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Xerox DocuMate 162 scanner user guide

1. Selecting Page Format Options 0 ccc ee eee Renaming a One Touch Button a Selecting Options for a Button 0 Aa ee Setting Destination Application Properties Configure Before Scan eee Scanning with Optical Character Recognition OCR Scanning with sPDF or nPDF and Searching for Text Scan and Burn toa CD aa Scanning with Event Forwarding cece eee eee ees Creating an HTML Web Page from Your Scanned Documents THANSIEN IO SIOLAYE cuca ma aed ANA AL a oe were aoe Checking the Hardware and Setting the Lamp Power Saving Scanning with the TWAIN Interface DocuMate 162 Scanner User s Guide Table of Contents Table of Contents Accessing the TWAIN Interface 0 0 0 ee ee eee eee nen 60 Scanning from the TWAIN Interface 0 0 a 61 Display the Device Configuration 0 0 0 0 eee 64 Scanning with the WIA Interface Pine Tuning YoUr SCANS 05025ocse0 c0 AKBAR LAAN niie be Sot E ee owe GA eee babes 67 Scanning with the ISIS Interface Accessing the ISIS Interface in QuickScan 0 ee ee eens 68 Maintenance Clearing Paper Jams 2 ee eee eee eens 69 Cleaning the Automatic Document Feeder aaa 69 Replacing the ADF Pad Assembly 22 70 Replacing the Roller Assembly eee eee eee eens 71 KOULIESNOGIING waaa ooo 2 640 6a 6e
2. r options Select format The button number and 2 PDF z ie The file format of pa Select destination Y ai EH i Ke the images of The Destination Application ScanSoft PaperPort BMP TIFF JPG PDF sPDF the scanned This is the application that gt Create single image files item opens when you are finished Select configuration scanning E US Letter The settings that 44 Document 6 the scanner uSes Color Document a when scanning See wares with the currently US Letter 3 selected button US Legal 8 in this case 44 Document 6 button 2 s3 Quality Business Card 6 Refresh Properties New Copy Edit Delete Cam o re The settings on the One Touch Properties window are pa LED Number Click the up or down arrow to cycle through the 9 One Touch options Select Destination The list of Destination Applications that One Touch can send a scanned image to so that this application opens immediately after scanning is complete 2 Microsoft WORD 7 Microsoft WordPad a Notepad Select the application you want One Touch to send p otPsrafan the scanned image to n Transfer to Storage Burn to CD ROM E NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word that can be used for OCR such as TEXT RTF or DOC the text in scanned images is automatically converted to word processing text DocuMate 162 Scanner User s Guid
3. am Scan Capture pictures and other images from a sc a Microsoft Office Document Scanning Microsoft Office Document Scanning 5 Select the application in the box and click OK Now the application you selected opens and you can continue scanning using the application s TWAIN interface DocuMate 162 Scanner User s Guide Scanning Creating an HTML Web Page from Your Scanned Documents DocuMate 162 Scanner User s Guide You can convert scanned pages to HTML format for posting directly to your website 1 Open the One Touch Properties window 2 Select Microsoft Explorer as the Destination Application 3 Choose HTML as the Format 2 8 Custom Select destination m Microsoft Excel Ix Microsoft Explorer FZ Microsoft WORD Microzott WordPad y Notepad ea Acrobat Reader 8 0 Select format W al et BMP TIFF JPG FEF Create single image files Choose HTML Select configuration E Quality A4 Document US Legal W Configure Before Scan a8 Color Magazine Quality US Legal Storage for Business Receipts w Storage for Personal Receipts Choose a Scan Configuration Click OK Start scanning using the button you selected for scanning with the HTML format When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page Choose
4. To add another application to the list click the Add Application button See the steps on page 42 to add an application to the list 3 Click OK or Apply on the Link Properties window DocuMate 162 Scanner User s Guide 43 Scanning 44 Storage Properties These properties apply to the Destination Application named Transfer to Storage Storage i Documents dropped on this link will be transferred to gb storage devices i e file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Users Public Documents Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders Click the Browse button to specify the location to store the scanned documents or type a location directly into the box If your computer has a CD burner and you are using Windows XP or Windows Vista select the option Show message when ready t
5. 65 Windows Image Acquisition 65 Word Document 37 X xls file format 37 DocuMate 162 Scanner User s Guide 91 Index 92 DocuMate 162 Scanner User s Guide 05 0749 000a
6. Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer The SharePoint Mini Guide has information about a feature in the One Touch 4 0 software to link to Microsofts SharePoint application This brief Mini Guide explains how to setup the SharePoint link in One Touch The One Touch VRS Mini Guide has information about a feature in the One Touch 4 0 software to use VRS when scanning This brief Mini Guide explains what the feature is and how to use the VRS settings when creating or modifying a scan configuration The One Touch OmniPage Mini Guide has information about the OmniPage module in the One Touch 4 0 software This brief Mini Guide explains what the feature is and how to use the OmniPage settings when creating or modifying scan configurations When you re finished click Main Menu to return to the Main Menu window and click Exit 4 Remove the installation disc and store it in a safe place That s it Installation is finished and your Xerox DocuMate 162 scanner is ready to scan DocuMate 162 Scanner User s Guide Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows Notification Area at the bottom right corner of th
7. then click on the Scan button in the scanning pane Many Microsoft Office applications can access the TWAIN interface from the Insert menu by choosing Picture then From Scanner or Camera 3 The TWAIN interface opens and you re ready to start scanning DocuMate 162 Scanner User s Guide Scanning with the TWAIN Interface Scanning from the TWAIN Interface The TWAIN interface lists the scanning options available with your Xerox DocuMate 162 scanner Xerox DocuMate 162 Mode Resolution Black amp White F a5 Grayscale Brightness d5 Color Contrast Letter 8 42x 11in Options AutoCrop to length E AutoCrop to original Deskew Reduce Moire patterns E Duplex Define page sire Define E Filter E AutoScan on document insertion Red Blue 1 Adjust the paper guides for the width of the pages you re scanning 2 Insert the documents face down with their tops into the scanner 3 Adjust the settings in the TWAIN interface for the item you are scanning 4 Click the Scan button in the TWAIN interface DocuMate 162 Scanner User s Guide 61 Scanning with the TWAIN Interface 62 5 When scanning is complete click Done to close the TWAIN interface The scanned images appear in the TWAIN software This example shows a thumbnail image of a scanned page on the PaperPort desktop The options on the Xerox DocuMate 162 TWAIN interface Mode Select a scanning mode Black amp White to scan i
8. 4 0 software and modules removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Uninstalling the PaperPort and OmniPage Software 1 On the Windows taskbar click Start point to Settings then click Control Panel 2 Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon 3 Select PaperPort or OmniPage and click Remove A message window opens asking if you are sure you want to remove PaperPort from your computer Click Yes 5 Close all open windows and restart your computer To Install Another Driver Follow the instructions in the section Installing the Scanner Driver on page 9 76 DocuMate 162 Scanner User s Guide Maintenance Xerox DocuMate 162 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Length Width Height Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications Supported operating systems Scanner drivers Bundled software DocuMate 162 Scanner User s Guide 600 dpi 24 bit color 8 bit grayscale 1 bit bitonal black amp white 8 5 x 36 216 mm x 915 mm 2 x 2 5 51 mm x 64 mm Automat
9. BRP TIFF JPG PDF POF Create single image files Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPEG format The JPEG format is often used for images on web pages or if file size might be a problem when electronically sending the files JPEG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPEG file format icon The PDF format is often used to create images of text pages The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPEG option the PDF format can be reduced in size or quality DocuMate 162 Scanner User s Guide 35 Scanning To select a JPEG or PDF file size 1 Select JPG or PDF as the page format then right click on the icon h mm ph ma BMP eee TIFF J oy Minimize Size yy Normal Maximize Quality 2 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximize Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected o
10. Document a 9 se W Quality A4 Document 6 W4 Configure Before Scan WA Configure Before Scan Quality US Legal a Quality US Legal a W Storage for Business Receipts Wy Storage for Business Receipts E Storage for Personal Receipts W Storage for Personal Receipts Refresh Properties New Copy Edit Delete Refresh Properties New Copy Edit Delete Scan to multiple storage folders 1 Insert the documents you want to scan to storage 2 Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage Press the Simplex or Duplex button to scan the documents When scanning is finished insert the next set of documents and press the Destination Selector buttons to get to the next button you have set up for scanning 5 Press the Simplex or Duplex button to scan the documents When scanning is finished the documents are stored in the two separate folders DocuMate 162 Scanner User s Guide 57 Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check for Online Updates Show Quick Reference T ce 3 5 04 PM 2 The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 162 scanner Hardware Workgroup hardware status 199
11. Guide Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP and Windows Vista include their own scanning interface known as Windows Image Acquisition WIA for acquiring images from scanners digital cameras and other digital devices This section shows how to use Microsoft Paint to scan using the WIA interface but you can use PaperPort and other Windows applications as well To scan using WIA from Microsoft Paint 1 On the Windows taskbar click Start point to Programs point to Accessories and then click Paint 2 From the File menu choose From Scanner or Camera 3 The Scan using Xerox DocuMate 162 window opens DocuMate 162 Scanner User s Guide What do you want to scan Paper source Document Feeder x Select an option below for the type of picture you want to scan Color picture pat O Grayscale picture E1 O Black and white picture or text Fal Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14 inches 216x 356 x Preview Scan Cancel Click the button most appropriate for the item you re scanning Select a paper size from the Page Size list 65 Scanning with the WIA Interface 66 6 Click Preview to preview the image before scanning NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for
12. If installation finishes the scanner s One Touch 4 0 options do not seem to work properly A driver for another scanner may be installed on your computer and it is interfering with the installation of your Xerox DocuMate 162 scanner You may need to remove those other drivers and re install your Xerox DocuMate 162 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs Problem The ADF won t feed pages properly A dirty or worn ADF pad assembly or dirt on the roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Try cleaning the roller first See Maintenance on page 69 Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in DocuMate 162 Scanner User s Guide 4or5 Maintenance Status Light Troubleshooting Codes Problem Description The scanner is not communicating with the computer The scanner lamp is either turned off or the lamp has not warmed up enough to initiate scanning The scanner is open The paper input tray is not fully seated into the scanner casing Paper jam An int
13. Local Host PP Xerox DocuMate 162 Selected hardware capabilities lt gt Xerox DocuMate 162 Scanner Type Automatic Document Feeder Duplex Capable amp Optical Resolution 600 x 600 dpi 48 bpp internal color Max Document Size 8 50 x 14 00 amp OneTouch Button Count 9 3 Click the Properties button Device Settings Information 7 Device name Xerox DocuMate 162 lt Driver version 0 Firmware version 0 0 Interface USB Documents Scanned 36 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode Lamp On Lamp Off Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 3 hours 4 Click the arrows for the Lamp time out setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 5 Click OK to save the changes and close the dialog box 58 DocuMate 162 Scanner User s Guide Scanning with the TWAIN Interface Scanning with the TWAIN Interface You can scan from any TWAIN scanning application instead of scanning from the O
14. One Touch Buttons on page 24 for instructions For example the eMail button is set up to scan documents then immediately attach them to a new eMail message in your default eMail program The email application will default to the email program specified in the internet options of Internet Explorer A folder icon for a button means that the button is set up to archive the scanned item The scanner sends the scanned image directly to a folder without opening the image first in a Destination Application A question mark for a button means your computer does not have the appropriate software or hardware for the initial factory settings In that case you would probably want to change the name and Destination Application to something else If PaperPort OmniPage or One Touch OmniPage is not installed then the options for sending to word processing applications such as Microsoft Word will not be available NOTE The default page size in each configuration is based on your computer s Windows setup of United States or Metric Units e f United States is the selected measurement the default page size in each profile will be based on the United States standard page sizes such as 8 5 x 11 e If Metric is the selected measurement the default page size in each profile is based on the ISO 216 standard and the majority of the profiles will default to A4 DocuMate 162 Scanner User s Guide Scanning Scan from the One Touch Scanner
15. Only The TWAIN driver is installed and you can scan from TWAIN scanning applications only You will not be able to use the buttons on the scanner e ISIS Only The ISIS driver is installed and you can scan from ISIS scanning applications only You will not be able to use the buttons on the scanner NOTE If your computer is running Windows XP or Windows Vista Microsoft s Windows Image Acquisition WIA interface for scanning is always available regardless of your selection on this window DocuMate 162 Scanner User s Guide Installation 6 During installation you will see this window asking you to select one of the images for the Color Space setting Select the option that looks best to you and click Next Select Color Space and Confirm Installation Please select the image that you like best after that click Next to continue with the install O like this one best like this one best O like this one best The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor 7 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect the Power Supply on page 12 Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish inst
16. Options Select Button eMail O Show all destinations Select destinations E Document management W Email E Image editors i e Paint E Storage and CD R W E Text editing applications i e Word Fax and Print E PDF applications E STI event forwarding W Show progress window Show status updates E Create copies of scanned documents Use enhanced folder browser Folder copy options Location C Wsers Public Documents Browse Folders Group items by button Group items by type O None SubFolders Group items by week Group items by month CO None 2 Click the Select Button menu arrow and choose the button for new options The example above shows the eMail button is selected 3 Select button options as described below Show All Destinations The list of Destination Applications available for the selected button will include all of the applications on your computer that can receive scanned images Select Destinations lIndividually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include DocuMate 162 Scanner User s Guide Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents Image Editors include Microsoft Paint and other drawing and graphics applications Text Editors include Microsoft Word and WordPad Mi
17. PDF Use MRC Normal PDF OCR options Minimize Size v Normal Maximize Quality Use MRC OCR options 3 Choose the file type that you want for the text format DocuMate 162 Scanner User s Guide Your selection of a file type pertains only to the button currently selected on the One Touch Properties window Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields when the document is converted into editable text the fields are maintained Excel Spreadsheet The xls file format used by Microsoft Excel HTML Document The htm file format used to create web pages Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities 37 Scanning 38 Normal PDF The nPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities plus you can edit the text in a PDF editing program 4 To change the OCR settings choose OCR Options The OCR Options provide a series of selections for the OCR feature when you sc
18. Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You can now use Microsoft Internet Explorer or other application to post the document to your web page as you would any other HTML page 53 Scanning Transfer to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored 1 Open the One Touch Properties window 2 Select Transfer to Storage as the Destination 3 Click the Properties button 4 In the Storage Location browse to the folder you want your scanned documents saved Storage rm Documents dropped on this link will be transferred to ai storage devices i e file system or CD Burner as Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Your documents will be stored at the location you specify in the One Touch Link Properties window Storage location C Users Public Documents Brows
19. Scanner User s Guide 59 Scanning with the TWAIN Interface Accessing the TWAIN Interface 60 Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but the basic process is the same for most of them Open the TWAIN Interface from One Touch If the One Touch configuration you re using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens when you press a button on your scanner without opening another application first For example the following figure shows the options you would have selected for button 9 to open the TWAIN interface Multi Function Options E Paint Select destination Select format Y E BMP TIFF JPG PDF n a y Microsoft Paint j Select configuration E US Letter E 44 Document 3 Quality Color Document E US Legal a Configure Before Scan vV TWAIN om Properties iNews Copy Edit ok J Cancel Avi Refresh Open the TWAIN Interface from an Application Each TWAIN compliant software application has its own specific steps to open the TWAIN interface but the basic process is the same for most of them 1 Open a TWAIN compliant scanning application 2 Use that application s command to open the TWAIN interface In PaperPort click on the toolbar Scan button then choose TWAIN Xerox DocuMate 162 when prompted Select Display scanner dialog box
20. and paper clips can jam the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty 1 Adjust the paper guide for the width of paper and make sure the input and output trays are fully extended 2 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder DocuMate 162 Scanner User s Guide 19 Scanning Scanning from One Touch 20 One Touch is your main scanning interface for using the scanner The One Touch functions on the scanner mirror the One Touch Button Panel on screen Press the Function button to cycle through the 9 One Touch scanning options Oo 2 Xerox DocuMate 162 a GE RE E ise CN gt Click these arrows to amp Sy ay m cycle through the 9 Scan PDF Print eMail Fax 2 One Touch scanning options The Default One Touch Settings Based on the recommended installation of PaperPort and the scanner driver your scanner is pre configured to scan items for various basic tasks such as email or fax then send the scanned image to a Destination Application The button names such as PDF eMail or Fax indicate the original factory settings for the Destination Application assigned to a button You can change any of these settings Please see Configuring the
21. attachments If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL Select the options for color document handling Convert Bitmaps using Screen Resolution Bitmap images with a high resolution may be too big to fit on the screen Matching the screen resolution ensures that the image fits on the monitor screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files Click OK 45 Scanning Configure Before Scan Choosing Configure Before Scan simply opens a scanning interface when you press a button You can then use that interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the Destination Application already selected in the One Touch Properties window for that button To Set Configure Before Scan Open the One Touch Properties window 2 Using the arrows choose the button that y
22. been successfull installed Click Close to exit Cancel Close 14 DocuMate 162 Scanner User s Guide Additional Applications Available with Your Scanner Installation Your scanner includes free additional applications as described in the following table 1 Return to the disc s Main Menu and click Install Products 2 Select the additional applications you want to install then click Install Now XEROX DocuMate 162 IN We a Please choose applications to install installed NUANCE PAPERPORT installed SCANNER DRIVER QUICKSCAN FM NEWSOFT PRESTO BIZCARD OMNIPAGE PRO o INSTALL NOW MAIN MENU 3 Follow the instructions on the screen to install each of the additional products Software About the Software Adobe Acrobat Adobe Acrobat Reader is a stand alone application that you use to open view search Reader and print PDF files This application is located on the disc in the User Guides section Newsoft Presto BizCard quickly and easily converts the vital contact information on business cards into a BizCard convenient searchable digital database that can be easily synchronized between PCs notebooks PDAs and PIMs OmniPage Pro OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing
23. button The CD burner begins and your scanned documents are written to the CD NOTE If other files are also waiting to be burned to the CD they will get written with the One Touch files on the CD DocuMate 162 Scanner User s Guide 51 52 Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding 1 Open the One Touch Properties window 2 Select Still Image Client as the Destination Application You cannot choose a page format for this option because the Destination Application is not selected until after the scanning begins Multi Function H Custom Select format LI 7 J 5 ila w E i Select destination N 4 mla Transfer to Storage BMP TIFF JPG PDF Create single image files G BuntoCD EOM E Select configuration a Quality A4 Document y Microsoft Paint US Legal W Configure Before 5can toy Microsoft Outlook a8 Color Magazine Oy Sharepoint E Quality US Legal Storage for Business Receipts a Still Image Client Storage for Personal Receipts Choose a Scan Configuration Click OK Start scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning OneTouch Event Forwarding Select the program to launch for this action Windows Fax and Scan Application fa pi Acquire Manage and Route images from 5c
24. driver before proceeding You can remove these programs from the Windows Add Remove programs list Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit If your computer is running Windows Vista you may see the Vista User Account Control screen asking you to confirm system changes Click the Continue button to allow the installation to proceed DocuMate 162 Scanner User s Guide Installation Step 1 Assemble the Scanner All the components to assemble the scanner are included in the box 1 Remove the scanner from its protective foam and plastic bag 2 Open the ADF cover and carefully remove any foam particles that may have gotten inside it Remove any foam particles from inside the scanner 3 Align the tabs on the Input tray with the slots inside the scanner and slide the tray down into place 4 Push the paper guide back until it snaps into place Close the scanner cover Flip the paper guide extension up so it is fully extended DocuMate 162 Scanner User s Guide 5 Installation 5 Insert the pins on each side of the output tray into the holes on the scanner Flip open the extension on the output tray so it is fully extended 6 Proceed to Step 2 Install the Software 6 DocuMate 162 Scanner User s Guide Installation Step 2 Install the Software All the software you need to use the scanner is on t
25. find or edit the text you want See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text DocuMate 162 Scanner User s Guide Scanning Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your scanner onto a CD This feature is available only on computers running Windows XP or Windows Vista 1 Open the One Touch Properties window 2 Choose a button to use for scanning and burning to a CD 3 Select Burn to CD as the Destination Application Multi Function Pa l Select format E Custom h waaa Select destination i JPG POF FZ Microsoft WORD BMP TIFF me Create single image files z Microsoft WordPad 1 Select configuration p E Quality A4 Document a Notepad US Legal a W Configure Before 5can Mae Acrobat Reader 8 0 _ a8 Color Magazine Transfer to Storage E Quality US Legal HEA Storage for Business Receipts Ko Burn to CD ROM E w Storage for Personal Receipts Choose a Format and a Scan Configuration Click OK Now start scanning using the button you selected to use to scan and burn to a CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD 7 Open the One Touch window select Burn to CD and click the Properties button The One Touch 4 0 Link Properties window opens Make sure a blank CD is in the CD burner Click the Burn to CD
26. from top to bottom Be careful not to snag the cloth on the springs on either side of the pad 5 Close the cover when you re finished NOTE Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate in the opposite direction Forcing the roller to rotate will damage the scanner and may cause the scanner to feed pages incorrectly DocuMate 162 Scanner User s Guide 69 Maintenance Replacing the ADF Pad Assembly The ADF pad will wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad is wearing thin You received a replacement pad in the original scanner box and you can also order a new one See the Xerox DocuMate 162 Scanner Parts List on page 78 for ordering information To replace the ADF Pad assembly 1 Open the Automatic Document Feeder cover 2 The ADF pad is located behind the scanner buttons 3 Squeeze the plastic clamps that hold the pad assembly in place and lift it up and out Reverse the procedure to replace the pad 4 Close the cover when you re finished 70 DocuMate 162 Scanner User s Guide Maintenance Replacing the Roller Assembly After extended use the roller may wear out and may need to be replaced It is a
27. off then on again If the problem persists and your scanner s power is plugged into a surge protector or UPS battery backup try plugging the scanner power directly into a wall outlet Make sure the scanner lid is fully closed after performing maintenance on the scanner or removing a jammed page Open the scanner and take off the input tray Place the input tray back into the scanner and press it back until it snaps into place See page 5 for instructions to install the tray Open the ADF cover and remove the jammed page Re boot your computer If the problem persists contact Xerox Technical Support DocuMate 162 Scanner User s Guide 75 Maintenance Uninstalling Your Scanner To uninstall your DocuMate 162 scanner remove the One Touch 4 0 software PaperPort and any other software provided with your scanner Uninstalling the Scanner and One Touch Software 1 On the Windows taskbar click Start point to Settings then click Control Panel 2 Windows 2000 and Windows XP Double click the Add or Remove Programs icon Windows Vista Double click the Programs and Features icon 3 From the list of programs select One Touch 4 0 Click the Change Remove buiton 4 Click Yes when asked to confirm that you want to remove these software programs 5 Follow these same steps to select and remove the Kofax VirtualReScan 4 10 and One Touch 4 0 ScanSoft OmniPage OCR modules from the installed programs list The One Touch
28. select the correct Picture Type and restart the scanning e No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place a new page in the ADF adjust the TWAIN settings for the new page then click on the Scan button in the TWAIN interface to continue scanning At the end of the scanning batch all pages from the first portion of the scan and second will be sent to the Destination Application Choose this option if for instance you have been scanning a black amp white document but you want to insert a color page into the document Instead of having to re scan the entire stack you can stop the current scan change the Picture Type from Black amp White to Color then restart the scanning without losing the pages already scanned 48 DocuMate 162 Scanner User s Guide Scanning Scanning with Optical Character Recognition OCR Optical Character Recognition OCR converts text and numbers ona scanned page into editable text and numbers You can then work with the text and numbers to edit spell check change font or type size sort calculate and so forth NOTE Xerox recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 200 dpi for the resolution If the original documents are of poor quality or have a small type font 300 dpi can be used as t
29. size Standard Letter 942811 in np O Custom width Meta ateies Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or mm millimeters to toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the left hand side e AutoScan on document insertion AutoLaunch technology senses when an item is inserted into the paper feed and starts scanning immediately If this option is not selected the scanner waits for you to click the Scan button DocuMate 162 Scanner User s Guide 63 Scanning with the TWAIN Interface Display the Device Configuration 1 Click the Xerox DocuMate 162 icon in the top right corner of the G TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and Setting the Lamp Power Saving on page 58 for more information about the device settings Device Settings Information i Device name Xerox DocuMate 162 a Driver version O Firmware version 0 0 Interface USB Documents Scanned 36 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode Lamp of Apply 64 DocuMate 162 Scanner User s
30. the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages i Adjust settings of the previewed image as desired Change the button selection for the type of image Adjust the custom settings Change the size of the scanned image To do this click and hold the mouse pointer over one of the four sizing boxes on the corners of the previewed image Then drag the box to increase or decrease the size of the image Preview the image again When you are satisfied with the image click the Scan button The scanned images will appear in Microsoft Paint or other WIA application you re using File Edit View Image Colors Help Sig m BREESE SER r C Gd E EE For Help click Help Topics on the Help Menu DocuMate 162 Scanner User s Guide Scanning with the WIA Interface Fine Tuning Your Scans You can select new settings before you scan an item to fine tune exactly how you want to scan it What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan pa Color picture pai O Grayscale picture E1 Black and white picture or text E Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5x 14inches 216x 356 x Preview Scan Cancel 1 On the scan window click Adjust the quality of
31. this equipment to operate in close proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment DocuMate 162 Scanner User s Guide 79 Section 3 Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These e Always follow all warnings and instructions that are marked on or supplied with the equipment e Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product the use of other materials may result in poor performance and create a hazardous situation Do not use aerosol cleaners they may be explosive and flammable under certain conditions e Always exercise care when moving or relocating equipment Please contact your local Xerox Service Department to arrange relocation of the copier to a location outside of your building e Always locate the machine on a solid support surface that has adequate strength to support the
32. to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner DocuMate 162 Scanner User s Guide The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note This list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel Section 11 EH amp S Contact Information Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 DocuMate 162 Scanner User s Guide 87 88 DocuMate 162 Scanner User s Guide A ADF cleaning 69 ADF pad assembly replace 70 Advanced Seitings Tab 37 Apply button 27 Archive button 54 aspect ratio 32 Autocrop to Or
33. user replaceable part and can be ordered See Xerox DocuMate 162 Scanner Parts List on page 78 for the part number Frequent paper jams are a symptom of a worn roller assembly A worn roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time A worn roller should be replaced to avoid damage to the scanner s internal parts However before replacing the roller you should clean it first as excessive dust on the roller will make it appear worn and smooth to the touch You cannot properly diagnose a worn roller until you have cleaned it To replace the roller assembly 1 Open the Automatic Document Feeder cover 2 Take out the paper input tray The roller is located in the body of the scanner behind the input tray 3 The roller is held in place with a lock tab that rotates to lock and unlock it To unlock the tab rotate it upward until the small lock flange is completely free DocuMate 162 Scanner User s Guide 71 Maintenance 4 Gently press the roller to the right to free its left side Then angle the roller to the front of the scanner until it is clear of the housing and bring it out and away from the scanner body Discard the worn roller It cannot be repaired Before installing the new roller clean any dust that may have gotten on it during shipping 7 Insert the right end of the roller into its housing socket Make sure the lock tab is facing up and the lo
34. weight of the machine e Always locate the machine in an area that has adequate ventilation and room for servicing e Always unplug this equipment from the electrical outlet before cleaning NOTE Your Xerox machine is equipped with an energy saving device to conserve power when the machine Is not in use The machine may be left on continuously Do Not Do These e Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal e Never attempt any maintenance function that is not specifically described in this documentation e Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers e Never locate the machine near a radiator or any other heat source e Never override or cheat any of the electrical or mechanical interlock devices e Never place this equipment where people might step on or trip on the power cord 80 DocuMate 162 Scanner User s Guide Section 4 Electrical Information Warning Electrical Safety Information 1 The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your electrical supply meets the requirements please consult your local power company or an electrician for advice 2 The socket outlet shall be installed near the equipment and shall be easily accessible 3 Use the power cable that
35. A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may scan a bit slower than the 25 pages per minute and 50 images per minute available with a USB 2 0 port Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner If your computer is running Windows XP or Windows Vista you will see a message similar to the following sos Xerox DocuMate 167 mV Device driver software installed successfully 13 Installation 4 When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Click OK Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel The scanner s status light is blue when the scanner and computer are communicating properly 5 Click Close on the Installation Complete window to close and exit the software installer Installation Complete OneTouch 4 0 has
36. Buttons Pressing a scanner button scans the item and sends the image to the Destination Application associated with the selected function LED number 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder Press the function button to select the scan setting you want Press the Function butto to cycle through the scan settings to select the one you want The current One Touch scan function To scan a one sided document press the Simplex button To scan a two sided document press the Duplex button 4 A scan progress window opens and the image s are sent to the DocuMate 162 Scanner User s Guide selected application from the One Touch utility In this example the Destination Application is the PaperPort desktop OSC ite waty E Fiii ag z brm bea 21 Scanning Scan from the One Touch Button Panel Scanning from the button panel on your computer s screen works like pressing a button on the scanner The scanner scans the item then sends the image to the Destination Application indicated by the button s icon 1 Load the documents face down with the top of the pages inserted into the Automatic Document Feeder The One Touch Icon 2 Click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen a Mo 5 04 PM The One Touch Button Panel opens and shows the first five on screen sc
37. E 44 Document Quality Business Card ug Quality Buse l Click New to create a Se KA a a Ge oo new Scan Configuration To create a new configuration 1 Open the One Touch Properties window 2 Scroll through the applications in the Select Destination list and click the application you want for the new scan configuration 3 Click the New button DocuMate 162 Scanner User s Guide If you want to start from the settings of another configuration select the configuration then click the Copy button The Scan Configuration Properties dialog box opens 27 Scanning The Scan Settings Tab Type a new name for the configuration Select the scan mode and drag the slider to set the resolution Drag the sliders to set the Brightness and Contrast 28 1 On the Scan Configuration Properties dialog box type a name TIP If you re going to set up the new configuration to scan duplex two sided include that in the name such as Scan for Dark Print Duplex to remind you that it is a duplex scan Scan Settings Page Settings Advanced Settings If the configuration is locked click the lock to unlock it The icon becomes a key Color Document Mode Resolution Blackawhite 50 ag Grayscale Color 200 dpi Brightness Contrast Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp W
38. PAPERPORT SCANNER DRIVER QUICKSCAN NEWSOFT PRESTO BIZCARD OMNIPAGE PRO INSTALL NOW MN MENU 6 Click Install Now 8 DocuMate 162 Scanner User s Guide Installation Installing PaperPort 1 The Select Language window opens Click the drop down menu arrow and select the language to use Click OK 2 On the PaperPort Welcome window click Next Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files 3 Read the PaperPort license agreement and select accept the terms in this agreement then click on Next If you choose not to accept the license agreement the installation will terminate and the PaperPort software will not be installed 4 Follow the instructions on screen to finish installing the PaperPort software 5 At the InstallShield Wizard Completed window click Finish If a message window opens instructing you to restart your computer click Restart Installing the Scanner Driver The scanner install will automatically launch after the PaperPort installation finishes 1 The Welcome to the One Touch 4 0 Setup Wizard Opens Welcome to the OneTouch 4 0 Setup Wizard The installer will guide you through the steps required to install OneTouch 4 0 for the DocuMate 162 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplicati
39. SS Size Standard Letter 8 5 x 11in Custom Width 8 50 Height 11 00 inches Click to toggle between inches Improvements and Settings and millimeters E AutoCrop to Original W Duplex Reduce Moire Patterns E Skip Blank Originals E Straighten Image E Color Filter i Invert Image Standard Click the menu arrow and choose a page size from the list Custom Enter the horizontal and vertical page dimensions in the boxes Click the name of the units inches or millimeters to toggle between them Improvements and Settings One the options that apply to the selected scanning mode on the Scan Settings tab are available e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned Always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode lower resolutions e Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image If the page is fed through at too great an angle the image ma
40. XEROX DocuMate 162 DocuMate 162 scanner users guide XEROX DocuMate 162 DocuMate 162 scanner users guide Copyright 2009 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and is used under license DocuMate is a registered trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort and OmniPage Pro brand names and logos are registered trademarks of Nuance Communications Inc The NewSoft Presto BizCard name and logo are registered trademarks of NewSoft Technology Corporation in the United States and or other countries QuickScan is a trademark and ISIS is a registered trademark of Captiva Software Corporation Kofax and Virtual ReScan are registered trademarks and VRS is a trademark of Kofax Image Products Inc Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only
41. alling the scanner Please consult your Quick Install Guide or User s Guide for more details DocuMate 162 Scanner User s Guide 11 Installation Step 3 Connect the Power Supply 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet 3 Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power 12 DocuMate 162 Scanner User s Guide Installation Step 4 Connect the USB Cable and Turn on the Power The Xerox DocuMate 162 scanner connects to any available USB port Check your computer s manual for USB port locations 1 2 DocuMate 162 Scanner User s Guide Remove any protective tape from the USB cable Plug the USB cable into the USB port on the scanner then into a USB port on the computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection Turn on the power switch located on the back of the scanner to the left of the power port The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP or Windows Vista and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that
42. an text This menu option is only available if you have the One Touch OmniPage Module or OmniPage Pro software installed on your computer For details refer to the One Touch OmniPage Mini Guide located in the User Guides section on the installation disc Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK or Apply on the One Touch Properties window Renaming a One Touch Button The One Touch buttons have names that identify their pre set functions such as OCR and PDF but you can edit the names To change the button names 1 Open the One Touch Properties window Using the arrows choose the button that you want to rename Select the name s text and type a new name Click the arrows to get to Z the button to rename then kd select the name text Type a new name for the button fx 6 Dark Print 4 Click OK or Apply The button is now renamed oO Xerox DocuMate 162 x CE CB AH E a a TI ol Nad Dark Print Print eMai Scan DocuMate 162 Scanner User s Guide Scanning Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button as well as additional options that apply to all of the scanning buttons To select options 1 Open the One Touch Properties window and click the Options tab Options tab Multi Function
43. anning buttons QO O Xerox DocuMate 162 TE es EE San PDF Print NG Click the button you Click these arrows want to use to scan to navigate through the nine buttons Click the button you want to use to scan A scan progress window opens and the image s are sent to the selected application from the One Touch utility In this example the Destination Application is the PaperPort desktop t sran sacv o fa E HiX praana Lj Renmei Pan amanie 22 DocuMate 162 Scanner User s Guide Scanning Using the One Touch Button Panel The One Touch Button Panel is your on screen set of controls for the scanner Form the panel you can access the hardware settings for your scanner and configure the One Touch buttons Gi Click on the One Touch icon to open the panel O gt xerox DocuMate 162 E 3 THE wd l8 Hm GO gt xerox DocuMate 162 E Gas 5 gt The Title Bar Scan POF Print eMail Fax The Button View O gt xerox DocuMate 162 E GO gt xerox DocuMate 162 a fpf Quality US Letter Duplex RTF GG I g Mode Black amp White 300 dpi Duplex i Page 8 50 x 11 00 DM 162 OCR Settings Brightness 50 The Hardware View The Detail View The Title Bar e Green arrows click to cycle through the panel s 3 views e Scanner icon click to open the scanner s hardware properties e Red X click to close the One Touch panel The Button View e Left clic
44. automatically save the files in the folder location you specify Folder Copy Options Click the Browse button and select a folder to save the images Select the grouping option for how you want the documents to be organized DocuMate 162 Scanner User s Guide Setting Destination Application Properties Scanning The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button Click a Destination Application Click the Properties button PDF Select destination L ScanSoft PaperPort BMP TIFF JPG Create single image files Select configuration E US Letter E 44 Document g Color Document US Letter US Legal 44 Document ag Quality Business Card PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items PaperPort G Please select your preferences for ScanSoft s PaperPort from the options below Select the destination folder for Scanned Documents g Documents Mail Attachments H 0 My PaperPort Documents i My Scanned Documents a OneNote Notebooks 1 Select the PaperPort folder where you want the file of the scanned image to be located Click OK 2 When PaperPort opens after you finish scanning the thumbnails of your scanned docum
45. available if any Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0749 000a Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Mat
46. canner User s Guide Section 10 Illegal Copies USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 162 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever d
47. ch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer 2 DocuMate 162 Scanner User s Guide Welcome What You Need IBM compatible Pentium 4 PC or AMD equivalent with e A DVD ROM drive e An available Universal Serial Bus USB port e Microsoft Windows operating system Windows 2000 Service Pack 4 32 bit Windows XP Service Pack 1 and 2 32 bit or 64 bit Windows Vista e Windows 2000 and XP Minimum of 512 megabytes MB of internal memory RAM Windows Vista Minimum of 1 gigabyte GB of internal memory RAM e 350MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are e High Color 16 bit or True Color 24 bit or 32 bit e Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution e Open the Windows Control Panel e Double click on Display then select the Settings tab Documentation The following documentation is provided with your scanner e Quick Install Guide Abbreviated installation instructions e Xerox DocuMate 162 Scanner User s Guide On the Installation DVD contains detailed installation scanning configuration and maintenance information e PaperPort User s Guide On the Installation DVD contains detailed feature and configuration information for the PaperPort software e Online Help For the scanner configuration TWAIN and WIA int
48. ch Button Panel 22 Button View 23 Detail View 23 Hardware View 23 initial settings 20 names 38 OCR 49 One Touch icon 22 23 24 One Touch Properties window 24 41 options 27 39 P Page Format HTML 53 page format options 35 Page Settings Tab 29 page size 63 paper guide 5 paper jam 69 71 PaperPort 59 Application 21 22 help topics 59 PaperPort Properties 41 parts 1 PDF 35 39 PDF file size 36 Picture type 67 power saving 58 Preview button 66 Properties button 26 90 R Resolution 28 62 67 Rich Text Format 37 roller replacement 71 rtf file format 37 S saturation 31 scan from PaperPort 59 Scan Configuration 24 Scan Settings Tab 28 scan with event forwarding 52 scanner components 2 troubleshooting 73 Searchable PDF 37 50 Select Configuration 26 Select Destination 25 39 Select Format and Page s 26 setup 4 Show All Destinations 39 Show Hardware 58 Simple Text 37 simplex button 2 18 19 21 skewed page 29 62 skip blank originals 30 sPDF 37 50 status light 13 14 73 troubleshooting codes 75 Sti event forwarding 40 Storage and CD RW 39 Storage Options Tab 33 Storage Properties 44 Straighten Image 29 system requirements 3 T Text Documents Properties 42 Text Editors 39 text file format 36 Text Formats 36 TIFF 35 Transfer to Storage 54 troubleshooting 73 TWAIN 46 52 TWAIN standard 59 U uninstall 76 USB port 13 DocuMate 162 Scanner User s Guide Index W WIA 46
49. ck flange is not obstructed If the gears on the end of the roller do not engage easily slightly rotate the roller while gently pressing it into the housing until you feel them engage Do not force the gears to engage 8 When you are certain that the gears are engaged swing the roller into it scanner and align the left side with its mount Then gently slide the roller to the left to fit its left end into its mount Make sure the left end of the roller is firmly seated into its mount 72 DocuMate 162 Scanner User s Guide Troubleshooting DocuMate 162 Scanner User s Guide Maintenance 9 Rotate the lock tab down so the locking flange catches on its latch Do not force the lock tab into place If it does not rotate freely to lock into place make sure the flange is properly seating on its latch 10 Close the cover when you re finished In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet
50. crosoft Excel and other word processing and spreadsheet applications PDF applications are for documents scanned to PDF format Email includes Microsoft Outlook and other email applications Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents 39 Scanning 40 4 e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another application s interface for scanning Click Apply then click the Multi Function tab to see the changes See Setting Destination Application Properties on page 41 for details about the destination application options Global Options Show Progress Window Select this option to display the scanning progress window Use enhanced folder browser Select this option if you want to save your scans to a network location that is not a mapped drive on your computer Create copies of scanned documents Images sent to a printer fax or eMail application are temporary files that are not saved to your computer Use create copies of scanned documents if you want a copy saved on your hard drive Selecting this option enables the Folder Copy Options field for you to choose where the files are saved This option is not available if either Document Management or Storage and CD R W are selected because these destinations
51. documenis then assign a different scan configuration to each buiton NOTE The selections you make using the Storage Options tab override the storage location that is set in the Storage Link Properties Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Open the One Touch Properties window Select Transfer to Storage as the Destination Application 4 Click the New button Multi Function Options E Archive Select destination h Transfer to Storage Burn to CD ROM E Sharepoint BMP TIFF JPG PDF sPDF Select format w e Ka a e Create single image files Select Transfer to Storage Select configuration E Quality US Legal W Quality US Letter 4 Quality Business Card Quality A4 Document Quality A4 Document W Configure Before Scan Click the New button Refresh Properties New Copy Edit Delete ok Coco 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want DocuMate 162 Scanner User s Guide 55 Scanning 7 Click the Storage Options tab This is where you set the different folder locations for the new configurations Scan Se
52. e Documents transferred to the Burn to CD link are waiting to be written to CD Burn to CD OK Cancel Apply 5 Choose a file format for your document Multi Function Options fj Archive pair ARA Select destination Y l H A ON Transfer to Storage BMP TIFF JPG PDF sPDF Choose a text format to Hea Create single image files have the OCR process Bun to CD ROM E Select configuration convert text to editable S Quality US Legal text before the scanned documents are stored in their archive location 9 Sharepoint Quality US Letter Quality Business Card Quality 44 Document Configure Before Scan eecec coc m 4 Quality US Letter aa s3 aa Quality 44 Document im aa Ne Wass Copy Edit Delete 6 Choose a Scan Configuration Click OK 7 Now scan the document using the button you set to use the Destination Application as Transfer to Storage 54 DocuMate 162 Scanner User s Guide Scanning Scanning to Multiple Archive Folders When scanning to the Transfer to Storage destination you can scan them to multiple folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple configurations each with a different storage location for the scanned
53. e 25 Scanning 26 Select Configuration The list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information E Scan US Letter Document W Configure Before Scan Click the icon of a aaa 4 Scan Photograph o selected configuration Mode Color 200 dpi to view its settings etre a 50 Co 3 Scan 6x4 Vivid Photograph amp Copy Photograph 3a These icons next to each scan configuration indicate the scanning mode ai Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configure Before Scan on page 46 Select Format A set of file formats for the scanned image for the selected button The available formats are based on the type of destination application you select A PDF Pa BMP TEXT TIFF JPG The icon names indicate their file types See Selecting Page Format Options on page 35 for more information about the available formats Options tab Displays a window for selecting options related to the selected Destination Application for the scanned image See Selecting Options for a Button on page 39 for instructions on configurin
54. e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another TWAIN source for acquiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Make sure Xerox DocuMate 162 is selected as the scanner Problem With AutoCrop to Original selected sometimes get blank pages or pages with lines The pages were probably scanned in crooked or skewed To use AutoCrop to Original the pages must be scanned in straight Adjust the paper guides on the scanner so pages feed in straight 73 Maintenance 74 Problem got the error message PaperPort cannot allocate enough memory to perform internal critical operations Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to recover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu Problem The installation will not complete successfully
55. e TWAIN interface xerox DocuMate 162 Mode Resolution W Black amp White 5 Grayscale Brightness E Color Letter 8 2x 11in Options E AutoCrop to original Deskew Reduce Moir patterns E Duplex Define page size Define E Filter E AutoScan on document insertion Red Green Blue 6 Your documents will be scanned and sent to the Destination Application specified in the One Touch 4 0 Properties In the example shown on the previous page the Destination Application is Microsoft Paint Please see Scanning from the TWAIN Interface on page 61 for details about the options available in the TWAIN interface DocuMate 162 Scanner User s Guide 47 Scanning Canceling a Configure Before Scan To cancel a scan after scanning has begun 1 Click on the Cancel button in the scanning progress window Scanning page 1 a Cancel Visioneer Inc All rights reserved 2 The following window will open asking you if you want to cancel the entire job Do you want to cancel the entire job e Yes scanning stops and all pages scanned in this batch up to this point will be deleted The TWAIN interface will close and you can restart your scan from the beginning Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch For instance the Scan Mode is Black amp White but you want to scan your documents in color choose Yes to delete any scanned pages then
56. e above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports
57. e problems including Application Errors Click Continue to attempt to use this driver Do not show this dialog for this driver again 2 Please disregard this message and click Continue The ISIS drivers were installed correctly during the installation of your Xerox DocuMate 162 scanner The Scanner Selection dialog box will then open Select Xerox DocuMate 162 from the list of scanners and click OK Your scanner is now ready to work with QuickScan 68 DocuMate 162 Scanner User s Guide Maintenance Maintenance This section contains information about maintenance troubleshooting uninstalling scanner specifications and spare parts Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning opens after a few moments 1 Open the Automatic Document Feeder cover 2 Remove the jammed paper and close the cover To reduce the number of paper jams smooth and straighten the paper before scanning adjust the guides to the paper size and insert the paper evenly into the ADF Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time 1 Weta soft cloth with some Isopropyl rubbing alcohol 95 2 Open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 4 Wipe the ADF pad
58. e screen The One Touch Icon Cede 5 04 PM 2 Choose Check for Online Updates from the pop up menu Show Hardware Check for Online Updates Show Quick Reference About ce 5 04 PM 3 Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID 4 After receiving your RegID write it down on a piece of paper and keep it with your scanner so you will be able to find it easily DocuMate 162 Scanner User s Guide 17 Scanning QO gt xerox DocuMate 162 bs Scan 18 pa br Print Menon DocuMate 162 Angie Wheat do you war o Kan lama Fa ag Gf Scanning If you selected the recommended Full Install option for your scanner s driver see page 10 then you have several different scanning options with your Xerox DocuMate 162 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning One Touch Scanner Buttons When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application on your computer See Scan from the One To
59. e8 B HA MAG maa NABANLAAANBAAADAAG NGA Cee TG AGA eae 73 Status Light Troubleshooting Codes ccc eee eee 75 Uninstalling Your Scanner ne eee eee eee eens 76 Uninstalling the Scanner and One Touch Software 0 aa 76 Uninstalling the PaperPort and OmniPage Software 0 00 cece eee 76 To Install Another Driver cc ee ee eee eee eens 76 Xerox DocuMate 162 Scanner Specifications aa 77 Xerox DocuMate 162 Scanner Parts List aaa 78 Notices xp na RGI DAGA ninscevaown tds vevden chars nea eva piaeeeemeraquiagebesriiees 79 Section 1 Safety Introduction 0 0 0 0 ee ee eee eee ne 79 saa AA PA 79 Section 3 Operational Safety Information aa 80 Section 4 Electrical Information aa 81 Section 5 Emergency Power Off waaa pawa Ga aaa GU RADIBEKLIS Rowe eed Sade eee weed 82 Section 6 Maintenance Information aa 82 Section 7 Product Safety Certification aaa 82 Section 8 Regulatory Information aa 83 Section 9 Compliance Information aaa aaa aaa eee ee eee 83 Section 10 Illegal COPIES pman ha PARO ox WG ANA bay ad GG GAAN dada E NI NAGA 85 Section 11 EH amp S Contact Information a 87 Index u 0222020 0000 aaa 89 li DocuMate 162 Scanner User s Guide Welcome Your new Xerox DocuMate 162 scanner can quickly scan single sided or double sided stacks of paper and place their electronic
60. ect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet DocuMate 162 Scanner User s Guide 81 Section 5 Emergency Power Off If any of the following conditions occur turn off the machine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Service Representative to correct the problem e The equipment emits unusual odors or makes unusual noises e The power cable is damaged or frayed e A wall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the machine e The machine is exposed to water e Any part of the machine is damaged Section 6 Maintenance Information 1 Any operator product maintenance procedures will be described in the user documentation supplied with the product 2 Donot carry out any maintenance on this product which is not described in the customer documentation 3 Do not use aerosol cleaners The use of cleaners that are not approved may cause poor performance of the equipment and could Cause a dangerous condition Use supplies and cleaning materials only as directed in this manual Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 6 Do not perform any maintenance procedures unles
61. elect a One Touch button to scan using the sPDF or nPDF file type Select a Destination Application that uses a text format as the page format Not all applications will open PDF files You can scan as a PDF file to the destination applications PaperPort Transfer to Storage Burn to CD eMail Adobe Acrobat and Adobe Acrobat Reader Right click on the text format icon Muti Function Oriera m F Select format J Archive H Select destination Y Cl Cal A PA Pa BMP TIFF JPG PDF sT Transfer to Storage ma E Simple Text Burm to CD ROM E Select configuration ia a x Quality US Legal 5 Word Document 3 Sharepoint Quality US Letter 4 Comma Delimited 4 Quality Business Card 8 Excel Spreadsheet E Quality A4 D i 5 HTML Document BR Quality A4 D 4 v Searchable PDF Tar JO Normal PDF W Configure Befe 8 Quality US Letter 8 Minimize Size V Normal Refresh Properties New Copy Edit Dele Maximize Quality OCR options Choose the Searchable PDF or Normal PDF option for the page format Choose a Scan Configuration Click OK Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button To search for the text open Adobe Acrobat Reader or Adobe Acrobat From the Adobe Acrobat File menu choose Open and open the file you just scanned Now use the Adobe Acrobat features to
62. enomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed 85 86 10 11 Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title Th
63. ents are on the Desktop in that folder DocuMate 162 Scanner User s Guide 41 Scanning Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and other text editing applications Text Documents AI The Applications in this group can accept text based NG documents only Bi Microsoft Excel E Microsoft Explorer fw Microsoft WORD a Microsoft WordPad E Notepad Delete Application Add Application a General OCR settings Always send a file even when no text was found Show message if text recognition failed 1 Click in the OCR settings boxes for the options you want Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text Show message if text recognition failed A message will open on the screen if the OCR reader does not detect text in the image 2 To add another application to the list click the Add Application button Here you can define a custom application that can accept a text document Step 1 Select the path to the application Step 2 Name the application Step 3 Select an icon for this application Step 4 Select the text formats supported by this application TC HTML Formatted file HTML E Rich Text Format RTF E Standard ASCII text file TXT IM Adehe PRE format f POF 4 III 42 DocuMate 162 Scanner User s Guide Scanning Click Brow
64. erfaces and PaperPort software applications DocuMate 162 Scanner User s Guide 3 Installation Before You Begin Installation Installation is a quick four step process 1 2 3 4 Assemble the scanner Install the software Connect the power supply Connect the USB cable and turn on the power Please make sure of the following before you begin installation The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scanner Visit our web site at www xeroxscanners com for the latest software updates for your Xerox DocuMate 162 scanner If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended that you remove that scanner s driver program prior to installing your Xerox DocuMate 162 scanner If you previously had a Xerox or Visioneer desktop scanner you should uninstall that scanner
65. erial scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Welcome Whats in the BOX 21 ccktea cee casawbiee Beene Padeure baw ee ed omeae be The Xerox DocuMate 162 Scanner 0 00 ee What You Need 2 eee ees DOCUMEHIAUON 2a c426c6e08tendeeoeetiene AA Installation Before You Begi 4 00 catc amen baie ech wae de ee ee ee we a ae Step 1 Assemble the Scanner 0 0 00 ccc ee eee Step 2 Install the Software ees Step 3 Connect the Power Supply 0a Step 4 Connect the USB Cable and Turn on the Power Additional Applications Available with Your Scanner View the User Guides aa Register Your Scanner and Check for Updates Scanning Loading Documents to Scan a Scanning from One Touch aa The Default One Touch Settings 0 AA Scan from the One Touch Scanner Buttons Scan from the One Touch Button Panel Using the One Touch Button Panel 0a Configuring the One Touch Buttons a Selecting New Settings for a Button 0 0 0 0 cee eee Creating a New Scan Configuration 0 000 eee eee Editing or Deleting Scan Configurations
66. ernal part in the scanner may have malfunctioned The status light indicates the current state of the scanner A blue status light indicates the normal state of the scanner A red status light indicates that there is a hardware issue Descriptions of the most common patterns are listed below Normal Operation e Blinking blue indicates the scanner is waking up from power saving and preparing to scan e Steady blue indicates the scanner is ready to scan e Steady red indicates the scanner is busy Error Codes If your scanner experiences hardware problems the status light will blink red and the LED flashes an E and then the error code number The LED blinks back and forth between E and the error code number such as 9 The red light flashes the number of times as the error code 8 in this example In all cases you should turn off your scanner and check your scanner setup Open the scanner and make sure your input tray is fully seated in the scanner casing make sure your ADF pad is securely snapped in place verify the connections to the PC and wall Solution Make sure the USB cable is plugged in If the USB cable is plugged into a hub or keyboard try plugging it directly into the back of the computer Try a different USB port on the computer or a different USB cable In the One Touch hardware properties turn the scanner lamp on See page 58 for instructions If the lamp is already on turn the lamp
67. es Select configuration E 44 Document Color Photo for eMail 6x4 Quality US Letter US Legal a Configure Before Scan 3 Color Magazine Scan for Light Text Select the scan nn configuration to edit or Refresh Properties New Copy Edit Delete delete It must be unlocked as indicated by not having a 700k Cance Apoy Her lock displayed here 3 Click OK to close the One Touch Properties window 34 DocuMate 162 Scanner User s Guide Scanning Selecting Page Format Options The format options that you select determines the file format of the scanned document Appropriate format options and file types are available for the type of Destination Application selected for the button The available options are for images and text ia BAN PH 3 Ki e a EMF TIFF JPG PDF sPDF Image Formats Text Formats sPDF is only one of several text formats available me fmf mt mM ma me mM me PA Lal Lal FA FA FA SA FA CSW DOC RTF SLS HTML nPOF PDF TEXT Create Single Image Files The TIFF and PDF formats as well as the text document formats support multiple page documents Select Create single image files if you want one file created for each image scanned Note that this option is automatically selected and disabled if you have selected a format that only supports single pages such as BMP or JPG Select format ix a ka z aj m im a 4
68. et Beppo pirsanral fo beth gene daa AS has anag nad an ahari morge Portia a be GERUM custo nerd Tha nean pega e aba nab for ee h h Soc Gira ie pedtbencin gues Hak mele cure of deriloamert and visuri dha kda acf oath sudbini a ped K pa pam mandamdg un gaali p mhs and Tanba penpe by oa rme aakoah glam Tri ATE in Cos Ma ih alalang cam bA ma reg coreg et dialed ed piy Ba ant GA eh Caer Pain eee made Ce gain Kac ng menan complete akma ihian 2 Click on Apply to save the changes on the Page Settings tab 3 If there are no other settings you want to change click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications 30 DocuMate 162 Scanner User s Guide Scanning The Advanced Settings Tab 1 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Grayscale Color Settings Color Saturation Color Hue Gamma 4 Defaults 2 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings Saturation the strength or purity of a color Hue the color your eyes see as reflected from the image Gamma controls the brightness of the midtone colors 3 Click on Apply to save the changes on the Advanced Settings tab If there are no other settings you want to change cl
69. f the page facing down DocuMate 162 Scanner User s Guide Scanning with the TWAIN Interface e Filter The Filter is the ability of your scanner to automatically remove a color from a scanned item The Filter option applies to Black amp White or Grayscale Mode The original with a red The scanned item with the watermark over black text red filtered out Tem namme RBC inc dimuon avd iliii produci wiebe ABC bec distributes and aiiis pr daci woldwice tieraugh i ila bal a aT rib ki z i i D bircugl CEMEL Ma BG Ge bri Lag a rere aT wa As of June 1393 ABC wit eepioyad overs wel imine ai ma madekni salat ent sappari pursanral To beth sana dab ABG has spegne d an mre EG hij piigid pi E siak Hari mora ger lanao ts DEROM busog Fr hij 3 CE BAO KA citiran Hila bariet ea ee ree Oot eg oe i a ee are coreg eo dn a kaa ed ie Ba et es er Pani Peet meres Cee ain kahapon re menn comple akma rali cen e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Grayscale or Color Mode low resolutions e Define page size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page
70. g the list of available destinations Properties button Displays a window for selecting properties for each type of Destination Application See Setting Destination Application Properties on page 41 Refresh button Updates the links between all your computer s Destination Applications and One Touch 4 0 If you install new software that can be used as a Destination Application click the Refresh button to link the new software to One Touch 4 0 New Copy Edit Delete buttons Click New or Copy to add new scan configurations to the list Click Edit or Delete to change or remove them See the sections Creating a New Scan Configuration on page 27 and Editing or Deleting Scan Configurations on page 34 DocuMate 162 Scanner User s Guide Scanning OK Cancel Apply buttons OK accepts any changes and closes the window Apply accepts any changes but leaves the window open so you can continue making additional changes Cancel closes the window without accepting any changes Creating a New Scan Configuration The scan configurations are where you select the scanning resolution mode color black amp white or grayscale and a number of other settings Multi Function Options PDF Select destination te ScanSoft PaperPort Select format w ee a BMP GG JPG PDF sPDF Select configuration The Scan Configurations E US Letter E 44 Document g Color Document W US Letter E US Legal
71. he installation disc 1 Start Microsoft Windows and make sure no other applications are running 2 Insert the installation disc into your computer s DVD ROM drive The disc automatically starts and the Select Language window opens 3 Select your language from the list of available languages The disc s main menu opens in the language you selected NOTE If the disc does not start check the following e Make sure the disc drive s door is completely shut e Make sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually e Open the Windows option for My Computer You can do this by double clicking on the My Computer icon on your desktop e Double click the icon for your DVD ROM drive e The installation menu for the disc should now open If the menu does not open e From the list of files on the disc double click the file named START32 EXE NOTE The Scanner Readme file has late breaking news about your scanner The Scanner Readme file is in HTML format and will open in any standard browser DocuMate 162 Scanner User s Guide v4 Installation 4 Onthe Main Menu select Install Products XEROX po DocuMate 162 Gay IN Please click on a link below VIEW README INSTALL PRODUCTS 8 USER GUIDES F S BROWSE CD CONTENTS VIEW OUR WEBSITE 5 Make sure the boxes for Nuance PaperPort and Scanner Driver are checked XEROX DocuMate 162 NUANCE
72. he maximum resolution The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use the OCR options with the One Touch 4 0 software and your DocuMate 162 scanner The One Touch OmniPage Module was automatically installed when you installed your driver The One Touch OmniPage Mini Guide is available on the installation disc To scan with OCR Open the One Touch Properties window 2 Select a One Touch button to scan to a text editing application such as Microsoft Word Button 6 is preset as an OCR button 3 Select a text editing application in the Select Destination list then select a text file format in the Select Format panel 4 Click OK to save the changes and close the One Touch Properties window 5 On the scanner or on the One Touch button panel press the button you set for scanning with OCR Q Gi Xerox DocuMate 162 Sit Ses ae Print eMail Archive 5 Your scanned pages appear in the Destination Application with their text ready for editing and other text processing DocuMate 162 Scanner User s Guide 49 Scanning Scanning with sPDF or nPDF and Searching for Text Searchable PDF sPDF and Normal PDF nPDF are special forms of an Adobe PDF file sPDF creates a PDF image with a searchable text layer nPDF creates a PDF file that can be edited in a PDF editing program To scan with sPDF or nPDF 10 50 Open the One Touch Properties window S
73. hite to scan in black and white For example letters and memos are usually scanned in black and white e GrayScale to scan items such as documents containing drawings or black and white photographs e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution Higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image If you want to lock the configuration click the key icon to change it from a Key to a Lock Click on Apply to save the changes on the Scan Settings tab If there are no other settings you want to change click OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 162 Scanner User s Guide Scanning The Page Settings Tab 1 Click the Page Settings tab to select page options Scan Settings Page Settings S
74. ic document feeder ADF Up to 25 pages per minute Up to 50 images per minute 200 dpi B amp W 50 sheets 16 28 Ibs 0 002 0 006 60 105 g m Cold cathode fluorescent lamp USB 2 0 High Speed 12 1 inches 309 mm 6 3 inches 160 mm 5 5 inches 141 mm 6 5 pounds 2 9 kg 50 104 F 102 35 C without condensation 10 85 35 C without condensation DC Jack 24Vdc 2 0A 48W 100 240Vac ENERGY STAR and ROHS compliant lt 48 Watts during operation lt 12 Watts on standby US 3P 10A 125V L 1800mm 3C 18AWG BLACK PH8B2EDJFOA 05B RoHS EUR CEE 2P G BASE 16A 250V L 1800mm 3C70 75mm BLACK PG8B9CIJGOA 05B RoHS UK BS PSB 3P 3A 250V L 1800mm 3C 0 75mm2 BLACK PG8B9X3JG0A 05B RoHS 185 cm 28AWG with core RoHS compliant UL C UL FCC Class B CE TUV GS WEEE RoHS ENERGY STAR Microsoft Windows 2000 Service Pack 4 32 bit XP Service Pack 2 or 3 32 bit or 64 bit Vista with or without Service Pack 1 TWAIN WIA ISIS Nuance PaperPort Nuance OmniPage Pro EMC Captiva QuickScan OneTouch with Kofax Virtual ReScan VRS module NewSoft Presto BizCard 77 Maintenance Xerox DocuMate 162 Scanner Parts List Please use the following part names and numbers when ordering replacements for your scanner Part Name Part Number Input Tray 57 0112 000 Output Tray 57 0108 000 ADF Pad 57 0111 000 Roller Assembly 57 0113 000 USB Cable 35 0102 000 AC P
75. ick OK to save the new configuration It will now be in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 162 Scanner User s Guide 31 Scanning 32 The Device Settings Tab A Device Settings tab is on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Settings Page Settings Device Settings Advanced Settings Page options O Fit to page reduce image if necessary Actual size crop image if necessary Fal Center image on page W AutoRotate image for best fit E Collate copies Copies 1 Se Fit to page reduce image if necessary lf the image is too big to fit on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary f the image is too big to fit on a single page the image will automatically be cropped around its edges to fit on the page Center image on page The image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate
76. iginal 29 62 AutoRotate image 32 B bit depth 77 Black amp White 28 62 BMP 35 Brightness 28 62 67 Burn to CD 57 Destination Application 57 button options 39 C CD ROM drive 3 Color 28 62 color configuration 62 color filter 30 63 Comma Delimited 37 components 2 computer specifications 3 Configure Before Scan 46 Contrast 28 62 67 csv file format 37 D Destination Application 21 22 24 OCR 25 text file format 36 Destination Selector 27 Device Settings 32 Device Settings Tab 32 Document Management 39 documentation 3 dpi 67 Duplex 30 duplex button 2 18 19 21 DocuMate 162 Scanner User s Guide Index E eMail 39 eMail Properties 45 error codes 75 Excel Spreadsheet 37 EF Fax and Print 40 File Format 24 file format 37 full feature install 10 G gamma 31 grayed out options 24 GrayScale 28 62 H help 3 59 htm file format 37 HTML Document 37 HTML page 53 HTML Web Page 53 hue 37 Image Documents Properties 43 Image Editors 39 image file format 35 improvements and settings 29 installation 4 invert image 30 ISIS 68 J JPG 35 JPG file size 36 L Lamp timeout setting 58 LED number 18 19 89 Index Link Properties 41 Microsoft Internet Explorer 53 Microsoft Outlook 45 Moire Patterns 29 63 monitor 3 N Normal PDF 38 50 nPDF 38 50 O OCR 36 optical character recognition 49 OCR button 49 OmniPage Pro 37 38 on off switch 13 One Tou
77. image for best fit lf the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lf you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog box that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply DocuMate 162 Scanner User s Guide Scanning The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the Destination Application is Transfer to Storage You use the options on this tab to select where to save your scanned items for storage when scanning with that particular Scan Configuration 1 Click on the Storage Options tab Storage Options Advanced Settings Select folder and transfer options EH Storage layout All documents are in the root Documents are putin folders by month Documents are putin folders by week Documents are put in folders by type Storage location C Users Public Documents Browse 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on y
78. images on your computer What s in the Box Before starting the scanner assembly and software installation please check the contents of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner Xerox DocuMate162 Scanner Input Tray Output Tray USB Cable Power Cord Power Supply Replacement ADF Pad Installation Disc Buttons Quick Install Guide Technical Support Card DocuMate 162 Scanner User s Guide Welcome The Xerox DocuMate 162 Scanner Status light LED Number Input Tray ADF cover release Simplex Duplex Control Panel One Touch Buttons Output tray Paper Guides ich Power switc USB port Power jack Input tray Holds documents in the scanner Paper Guides Adjust to fit the document width ADF cover release Opens the scanner door Control Panel One Touch scanning controls Output tray Holds documents after being fed through the scanner Status light Shows the scanner s status See Status Light Troubleshooting Codes on page 75 for details Function button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the settings LED Number Shows the current scan setting for the Simplex and Duplex scanning buttons Simplex button Press to scan a one sided document Duplex button Press to scan a two sided document Power switch On Off power swit
79. is supplied with your machine Do not use an extension cord or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician 5 Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal 6 Do not place this equipment where people might step or trip on the power cable Do not place objects on the power cable Do not override or disable electrical or mechanical interlock devices Do not push objects into slots or openings on the machine Electrical shock or fire may result Electrical Supply 1 This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice 2 WARNING This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace the outlet 3 Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Disconnect Device The power cable is the disconn
80. k on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties The Detail View e Left click on a Destination Application icon to start scanning e Right click on a Destination Application icon to open the One Touch Properties e Double Click on the detailed information to open the One Touch Properties The Hardware View e Left click on the scanner icon to return to the Button view e Right click on the scanner icon to open the scanner s hardware properties NOTE You can also open the One Touch Properties by pressing on a scanner button holding the button down for at least 3 seconds then releasing the button DocuMate 162 Scanner User s Guide 23 Scanning Configuring the One Touch Buttons 24 When you installed the scanner the software configured each One Touch button with appropriate settings consisting of Destination Application a Scan Configuration and a File Format Gi 1 Click the One Touch icon 2 Right click a button on the One Touch Button Panel 3 The One Touch Properties window opens for that button Multi Function rr Select format H PDF Ha e a eB Select destination JPG POF GO gt xerox Documate 162 E geans oii PaperPon BMF TIFF PDF De E H m Ej gp Create HE files ag GG nig Select configuration Scan PDF Print eMail ax US Letter Tr 44 Document wf Color Document f US Le
81. l now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders Multi Function Options Bl Storage 1 aint Es Dae PDF 4 Transfer to Storage BMP TIFF JPG Create single image files Bum to CD ROM E Select configuration Quality US Letter 6 3 Sharepoint E Quality A4 Document aa Configure Before Scan F E E Guaby US Laga The new configurations La Storage for Business Receipts apply to the Transfer to Wy Storage for Personal Receipts Storag e Desti n atio n Application Refresh Properties New Copy Edit Delete 13 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that configuration The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations Multi Function Options Multi Function Options Select format a Select format fj Storage 1 H Storage 2 Wee se Wee se Select destination on Select destination Transfer to Storage BMP TIFF JPG PDF TEXT Transfer to Storage BMP TIFF JPG EDEM TEXT HH F Create single image files HH V Create single image files Bum to CD ROM E Select configuration Bum to CD ROM E Select configuration Quality US Letter 4 we Quality US Letter ry Sharepoint Quality A4
82. n black and white Use this setting for letters memos and other black and white material Grayscale to scan items such as documents containing drawings or black and white photographs You can also scan a color document to turn its colors into gray shades Color to scan magazine articles photographs and other color images in full color Resolution This option determines the amount of detail you can see in the scanned image The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast Ihe difference between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed Duplex Scan both sides of the page If this option is not selected the scanner will only scan the side o
83. n the One Touch Properties window Other buttons that have JPG or PDF selected as the Format are not affected 3 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCR on page 49 As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application PE RTF The selected text format this example is for Microsoft Word Rich Text Format 36 DocuMate 162 Scanner User s Guide Scanning To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon Example menu of the TEXT Example menu of the TEXT when the Destination format when the Destination Application is Microsoft Word Application is Transfer to Storage E Simple Text Simple Text Rich Text Format Rich Text Format Word Document Word Document Comma Delimited Excel Spreadsheet Minimize Size Normal HTML Document Maximize Quality 7 Searchable
84. ne Touch buttons on your scanner or the One Touch button pane A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized standard that software applications use to receive images from scanners digital cameras and other digital devices The PaperPort and OmniPage applications that you received with your scanner use the TWAIN standard You can open the same TWAIN interface from many other graphics and imaging applications Because the TWAIN interface is the same regardless of the software you use you can still uses the instructions in this User s Guide for scanning with your Xerox DocuMate 162 scanner To access the TWAIN interface from other software please refer to their user s guides NOTE You can access the TWAIn interface when you re scanning from the One Touch software If the One Touch configuration you re using is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away without opening PaperPort or any other TWAIN compliant software first See the section Configure Before Scan on page 46 for details Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer to the PaperPort Getting Started Guide and PaperPort User s Guide on the CD DocuMate 162
85. o burn 5 CD 700MB so you will see a message when it s time to click the Burn to CD button Click OK on the Link Properties window DocuMate 162 Scanner User s Guide Scanning eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message DocuMate 162 Scanner User s Guide eMail The Applications in this group allow you to send documents as attachments to an email recipient Some eMail cients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Wsers Documents Mail Attachments Browse Folder for storing attachments for AOL Not installed Browse Internet Options 5 Color document handling O Convert Bitmap using Screen Resolution L Convert Bitmap to JPEG Click the Browse button for Folder for storing attachments and choose a folder for your email attachments Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning is finished you do not need to change this folder location If you are using AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder Please contact AOL for more information about the folder location in which AOL stores
86. on or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law 2 Click Next 3 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed DocuMate 162 Scanner User s Guide 9 Installation 10 4 The next window lists the choices of the drivers that you can install for your scanner Scanner Software Options Recommend Full Install which includes OneTouch software to enhance scanner button functions TWAIN and or 1515 software may be required in some applications Full Install OneTouch TWAIN and 1515 O TWAIN and 1515 CO TWAIN Only 1515 Only Cancel Back 5 Select the option you want then click Next e Full Install OneTouch and TWAIN This is the recommended installation It installs the One Touch 4 0 software which provides the necessary driver software for the scanner buttons to work It also installs the TWAIN and ISIS drivers for scanning from within TWAIN and ISIS scanning applications TWAIN and ISIS The TWAIN and ISIS drivers are installed and you can scan from within TWAIN and ISIS scanning applications You will not be able to use the buttons on the scanner e TWAIN
87. ou want to set to configure before scanning 3 Select the scan configuration Configure Before Scan Multi Function Click the arrows to E Pain Select format select the button S ar Select destination J g JPG FOF W Microsoft Paint BMP TIFF mai Create single image files US Letter 44 Document ag Quality Color Document E US Legal Select Configure Before Scan Right click on Configure Before Scan to get the menu and choose the interface to use for scanning 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Scanning from the TWAIN Interface on page 61 WIA The Windows Image Acquisition Interface WIA opens for you to make changes prior to scanning See Scanning with the WIA Interface on page 65 5 Select a Destination Application and File Format 6 Click OK or Apply on the One Touch Properties window 46 DocuMate 162 Scanner User s Guide Scanning To Scan Using Configure Before Scan Load the documents face down with their tops pointing into the scanner Click on the button you set to use the Configure Before Scan option In the example shown on the previous page the scanning option 9 has been set to use Configure Before Scan The TWAIN interface will open Choose the Options applicable to your scan batch Click on the Scan button in th
88. our selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 3 If you want to store your archive documents in some other location click the Browse button to specify the new location 4 Click OK or Apply DocuMate 162 Scanner User s Guide 33 Scanning Editing or Deleting Scan Configurations Editing and deleting is normally for the configurations you create not for your scanner s pre set configurations NOTE Your scanner comes with a number of configurations pre set at the factory To ensure that your scanner will always have a set of correct scan configurations do not delete the pre set configurations We also recommend that you keep those configurations locked so they are not inadvertently deleted That way you will always have the factory settings available If you do delete or edit them and want to get the factory pre sets back again you will need to uninstall then re install your scanner To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete e To delete the configuration click the Delete button e To edit the configuration click the Edit button Edit the settings and click OK Multi Function Options By eMail a a Y Gi N is maa BMP TIFF JPG PDF TEXT Create single image fil
89. ower Cord 35 0103 000 Power Supply 37 0076 000 Buttons Label 09 0631 000 78 DocuMate 162 Scanner User s Guide Appendix A Notices Section 1 Safety Introduction Section 2 EMC Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet Strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications WARNING In order to allow
90. rmation Product Recycling amp Disposal USA amp Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment html If you are managing the disposal of your Xerox product please note that the product contains lamp s with mercury and may contain lead Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site hitp www eiae org DocuMate 162 Scanner User s Guide 83 Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Eq
91. s you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals Section 7 Product Safety Certification This product is certified by the following Agency using the Safety standards listed Agency Standard Underwriters Laboratories Inc UL60950 1 1st 2003 First Edition USA Canada TUV IEC60950 1 2001 First Edition 82 DocuMate 162 Scanner User s Guide Section 8 Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes XEROX s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 31 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your XEROX Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Telephone 44 0 1707 353434 Section 9 Compliance Info
92. se to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation you received with the application to see which text formats the application accepts Click the Add button Click OK on the Link Properties window Click Refresh on the One Touch Properties window Image Documents Properties These properties apply to Microsoft Paint and other image processing applications Image Documents The Applications in this group are designed to work with image documents only Microsoft Paint dis Color document handling O Convert Bitmaps using Screen Resolution Convert Bitmaps to JPEG 1 Click in the Color document handling settings boxes for the options you want Convert Bitmaps using Screen Resolution Bitmap images with a high resolution may be too big to fit on the screen Matching the screen resolution ensures that the image fits on the monitor screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files
93. searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF QuickScan QuickScan is a stand alone out of the box imaging solution that provides all the necessary capabilities for high speed scanning image enhancement viewing annotation printing and storing images It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recognition The Demo version lets you try the application DocuMate 162 Scanner User s Guide 15 Installation View the User Guides 16 Return to the Main Menu window and click User Guides XEROX DocuMate 162 ENW z Y AA he l Click on a link below to view the appropriate user guide Adobe Acrobat Reader must be installed in order to view the user guides ACROBAT READER e PAPERPORT S QUICKSCAN e SCANNER README PRESTO BIZCARD p SCANNER OMNIPAGE S ONETOUCH OMNIPAGE MINI GUIDE 2 SHAREPOINT MINI GUIDE e ONETOUCH YVRS MINI GUIDE o IN MENU The User Guides are in Adobe Acrobat PDF format If you need to click Acrobat Reader to install it now Follow the instructions on the installation windows If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installation DVD is a newer version than the one currently installed on your computer Click the name of a User Guide you want to view and it will open in
94. the scanned picture Advanced Properties Resolution DPI Picture type 200 Color picture 2 Select the options for scanning Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 75 dpi Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click OK If you want to reset the settings and start over click Reset DocuMate 162 Scanner User s Guide 67 Scanning with the ISIS Interface Scanning with the ISIS Interface You can use the ISIS interface from QuickScan or any other application that will access the ISIS driver Note that the ISIS interface for each application varies depending on the application Please refer to that software application s User Guide for instructions on scanning with the ISIS interface Accessing the ISIS Interface in QuickScan 1 Open the QuickScan software to access the ISIS driver scanning options Please note that you may see the following warning message A driver Installed on this system CO WINDOW SPST RAN SERS can PN has not been certified by Pixel Translations It may work or it may caus
95. tter Right click on a button for example button 2 and the Properties window E U5 Legal opens for that button E A4 Document a aa T o Ee gg 3 Quality Business Card The One Touch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner NOTE Grayed out options in the One Touch Properties window are not appropriate for your scanner model Changing a Button Setting Click on an application name in the Select Destination list Select a file format in the Select Format panel Select a scanning configuration in the Select Configuration list Click on OK to save the changes Click on the button that you made the changes for gt oh ge ey a The scanner starts scanning and sends the image to the application with the file format and scanning configuration you specified The next section contains detailed information on making changes in the One Touch Properties window DocuMate 162 Scanner User s Guide Scanning Selecting New Settings for a Button The One Touch Properties window is where you can select new settings for the buttons The button number in the upper left corner of the One Touch Properties window corresponds to the 9 functions on the scanner For each of the 9 One Touch functions you can select a new Destination Application Scan Configuration File Format and rename the button a Click to select Multi Function Options
96. ttings Page Settings Storage Options Advanced Settings Select folder and transfer options 15 Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Users Public Documents OK Cancel Apply 8 Click the Browse button and select the folder you created for storing the scanned documents Select location for storing documents MB Desktop Rholz VistaUlt J Public sjt Computer ey Floppy Disk Drive A 4 amp Local Disk C JK Business Receipts d Program Files p Users a Windows 9 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options as Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location C Business Receipts Browse OK Cancel Avi 10 Click OK 11 Repeat the process to create additional new configurations such as Personal Receipts Make sure to designate separate folders as the Storage Locations for the new configurations 56 DocuMate 162 Scanner User s Guide Scanning 12 You wil
97. uch Scanner Buttons on page 21 One Touch Button Panel Use this option to scan from the computer screen Scanning from on screen One Touch Button Panel is the same as pressing a scanner button except you click an icon that represents the scanner button See Scan from the One Touch Button Panel on page 22 x e eMail Fax TWAIN Interface The TWAIN interface is for scanning from various programs on your computer The TWAIN interface can be access from the PaperPort software as well as from other programs such as Microsoft Word See Scanning from the TWAIN Interface on page 61 Windows Image Acquisition WIA Interface f your computer is running Windows XP or Windows Vista you can use this option to scan with the Microsoft WIA interface See Scanning with the WIA Interface on page 65 ISIS Interface This option uses the ISIS interface for scanning The ISIS interface for each application varies depending on the application See Scanning with the ISIS Interface on page 68 DocuMate 162 Scanner User s Guide Scanning Loading Documents to Scan When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application on your computer O NOTE Always remove any staples or paper clips from documents 9 before inserting them into the scanner s Automatic Document Feeder Staples
98. uipment WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Energy Star for the USA Energy Program Compliance As an ENERGY STARA partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR and ENERGY STAR mark are registered United States trademarks The ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last copy print out set at 15 minutes A more detailed description of this feature can be found in the Machine Setup Section of this guide DocuMate 162 S
99. y not scan correctly In that case re scan the page using the paper guides to feed the paper in straight DocuMate 162 Scanner User s Guide 29 Scanning e Invert Image Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image e Duplex Scan both sides of the page If this option is not selected the scanner will scan the face down side of the page only NOTE The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings In other words if the LED number on the scanner is configured to scan as Duplex but you press the Simplex button the scanner scans in Simplex and vice versa e Skip Blank Originals Skips pages that are completely blank Typically you use this option when you will scan a stack of two sided pages which have a number of blank sides This option is only available for Duplex scanning e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item Color filter applies to Black White or Grayscale Mode The original with a red watermark over black text Markit ABC inc dika ged pelle de produc wer ids Aggie H Ae Berei over 1 tl conned mabiling LG i Ea PD The scanned item with the red filtered out ABC bec Jigribubag and sg a ts predact moldwice iwagi CEM MOC Mi ond ditey nas Ag ol Jung 1358 ABC wat eepigyad avers wel tained Pears Sale

Xerox DocuMate 162 scanner user guide

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