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Xerox DocuMate 250 scanner user guide

1. All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Show message when ready to burn 5 CD 700 MB Documents transferred to the Burn to CD link are waiting to Burn to CD OK Cancel 4 Choose a file format for your document 5 Choose a Scan Configuration Click OK Scan Options Select destination Select format 1 Microsoft WordPad 5 a S SA Notepad B BMP TIFF JPG POF TEXT al Create single image files a Select configuration Acrobat Reader 8 0 a A E US Letter s 44 Document _ ScanSoft PaperPort ae Ly g Guality Color Document f v Transfer to Storage J Color Photo for eMail 6x4 Hea P Color Document Bum to CD ROM E W Quality US Letter lt Quality 44 Document r Refresh Properties New Copy Edit Delete __ Cancel App Your scanned documents will be stored at the location you specified on the One Touch 4 0 Link Properties window Choose a text format to have the OCR process convert text to editable text before the scanned documents are stored in their archive location 6 On the scanner or on the One Touch button panel press the Scan button Your document will now be scanned and the file saved in the folder location you specified in the Transfer to S
2. lamp malfunction 72 Lamp timeout setting 57 Link Properties 47 81 Index Microsoft Internet Explorer 52 Microsoft Outlook 45 Moire Patterns 29 62 monitor 3 N Normal PDF 38 nPDF 38 O OCR 36 optical character recognition 49 OmniPage Pro 37 38 on off switch 13 One Touch Button Panel Button View 23 Hardware View 23 OCR 49 One Touch icon 22 23 24 One Touch Properties window 24 41 options 27 39 P Page Format HTML 52 page format options 35 Page Settings Tab 29 page size 62 paper jam 68 72 PaperPort 58 help topics 58 PaperPort Properties 41 parts 1 PDF 35 39 PDF file size 36 Picture type 65 power saving 57 Preview button 64 Properties button 26 R Resolution 28 61 65 Rich Text Format 37 rtf file format 37 82 S saturation 31 scan from PaperPort 58 Scan Configuration 24 Scan Settings Tab 28 scan with event forwarding 51 scanner components 2 troubleshooting 70 uninstall 73 Searchable PDF 37 Select Configuration 25 Select Destination 25 39 Select Format and Page s 26 setup 4 Show All Destinations 39 Show Hardware 57 Simple Text 37 skewed page 29 61 sPDF 37 status light 13 14 70 troubleshooting codes 72 Sti event forwarding 40 Storage and CD R W 39 Storage Properties 44 Straighten Image 29 system requirements 3 T Text Documents Properties 42 Text Editors 39 text file format 36 Text Formats 36 TIFF 35 Transfer to Storage 53 troubleshooting 70 TWAIN 46
3. 63 Scanning with the WIA Interface 64 Click the button most appropriate for the item you re scanning Select a paper size from the Page Size list Click Preview to preview the image before scanning The image is displayed on the right side of the window NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages T Adjust settings of the previewed image as desired Change the button selection for the type of image Adjust the custom settings refer to the next section Fine Tuning Your Scans Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image Preview the image again When you are satisfied with the image click the Scan button N File Edit View Image Colors Help errno ae nee oe For Help click Help Topics on the Help Menu DocuMate 250 Scanner User s Guide Scanning with the WIA Interface Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it 1 What do you want to scan Paper source Document Feeder x Select an option below for the type of picture you w
4. Delete ok _ Cancel 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the scanning options you want 54 DocuMate 250 Scanner User s Guide Scanning 7 Click the Storage Options tab This is where you set the different folder locations for the new configurations Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options 3 Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents OK Cancel Apply 8 Click the Browse button and select the folder you created for storing the scanned documents Select location for storing documents MD Desktop Rholz VistaUlt J Public sjt Computer ey Floppy Disk Drive A 4 amp Local Disk C a Business Receipts a Program Files d Users d Windows 9 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options 3 Storage layout All documents are in the root Document
5. Microsoft Excel and other word processing and spreadsheet applications PDF applications are for documents scanned to PDF format Email includes Microsoft Outlook and other email applications Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents 39 Scanning 40 4 e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another application s interface for scanning Click Apply then click the Multi Function tab to see the changes See Setting Destination Application Properties on page 41 for details about the destination application options Global Options Show Progress Window Select this option to display the scanning progress window Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents I mages sent to a printer fax or eMail application are temporary files that are not saved to your computer Use create copies of scanned documents if you want a copy saved on your hard drive Selecting this option enables the Folder Copy Options field for you to choose where the files are saved This option is not available if either Document Management or Storage and CD R W are selected because these destinatio
6. Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner If your computer is running Windows XP or Windows Vista you will see a message similar to the following xerox DocuMate 250 ta AP Device driver software installed successfully 13 Installation 4 When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Click OK Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel The scanner s status light is blue when the scanner and computer are communicating properly 5 Click Close on the Installation Complete window to close and exit the software installer Installation Complete OneTouch 4 0 has been successtully installed Click Close to exit Cancel lt Back 14 DocuMate 250 Scanner User s Guide Installation Additional Applications Available with Your Scanner Your scanner includes free additional applications as described in the following table 1 Zz 4 DocuMate 250 Scanner
7. and the scanned documents are saved in those folders Click the Browse button to specify the location to store the scanned documents or type a location directly into the box If your computer has a CD burner and you are using Windows XP or Windows Vista select the option Show message when ready to burn 5 CD 700MB so you will see a message when it s time to click the Burn to CD button Click OK on the Link Properties window DocuMate 250 Scanner User s Guide Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message DocuMate 250 Scanner User s Guide The Applications in this group allow you to send documents as attachments to an email recipient Some eMail cients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Users Documents Mail Attachments Browse Folder for storing attachments for AOL Not installed Browse Internet Options i Color document handling 0O Convert Bitmap using Screen Resolution Convert Bitmap to JPEG Click the Browse button for Folder for storing attachments and choose a folder for your email attachments Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scann
8. do A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 250 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs You can also use the basic steps in the section Uninstalling Your Scanner on page 73 but in Step 3 instead of uninstalling One Touch 4 0 uninstall the other scanner s driver programs After uninstalling the other scanner s driver programs uninstall One Touch 4 0 then reinstall it Problem With AutoCrop to Original selected sometimes get blank pages or pages with lines What s wrong The pages were probably scanned in crooked or skewed To use AutoCrop to Original the pages must be scanned in straight Adjust the paper guides on the scanner so pages feed in straight Problem How do I uninstall PaperPort see the section Uninstalling Your Scanner on page 73 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder DocuMate 250 Scanner User s Guide 71 Maintenance Status Light Troubleshooting Codes A green status light indicates the normal state of the scanner Normal Operation e Blinking green indicates the scanner is waking up from power saving and preparing to scan e Steady green
9. indicates the scanner is ready to scan Error Codes If your scanner experiences hardware problems the status light will blink red The number of times it blinks indicates the error code In all cases you should turn off your scanner and check your scanner setup Open the scanner and make sure your input tray is fully seated in the scanner casing make sure your ADF pad is securely snapped in place verify the connections to the PC and wall Error Code Problem Description 0 scanner is not connected to the computer The LED does not flash but remains red 4 The scanner lamp is either turned off or the lamp has not warmed up enough to Initiate scanning 6 The scanner s cover is open T The lamp in the scanner body has malfunctioned 9 Paper jam All Other An internal part in the scanner may Codes have malfunctioned 72 Solution A cable may be loose Check that the scanner s cables are correctly attached to the computer If the scanner still does not connect re boot the computer In the One Touch hardware properties turn the scanner lamp on See page 57 for instructions If the lamp is already on turn the lamp off then on again If the problem persists and your scanner s power is plugged into a surge protector or UPS battery backup try plugging the scanner power directly into a wall outlet Close the scanner cover and make sure it attaches completely Make sure that the lamp has not been turned off manually Se
10. subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Energy Star for the USA As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy onary efficiency ENERGY STAR is a US registered trademark The ENERGY STAR program is a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity RoHS and WEEE Compliance This product is compliant with ROHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Product Recycling and Disposal for USA Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program If your product is not part of the Xerox program and yo
11. 200 dpi DocuMate 250 Scanner User s Guide Page 8 50 x 11 00 Settings Brightness 50 Your scanned pages appear in the Destination Application with the text ready for editing and other text processing 49 Scanning 50 Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows XP or Windows Vista 1 Open the One Touch Properties window 2 Choose a button to use for scanning and burning to a CD Select Burn to CD as the Destination Application Select destination Select format a Notepad Y a all Acrobat Reader 8 0 BMP TIFF Create single image files Select configuration W ScanSoft PaperPort d by 3 Quality Color Document ga Color Photo for eMail 6x4 i Transfer to Storage HAA Color Document rA Burm to CD ROM E E Quality US Letter aA B Quality A4 Document ga Color Photo 6x4 US Legal Choose a Format and a Scan Configuration Click OK On the scanner or on the One Touch button panel press the Scan button O gt Xerox DocuMate 250 US Letter sPDF ey Mode Black amp white 200 dpi Page 8 50 x 11 00 Scan Settings Brightness 50 When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD 6 Open the One Touch window select Burn to CD and
12. 50 x 11 00 a BMP TIFF JPG PDF scan Settings Brightness 50 Create single image files Select configuration US Letter 44 Document ScanSoft PaperPort Quality Color Document Toone g Color Photo for eMail 6x4 lax wf Color Document 75 ETT 3 a a 4 La a a fe Burn to CD ROM E E Guality US Letter we Quality A4 Document Ee 1 The One Touch Properties window also opens when you press hold down and release the Scan button on the scanner NOTE Grayed out options in the One Touch Properties window are not appropriate for your scanner model Changing a Button Setting Click on an application name in the Select Destination list Select a file format in the Select Format panel Select a scanning configuration in the Select Configuration list Click on OK to save the changes Click on the button that you made the changes for moo n E oe 1S a The scanner starts scanning and sends the image to the application with the file format and scanning configuration you specified The next section contains detailed information on making changes in the One Touch Properties window 24 DocuMate 250 Scanner User s Guide Scanning Selecting New Settings for a Button Click to set One Touch options Scan Options Select destination Select format Microsoft WordPad Y xt H e Notepad BMP TIFF JPG PDF sPDF al V Create single image files Select
13. Based on the recommendation installation of PaperPort and the scanner driver your scanner is preconfigured to scan to the PaperPort application 1 Adjust the paper guides for the width of paper and load the documents with their tops into the Automatic Document Feeder The One Touch Icon 2 Either press the One Touch button on the scanner or click on the One Touch icon in the Windows Notification Area at the bottom right ral oI 5 04 PM corner of the screen If you scan from the button panel click the Destination Application icon in the panel to start scanning Pressing the button on the scanner or clicking the Scan icon in the One Touch panel initiates a scan O gt Xerox DocuMate 250 E Ties US Letter PDF Mode Black amp White 200 dpi Page 8 50 x 11 00 scan Settings Brightness 50 3 The scanner begins scanning When the process finishes the scanned images appear in the Destination Application In this example the destination is PaperPort DocuMate 250 Scanner User s Guide Scanning Using the One Touch Button Panel The One Touch Button Panel is your on screen set of controls for the scanner Form the panel you can access the hardware settings for your scanner and configure the One Touch button Gi Click on the One Touch icon to open the panel gt xerox DocuMate 250 fg The Title Bar J Xerox DocuMate 250 g E gt xerox DocuMate 250 3 4 i US Letter P
14. Insert the pins on each side of the output tray into the holes on the scanner 7 Proceed to Step 2 Install the Software 6 DocuMate 250 Scanner User s Guide Installation Step 2 Install the Software NOTE The software is on the two CD s you received with your scanner Please be sure to install from Disc 1 first To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert Disc 1 into your computer s CD ROM drive The CD automatically starts NOTE If the CD does not start check the following e Make sure the CD drive s door is completely shut e Make sure the CD was inserted in the drive in the proper direction label side up To launch the CD manually e Open the Windows option for My Computer You can do this by double clicking on the My Computer icon on your desktop e Double click the icon for your CD ROM drive e The Installation menu for the CD should now open If the menu does not open e From the list of files on the CD double click the file named START32 EXE NOTE The Scanner Readme file has late breaking news about your scanner The Scanner Readme file is in HTML format and will open in any standard browser DocuMate 250 Scanner User s Guide 74 Installation 3 On the Main Menu select Install Products XEROX DocuMate 250 of a Please click on a link below VIEW_README INSTALL PRODUCTS e USER GUIDES S BRO
15. OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spell check change font or type size sort calculate and so forth This section briefly describes how to scan with OCR using the default One Touch settings when the One Touch OmniPage module is installed The One Touch OmniPage module was automatically installed when you installed the scanner driver from the installation disc 1 The One Touch OmniPage Mini Guide is available on the installation disc and fully describes OCR scanning To scan with OCR 1 Open the One Touch Properties window 2 Selecta text editing application in the Select Destination list then select a text file format in the Select Format panel Select destination x Microsoft Excel Prt Microzoft Explorer 2 Microsoft WORD Microsoft WordPad 7 Notepad Transfer to Storage HEA Properties Select format EMF TEF SEG F E Create single image files Select configuration US Letter EH 44 Document Quality Color Document Color Photo for eMail 6x4 g Color Document E Quality US Letter E Quality A4 Document Delete 3 Click OK to save the changes and close the One Touch Properties window 4 On the scanner or on the One Touch button panel press the Scan button O gt Xerox DocuMate 250 EJ fm US Letter DOC 155 Mode Black amp wWhite
16. OK or Apply on the One Touch Properties window 46 DocuMate 250 Scanner User s Guide Scanning To Scan Using Configure Before Scan Load the documents face down with their tops pointing into the scanner Click on the button you set to use the Configure Before Scan option In the example shown on the previous page the scanning option 9 has been set to use Configure Before Scan The TWAIN interface will open Choose the Options applicable to your scan batch Click on the Scan button in the TWAIN interface Xerox DocuMate 250 Mode Resolution E4 Black amp White d Grayscale Brightness E Color Letter 8 2x 11in Options E AutoCrop to original Jeskew Reduce Moir patterns Duplex Define page size Define E Filter E AutoScan on document insertion Blue 6 Your documents will be scanned and sent to the Destination Application specified in the One Touch 4 0 Properties In the example shown on the previous page the Destination Application is Microsoft Paint Please see Scanning with the TWAIN Interface on page 58 for details about the options available in the TWAIN interface DocuMate 250 Scanner User s Guide 47 Scanning 48 Canceling a Configure Before Scan To cancel a scan after scanning has begun Click on the Cancel button in the scanning progress window Scanning page 1 ae Lancel Visioneer lnc All rights reserved 2 The following window
17. User s Guide is available on the Disc 1 CD that you received with the scanner Accessing the ISIS interface in QuickScan Open the QuickScan software to access the ISIS driver scanning options Please note that you may see the following warning message A driver installed on this system CO AWINDOWSAPIAT ARAN SE Scan PSM has not been certified by Figel Translations It may work or it may cause probleme including Application Errors Click Continue to attempt to use this driver Do not show this dialog for this driver again 1 Please disregard this message and click Continue The Pixel Translations ISIS drivers were installed correctly during the installation of your Xerox DocuMate 250 scanner The Scanner Selection dialog box will then open 2 Select Xerox DocuMate 250 from the list of scanners and click OK Your scanner is then ready to work with the QuickScan ISIS driver DocuMate 250 Scanner User s Guide Maintenance Maintenance This section contains information on maintenance troubleshooting uninstalling scanner specifications and spare parts Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time To clean the ADF 1 Dampen a soft cloth with some Isopropyl rubbing alcohol 95 2 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder c
18. another application first Scan Options Select destination Select format A Microsoft XPS Document a St aac A Microsoft Office Document BMP TIFF JPG PDF Va Image Writer Create single image files Select configuration Yy Microsoft Paint Cok i 6x4 Y P L OIOT IOLO D3 US Legal a Configure Before Scan amp Color Magazine Microsoft Outlook gA Still mage Client d Color Magazine Quality US Legal New OpY S 7 SharePoint amp Quality Color Photo I Open the TWAIN Interface from an Application Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but the basic process is the same for most of them 1 Open a TWAIN compliant scanning application 2 Use that application s command to open the TWAIN interface In PaperPort click on the toolbar Scan button then choose TWAIN Xerox DocuMate 250 when prompted Select Display scanner dialog box then click on the Scan button in the scanning pane Many Microsoft Office applications can access the TWAIN interface from the Insert menu by choosing Picture then From Scanner or Camera The TWAIN interface opens and you re ready to start scanning DocuMate 250 Scanner User s Guide 59 Scanning with the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 250 scanner Xerox DocuMate
19. between inches and millimeters Improvements and Settings E AutoCrop to Original C Reduce Moire Patterns E Straighten Image Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 x 14 Click the name of the units inches or millimeters to toggle between them Improvements and Settings One the options that apply to the selected scanning mode on the Scan Settings tab are available e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode lower resolutions e Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image If the page is fed through at too great an angle the image may not scan correctly In that case re scan the page using the paper guides to feed the paper in straight DocuMate 250 Scanner User s Gu
20. click the Properties button The One Touch 4 0 Link Properties window opens Make sure a blank CD is in the CD burner Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD NOTE If other files are also waiting to be burned to the CD they will get written with the One Touch files on the CD DocuMate 250 Scanner User s Guide Scanning Scanning with Event Forwarding lf you want to specify an application to use for scanning at the start of the process you can use event forwarding 1 Open the One Touch Properties window 2 Select Still Image Client as the Destination Application 3 You cannot choose a page format for this option because the Destination Application is not selected until after the scanning begins Select destination Select format VA Microsoft XPS Document z i W m e amp SA Writer A Microsoft Office Document BMP TIFF JPG Image Writer Create single image files Select configuration i Microsoft Paint y E US Letter EH 44 Document Microsoft Outlook Quality Color Document Color Photo for eMail 6x4 SharePoint F Color Document E Quality US Letter s Still Image Client S Quality A4 Document A Refresh Properties Delete Choose a Scan Configuration Click OK On the scanner or on the One Touch button panel press the Scan button A dialog box opens for you to select the application to use for scannin
21. configuration The file format of the scanned item Acrobat Reader 8 0 7 US Letter r jm The settings that the E 44 Document scanner uses when The Destination a Fapema 4 Quality Color Document 4 scanning Application This is the application that Transfer to Storage d Color Photo for eMail 6x4 opens when you are HH Fe Color Document 8 mnie etree ne Burn to CD ROM E E Quality US Letter 6 eS Quality 44 Document as Refresh Properties New Copy Edit Delete The settings on the One Touch properties window are Select Destination The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete z Microsoft WORD Microsoft WordPad e Notepad Select the application you i want One Touch to send L ScanSoft PaperPort the scanned image to Transfer to Storage Ca Bum to CD ROM E Ss NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TEXT RTF or DOC the text in scanned images is automatically converted to word processing text Select Configuration tThe list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan config
22. is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0593 300 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely r
23. the One Touch 4 0 Setup Wizard Opens Click Next On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed The next window lists the choices of the drivers that you can install for your scanner Scanner Software Options amp Recommend Full Install which includes OneTouch software to enhance scanner button functions TWAIN andor 1515 software may be required in some applications Full Install OneTouch TWAIN and 1515 Ci TWAIN and 1515 O TWAIN Only 1515 Only Cancel Back Installation 5 Select the option you want then click Next Full Install OneTouch and TWAIN This is the recommended installation It installs the One Touch 4 0 software which provides the necessary driver software for the scanner buttons to work It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications TWAIN and ISIS The TWAIN and ISIS drivers are installed and you can scan from within TWAIN and ISIS scanning applications You will not be able to use the buttons on the scanner TWAIN Only The TWAIN driver is installed and you can scan from TWAIN scanning applications only You will not be able to use the buttons on the scanner ISIS Only The ISIS driver is installed and you ca
24. will open asking you if you want to cancel the entire job Do you want to cancel the entire job Yes scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Scan Mode is Black amp White but you want to scan your documents in color choose Yes to delete any scanned pages then select the correct Picture Type and restart the scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the ADF adjust the TWAIN settings for the new page then click on the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a black amp white document but you want to insert a color page into the document Instead of having to re scan the entire stack you can stop the current scan change the Picture Type from Black amp White to Color then restart the scanning without losing the pages already scanned DocuMate 250 Scanner User s Guide Scanning Scanning with Optical Character Recognition OCR Optical Character Recognition
25. 2 0 00 eee eee Configure Before Scan 0 0 0 0c eens Scanning with Optical Character Recognition OCR 5 Scan ahd Bum toa CD 266200655806 abeneoeres eari oE eeeuneeaes Scanning with Event Forwarding 0 0 ee eee Creating an HTML Web Page from Your Scanned Documents Transferring Scanned Documents to Storage 0 0 0 eee Checking the Hardware and Setting the Lamp Power Saving Scanning with the TWAIN Interface Accessing the TWAIN Interface 0 0 0 0c ene Scanning from the TWAIN Interface 0 0 0 0 ee ee DocuMate 250 Scanner User s Guide iii Scanning with the WIA Interface To scan using WIA from Microsoft Paint 0 0 0 0 0c ee ee eens 63 Fine Tuning YOUN SCANS 4 lt i 4 4c 6 04cuobecieeraageedsou ce Eee tek ou eeseed oe deSecened 65 Scanning with the ISIS Interface Accessing the ISIS interface in QuickScan 1 0 0 ee es 66 Maintenance Cleaning the Automatic Document Feeder 0 0 cc ee eee 67 Clearing Paper JamS 1 2 ee eee ee eee teen eens 68 Replacing the ADF Pad Assembly 0 000 ccc ee eee ees 69 Troubleshooting 00 cc ee eee eee eee ees 70 Status Light Troubleshooting CodeS 0 00 ccc eee 72 Uninstalling Your Scanner 0 0 0 0 cc ee ee ee ee eee 73 Uninstalling the Scanner and One Touch Software 0 0 0 ccc ee 73 Uninstalling the PaperPort and Om
26. 250 Mode Resolution E Black amp White r d Grayscale Brightness Color Contrast Letter 8 Yax 11in Options AutoCrop to length E AutoCrop to original Deskew Reduce Moir patterns Duplex Define page size Define E Filter E AutoScan on document insertion Red Blue 1 Adjust the paper guides for the width of the pages you re scanning 2 Insert the documents face down with their tops into the scanner 3 Adjust the settings in the TWAIN interface for the item you are scanning 4 Click the Scan button in the TWAIN interface DocuMate 250 Scanner User s Guide Scanning with the TWAIN Interface 5 When scanning is complete click Done to close the TWAIN interface The scanned images appear in the TWAIN software This example shows a thumbnail image of a scanned page on the PaperPort desktop The options on the Xerox DocuMate 250 TWAIN interface are DocuMate 250 Scanner User s Guide Mode Select a scanning mode Black amp White to scan in black and white Use this setting for letters memos and other black and white material Grayscale to scan items such as documents containing drawings or black and white photographs You can also scan a color document to turn its colors into gray shades Color to scan magazine articles photographs and other color images in full color Resolution The maximum resolution is 600 dpi the minimum is 50 dpi This option determines the amount o
27. 51 TWAIN standard 58 U uninstall 73 USB port 13 W WIA 46 63 Windows Image Acquisition 63 Word Document 37 DocuMate 250 Scanner User s Guide 05 0593 300
28. CD ROM E 2 EE a Quality d Document Click New to create a new Scan Configuration Refresh Properties New Copy Edit Delete To create a new configuration 1 Open the One Touch Properties window 2 Scroll through the applications in the Select Destination list and click the application you want for the new scan configuration 3 Click the New button lf you want to start from the settings of another configuration select the configuration then click the Copy button The Scan Configuration Properties dialog box opens DocuMate 250 Scanner User s Guide 27 Scanning 28 The Scan Settings Tab Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast On the Scan Configuration Properties dialog box type a name Scan Settings Page Settings Advanced Settings Color Document Mode Resolution If the configuration is locked click the lock to unlock it The Blackawhite 50 icon becomes a key d Grayscale 200 dpi Color Brightness Contrast Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white e GrayScale to scan items suc
29. DF Mode Black amp White 200 dpi 125 M Page 8 50 x 11 00 kia Scan Settings Brightness 50 The Hardware View The Detail View The Title Bar e Green arrows click to cycle through the panel s 2 views e Scanner icon click to open the scanner s hardware properties e Red X click to close the One Touch panel The Detail View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Double Click on the detailed information to open the One Touch Properties The Hardware View e Left click on the scanner icon to return to the Button view e Right click on the scanner icon to open the scanner s hardware properties DocuMate 250 Scanner User s Guide 23 Scanning Configuring the One Touch Buttons When you installed the scanner the software configured the One Touch button with settings consisting of a Destination Application a Scan Configuration and a File Format The One Touch properties window is where you select these 3 settings 1 Click the One Touch icon 2 Right click on the Scan button on the One Touch panel 3 The One Touch Properties window opens Right click on the Scan button and the Properties window opens Select destination Select format Q gt Xerox DocuMate 250 x z Microsoft WordPad yw A S gt US Letter PDF Lea Ls Mode Black amp White 200 dpi Page 8
30. Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interfer
31. User s Guide Return to the disc s Main Menu and click Install Products Select the additional applications you want to install then click Install Now The free Adobe Acrobat Reader software is located on the CD with the User Guides See the steps on page 18 to install Adobe Acrobat Reader Click Install Products You will see the screen that shows the applications Applications already installed have nstalled next to them XEROX DocuMate250 P N CA l i yo Please choose applications to install Installed NUANCE PAPERPORT installed SCANNER DRIVER KOFAX VRS QUICKSCAN OMNIPAGE PRO e INSTALL NOW on MENU Follow the instructions on the screen to install each of the additional products See the following table to decide which software you would like to install 15 Installation 16 Software Adobe Acrobat Reader QuickScan Kofax VRS and Kofax Scan Demo OmniPage About the Software Adobe Acrobat Reader is a stand alone application that you use to open view search and print PDF files This application is located on the disc in the User Guides section QuickScan is a stand alone out of the box imaging solution that provides all the necessary capabilities for high speed scanning image enhancement viewing annotation printing and storing images It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recognit
32. WSE CD CONTENTS VIEW _ OUR WEBSITE 4 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked XEROX DocuMate 250 NUANCE PAPERPORT SCANNER DRIVER KOFAX YRS QUICKSCAN OMNIPAGE PRO a INSTALL NOW on MENU Click Install Now The Select Language window opens Click the drop down menu arrow and select the language to use Click OK 8 DocuMate 250 Scanner User s Guide Installation The PaperPort installation begins The Select Language window opens Click the drop down menu arrow and select the language to use Click OK On the PaperPort Welcome window click Next Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files Read the PaperPort license agreement and select accept the terms in this agreement then click on Next If you choose not to accept the license agreement the installation will terminate and the PaperPort software will not be installed Follow the instructions on screen to finish installing the PaperPort software At the InstallShield Wizard Completed window click Finish If a message window opens instructing you to restart your computer click Restart The scanner driver installation will now begin The scanner install will automatically launch after the PaperPort installation finishes 1 2 3 DocuMate 250 Scanner User s Guide The Welcome to
33. When you scan the scanned image will still be sent as the file type and to the Destination Application already selected in the One Touch Properties window for that button To Set Configure Before Scan 1 Open the One Touch Properties window 2 Select the scan configuration Configure Before Scan Select Configure Before Scan Right click on Configure Before Scan to get the menu and choose the interface to use for scanning Scan Options Select destination Select format A Microsoft XPS Document ro Ged Writer x A LA Microsoft Office Document BMP TIFF JPG PDF a Image Writer Create single image files N _ Microsoft Paint Select configuration e Color Photo 6x4 US Legal ai Configure Before Scan SharePoint amp Color Magazine amp Quality Color Photo f eg Still mage Client amp Color Magazine Se amp Quality US Legal Microsoft Outlook E Refresh Properties New ssi Cop 3 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning with the TWAIN Interface on page 58 WIA The Windows Image Acquisition Interface WIA opens for you to make changes prior to scanning See Scanning with the WIA Interface on page 63 4 Select a Destination Application and File Format 5 Click
34. XEROX DocuMat 250 DocuMate 250 scanner users guide 7 A XEROX DocuMate 250 DocuMate 250 scanner users guide Copyright 2008 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and is used under license DocuMate is a registered trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort and OmniPage Pro brand names and logos are registered trademarks of Nuance Communications Inc Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc QuickScan is a trademark and ISIS is a registered trademark of Captiva Software Corporation Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only available if any Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows
35. all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another scanning source in the PaperPort Scan Pane If you use multiple devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon and then make sure DocuMate 250 is selected as the scanner Problem During installation got the error message PaperPort Installation is not complete What do I do The installation procedure was not successful You need to reinstall the PaperPort software Problem got the error message PaperPort cannot allocate enough memory to perform internal critical operations What do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu DocuMate 250 Scanner User s Guide Maintenance Problem The installation will not complete successfully If installation finishes the scanner s One Touch 4 0 options do not seem to work properly What do
36. anner User s Guide Scanning Selecting Document and File Format Options The Document and File Format options that you select determines the file format of the scanned document Appropriate format options and file types are available for the type of Destination Application selected for the button The available options are for images and text 5 h D ao cil BMP FOF TIFF JPG sPLIF Image Formats Text Formats sPDF is only one of several text formats available ball Lal Lal FA Al PA Fal Lal CoV DOL AIF LS HTML nPOF PDF TEXT Create Single Image Files The TIFF and PDF formats as well as the text document formats support multiple page documents Select Create single image files if you want one file created for each image scanned Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG Select format BMF MEF JPG PDF POF E Create single image files Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPEG format The JPEG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPEG files are reduced i
37. ant to scan Color picture Grayscale picture Black and white picture or text You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14 inches 216 x 356 Preview Scan Cancel On the scan window click Adjust the quality of the scanned picture Advanced Properties Appearance Brightness Resolution DPI Picture type 200 Color picture 2 Select the options for scanning DocuMate 250 Scanner User s Guide Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning Click OK If you want to reset the settings and start over click Reset 65 Scanning with the ISIS Interface 66 Scanning with the ISIS Interface You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver Note that the ISIS interface for each application varies depending on the application Please refer to that software application s User Guide for instructions on scanning with the ISIS interface The QuickScan
38. aperPort Documents 0 My Scanned Documents a OneNote Notebooks Documents OneTouch Docs 1 Select the PaperPort folder where you want the file of the scanned image to be located Click OK 2 When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder DocuMate 250 Scanner User s Guide 41 42 Scanning Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and other text editing applications Text Documents S The Applications in this group can accept text based AS documents only Microsoft Excel E Microsoft Explorer fw Microsoft WORD a Microsoft WordPad E Notepad Delete Application Add Application a General OCR settings Always send a file even when no text was found Show message if text recognition failed 1 Click in the OCR settings boxes for the options you want Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image 2 To add another application to the list click the Add Application button Here you can define a custom application that can accept a text document Step 1 Select the path to the application Step 2 Name the application Step 3 Select an i
39. can Settings Brightness 50 When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page 6 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files 7 You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page 52 DocuMate 250 Scanner User s Guide Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored 1 Open the One Touch Properties window 2 Select Transfer to Storage as the Destination 3 Click the Properties button In the Storage Location browse to the folder you want your scanned documents saved Storage zA Documents dropped on this link will be transferred to a storage devices i e file system or CD Burner a Storage layout CD burner options Storage location C Wsers Public Documents be written to CD
40. cluded with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet 3 Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power 12 DocuMate 250 Scanner User s Guide Installation Step 4 Connect the USB Cable and Turn on the Power The Xerox DocuMate 250 scanner connects to any available USB port Check your computer s manual for USB port locations 1 PA DocuMate 250 Scanner User s Guide Remove any protective tape from the USB cable Plug the USB cable into the USB port on the scanner then into a USB port on the computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection Turn on the power switch located on the back of the scanner to the left of the power port The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP or Windows Vista and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 50 pages per minute available with a USB 2 0 port
41. con for this application Step Select the text formats supported by this application E HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT IM Adehe PRE farmat f POF 4 mT DocuMate 250 Scanner User s Guide Scanning Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts Click the Add button Click OK on the Link Properties window Click Refresh on the One Touch Properties window Image Documents Properties These properties apply to Microsoft Paint and other image processing applications image Documents The Applications in this group are designed to work with image documents only YX Microsoft Paint Color document handling O Convert Bitmaps using Screen Resolution C Convert Bitmaps to JPEG 1 Click in the Color document handling settings boxes for the options you want Convert Bitmaps using Screen Resolution Bitmap images with a high resolution may be too big to fi
42. e new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 250 Scanner User s Guide Scanning The Advanced Settings Tab 1 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Grayscale Color Settings Color Saturation Color Hue Gamma 4 Defaults 2 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image Gamma controls the brightness of the midtone colors Click on Apply to save the changes on the Advanced Settings tab If there are no other settings you want to change click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 250 Scanner User s Guide 31 Scanning The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Settings Page Settings Device Se
43. e 250 Scanner Input tray SS Paper guides lt lt Cc One Touch button Status light Power switch USB port ADF cover release Output tray Power jack Input tray Holds documents in the scanner Paper guides Adjust to fit the document width One Touch button Press to scan a document Status light Shows the scanner s status Refer to the Status Light Troubleshooting Codes on page 72 for additional details Output tray Holds documents after scanning through the ADF ADF cover release Opens the cover on the Automatic Document Feeder Power switch On Off power switch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer 2 DocuMate 250 Scanner User s Guide Welcome What You Need An IBM compatible Pentium PC or AMD equivalent with e ACD ROM drive e An available Universal Serial Bus USB port e Microsoft Windows operating system 2000 Service Pack 4 XP Service Pack 1 and 2 or Vista e Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista Minimum of 1 gigabyte GB of internal memory RAM e 350 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are e High Color 16 bit or True Color 24 bit or 32 bit e Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution e Open the Windows Co
44. e same in most software applications you use the instructions in this User s Guide for scanning with your Xerox DocuMate 250 scanner To access the TWAIN interface from other software please refer to their user s guides NOTE You can access the TWAIN interface when you re scanning from the One Touch software If the One Touch configuration you re using is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away without opening PaperPort or any other TWAIN compliant software first See the section Configure Before Scan on page 46 for details Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer to the PaperPort Getting Started Guide and PaperPort User s Guide on the CD DocuMate 250 Scanner User s Guide Scanning with the TWAIN Interface Accessing the TWAIN Interface Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but the basic process is the same for most of them Open the TWAIN Interface from One Touch If the One Touch configuration you re using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens when you press the button on your scanner without opening
45. e the steps on page 57 to turn the lamp on and off Re boot your computer If the problem persists contact Xerox Technical Support see Clearing Paper Jams on page 68 Turn off the power to your scanner then turn it back on again If the problem persists re boot your computer If the problem still persists contact Xerox Technical Support DocuMate 250 Scanner User s Guide Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 250 scanner remove the scanner software PaperPort or any other scanning software provided with the scanner Uninstalling the Scanner and One Touch Software 1 On the Windows taskbar click Start point to Settings then click Control Panel Windows 2000 and Windows XP Double click the Add Remove Programs icon Windows Vista Double click the Programs and Features icon From the list of programs select One Touch 4 0 Click the Change Remove button Click Yes when asked to confirm that you want to remove these software programs Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The One Touch 4 0 software is removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the PaperPort and OmniPage Software 1 On the Windows taskbar click Start point to Settings then click Control Pan
46. el Windows 2000 and XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon Select PaperPort or OmniPage and click Remove A message window opens asking if you are sure you want to remove PaperPort from your computer Click Yes Close all open windows and restart your computer To Install Another Driver Follow the instructions in the section Step 2 Install the Software on page DocuMate 250 Scanner User s Guide 73 Maintenance Xerox DocuMate 250 Scanner Specifications 74 Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications 600 x 1200 dpi 48 bit color 8 5 x 14 3 5 x 2 Automatic Document Feeder Automatic Document Feeder ADF Up to 22 pages per minute 200 dpi B amp W 50 sheets 16 28 Ibs 0 002 0 006 Cold cathode fluorescent lamp USB 2 0 High Speed 12 5 inches 31 75 cm 13 25 inches 33 66 cm 17 inches 43 18 cm 8 6 pounds 3 91 kg 50 104 F 5 35 C without condensation 40 70 35 C without condensation DC Jack 24Vdc 2 0A 48W 100 240Vac Energy Star and ROHS compliant lt 30 Watts during operat
47. ence in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must DocuMate 250 Scanner User s Guide 79 be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is
48. eparate CD Disc 2 Once you are done installing the applications on Disc 1 click on the link below to exit Insert Disc 2 and proceed with the OmmniPage Pro installation 2 EXIT DISC 1 If you wish to install additional applications or view the documentation click on the link below to return to the Main Menu a RETURN TO MAIN MENU DocuMate 250 Scanner User s Guide DocuMate 250 Scanner User s Guide Installation Click Exit Disc 1 and remove Disc 1 from the CD ROM drive Insert Disc 2 into the CD ROM drive The OmniPage Pro Installation menu opens automatically If it does not open see the note on page 7 XEROX M DocuMate 250 Sr NYA y Please click on a link below INSTALL OMNIPAGE PRO USER GUIDE e BROWSE CD CONTENTS amp VIEW_OUR WEBSITE _ __ Select Install OmniPage Pro Follow the instructions on the screen to install OmniPage Pro When installation is finished return to the Installation menu and click User Guide The OmniPage Pro User Guide opens for you to view and save to your computer You will need Adobe Acrobat Reader to view and save the OmniPage Pro user guide If you do not have Adobe Acrobat Reader installed please install it from Disc 1 When you are finished saving the OmniPage Pro User Guide return to the Installation menu and click Exit Remove Disc 2 from the CD ROM drive 17 Installation View the User Guides To get the documentation for each of
49. esponsible for complying with all such laws and regulations Table of Contents Welcome What s in the BOX oii ae ace har Gn ee a le ww nd The Xerox DocuMate 250 Scanner 0 0 00 es What You Need seo de tun t o 8m eae aie aa he Bs Gee we Seah aw He wed dh ey 2 a ee a Documentation aca oo wee Hobe oe ow oo SS wen a he hee ee er Installation Before You Begin 46404040465 eesaunaen wees tar ese eee ee me aneaeore seawed Step 1 Assemble the Scanner 0 0 0 cc ee ee eee Step 2 Install the Software 0 0 cc eee Step 3 Connect the Power Supply 0 0 00 Step 4 Connect the USB Cable and Turn on the Power Additional Applications Available with Your Scanner 0200000 eee View the User GuideS 0 0 0 0 0 ee ee eee eee Register Your Scanner and Check for Updates 0 0 0 0 0c cee eee Scanning Load Documents to Scan 1 0 ee ees Scanning from One Touch 2 eee ee Using the One Touch Button Panel 0 0 0 0 cee es Configuring the One Touch Buttons 0 0 0 cc eens Selecting New Settings fora Button 0 0 0 ee Creating a New Scan Configuration 0 0 00 cece ee eens Editing or Deleting Scan Configurations 0 0 00 ee ee Selecting Document and File Format Options 0008 Selecting Options fora Button 0 0 0c es Setting Destination Application Properties
50. ettings Brightness 50 When scanning is finished insert the next set of documents Open the One Touch Properties window and select the next scan configuration you created for scanning to storage Click on OK to accept the changes and close the window On the scanner or on the One Touch button panel press the Scan button O gt Xerox DocuMate 250 E m Storage for Personal Receipts sPDF cfi Mode Black amp white 200 dpi Page 8 50 x 11 00 scan Settings Brightness 50 When scanning is finished the documents are stored in the two separate folders DocuMate 250 Scanner User s Guide Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About 2 The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 250 scanner Hardware Workgroup hardware status I Local Host e B Xerox DocuMate 250 Selected hardware capabilities lt gt Xerox DocuMate 250 Scanner Type Automatic Document Feeder Optical Resolution 600 x 1200 dpi 48 bpp internal color amp Max Document Size 8 50 x 14 00 amp OneTouch Button Count 1 3 Click the Properties button 5 DocuMate 250 Scanner User s Guide Device Settings Informati
51. f detail you can see in the scanned image The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast The difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed 61 Scanning with the TWAIN Interface 62 Filter The Filter is the ability of your scanner to automatically remove a color from a scanned item The Filter option applies to Black amp White or Grayscale Mode The original with a red The scanned item with the watermark over black text red filtered out Markata sien RBC inc dimuon avd iliii produci wiebe ABC irc distributes mid aiiis pr daci soidwice tarm as ila adn ar i rih ki z i i Hircugh CEM BOC M BrP ditey tg rere aT pm As
52. g OneTouch Event Forwarding Select the program to launch for this action a Windows Fax and Scan Application ove sare Acquire Manage and Route images from Sc J a Scan a Capture pictures and other images from a sc oe Microsoft Office Document Scanning a Microsoft Office Document Scanning 6 Select the application in the box and click OK Now the application you selected opens and you can continue scanning using the application s TWAIN interface DocuMate 250 Scanner User s Guide 51 Scanning Creating an HTML Web Page from Your Scanned Documents You can convert scanned pages to HTML format for posting directly to your website 1 Open the One Touch Properties window 2 Select Microsoft Explorer as the Destination Application 3 Choose HTML as the Format Scan Select destination Select format a Microsoft Excel y z a P Ss all A Microsoft Explorer BRE ER EG Ear E Create single image files J Select configuration US Letter A Microzott WordPad oe 2 Quality Color Document a Notepad Color Fhoto for eMail 6x4 da Color Document Acrobat Reader 8 0 E Quality US Letter Quality A4 Document aa 2 Microsoft WORD 4 Choose a Scan Configuration Click OK 5 On the scanner or on the One Touch button panel press the Scan button O gt Xerox DocuMate 250 Ed US Letter HTML Mode Black amp White 200 dpi Page 8 50 11 00 s
53. h as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi Higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image If you want to lock the configuration click the key icon to change it from a key to a lock Click on Apply to save the changes on the Scan Settings tab If there are no other settings you want to change click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 250 Scanner User s Guide Scanning The Page Settings Tab 1 Click the Page Settings tab to select page options Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Click to toggle
54. he Microsoft WIA interface See Scanning with the WIA Interface on page 63 ISIS Interface This option uses the ISIS interface for scanning The ISIS interface for each application varies depending on the application See Scanning with the ISIS Interface on page 66 DocuMate 250 Scanner User s Guide Scanning Load Documents to Scan When you press the One Touch button documents are scanned using the current scan settings The scanned images are then sent to a software application known as the Destination Application or to a storage folder on your computer SS NOTE Always remove any staples or paper clips from documents before inserting them into the scanner s Automatic Document Feeder N Staples and paper clips can jam the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty 1 Adjust the paper guides for the width of the paper If you are scanning legal sized documents unfold the output tray extension 2 Load the documents face down with their tops into the Automatic Document Feeder DocuMate 250 Scanner User s Guide 21 Scanning Scanning from One Touch 22 One Touch is your main scanning interface for using the scanner The One Touch button on the scanner mirrors the One Touch Button Panel on screen
55. he scanner The Serial Number After registration is complete you will receive an email message with your RegID 4 After receiving your RegID write it down on a piece of paper and keep it with your scanner so you will be able to find it easily DocuMate 250 Scanner User s Guide 19 Scanning 20 Scanning If you selected the recommended Full Install option for your scanner s driver See page 10 then you have several different scanning options with your Xerox DocuMate 250 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning One Touch Scanner Button When you press the scanner button documents are scanned using to a software application on your computer See Scanning from One Touch on page 22 One Touch Button Panel uUse this option to scan from the computer screen Scanning from on screen One Touch Button Panel is the same as pressing the scanner button except you click an icon that represents the scanner button See Scanning from One Touch on page 22 TWAIN Interface The TWAIN interface is for scanning from various programs on your computer The TWAIN interface can be access from the PaperPort software as well as from other programs such as Microsoft Word See Scanning with the TWAIN Interface on page 58 Windows Image Acquisition WIA If your computer is running Windows XP or Windows Vista you can use this option to scan with t
56. icrosoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited tThe csv file format used for database or spreadsheet data with fields when the document is converted into editable text the fields are maintained Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF he sPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities 37 Scanning 38 a FA nPDOF Normal PDF The nPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities plus you can edit the text in a PDF editing program The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer For details refer to the One Touch OmniPage Mini Guide located in the User Guides section on the installation disc Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 4 Click OK or Apply on the One Touch Properties window DocuMate 250 Scanner User s Guide Scanning Selecting Options for a Button The One Touch Options determine the type
57. ide 29 Scanning 30 Original Image Invert Image Only available for Black amp White Mode this option reverses the black and whites of an image Inverted Image The original with a red watermark over black text Markit AD int ditbadem aed peed pridal wee erie Beruph CME hae oer reba bear Asotin ER pedo 2 i ind rarkia Lae ridi al re ARG hit omega an riga paih of be CED co torres Thaw octal imigre ene adepi ble Bore Petes oy DENES ke tht Galea chee Ai bh e Pearle coor ef dialer bd ie Be atti OT eth Capel red Pedic piah maar Cy gilr be debe re menan complete querer bmg dn Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item Color filter applies to Black amp White or Grayscale Mode The scanned item with the red filtered out Rake ABE bre disvitutes aid slats pr deri voldvice tirgh CEM MOC Me snd diiil As of June 158 ABC wit eepingad aver l wel rained Pree aie ee ped peecanral To beth gern poate ry ADS hap spegne an SES FL OF gr Portat a ts OBRUDGM uaa rer These bt houn lee Ago d arit ee eable Ter ele h ey ect dirals ie haing ues ie dak m ufi durre of deriloaman and agoura dha t tu acf cach sudtomare Erud H pp ey monjomd u gaali to mhs and Tankis pan ple by pice mar prigio rn 2 Click on Apply to save the changes on the Page Settings tab 3 If there are no other settings you want to change click OK to save th
58. ing Is finished you do not need to change this folder location If you are using AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Please contact AOL for more information about the folder location in which AOL stores attachments If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL select the options for color document handling Convert Bitmaps using Screen Resolution Bitmap images with a high resolution may be too big to fit on the screen Matching the screen resolution ensures that the image fits on the monitor screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files Click OK 45 Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button You can then use that interface to change the Resolution Scan Mode and other settings
59. ion lt 20 Watts on standby lt 6 Watts power save after 15 minutes without scanning can be adjusted by software lt 1 Watt power off AC US 3P 10A 125V 180 cm 3C 18AWG RoHS compliant 185 cm 28AWG with core ROHS compliant UL C UL TUV GS FCC Class B CE WEEE DocuMate 250 Scanner User s Guide Xerox DocuMate 250 Scanner Parts List Maintenance Please use the following part names and numbers when ordering replacements for your scanner Part Name Input Tray Output Tray ADF Pad USB Cable AC Power Cord Power Supply DocuMate 250 Scanner User s Guide Part Number 9 0104 000 9 0105 000 9 0103 000 35 0107 000 35 0103 000 37 0076 000 75 Maintenance 76 DocuMate 250 Scanner User s Guide Appendix A Notices It s Illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 250 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the governme
60. ion The Demo version lets you try the application Kofax VRS automatically enhances scanned documents from less than perfect originals It is an additional scanning interface that uses patented VRS VirtualReScan technology and ensures your scanning is as efficient and easy as possible while also improving both the quality of the scanned images Kofax VRS uses an ISIS certified driver for scanning This software provides an additional method to scan from your scanner The Demo version lets you try the application first At the end of the Kofax VRS software installation you may see the message SVS001 The VRS installation does not install an ISIS driver for the scanner you selected Please install the ISIS driver packaged with your scanner This is not an error please disregard this message and click OK The Kofax VRS Certified ISIS driver is installed correctly when you install it with your Xerox DocuMate 250 scanner OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF If you selected OmniPage Pro for installation a window tells you to insert the second CD to install it XEROX DocuMate 250 OmniPage Pro is located on a s
61. n To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out 3 Reverse the procedure to replace the new pad into its slots DocuMate 250 Scanner User s Guide 69 Maintenance Troubleshooting 70 In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems with the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded
62. n scan from ISIS scanning applications only You will not be able to use the buttons on the scanner NOTE If your computer is running Windows XP or Windows Vista Microsoft s Windows Image Acquisition WIA interface for scanning is always available regardless of your selection on this window 6 During installation you will see this window asking you to select one of the images for the Color Space setting Select the option that looks best to you and click Next 0 like this one best like this one best 0 like this one best Cancel Back The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor 10 DocuMate 250 Scanner User s Guide DocuMate 250 Scanner User s Guide Installation STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect the Power Supply on page 12 Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details 11 Installation Step 3 Connect the Power Supply 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply HEG42 240200 7L made by HiTron in
63. n size by lowering their image quality and you can select the degree of quality for your scanned images from the JPEG file format icon The PDF format is often used to create images of text pages The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPEG option the PDF format can be reduced in size or quality DocuMate 250 Scanner User s Guide 35 Scanning 36 To select a JPEG or PDF file size 1 Select JPG or PDF as the page format then right click on the icon Bi 4 e BMP JPG ma TIFF EN m i Minimize Size Y Normal Maximize Quality 2 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Format are not affected 3 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 49 As you select Destination Applica
64. niPage Software 0 0 cc eee ee ee 73 To Install Another Driver 0 0 0 0 ee ee ee eee eens 73 Xerox DocuMate 250 Scanner Specifications 0 0 0c ee ees 74 Xerox DocuMate 250 Scanner Parts List 0 0 0 0 cc eee eens 75 irene hata ord aai Raguae aida hnbahu debt eebbaundaa dad 77 It s Illegal in the USA 1 eee eee nett TT tS ilegalni Canada sz iesrrrenreea irra a a ea a aa 78 Federal Communications Commission FCC for USA 0 0 eee 79 Energy star for the USA 4266426n64 8d doewiw eed diewddeubh ees a adue ed aw des ee nese eww ar 80 ROHS and WEEE Compliance naana aaa aa eee ee ees 80 Product Recycling and Disposal for USA 1 0 0 ee eens 80 Index cc 81 DocuMate 250 Scanner User s Guide iv Welcome Your new Xerox DocuMate 250 scanner can quickly scan stacks of color grayscale and black and white documents up to 8 5 x 14 and place their electronic images on your computer What s in the Box Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner Input Tray Output Tray USB Cable Power Cord Power Supply Replacement ADF Pad APROX Two CD s Quick Install Guide Technical Disc 1 and Disc 2 Support Card DocuMate 250 Scanner User s Guide 1 Welcome The Xerox DocuMat
65. ns automatically save the files in the folder location you specify Folder Copy Options Click the Browse button and select a folder to save the images Select the grouping option for how you want the documents to be organized DocuMate 250 Scanner User s Guide Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button Select destination Select format A Microsoft WordPad 5 x S 1 a gt Ar A Notepad BMP TIFF JPG EDES sPDF pe V Create single image files Select tion fae Acrobat Reader 8 0 J sean P E US Letter r i 7 44 Document o ScanSoft PaperPort nili Si 3 a Click a Destination g Guality Color Document g Application amp Color Photo for eMail 6x4 p Transfer to Storage HEA g Color Document Q Burn to CD ROM E E uait US Lotter 3 amp Quality A4 Document 8 ir tS Properties Properties New Copy Edit Delete PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items PaperPort Ti Please select your preferences for ScanSoft s PaperPort from the options below Select the destination folder for Scanned Documents o L Documents Mail Attachments My OneTouch Archive a My P
66. nt such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 77 It s Illegal in Canada 78 So 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Natu
67. ntrol Panel e Double click on Display then select the Settings tab Documentation The following documentation is provided with your scanner e Quick Install Guide Abbreviated installation instructions e Xerox DocuMate 250 Scanner User s Guide On the Installation CD contains detailed installation scanning configuration and maintenance information e PaperPort User s Guide On the Installation CD contains detailed feature and configuration information for the PaperPort software e Online Help For the scanner configuration TWAIN and WIA interfaces and PaperPort software application DocuMate 250 Scanner User s Guide 3 Installation Before You Begin Installation Installation is a quick four step process 1 2 3 4 Assemble the scanner Install the software Connect the power supply Connect the USB cable and turn on the power Please make sure of the following before you begin installation The information in this guide may cover software not provided with the scanner you purchased Disregard any information about the software not applicable to your chosen product Please visit our web site at www xeroxscanners com for the latest software updates for your Xerox DocuMate 250 scanner If your computer has AntiVirus or AntiSpyware software running you may see messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your com
68. of June 1393 ABC wit eepioyad overs wel imine ar a4 madeki aHes ent sappari pureenrel To beth pera de ceatoned na AS har spegne d an mre AR hij piigid pi nar Hari mora ger lontat a ts DEROM bunor Fr hij 3 DETOM citaren Hile hrr tecr ea ir ipint Oot eg oe Ai kbe maraa coreg eo dyal ed ie Ee et es er Pani Peet meres Cee ql rp ip dehy j re menn comple Emar taga cen Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode low resolutions Define page size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Standard Letter 8 Vax 11in Custom Width 8 50 Height 11 00 Inches Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 x 14 Click the name of the units inches or mm millimeters to toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the left hand side AutoScan on document insertion AutoLaunch technology senses when an item i
69. on A Device name Xerox DocuMate 250 4 Driver version 1 0 0 Firmware version 1 0 Interface USB Documents Scanned 2650 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode Lamp On Lamp Off Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 4 hours Click the arrows for the Lamp time out setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device Click OK to save the changes and close the dialog box 57 Scanning with the TWAIN Interface 58 Scanning with the TWAIN Interface You can scan from any TWAIN scanning application instead of scanning from One Touch A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized standard that software applications use to receive images from scanners digital cameras and other digital devices The PaperPort and OmniPage applications that you received with your scanner use the TWAIN standard You can open the same TWAIN interface from many other graphics and imaging applications Because the TWAIN interface is th
70. over 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface NOTE Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate in the opposite direction Forcing the roller to rotate will damage it and may cause the scanner to feed pages incorrectly 4 Wipe the pad from top to bottom Be careful not to snag the cloth on the springs on either side of the pad 5 Close the cover when you re finished DocuMate 250 Scanner User s Guide 67 Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size 68 DocuMate 250 Scanner User s Guide Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad is wearing thin See the Xerox DocuMate 250 Scanner Parts List on page 75 for ordering informatio
71. puter is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner But if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer you may need to remove its driver programs to properly install and operate your Xerox DocuMate 250 scanner Please see Troubleshooting on page 70 for more information and Uninstalling Your Scanner on page 73 for basic instructions to uninstall driver programs Also see the User s Guide that you received with your other scanner for specific instructions If your computer is running Windows Vista you may see the Vista User Account Control screen asking you to confirm system changes Click the continue button to allow the installation to proceed DocuMate 250 Scanner User s Guide Installation Step 1 Assemble the Scanner ADF Cover Release DocuMate 250 Scanner User s Guide Remove all shipping tape from the top and bottom of the scanner Carefully remove the protective foam from the ADF cover release then press the release and open the Automatic Document Feeder Cover Carefully remove any foam that may have gotten inside the document feeder and close the cover Align the slots on the input tray with the ridges on the scanner and slide it down until it snaps into place Installation 5
72. ralization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law DocuMate 250 Scanner User s Guide 5
73. rchive A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration 1 Click on the Storage Options tab Select folder and transfer options EH Storage layout All documents are in the root Documents are putin folders by month Documents are putin folders by week Documents are put in folders by type Storage location C Users Public Documents Browse 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 3 If you want to store your archive documents in some other location click the Browse button to specify the new location 4 Click OK or Apply DocuMate 250 Scanner User s Guide 33 Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create not for your scanner s pre set configurations NOTE Your scanner comes with a number of configurations pre set a
74. rties on page 41 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them see the sections Creating a New Scan Configuration on page 27 and Editing or Deleting Scan Configurations on page 34 OK Cancel Apply buttons OK accepts any changes and close the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes DocuMate 250 Scanner User s Guide Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution mode color black amp white or grayscale and a number of other settings Scan Options Select destination Select format A Microsoft WordPad y it al a PA A Notepad BMP TIFF JPG PDF sPDF a V Create single image files l l Select configuration The Scan Configurations Acrobat Reader 8 0 c E US Letter 44 Document ScanSoft PaperPort F Quality Color Document P Color Photo for eMail 6x4 p Transfer to Storage HH 4 Color Document gt W eeco ce amp Q Bum to
75. s are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Business Receipts 10 Click OK 11 Repeat the process to create additional new configurations such as Personal Receipts Make sure to designate separate folders as the Storage Locations for the new configurations DocuMate 250 Scanner User s Guide 55 56 Scanning 12 You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders Scan Options Select destination Select format a n aaae a FA WE Acrobat Reader 8 0 BMP TIFF JPG PDF ERGE Create single image files ScanSoft PaperPort panischoras iano Ly US Legal z EE TES Configure Before Scan EA Color Magazine Bumn to CD ROM E Quality Color Photo 6x4 Z Color Magazine Quality US Legal W Storage for Business Receipts The new configu rations E i a a apply to the Transfer to Storage Destination Cance Ah Application 13 Click OK to close the One Touch Properties window Scan to multiple storage folders Place your document in the scanner s input tray 2 On the scanner or on the One Touch button panel press the Scan button Oo xerox DocuMate 250 Ed Storage for Business Receipts sPDF Mode Black amp iWhite 200 dpi Page 8 50 x 11 00 Scan S
76. s inserted into the paper feed and starts scanning immediately If this option is not selected the scanner waits for you to click the Scan button DocuMate 250 Scanner User s Guide Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan using WIA from Microsoft Paint 1 DocuMate 250 Scanner User s Guide The Paint window opens Freeh Soir oe Carrera Prone Ponte Page Setup Print What do you want to scan Paper source Document Feeder x Select an option below for the type of picture you want to scan Color picture Ex Grayscale picture Ey Black and white picture or text Fa Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14 inches 216x 356 On the Windows taskbar click Start point to Programs point to Accessories and then click Paint From the File menu choose From Scanner or Camera The Scan using Xerox DocuMate 250 window opens Use this window to select scanning options and start the scan process Preview Scan Cancel
77. s of Destination Applications available for the button and addtional options for One Touch 4 0 To select options 1 Open the One Touch Properties window and click the Options tab Options tab Select Button Scan Show all destinations Select destinations ee di lagere Ia GS ETL m W mre iLe Pamti Io Ah Ea oil Fil Show progress window Show status updates Create copies of scanned documents Use enhanced folder browser Folder copy options Location C Folders Group items by button Group items by type None SubFolders Group items by week Group items by month None 2 Click the Select Button menu arrow and choose the button for new options The example above shows the eMail button is selected 3 Select button options as described below Show All Destinations The list of Destination Applications available for the selected button will include all of the applications on your computer that can receive scanned images Select Destinations Individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include DocuMate 250 Scanner User s Guide Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents Image Editors include Microsoft Paint and other drawing and graphics applications Text Editors include Microsoft Word and WordPad
78. t the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner To edit or delete a scan configuration Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK Scan Options Select destination Microsoft WordPad Notepad Acrobat Reader 8 0 ScanSoft PaperPort Transfer to Storage fe Bum to CD ROM E Ss Select format w a a a a BMP TIFF JPG PDF sPDF V Create single image files Select configuration Quality 44 Document 44 Document 5 Quality Color Document P Color Photo for eMail 6x4 g Color Document Quality US Letter Scan for Light Text Refresh Properties New Copy Edit Delete Select the scan configuration to edit or delete It must be unlocked as indicated by not having a lock displayed here 3 Click OK to close the One Touch Properties window 34 DocuMate 250 Sc
79. t on the screen Matching the screen resolution ensures that the image fits on the monitor screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files To add another application to the list click the Add Application button See the steps on page 42 to add an application to the list 3 Click OK or Apply on the Link Properties window DocuMate 250 Scanner User s Guide 43 Scanning 44 Storage Properties These properties apply to the Destination Application named Transfer to Storage Storage i Documents dropped on this link will be transferred to storage devices ie file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to OD Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type
80. the additional products return to the Main Menu window of Disc 1 and click User Guides The User Guides window opens Use this window to view and save the User Guides you want XEROX DocuMate 250 af ee Be k Click on a link below to view the appropriate user guide Adobe Acrobat Reader must be installed in order to view the user guides ACROBAT READER amp PAPERPORT e VRS SCANNER README QUICKSCAN o SCANNER amp OMNIPAGE p ONETOUCH OMNIPAGE MINI GUDE e SHAREPOINT MINI GUIDE ONETOUCH_YVRS MINI GUDE o IN MENU The User Guides are in Adobe Acrobat PDF format If you need to click Acrobat Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer Click the name of a User Guide you want to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer The SharePoint Mini Guide has information about a feature in the One Touch 4 0 software to link to Microsoft s SharePoint application This brief Mini Guide explains how to setup the SharePoint link in One Touch The One Touch VRS Mini Guide has information about a feature in the One Touch 4 0 software to use VRS when scanning This brief Mini Guide explains what the feat
81. tions that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application ATE The specific text format this example is for Microsoft Word Rich Text Format DocuMate 250 Scanner User s Guide Scanning To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon Example menu of the TEXT when Example menu of the TEXT format the Destination Application is when the Destination Application is Microsoft Word Transfer to Storage E DOr nP Simple Text Simple Text Rich Text Format Rich Text Format Word Document Word Document Comma Delimited Minimize Size Excel Spreadsheet Normal ee HTML Document Maximize Quality i Searchable PDF Use MRC Normal PDF OCR options Minimize Size Normal Maximize Quality Use MRC OCR options 3 Choose the file type that you want for the text format DocuMate 250 Scanner User s Guide Your selection of a file type pertains only to the button currently selected on the One Touch Properties window Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with M
82. torage link properties DocuMate 250 Scanner User s Guide 53 Scanning Scanning to Multiple Archive Folders When scanning to the Transfer to Storage destination you can scan them to multiple folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned documents NOTE The selections you make using the Storage Options tab override the storage location that is set in the Storage Link Properties Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Open the One Touch Properties window Select Transfer to Storage as the Destination Application Click the New button Scan Options Select destination Microsoft WordPad az Notepad Acrobat Reader 8 0 ScanSoft PaperPort Transfer to Storage es e Burm to CD ROM E Select format w E E a BMP TIFF JPG Bll sPDF v Create single image files Select configuration US Letter 44 Document amp Quality Color Document 4 Color Photo for eMail 6x4 g Color Document E Quality US Letter Select Transfer to Storage Click the New button Refresh Properties New Copy Edit
83. ttings Advanced Settings Page options 5 Fit to page reduce image if necessary Actual size crop image if necessary Fal Center image on page W AutoRotate image for best fit E Collate copies Copies 1 Se Fit to page reduce image if necessary lf the image is too big to fit ona single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the image is too big to fit on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit lf the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotates the image to fit on the page Collate copies lIf you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply 32 DocuMate 250 Scanner User s Guide Scanning The Storage Options Tab A
84. u are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities 80 DocuMate 250 Scanner User s Guide A ADF pad assembly replace 69 Advanced Settings Tab 37 Apply button 26 Archive button 53 aspect ratio 32 Autocrop to Original 29 67 AutoRotate image 32 B bit depth 74 Black amp White 28 61 BMP 35 Brightness 28 61 65 Burn to CD 50 Destination Application 50 button options 39 C CD ROM drive 3 Color 28 61 color configuration 67 color filter 30 62 Comma Delimited 37 components 2 computer specifications 3 Configure Before Scan 46 Contrast 28 61 65 csv file format 37 D Destination Application 21 24 OCR 25 text file format 36 Device Settings 32 Disc 1 7 Document Management 39 documentation 3 dpi 65 DocuMate 250 Scanner User s Guide Index E eMail 39 eMail Properties 45 error codes 72 Excel Spreadsheet 37 F Fax and Print 40 File Format 24 file format 37 full feature install 10 G gamma 37 grayed out options 24 GrayScale 28 61 H help 3 58 htm file format 37 HTML Document 37 HTML page 52 HTML Web Page 52 hue 37 Image Documents Properties 43 Image Editors 39 image file format 35 improvements and settings 29 installation 4 invert image 30 J JPG 35 JPG file size 36 L
85. uration s settings click its icon Click the icon again to close the detailed information E Scan US Letter Document W Configure Before Scan Click the iconofa gy Scan Photograph I selected configuration Mode Color 200 dpi q to view its settings Senor Bihiness 50 X Co g Scan 6x4 Vivid Photograph J Copy Photograph i DocuMate 250 Scanner User s Guide 25 Scanning 26 These icons next to each scan configuration indicate the scanning mode 5 ig iPr Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 46 Select Format A set of file formats for the scanned image for the selected button The available formats are based on the type of destination application you select H ee BMP FUR Teal TIFF JPG The icon names indicate their file types See Selecting Document and File Format Options on page 35 for more information about the available formats Options tab Displays a window for selecting options related to the selected Destination Application for the scanned image See Selecting Options for a Button on page 39 for instructions on configuring the list of available destinations Properties button Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Prope
86. ure is and how to use the VRS settings when creating or modifying a scan configuration The One Touch OmniPage Mini Guide has information about the OmniPage module in the One Touch 4 0 software This brief Mini Guide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configurations When you re finished click Main Menu to return to the Main Menu window and click Exit 4 Remove the installation disc and store both discs in a safe place That s it Installation is finished and your Xerox DocuMate 250 scanner is ready to scan 18 DocuMate 250 Scanner User s Guide Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen The One Touch Icon mu 2 Choose Check for Online Updates from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required The serial number is located on the underside of t

Xerox DocuMate 250 scanner user guide

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