCR Capabilities es 44 Setting Destination Application Properties anaa aaan aaa aaa ee eee 46 Selecting Page Format Options 0 0 0 cc eee eee 53 selecting Options for a Button 0 nananana aaaea eee eens 57 Creating a New Scan Configuration 0 0 0 0 0 cc eee eee 60 Editing or Deleting Scan Configurations 0 0 cc eee 65 Configuring Before Scanning 0 0 0c ee eee 65 scanning with Event Forwarding 0 0 ras 66 Scan and Burn tod CD L susood dee qw s Ego Ce me Ro ww Sc ae e Gee Rud ee 67
38. a 1 65 i E0 Saturation 0 WT vx amp Color Hue 0 Degrees UU A Brightness Contrast 10 Scan Size e Gi Color Better Quality EK Grey Scale Configurations ad Color Gamma I Black amp white Configurations x Satu ration and Hue Scan Size Save As p Scan Info Iei Image Size 2 88 MByte amp Free Space 5 74 GByte Basic Interface Scan NOTE The list of scan settings for a configuration applies only to that type of configuration For example the Black amp White Configuration does not have a setting for adjusting the Color Hue 74 Xerox 6400 Scanner User s Guide Scanning The following figure shows an example of the Advanced Interface if you click the Resolution setting in the list or click the Resolution button Scanning from Xerox 6400 to PaperPort Scan Reflective Using Y EN Color Configurations Ml Custom Business Card e Resolution 100 DPI Color Copy XX Brightness 0 xm Email Photo Contrast 0 A e Scan Document OCR ath Gamma 1 65 jj aP Scan Magazine Page 6 Saturation 0 Wu Za AMA Color Hue 0 Degrees MT T T Eescl tion 100 xi Scan Size P ud H Color Better Quality KE Grey Scale Configurations BO Black amp white Configurations Advanced Reduce Moire Save As Scan Info EnA Image Size 2 88 MByte amp 3 Free Space 5 54 GByte Basic Interface Preview Scan Click to close th
39. ab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color Scan Configuration Properties Scan Settings Page Settings Advanced Settings GrayS cale Color Settings Color Saturation Prrrrrrrrrrrragt Color Hue gt OA N D UA CO aR UA AE i ey ee Wie Wi L OER Gamma in ee ee _ 9 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Xerox 6400 Scanner User s Guide 63 Scanning 64 10 Click OK to save the new configuration It will appear in the Scan Configurations list on the One Touch Properties window for the appropriate Destination applications The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Configuration Properties Scan Settings Page Settings Device Settings Advanced Settings Page options Actual size crop image if necessary Center image on page AutoR otate image for best fit Collate copies Copies Fit
40. anner list choose Xerox 6400 In the Scan what section choose to scan a Document or Photograph 6 Click the Scan button on the Scan pane The Basic Interface opens and you re ready to start scanning Scanning from the Basic Interface The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image After adjusting the appearance you click the Scan button on the Basic Interface not on the scanner to scan the item Scanning from Xerox 6400 to PaperPort Scan Type Scan Reflective Using v Picture Type Color picture Y Brightness cd Contrast o Resolution DPI 200 v Page size Letter 8 5 x 11 inches 215 x 279 mm Y A Advanced Interface Scan Done Click the Advanced Interface button if you would rather scan with the Advanced Interface 1 From the Scan Type menu choose Scan Reflective Using to scan paper items Xerox 6400 Scanner User s Guide 21 Scanning 22 Preview Choose the color grayscale or black and white option from the Picture Type menu Click the Preview button The scanner scans the item and displays a preview image You can now use the options on the Basic Interface to adjust the image To adjust the brightness and contrast drag their sliders to the left or right To choose another resolution use the Resolution DPI menu You can also change the picture type again for example from co
41. canned image You can also preview the item and use the Auto Trim option to automatically sense the edges of the page and eliminate the sections outside of the edges 78 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning The following figure shows the input size options cu Adjust Input Size Input Image Size 3 52 0 Business Card 8 0x10 0 Photo 8 3411 7 4 v Auto Trim xmi we iL 4 x AM ox x g To Auto Trim an item 1 Select Auto Trim and then click the Preview button The scanner scans the page senses its edges and draws a dotted line around the page If you did not click the Single page items box on the PaperPort Desktop in order to scan multiple pages that will be the scan size for all of them If you already previewed the page and its image is displayed on the Advanced Interface just click the Trim button to see the dotted line around the edges of the trim area Check to make sure the dotted line encloses the area you want to scan A new Scan Info box at the lower left of the Advanced Interface shows the information for the auto trimmed area If the dotted line is not exactly where you want it put the pointer on the line and drag the mouse For example if you want the scan to include a border around the area drag the line to be slightly larger than the auto trimmed area When the trimmed area is what you want click Scan If you are scanning m
42. cation of the top Scan Info A 2 left corner of the SL ati Physical size of the image in the iip834 amp i70459 image to scan Preview window Image Size 1 18 MByte Size of the file of the Free Space 5 73 GByte scanned image Current location of ae the pointer as you hyi 00 85 Remove drag it on the Preview window The space on your computer s hard drive 81 Scanning 82 Creating a New Advanced Interface Profile You cannot change the settings of the preset profiles in the Advanced Interface However you can create new profiles and save them for future use To create a new profile 1 Onthe Advanced Interface select one of the preset profiles for example Black amp White Configurations Custom 2 Adjust the settings as required and then click the Save As button The Save Profile dialog box opens Save Profile Add a Profile based on selected settings E Mame New Profile Cancel 3 Type a name for the new profile and click OK The name must be at least two characters long Your new profile is added to the configuration list To change or delete a profile you created 1 Select your profile from the configuration list 2 Make changes to the profile as needed and then click Save 3 If you want to delete the selected profile click Delete Xerox 6400 Scanner User s Guide Troubleshooting Xerox 6400 Scanner User s Guide Maintenance Maintenance T
43. ck the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 by 11 73 The units of measurement can be inches or centimeters Click the name of the units inches or centimeters to toggle between them Improvements and Settings Only the options that apply to the selected Destination Application are available e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you put a photo in the middle of the glass the scanner will determine the size of the photo Xerox 6400 Scanner User s Guide Scanning When AutoCrop to Original is selected the scanner makes two passes the first to sense the item s size and the second to scan the image This option overrides the Page Size selection e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode at 200 dpi or less e Invert Image Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image 8 Click the Advanced tab The options of the Advanced t
44. d by the Scan pane Scan pane Choose Xerox 6400 from here G3 Paperf ort File Edit view Item Tools Help Flowers Singl it Ingle page Items Primrose Click S5can to start scanning Scan Welcome gt E Page 1 HEN E 2 Ew ubmsi img e ltr 3 Folder Samples 5 items From the Scanner list choose Xerox 6400 In the Scan what section choose Photograph 5 Click the Scan button on the Scan pane The Basic Interface or Advanced Interface opens depending on which one you used last That is if you used the Advanced Interface the last time you scanned from PaperPort then it will open You can scan transparencies only from the Advanced Interface Ad 6 Ifthe Basic Interface appears click the Advanced Interface vanced Interface button 30 Xerox 6400 Scanner User s Guide Scanning 7 Click the drop down menu at the top of the window and choose the type of transparency to scan Scan 35mm Using for a 35mm slide Scan Negative Using for a 35mm negative Scanning from Xerox 6400 to PaperPort 1 2 Choose a transparency Pu E Scan Negative Using Scan 35mm Using We Resolution TUTUP for 35mm slides Xx w j Scan Negative Using iapa for negatives 6 Saturation 0 Color Hue 0 Degrees i Scan Size Color Better Quality E Grey Scale Configurations IW Black amp white Configurations Save As 9 Scan Info iat Image Size 2 88 MByte
45. ding return to the Connect Scanner window and now click OK E Complete the installation by connecting your hardware Lift the scanner lid and unlock the scanner 1 Connect one end of the USB cable to your computer 2 And connect the other end of the cable to the scanner 3 Connect the AC Adaptor to the scanner 4 Then connect it to an outlet 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Now click OK The scanner s status light is green when the scanner and computer are communicating properly After installing the scanner and software you will see a One Touch icon on the Windows taskbar at the bottom right corner of the computer screen If the scanner is properly connected the One Touch icon looks like the one pictured below One Touch Icon m 10 10 PM Click Close on the Installation Complete window When installation is finished restart your computer If you selected additional software to install from the CD leave the CD in the CD drive and restart your computer after the additional software installation has completed If you removed the CD from the CD drive and want to install other software reinsert the CD into the drive In addition to installing the other software from the CD you can also view and print the User Guides Remove the CD from the computer when you are finished and store it in a safe place 11 Installation If the Scanner Is
46. e Scanning To scan with event forwarding Open the One Touch Properties window Click the tab of the button you want to use for event forwarding Select Still Image Client as the Destination Application Choose a Scan Configuration Click Apply or OK Start scanning using the button you selected for event forwarding SYS E eS A dialog box appears for you to select the application to use for scanning 7 Select the application in the box and click OK Now the application you selected opens and you can continue the scanning from that application s TWAIN interface Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your Xerox 6400 scanner onto a CD This feature is available only on computers running Windows XP To scan and burn to a CD 1 Puta blank CD into your computer s CD Drive Open the One Touch Properties window Select Burn to CD as the Destination Application The Burn to CD Destination Application is only available if you have a CD burner attached to your computer Choose a Page Format and a Scan Configuration Click Apply or OK Now start scanning using the button you selected to use to scan and burn to CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD Xerox 6400 Scanner User s Guide 67 Scanning 7 Onthe One Touch window make sure that the Burn to CD Destination Applicati
47. e settings panel NOTE The information in the scan settings list and the options you select on the various settings panels are interactive As you change the settings on the panel the numbers in the list on the left also change Adjusting the Resolution Resolution determines the amount of detail you can see in the scanned image The resolution setting for a scan is in dots per inch dpi The higher the resolution the finer the details however higher dpi settings also take longer to scan and produce larger files sizes Usually the higher resolution settings are used for precision work such as photographs or fine artwork Xerox 6400 Scanner User s Guide 75 Scanning The following figure shows the resolution options c Adjust Resolution Business Card Color Copy Email Photo Scan Document OCR Scan Magazine Page xx Resolution 100 gt E O fet E E E LESE E S N p Reset n ese p Advanced Reduce Moire Reset NOTE The location of various buttons on the panels may be slightly different on your Advanced Interface window The appearance of the window depends on your monitor s screen resolution To adjust the resolution 1 Touse one of the preset resolutions for typical scanned items click one of the options in the list For example to set the resolution for scanning a business card select Business Card That setting is preset to read small print on a typical business card 2 To
48. e document is scanned using the new settings for that button Setting Up a Button to Have OCR Capabilities Your scanner includes Optical Character Recognition OCR capabilities to automatically convert text on scanned images into text that can be edited with a word processing application such as Microsoft Word You can set up each button to have the OCR capability The following steps show how to set up the Custom button To set up the Custom Button for OCR 1 Click the One Touch icon in the Windows System Tray at the bottom right corner of the screen 2 Right click a button on the One Touch Button Panel The One Touch Properties window opens for that button 3 Click the Options tab Options tab OneTouch 4 0 Properties for Xerox 6400 Choose Custom from the drop down Email Copy Scan Cotrom Custom Options menu Select Button Custom Click Select destination CO Show all destinations C Document management Email Click Text editing C Image editors ie Paint C Storage and CD R w applications Text editing applications ie word C Fas and Print C POF applications C Sti event forwarding Show progress window C Create copies of scanned documents Folder copy options Location C Documents and SettingssMv Documents Folders Group items by button Group items by type None SubFolders Group items by week 9 Group items by month None Click Apply
49. e hard disk space NOTE The new USB 2 0 ports operate at higher speeds than USB 1 1 ports If your computer is not equipped with USB 2 0 ports you can add them to get the higher speed but you don t have to Your Xerox 6400 automatically works with both USB 1 1 and USB 2 0 ports A VGA Monitor Recommended settings for your monitor are as many colors as possible High Color 16 bit True Color 24 bit or 32 bit Set the resolution to at least 800 by 600 pixels To set your monitor s colors and resolution open the Windows Control Panel double click Display and then click the Settings tab Your scanner is delivered with the following documentation e Quick Install Guide abbreviated installation instructions e Xerox 6400 Scanner User s Guide contains detailed installation scanning configuration and maintenance information also available as a printable file on the Installation CD e ScanSoft PaperPort User s Guide on the Installation CD contains detailed feature and configuration information e Online Help for the scanner configuration Basic Interface Advanced Interface and PaperPort software applications Xerox 6400 Scanner User s Guide Installation Installation Installation is a quick three step process 1 Install the software 2 Connect the USB cable to your computer 3 Connect and power on the scanner Step 1 Install the Software NOTE You must install the PaperPort software before connect
50. e software now When the software installation is complete a message tells you to connect the scanner If you are using Windows XP and have plugged the USB cable into a USB 1 1 port an information bubble opens explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than with a USB 2 0 port A HI SPEED USB Device Plugged into non HI SPEED USB Hub X A HI SPEED USB device is plugged into a non HI SPEED USB hub For assistance in solving this problem click this message 5 Connect the power cord to the power supply Power cord Power adapter plug Xerox 6400 Scanner User s Guide Installation 6 Plug the power adapter plug into the power jack on the back of the scanner and then plug the power supply into an AC wall outlet The following diagram shows the scanner connected to a computer The green status light on the front of the scanner is illuminated indicating the scanner is receiving power Green status light Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software from the CD to run the scanner 10 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide 8 10 11 Installation When the software is finished loa
51. ed Internet Options di Color document handling Convert Bitmap using Screen Resolution Convert Bitmap to JPEG Click the Browse button for Folder for storing attachments and choose a folder for your email attachments Click the Browse button to specify the location to store them or type a location directly into the box See the steps on page 50 to add an application If you are using America Online AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Normally the folder that AOL uses to store attachments will be listed in the box For AOL versions prior to version 9 0 the folder has to be the specific folder AOL uses to find attachments AOL 9 0 however can attach documents automatically after scanning is finished If you need to set or change any internet options for AOL click the Internet Options button The Windows Internet Options Control Panel appears See your Windows documentation and AOL user manual for the settings on the Windows Control Panel Xerox 6400 Scanner User s Guide Scanning 5 Select the options for color document handling Convert Bitmaps using Screen resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap
52. er s Guide Scanning Text Formats Xerox 6400 Scanner User s Guide Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text Select a text format for documents with text or numbers such as a business letter report or spreadsheet The text format icon has several file formats available depending on the Destination Application you select The specific file format is the file name extension on the icon SA HIF The text format this example is for Microsoft Word or WordPad format rtf As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon A menu appears The following figure shows samples for different formats Example menu for the RTF text format RTF Simple Text w Rich Text Format OCR options 3 Choose the file type that you want for the text format Your selection of a file type pertains only to the button currently selected on the One Touch Pro
53. escent lamp Interface USB 2 0 High Speed Scanner dimensions Height 3 75 inches 9 5 cm Width 11 25 inches 28 6 cm Length 20 25 inches 51 4 cm Weight 9 0 pounds 4 09 kg Operating temperature 50 104 F 5 35 C without condensation Relative humidity 40 70 35 C without condensation Power supply Input voltage frequency 100 Vac 50 60 Hz Japan 120 Vac 60 Hz North America 230 Vac 50 Hz Europe Output voltage watt 12 V DC 15 watt maximum Safety and agency certifications UL C UL TUV GS FCC Class B CE Xerox 6400 Scanner User s Guide 87 Maintenance 88 Xerox 6400 Scanner User s Guide Appendix A Notices It s Illegal in the USA Xerox 6400 Scanner User s Guide Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds
54. essage e Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents See Transferring Scanned Documents to Storage on page 70 and Scan and Burn to a CD on page 67 for details e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti Event Forwarding is for using another application s interface for scanning The One Touch Event Forwarding dialog box appears so you can select which application to use to continue scanning See Scanning with Event Forwarding on page 66 for details Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning 4 After selecting a new type of Destination Applications click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning Create copies of scanned documents Select this option if you want a copy of your scanned documents to be saved in the folder specified in the Folder Copy Options section Note that these copies are in addition to the scanned files sent to the Destination Application For example if the Destination Application is Microsoft Word two copies are saved one in the Word folder and the other in the copy location folder This option is not available if you have Document Management or Storage and C
55. for setting the name of scanned items and their file type Settings Scanning Scan Output Item name Enter name or select date format Suffix Photograph n File type JPEG ipg M Options Cancel Help e Enter name or select date format You have two basic options for the naming of scanned items a text name or a date Xerox 6400 Scanner User s Guide 33 Scanning 34 To give scanned items a text name type the name in the box For example to name your scanned items Photograph type the word Photograph in the box From then on each scanned item is named Photograph and is numbered sequentially Photograph 1 Photograph 2 and so on To name each item by the date when it is scanned click the menu arrow and choose one of the date formats such as March 4 2001 From then on each scanned item is named on the date when it is scanned and numbered sequentially May 23 2003 1 May 23 2003 2 and so on File type click the menu arrow and choose the file type for your scanned items such as jpg txt or bmp Your scanned items are then converted to that file type and placed on the PaperPort Desktop The small icon on the bottom right corner of the PaperPort thumbnails indicates the file type you selected This icon indicates the PaperPort format Depending on the file type you select you may also be able to select image quality options Click the Options button to set options for the
56. g Scanning with the Windows Image Acquisition Microsoft Windows includes its own set of options for acquiring images from scanners digital cameras and other digital devices Windows Image Acquisition WIA options as described below NOTE Scanning with the Windows Image Acquisition WIA is only available if your computer is running Windows ME or XP To scan an item 1 On the Windows taskbar click Start point to Programs point to ScanSoft PaperPort 9 0 and then click PaperPort The PaperPort desktop opens 2 Click the Scan icon on the PaperPort command bar Ex The Folders pane is replaced by the Scan pane Scan pane wIA Xerox 6400 Scan what E Document Photograph Single page items Click Scan to start scannin Scan SI 2 2 EM GEBEwI Ii erase Folder Samples 5 items 3 From the Scanner list select WIA XEROX 6400 In the Scan what section choose to scan a Document or Photograph 5 Click Settings to view and change the format for the scanned item s file name and the file type The default file type for documents is pdf and for photographs is jpg 6 Use the Single page items check box as follows e When the check box is selected all scanned items are placed as single pages on the PaperPort desktop e When the check box is not selected the scanned items are not placed on the PaperPort desktop until you indicate the scanning job is fi
57. he Windows XP or ME operating system you can also scan using the Microsoft WIA software Refer to Scanning with the Windows Image Acquisition on page 36 for details 19 Scanning To scan from PaperPort 1 Open the scanner cover and place an item face down on the glass Align the edge of the item with the arrow at the upper right corner of the glass and then close the cover 2 Start ScanSoft PaperPort 9 0 The PaperPort Desktop opens Scan icon Folders Pane amp PaperPoit SAE File Edit view Item Tools Help 9 aalala t R x Get Search Folders Ns Delete Articles Bank Statements 2 Business Cards E Faxes 5 Investments OneTouch Docs 5 Photographs 5 Presentations Real Estate Receipts 5 Samples JE Photos Taxes zd Web Pages Mr Chubbs Welcome Page 1 fj W es BE Bd w S 9 gl Folder Samples PaperPort 9 5 items 2 3 Click the Scan icon on the PaperPort command bar Hm The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane 20 Xerox 6400 Scanner User s Guide Scanning Scan pane Choose Xerox 6400 from here e PaperPort Scanner Xerox 6400 Y Scan what IS Document Photograph Settings Flowers Hawaii Singl it ingle page items Primrose Click Scan to start scanning Scan Welcome Page 1 SEV o E z Folder Samples 5 items From the Sc
58. his section contains information on troubleshooting cleaning uninstalling and scanner specifications In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you selec
59. ide Index 97 05 0640 100
60. ing the scanner to the computer Otherwise the correct software to run your scanner will not be installed and it may not scan properly To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert the installation CD into your computer s CD ROM drive The CD automatically starts NOTE If the CD does not start check the following e Make sure the CD drive s door is completely shut e Open Windows Explorer and double click the icon for your CD ROM drive From the list of files on the CD double click the file named START32 EXE Xerox 6400 Scanner User s Guide 5 Installation 3 Onthe installation menu select Install Products XEROX 6400 Scanner EN A Please click on a link below INSTALL PRODUCTS e USER GUIDES E BROWSE CD CONTENTS o VIEW OUR WEBSITE Click in the boxes for Scansoft PaperPort and Scanner Driver XEROX 6400 Scanner Please choose applications to install SCANSOFT PAPERPORT SCANNER DRIVER MYPUBLISHER BOOKMAKER ARCSOFT SCRAPBOOK SUITE ARCSOFT DVD SLIDESHOW INSTALL NOW e A1 MENU If you want to also install the other software click their boxes as well Click Install Now On the PaperPort 9 0 Welcome window click Next Installing PaperPort 9 0 will uninstall any previous existing version of PaperPort and install PaperPort 9 0 while retaining all of your PaperPort files On the License Agreement
61. ings Page Settings amp dvanced Settings Type a new name for the configuration the configuration is locked click the Due mesa lock to unlock it The Select the scan mode HO Blacktwhite an icon becomes a key and drag the slider to Eb O Graca 20D doi set the resolution p BEES E E Color Drag the sliders to set Brightness the Brightness and Contrast Contrast NOTE If you select a printer or other device in the Select Destinations list the dialog box may have an additional Device Settings tab for setting specific options for the particular device 5 Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size e GrayScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray e Color to scan color photographs and other color items Color scans have the largest file size e AutoDetect to have the scanner automatically detect the mode of the image and then scan it in color grayscale or black and white To select AutoDetect hold down the Ctrl key and click the Color option Ctrl click again to return it to Color Made wi 5 Auto Detect Hold down the Ctrl key and click to toggle between Color and AutoDetect Xerox 6400 Scanne
62. ize Color Better Quality E Grey Scale Configurations I Black amp white Configurations ERE e embed ett m Er eR Save As Scan Info M Image Size 4 13 MByte J Free Space 5 83 GByte Basic Interface Preview Scan If you adjusted the resolution and other settings for the slides or negatives reset those settings for scanning paper items Xerox 6400 Scanner User s Guide Scanning Selecting PaperPort Settings Clicking the Settings option on the PaperPort Scan panel displays the Settings dialog box where you can change the naming of scanned items and their file type To select Settings 1 Click Settings on the Scan Pane before clicking the Scan button The Settings dialog box appears Settings Scanning Scan Output Click the Output tab to see setting options Name of scan settings Photograph Using your scanner driver dialog When the scanner dialog appears select the scan color and resolution Then click the Scan or OK utton 100 200 dpi color or 200 dpi grayscale is recommended for photographs or pictures 300 dpi black amp white or 200 dpi grayscale or color is recommended for documents Use 400 dpi black white or 300 dpi grayscale for poor quality documents or documents with fine text Cancel Help When the Scan tab is selected as shown above the dialog box shows information about the scan 2 Click the Output tab The Settings dialog box now has options
63. le Page Items Check Box The Single page items check box on the PaperPort Desktop Scan Pane provides the option to add additional items to a scanning job If the check box is selected scanned items immediately appear on the PaperPort desktop If the check box is not selected this is the default the following message box appears when you close the Basic or Advanced Interface PaperPort Scan we 1 page scanned If Item has more pages continue scanning For 2 sided pages scan side 1 of all pages Then flip the document over and scan the other side of the pages Scan Other Side Done e Click Scan More Pages to scan additional pages and add them to the stack of items placed on the PaperPort desktop e Click Scan Other Side to scan the other side of previously scanned pages This option is only available once e Click Done if you are finished scanning The scanned items are placed on the PaperPort desktop To learn more about the PaperPort software please see the ScanSoft PaperPort User s Guide on the Installation CD Getting Help with the PaperPort Software Xerox 6400 Scanner User s Guide The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer also to the PaperPort Getting Started Guide and PaperPort User s Guide on the CD 35 Scannin
64. les PaperPort 9 5 items A thumbnail image of the The small icon represents scanned item appearson the file format in this case the PaperPort desktop the PaperPort format Scanning Part of an Image To scan part of an image you draw a box around the part you want The scanner then only scans that portion of the image and sends it to the PaperPort desktop 1 Putthe pointer on the image and drag a box around the section of the image that you want to scan A dotted outline shows the selected area in the image Scanning from Aerox 6400 to PaperPort Scan Type Scan Reflective Using Picture Type Calor picture Brightness 0 Contrast 1 o Resolution DPI Scan Region 200 Remove Page size This is the image that appears Letter 8 5 11 inches 215 x 279 mm v on the PaperPort desktop when scanning is finished Advanced Interface Scar Done The selected scan area Note that the selected area in the example has the number 1 in its upper left corner indicating it is your first selected area You can select up to six separate areas on an image ata time Xerox 6400 Scanner User s Guide 23 Scanning You can now move or resize the outline to select the specific area you want to scan 2 To move the dotted outline put the pointer in the selected area and drag the mouse 3 To resize the selected area put the pointer on a dotted line and drag it 4 Ifthe
65. lor to grayscale and you can change the paper size from the Paper Size menu To scan only a portion of the image see the section Scanning Part of an Image on page 23 To preview the item with the new settings click the Preview button again on the Basic Interface When you are satisfied with the preview image click Scan Scanning from Xerox 6400 to PaperPort Scan Type Scan Reflective Using Resolution DPI 200 Page size Letter 8 5 x 11 inches 215 x 279 mm Y Advanced Interface Click Done when you re finished scanning Click Scan when yourre satisfied with the preview image 8 When yourre finished scanning items click Done to close the Basic Interface If the Single page items check box is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If you re scanning multiple pages the pages appear as PaperPort stacks If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished See The Single Page Items Check Box on page 35 9 On the PaperPort Scan message box click Done Xerox 6400 Scanner User s Guide Scanning When scanning is complete thumbnail images appear on the PaperPort Desktop File Edit View Item Tools Help EG a 35 in Get Search Folders Single page items Click Scan to start scanning Scan fj V ankm s 5 i B 43 amp Folder Samp
66. m the Select Destination list select the application where you want documents sent when scanning is finished oee Selecting Options for a Button on page 57 to display a full list of the Destination Applications that you can use with the scanner NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR such as Text or RTF the text in scanned images is automatically converted to word processing text From the Select Configuration list select a scan configuration To scan in color select one of the configurations indicated by the small color icon such as the Color Document configuration The scan configuration list is preset for the application you select in the Select Destination list If you select a different application the configurations are for that application However you can create your own scan configurations as well 43 Scanning 44 3 Select a Format option The available options apply to the Destination Application you select For example if you select Microsoft Word as the Destination Application the available formats are for text such as txt and rtf But if you select Microsoft Paint as the Destination Application then the available formats are for graphics such as bmp and jpg 4 Click OK or if you want to keep the window open and work with other features click Apply Now when you press or click a scanner button th
67. n Do not scanned block it when you re scanning slides or filmstrips The slide holder underneath the cover plate is where you insert 35mm slides or negative filmstrips to scan them Notice that the cover has a small slot at the bottom of the slide holder That slot is for calibration to assure that you get the best possible scan results Do not place items in the calibration slot 27 Scanning e To scan a 35mm slide 1 Remove the plastic filmstrip holder from the slide holder and put it aside You do not use it for 35mm slides 2 Insert up to three 35mm slides into the slide holder with the border text on their cardboard frames facing up so you can read the text The slide holder can hold up to three 35mm slides at a time 3 Close the cover You then use PaperPort to start the scanning See To scan a 35mm slide or negative on page 30 28 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning e To scan a negative 1 Remove the plastic filmstrip holder from the slide holder 2 Insert the filmstrip into the filmstrip holder The filmstrip holder can hold up to four frames of 35mm film 4 Close the cover You then use PaperPort to start the scanning See To scan a 35mm slide or negative below 29 Scanning To scan a 35mm slide or negative 1 Start the PaperPort software 2 2 Click the Scan icon on the PaperPort command bar Em The Folders pane is replace
68. n Properties Device Settings Information Device name Aero 6400 he Driver version US 3 24 00 ASIC version GL643U2 Interface USB Contral Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can set the lamp timeout from 10 minutes to a maximum of 10 hours Click the arrows for the Lamp timeout setting to choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To manually turn on the Transparency Adapter lamp click TA Lamp On To turn off the TA Lamp choose Scan Reflective Using on the PaperPort Advanced Interface To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box 13 Scanning Adjusting the Image on the Advanced Interface You can adjust the scan settings on the Advanced Interface to produce the best possible image for the documents you re scanning To adjust a setting 1 Onthe left side of the Advanced Interface select a configuration for example Color Configurations 2 Click a setting in the list of settings or click its corresponding button on the right side of the Advanced Interface Scanning from Xerox 6400 to PaperPort Scan Reflective Using E Color Configurations l Custom e Resolution 100 DPI XX Brightness 0 Pei Contrast 0 3 X Resolution kh Gamm
69. n accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help 91 This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference
70. ndow for that group of applications Click the Add button Click OK or Apply on the One Touch Properties window 50 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage If your computer is running Windows XP and has a CD burner attached to it you also use this dialog box to start the Burn to CD process OneTouch 4 0 Link Properties Storage Ie oe Documents dropped on this link will be transferred to storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week 9 Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator My Dro Documents transferred to the Burn to CD link are waiting to be written to CD NOTE If you do not have a CD burner attached to your computer the CD options are not shown on the dialog box 1 Click the Storage Layout options you want All documents are in the root Ihe scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders
71. ndows System Tray at the bottom right corner of the screen The One Touch Icon A amp LT o 10 10PM The One Touch Button Panel appears and shows the icons representing the scanner s buttons Q C gt eros 6400 V Dy Ve Email Copy Scan Ta rom Custom 3 On the screen not on the scanner click the button you want to use to scan Q C gt eros 6400 Jy Ss By Ss Vs Email a Scar Ta OMI Custom For example if you want to Or if you want to scan and have the scan and have the scanned scanned image ready to be burned to image attached to a blank a CD click here Email message click here The scanner starts scanning the item When the scan is complete the scanned image appears in the destination application 18 Xerox 6400 Scanner User s Guide Scanning About the One Touch Button Panel s Names and Icons The button names such as Email or CD indicate the original factory settings for a button For example the Email button is set up to scan documents and then immediately attach them to a new email message in Microsoft Outlook Express But you can change the Destination Application as well as the other aspects of the button A question mark for a button means your computer does not have appropriate software for the initial factory settings For example if your computer does not have a printer attached the Copy button icon will have a question mark in it In that case you would probably want
72. ned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning Click OK The Custom Settings button is now set to scan with the options you selected If you want to reset the settings and start over click Reset 39 Scanning Configuring the One Touch Buttons 40 Each One Touch button configuration consists of a Destination Application a Scan Configuration and a Document Format The One Touch Properties window is where you select these three elements for a button To open the One Touch Properties window 1 Click the One Touch icon It is located in the Windows System Tray at the bottom right corner of the screen 2 Right click a button on the One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button Right click on a button for example the Scan button and the Properties window opens for that button OneTouch 4 0 Properties for Xerox 6400 Email Copy scan Cd rom Custom Options Select destination Select format lt a ScanSoft PaperPort SE Y a all a A EA Transfer to Storage BMP TIFF JPG n a Q gt xeo 6400 Sl uw By Os V Email Copy Scan
73. ner Your Xerox 6400 scanner connects to any available USB 1 1 or USB 2 0 port Check your computer s user guide for port locations NOTE You do not have to shut off the power to your computer when connecting the scanner to a USB port To connect the scanner to a USB 1 1 or USB 2 0 port 1 Slide the locking tab on the scanner to its unlocked position Unlocked position NOTE The locking tab protects the scanner s scan head by holding it securely in position Lock the scanner when transporting it from one location to another but remember to unlock it before scanning The scanner will not scan when locked 2 Make sure that the TPA cable is securely plugged into the Option port on the back of the scanner Plug the TPA cable into the Option port 3 Plug one end of the USB cable into an available USB 1 1 or USB 2 0 port on the computer Xerox 6400 Scanner User s Guide Installation 4 Plug the other end of the USB cable into the scanner s USB port i ag eei You can also connect the scanner to a USB port on the computer s keyboard if it has one or to a USB hub If you use a USB hub it must have its own power supply already plugged into an electrical outlet If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection NOTE If you have not installed the software unplug the USB cable from the computer and install th
74. nformation Select Configuration the list of available scan configurations for the selected button The configuration settings include scanning mode resolution dpi page size brightness color saturation hue and gamma To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information d Scan Magazine w AutoCrop Color Photo Made Color c amp 200 dpi Page 8 50 x 11 00 Settings Br 50 x Cr 50 x Da Click the icon of a selected configuration to view its settings 2 AutoScan photographic materials a Wi Configure Before Scan 2 AutoS can printed materials z 41 Scanning 42 The icons next to each scan configuration indicate the scanning mode amp Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configuring Before Scanning on page 65 You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration Select Format a set of file formats for the scanned image for the selected button The formats are based on the type of destination application you select The n a format is for setting your scanner s automatic OCR capability See Setting Up a Button to Have OCR Capabilities on page 44 u BMP The button names indicate their file types
75. nished 36 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning 7 Click the Scan button in the Scan pane The scan window opens Use this window to select scanning options and start the scanner Scan using Xerox 6400 What do you want to scan Select an option below for the type of picture you want to scan saa Grayscale picture Eh Black and white picture or text E Custom Settings You can also Adiust the quality of the scanned picture Preview Cancel 8 Click the button most appropriate for the item you re scanning 9 Select a paper size from the Page Size list 10 Click Preview to preview the image before scanning The image is displayed on the right side of the window 11 Adjust settings of the previewed image as desired e Change the button selection for the type of image e Adjust the custom settings refer to the next section Fine Tuning Your Scans e Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image 12 Preview the image again When you are satisfied with the image click the Scan button If the Single page items check box is selected on the Scan pane the scanned item appears as a thumbnail on the PaperPort desktop 13 If the Single page items check box is not selected thumbnails do
76. not appear until you indicate the scanning job is finished 14 On the PaperPort Scan message box click Done NOTE Refer to The Single Page Items Check Box on page 35 37 Scanning Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan a particular item To select the scanner settings before you scan Scan using Xerox 6400 What do you want to scan Select an option below for the type of picture you El Grayscale picture O Black and white picture or text 54 Custom Settings You can also Adjust the quality of the scanned picture 1 Onthe scan window click Adjust the quality of the scanned picture The Advanced Properties dialog box opens Advanced Properties Advanced Properties Appearance Brightness Contrast Resolution DPI Picture type 38 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi for Windows XP and 75 dpi for Windows ME The higher the dpi setting the sharper and clearer the scan
77. olution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 49 Scanning 2 oaddanother application to the list click the Add Application button The Add Simple Image Link dialog box appears Add Simple Image Link Here you can define a custom application that can accept an image document Step 1 Select the path ta the application Oooo Step 2 Mame the application PO Step 3 Select an icon for this application Step 4 Select the image formats supported by this application C windows Bitmap File BMFP C Tagged Information File TIF C JPEG Compressed File JPG C Compugraphics File GIF Cancel 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 To select the options in step 4 on the dialog box refer to the documentation that you received with the application to see which formats it supports The boxes you select here determine the Page Format icons that appear on the One Touch Properties wi
78. on is still selected and click the Properties button The One Touch 4 0 Link Properties window appears OneTouch 4 0 Link Properties Storage Ie oe Documents dropped on this link will be transferred to D storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week 9 Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator My Dro Documents transferred to the Burn to CD link are waiting to be written to CD 8 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD Creating an HTML Web Page from Your Scanned Documents If you scan a document whether a single page or multiple pages you can have the pages converted directly to html formatted pages for posting directly to your web site Those pages are then viewable by visitors to your web site without the need for any internet plug ins or other special processing This is essentially from your scanner to a web ready format in one automatic step To scan and create an HTML web page 1 Open the One Touch Properties window 2 Click the tab of a button that has Microsoft Explorer as one of its Destination Applications 3 Select Microsoft Explorer as the Destination Application 68 Xerox 64
79. opy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0640 100 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Table of Contents Welcome Whats inthe BOX Sore a g ci Sarena Ge GS ale a Gone ae Re a ot eG Saw oo est Boe ee rok 1 The Xerox 6400 Scanner cos cb chance es eee ee nent e RO ee COGS Shwe AG SW Lewes UC eda 2 What YOU Need sserisnnreari aui 8p Ee en tianara P ROC RE REC E a wa OR RU RR e RS 4 WOCUIMENI ALON ss ERECTO IL TT TI ae ea ee Phe Se oa ae oe eae oe es 4 Installation Step 1 Install the Software 0 0 nananana aaa ee ee eee eee eee 5 Step 2 Connect and Power On the Scanner 00 ccc ee ees 8 Register
80. or Document and then open ScanSoft PaperPort to display the scanned image The Format and Page s option is set to scan in the JPG image format OneTouch 4 0 Properties for Xerox 6400 Click the tab that correspond to the scanner button you want to configure The Destination Application This is the application that opens when you are finished scanning Select destination ee ScanSoft PaperPort SE Click to select Scan options Cd rom Custom Options Select format s Ps E all The file format of nen the images of Transfer to Storage TIFF JPG the scanned HH item Select configuration 4 Adobe PhotoShop ae u Scan Magazine 4 AutoCrop Color Photo The settings that S Microsoft Office Document the scanner uses Imaging V Microsoft Paint amp y Microsoft Photo Editar 3 0 wf AutoScan photographic materials when scanning with the currently selected button in this case the Scan Button W Configure Before Scan a AutoS can printed materials wd Color Document Wh US Letter Copy wt Xerox 6400 Scanner User s Guide The settings on the Properties window are Select Destination the list of applications that can open to display the scanned image for the selected button To configure the list of available applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 57 for more i
81. or online updates 4 Write down your RegID below so you will always know where to find it RegID Xerox 6400 Scanner User s Guide 13 Scanning Scanning You can use several different methods to scan from your scanner Press a One Touch button on the scanner e Click a button icon on the on screen One Touch Button Panel e Use the Basic Interface or Advanced Interface window from the PaperPort software NOTE To scan 35mm slides or negatives you must scan from PaperPort or other TWAIN software See Scanning from PaperPort on page 19 for details Scan Paper Documents 1 Place the item face down on the glass Align the edge of the item with the arrow at the upper right corner of the glass NOTE If the documents have staples or paper clips be careful when placing the document on the glass Staples and paper clips can scratch the glass BRS 2 Close the document cover and press one of the One Touch buttons 14 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning A scan progress window opens Scanning from Xerox 6400 to PaperPort J Scanning page 1 T Cancel 2 Visioneer Inc All rights reserved To Cancel scanning click the Cancel button When scanning is finished a thumbnail of the scanned image appears in the Destination Application In this example the Destination Application is the PaperPort desktop SX PaperPort File Edit view Item Tools Help gt
82. ouch 4 0 Properties for Xerox 6400 Email Copy Scan Cd rom Custom Options Select destination Select format UN ScanSoft PaperPort SE A V i H F Transfer to Storage BMP TIFF JPG PDF n a _ Select configuration 2 Scan Magazine 4 AutoCrop Color Photo Adobe PhotoShop SA ESTE Wm Configure Before Scan Microso rt Faint wl AutoScan printed materials Microsoft Photo Editor 3 0 5 Color Document Microsoft Office Document p maging 4 AutoScan photographic materials E US Letter Copy v oo0o0000575 0 You use this window to reset the configuration destination applications file formats and so forth See Configuring the One Touch Buttons on page 40 to reset the settings 2 Click the close boxes on the One Touch Button Panel and the Properties window to close them Xerox 6400 Scanner User s Guide 17 Scanning Scan from the One Touch Button Panel Scanning from the One Touch Button panel on the screen works just like pressing a scanner button The scanner scans the item and then sends the image to the destination associated with the button This method of scanning is especially helpful if the scanner is not located close to your computer To scan from the One Touch Button panel on the screen 1 Placean item face down on the glass Align the edge of the item with the arrow marker at the upper right corner of the glass 2 Close the document cover and click on the One Touch icon in the Wi
83. perties window Other buttons with a text option selected as the Page Format are not affected so you can set the text file type independently for each button 55 Scanning 56 NE m X a 7m es P 5S Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word HTML Document The htm file format used to create web pages Excel Spreadsheet The xls file format used by Microsoft Excel 4 Click OK or Apply on the One Touch Properties window Selecting OCR Options The OCR Options are only available for text formats NOTE OCR options apply globally to all the One Touch buttons set to a text format For example if you set the Custom button to HTML and select OCR options for it those same options apply to other buttons with a text format selected To select OCR options 1 2 Open the One Touch Properties window Click the tab of the button that has Destination Applications that use the text format as their file type Select the Destination Application to get one of the text format file types as the page format Right click on the page format icon to see the menu Choose OCR Options from the menu HTF Simple Text Rich Text Format w OLR options The OCR Settings window opens OCR Settings
84. pi Autocrop Brightness 50 Contrast 50 CD Prepares the item to be burned onto a CD CD CD burner and Windows XP required Black amp White 200dpi CB 8 5 x 11 page Brightness 50 Contrast 50 Custom Scans the item as a color photo and displays Custom it in an image processing application i Settings Color 300dpi 8 5 x 11 page Brightness 50 Contrast 50 NOTE If a button is not preconfigured the Configuration dialog box opens when you press that button so you can configure it manually For example if your computer does not have email software installed the email button is not configured during installation 16 Xerox 6400 Scanner User s Guide Scanning Check the Scan Settings Before Scanning 1 To check the scan setting before scanning press hold down and then release the button you want to use for scanning Press hold down and then release a button to see its settings The One Touch Button Panel appears with the button s settings This sample shows the current description of the Scan button Q gt xerox 6400 EB f EM Color Document JPG B The icon indicates the s ice Galea EDU j j j j Page 8 50 x 11 Destination Application Scan Settings Brightness 50 Contrast 50 2 for this button beara Your document will be scanned with these settings The One Touch Properties window for that button also appears in case you want to change scan settings before scanning OneT
85. r User s Guide 61 Scanning 62 Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 1200 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more the difference between the lighter and darker shades in the image Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode If you want to lock the configuration click the lock icon to change it from a key to a lock Click the Page Settings tab to select page settings 5can Configuration Properties Scan Settings Page Settings Advanced Settings Size Standard Letter B M x 11 in hal O Custom Width Height 11 00 Inches Click to toggle between inches Improvements and Settings and centimeters AutoCrop ta Original Reduce Moire Patterns Size Click Standard cli
86. re Before Scan Before Scan Mierasaft Paint a AutoS can printed materials ay Microsoft Photo Editor 3 0 2 Color Document WM US Letter Copy Ww t t C amp 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning Twain The Basic Interface or Advanced Interface appears for you to configure the scanning See Scanning from PaperPort on page 19 NOTE If you scan a lot of transparencies set up Configure Before Scan to open the Twain interface The PaperPort software and Basic or Advanced Interface where you select transparency scanning then opens automatically WIA The Windows Image Acquisition Interface WIA appears for you to configure the scanning See Maintenance on page 83 NOTE The WIA option is available if your computer is running Microsoft Windows ME or XP 5 Click OK or Apply on the One Touch Properties window Scanning with Event Forwarding You use event forwarding to specify another application to use for scanning before you start A typical example is if you want to use another application s TWAIN interface to select scanning options before you start scanning When you press the scanner button designated for event forwarding the scanner waits to start scanning until you select the application to use After you select the application its interface opens and you use it to continue scanning Xerox 6400 Scanner User s Guid
87. set the resolution manually drag the Resolution slider to the left to decrease the resolution or to the right to increase it You can also type a number directly into the resolution setting box or click the up and down arrows to increase or decrease the setting The resolution settings on your Xerox 6400 scanner range from 50 dpi to 6400 dpi in the Advanced Interface 3 Click Reset to return the resolution to its original setting The resolution panel also includes an advanced setting for Moire patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations To scan the image and limit or eliminate moire patterns select the Reduce Moire option 76 Xerox 6400 Scanner User s Guide Scanning Adjusting the Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set to be too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility The following figure shows the brightness and contrast options Contrast is only available for Color and Gray Scale configurations cu Adjust Appearance Brightness 0 e To adjust the brightness and contrast 1 Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter 2 Drag the Contrast slider to the left to decrease the contrast or
88. stries Alliance web site www eiae org Xerox 6400 Scanner User s Guide Notice Xerox 6400 Scanner User s Guide The monitor screen for this unit may exhibit an undesirable horizontal disturbance if placed in close proximity to other electrical devices This permissive loss of performance is specified by the manufacturer and will not damage the scanner or monitor Known solutions to this type of problem are as follows 1 Rotate the scanner 90 degrees This will sometimes eliminate or minimize the effects of the interference 2 Move the scanner away from the source of the Radio Frequency Interference 93 94 Xerox 6400 Scanner User s Guide Numerics 35mm slide 28 35mm slide negative 31 35mm slide scan 27 A Advanced Interface 24 adjust settings 74 new profile 82 profile 82 Advanced Properties 38 AOL Version 9 52 aspect ratio 64 auto orient page 57 auto trim 79 Autocrop to Original 62 AutoDetect 61 AutoRotate image 64 B Basic Interface 21 bit depth 87 Black amp White 25 61 blurred image 76 BMP 53 Brightness 39 62 brightness 62 77 brightness slider 62 Burn CD button 51 Burn to CD 51 67 Destination Application 68 button OCR 44 button options 57 button settings 43 C calibration slot 27 CD other software 11 CD ROM drive 4 Color 25 61 color hue 78 options 78 Color Document 43 Xerox 6400 Scanner User s Guide Index components 2 computer specifications 4 configuration ne
89. t Right click on the text format icon and choose the file format for the scanned documents RTF Simple Text w Rich Text Format OCR options Choose a Scan Configuration Click Apply or OK Now start scanning using the button you set up for archiving When scanning is finished the documents are saved in the text file format and in the location you specified 1 Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check For Online Updates Show Quick Reference Abaut jJ 4 15 PM You can also click the scanner icon at the top of the One Touch Button Panel The Hardware icon QUO gt Kens 6400 B R 6400 If the Hardware View of the panel is open you can also right click on the Xerox 6400 icon The Hardware Properties dialog box appears and shows information about your Xerox 6400 scanner ne Touch 4 0 Hardware Properties Hardware W arkgraup hardware status 4 Local Hast I Ena E 6400 Selected hardware capabilities lt gt Xerox 6400 amp Scanner type Flatbed Transparancy Adapter amp 3 Optical Resolution 3200 x 6400 dpi 48 bpp internal color E Max Document Size 8 50 x 11 70 E OneTouch Button Count 5 72 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide Scanning 2 Click the Properties button Device Configuratio
90. t another scanning source in the PaperPort Scan Pane If you use multiple devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon and then make sure Xerox 6400 is selected as the scanner 83 Maintenance Problem During installation got the error message PaperPort Installation is not complete What do do The installation procedure was not successful You need to reinstall the PaperPort software Problem I got the error message PaperPort cannot allocate enough memory to perform internal critical operations What do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu Problem How do uninstall PaperPort See the section Uninstalling Your Scanner on page 84 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Cleaning the Scanner Glass scanning items that have excessive amounts of dirt or dust may dirty the glass To ensure the best quality scanned item wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris Uninstalling Your Scanner To uninstall the Xerox 6400 scanner
91. t for the application you selected OneTouch 4 0 Properties for Xerox 6400 Email Copy Scan Cd rom Custom Options Select destination Select format Microsoft Excel z E e Microsoft Explorer BMP TIFF JPG Select configuration Microsoft WORD i EJ OCR Configuration If you create a special a AutoScan photographic materials configuration just for Microsoft WordPad the OCR such as this WA Configure Before Scan example named OCR a AutoS can printed materials Configuration you Can select it for scanning your text items See Creating a New Scan Configuration on page 60 to create a new configuration Now when you scan with the Custom Button the text is converted to word processing text and it opens in WordPad in the rtf format 45 Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button OneTouch 4 0 Properties for Xerox 6400 Email Copy Scan Cd tom Custom Options Select destination Select format i ScanSoft PaperPort SE A gt aA Click a Destination y a sl sA Application pacsi Transfer to Storage BMP TIFF Em FOF na z Select configuration Adobe PhotoShop g Scan Magazine jj AutoCrop Color Photo 4 4 AutoScan photographic materials Wj Configure Before Scan
92. tep The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before they are stored 1 Press the button you ve set up to transfer to storage 70 Xerox 6400 Scanner User s Guide Xerox 6400 Scanner User s Guide 2 Scanning Scanning begins and your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window OneTouch 4 0 Link Properties Storage Documents dropped on this link will be transferred to BE storage devices i e file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week 9 Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Your scanned documents will be stored at this location Storage location cb acuments and Settings sdministratarMv Do Documents transferred to the Burn to CD link are waiting to be written to CD To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets you can have them converted by the OCR process prior to being stored 1 2 Open the One Touch Properties window Choose a text format as the file forma
93. the scanning sensors in the body of the scanner Locking tab Protects the scanner s scan head by holding it securely in position The locking tab must be unlocked before scanning The scanner will not scan when locked Alignment corner ltems are aligned at the upper right corner Glass ltems are placed face down on the glass Reference marks Marks on the border of the glass show where to align various paper sizes One Touch Button panel Allows scanning directly from the scanner Status lights Shows the scanner s status Green light scanner is ready to scan Red light scanner is busy or an error has occurred USB port Connects the scanner to the computer Your Xerox 6400 scanner can connect to either a USB 1 1 or a USB 2 0 port Power jack Connects the power cord to the scanner Option port Connects the TPA cable to the scanner On Off switch Turns power to the scanner on and off TPA Transparency Adapter cable Supplies power from the scanner body to the transparency light source Welcome What You Need Documentation An IBM compatible PC with e A CD ROM drive e An available Universal Serial Bus USB port 1 1 or 2 0 e A Pentium II or higher processor or equivalent e Microsoft Windows operating system 2000 Service Pack 4 ME or XP Service Pack 1 or 2 e Available megabytes MB of internal memory RAM e 128 MB for Windows 2000 or ME e 256 MB for Windows XP e 200 MB minimum of fre
94. ting to turn its colors into gray shades The file size is about one third the size of a color scan e Color scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the image type options Click the Preview button to view the image before scanning Review the image to determine if adjustments are needed To adjust a setting click the setting in the list on the left below the selected configuration A panel opens on the right side of the Advanced Interface for the selected setting Select new options on that panel See Adjusting the Image on the Advanced Interface on page 74 for details on changing scan settings optional To preview the image again click the Preview button again Readjust the settings if necessary When you re satisfied with the image click the Scan button When yourre finished scanning items click Done to close the Advanced Interface If the Single page items check box is selected on the PaperPort desktop the item appears as a thumbnail on the desktop If the Single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished See The Single Page Items Check Box on page 35 On the PaperPort Scan message box click Done 25 Scanning When scanning is finished a thumbnail of the scanned image s appears on the PaperPort desktop EVvaBMkENMZ7SHer
95. to page reduce image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is to big to be printed or faxed on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit lf the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lf you re printing more than one page collate the copies Enter the number of copies in the Copies box Advanced click to see additional settings for the device The dialog that appears is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply Xerox 6400 Scanner User s Guide Scanning Editing or Deleting Scan Configurations To edit or delete a scan configuration Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete The selection must be an unlocked configuration To delete the config
96. ultiple pages they are all scanned with the same auto trim area 79 Scanning 80 Scanning from Xerox 6400 to PaperPort Scan Reflective Using EE Color Configurations Custom e Resolution 100 DPI XX Brightness 0 Contrast 0 ki Gamma 1 65 6 Saturation 0 amp Color Hue 0 Degrees 10 Scan Size Color Better Quality EK Grey Scale Configurations EO Black amp white Configurations Save s Image Size 1 38 MByte amp 3 Free Space 5 54 GByte D a qee Basic Interface Preview Scan The Scan Info box shows the size and position of the area To set the image size 1 Select the image size from the menu or click on the image and drag a box around the area you want The dotted outline shows the selected area in the image The following figure shows an example of a manually selected area 3 Adjust Input Size Input Image Size 3 52 0 Business Card 5 0x3 5 Photo Card 6 04 0 Photo Card 7 05 0 Photo Card 8 0 10 0 Photo E 8 3 11 7 4 v Auto Trim Lm This is the image that appears on the PaperPort desktop when scanning is finished The selected scan area Note that the selected area in the example has the number 1 in its upper left corner indicating it is your first selected area You can select up to six separate areas on an image at a time You can now move or resize the outline to select the specific area you
97. uration click the Delete button To edit the configuration click the Edit button The Scan Configuration Properties dialog box opens for that configuration 5can Configuration Properties Sean settings Page Settings Advanced Settings Color Magazine Made Resolution W 5 Black amp white 50 d GrayScale i 200 dpi a Color Brightness Contrast 5 Edit the settings and click OK 6 Click OK to close the dialog box Configuring Before Scanning Sometimes you may want to manually configure the scan settings before beginning the scanning process In that case you select Configure Before Scan as the Scan Setting When you press a scan button one of the scanning interfaces appears for you to set the scanning options To configure before scanning 1 Open the One Touch Properties window 2 Using the arrows choose the button that you want to set to configure before scanning Xerox 6400 Scanner User s Guide 65 Scanning 66 3 Select the scan configuration Configure Before Scan OneTouch 4 0 Properties for Xerox 6400 Select the button rat apy Scan Cd rom Custom Options Select destination Select farmat ee ScanSoft PaperPort SE S i all PDF Transfer to Storage BMP TIFF JPG HH Yi Select configuration Adobe PhotoShop 7 gt ud Scan Magazine wf AutoCrop Color Photo Microsoft Office Document Imaging AutoS can photographic materials Select Configure WA Configu
98. vice Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Xerox 6400 Scanner User s Guide o Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada
99. w 60 Configure Before Scan 65 contrast 39 62 77 contrast slider 62 D date format 33 Destination Application 40 OCR 16 19 31 text file format 55 Device Settings 61 64 Document Format 40 Document Management 58 documentation 4 dots per inch 75 dpi 39 75 E Email 58 EMail Properties 52 Excel Spreadsheet 56 F Fax and Print 58 file format 56 file storage location 71 file type 34 folder pane 20 Format and Page s 44 G gamma 63 78 grayed out options 41 GrayScale 25 61 H help 4 35 htm file format 56 HTML Document 56 HTML page 70 HTML Web Page 68 95 image blur 76 preview 25 Image Documents Properties 49 Image Editors 58 image file 54 image file format 53 image size 80 improvements and settings 62 input size 78 installation 5 Installation CD 5 invert image 63 J JPG 53 JPG file size 54 L Lamp timeout setting 73 Link Properties 46 locking tab 3 8 Microsoft Internet Explorer 69 Microsoft Outlook 52 Moire Patterns 63 moire patterns 76 monitor 4 N negative 29 negative scan 27 O OCR 44 55 storage 71 OCR Options 56 OCR settings 56 One Touch icon 11 One Touch Button Panel 17 18 names 19 One Touch icon 18 40 44 One Touch Properties window 17 40 44 46 96 options 57 60 Page Format HTML 69 PaperPort desktop 20 help topics 35 install 5 scan from 19 Scan pane 20 30 PaperPort desktop thumbnail 35 PaperPort Properties 46 pause

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