brother Label Printer TD-series software user manual
Contents
1. e 3 e A e D 6 e 7 e D GA E Ke T 8 CH H 8 8 5 GA 9 0 e 00 e Preset template number HI e Preset template 1 e Preset template 2 gs 5 E w ATS001 FF ATS002 FF D O e Preset template 3 e Preset template A O3 FF 04 ZS O Q G e st 51 gt e Preset template 5 ATSOO5 FF e Preset template 7 ATSOO74F F e Preset template 9 TS009 FF e Select template 0 7 e Delimiter e Begin printing 1These are used when specifying the number of copies printed and when selecting a template number Scan barcodes to specify a three digit number such as 00 7 or 0 1 5 The setting is automatically e Preset template 6 ATSOO6 FF 06 e Preset template 8 ATSOO84F F e Preset template 10 ATSOIOAFF 8 1 ATS AFF applied when three digits have been specified To change settings scan the Number of copies barcode again when changing the number of copies or scan the Select template bar code again when changing the template number and then scan the bar codes for the new three digit number 52 gt Introduction kA 0b te 49 O I N O GA O Creating Labels Appendix2. 2 On the Microsoft Word ribbon standard toolbar click For details on how to automatically add the text to a Label List see How to add the Microsoft Word text to a Label List described below How to add Microsoft Word text to the Label list shown in the database Window For first time use the message Record data in the Label List is displayed If you click Yes new records are automatically created in the Label List and the text is added to each field shown below from next time you register the text Each time you add new information into your label list it also records the following information for your reference Example of label list data being stored in the database window in P touch editor screen Code Memo1 Memo2 Memo3 Memo4 Memo5 Memo6 Mr Walter Freeman ABC Transporting Corporation 4555 Cumberland PKWY Anytown USA 95093 If you click No in the message Record data in the Label List is displayed and want to register go to Tools Options and check Automatically Record Data Imported With Add In in the Label List tab 22 P Creating labels with other applications by using the Add In function Introduction HI lt b Q DO wail D E N O 3 O Creating Labels Appendix Microsoft Excel With the Add In function you can directly copy text in Microsoft Excel to a label layout Creating labels using Microsoft Excel 1 Op
3. Click Transfer Select the Transfer Package file to be transferred to the printer Then click the Transfer button to begin transferring Transfer Package File C Users xxx Desktop Transfer Express Layout1 pdz Browse E Q D ai Transfer Exit H H O DS S Click Yes O Transfer of the Transfer Package file begins P touch Transfer Express E ct Q Q be SN ei D L Transferring Layoutl To 5 Click OK Transfer of the Transfer Package file is completed P touch Transfer Express 2 e Appendix 40 FB Transferring the Transfer Package file pdz to TD 4000 4100N A list of the templates stored on the TD 4000 4100N can be printed M No more than 99 files will be listed 1 Install a roll of labels with a width of 2 50 8mm or more 2 Hold down the FEED button The list of label templates is printed lt Template List gt KEY Name Date Time Connected Database Name 1 foodlabelus 2 Cream 3 Milk 4 foodlabel4 2010 Dec 01 2010 Dec 01 2010 Dec 01 2010 Dec 01 12 29 foodlistus Shee 12 29 T229 12 29 foodlistus4 She lt Database List z KEY Name Size Date Time 1 foodlistus Shee 2 foodlistus4 She 254B 2010 Dec 24 196B 2010 Dec 24 05 03 05 03 Available memory 2094252B Labels are for illustrative purposes only 41 gt Introduction HI lt b Q D ail D E N O
4. Q Before transferring data check that the PC and the printer are correctly connected with a USB cable and that the printer power is On 2 Right click the Configurations folder then select New and create a new folder Here as an example we create the folder Transfer 28 P Transferring label templates from the PC to the printer via USB Introduction HI lt b Q DO ail D E N O 3 O Creating Labels Appendix 3 Drag the transfer data to the folder you just made Drag the transfer data from All contents or from Layouts or some other folder under Filter When transferring multiple sets of data move all the transfer data to the folder you made Introduction 4 Key Assign numbers are automatically assigned to transfer data within the folder you made in previous step To change a number right click the data name in the list view then select key assign number Properties 10 S 11 12 13 P VISIT R Mr 1 shima Inter E Corp e Key Assign is necessary for transfer of data other than message texts e lf you change the Key Assign number used for data already transferred to the printer main unit it is overwritten You can check the Key Assign number used for data already transferred to printer by backing up the data as explained in Backing up label templates pag
5. 3 O Creating Labels Appendix gt P touch Template function With a barcode reader connected to the printer labels and barcodes can easily be printed by scanning barcodes O O mD O O Bes e Preset template printing gt page 43 If frequently used label layouts are stored in the printer they can be reprinted by simply scanning the barcode for each label layout e Barcode printing gt page 44 Scan a barcode with a barcode reader to print a duplicate or different label design using the data contained in the scanned barcode Also called retagging e Database assisted label printing gt page 45 A database linked to a label layout in the printer can be searched by a key which is data scanned from a barcode scanner and the data in the found record will be inserted into the label layout and then printed The plug may differ by country Customizing Labels gt Preparation Connect a barcode reader to the printer e Barcode reader connection interfaces TD 4000 use the RS232C interface TD 4100N use either the network or RS 232C interfaces e Barcode reader models whose operation has been confirmed OPR 3201 OPTOELECTRONICS CO LTD eLS 2208 Motorola Inc eDS 6707 Honeywell International Inc e For the FAQ and up to date list of barcode reader models whose operation has been confirmed visit the Brother Solution Center http solutions brother com e Before this
6. 26 P Creating labels with other applications by using the Add In function P touch Library This application allows you to manage P touch label templates and other data on the computer You can print a label from within P touch library P touch Transfer Manager This application can transfer label template data to the printer s main unit and can make backups of data transferred to the printer s internal memory Transfer function is needed to use P touch Template For details on P touch Template see P touch Template manual page 5 To transfer the templates via network you need to prepare BRAdmin Professional or Web BRAdmin Download them from our website For Network models only gt Starting up P touch Transfer Manager 1 Click the Start button then choose All programs Programs Brother P touch P touch Tools P touch Transfer Manager 2 1 P touch Transfer Manager starts up Layout window P touch Library All Contents r Filte Transfer Manager fl PC Brother 2 OC ai Configurations ei Backups il PC Brother XX 0000 Configurations flo contents are selected For Help press F1 Menu Commands are categorized into each menu File Edit View Tool and Help by function Toolbar There are icons for frequently used commands Click on one to access that command Selecting the printer model Only for P touch Transfer Manager Select the printer model to se
7. gt 5 Transferring the Transfer Package file pdz to TD 4000 4100N Using P touch Transfer Express received from the administrator the user can transfer the Transfer Package file pdz to the TD 4000 4100N 1 Do not turn off the power when transferring templates T Turn on the TD 4000 4100N 2 Using a USB cable connect the TD 4000 4100N to the computer 3 Double click PtTrExp exe which was received from the administrator 4 e When there is a single Transfer Package file pdz within the folder containing PtTrExp exe Click Transfer sq P touch Transfer Express ZS 5 Click the Transfer button to begin transferring data to the printer Transfer Package File Layoutl pdz Exit Transfer of the Transfer Package file begins Transferring Layoutl e When there are either multiple or no Gi timid Tanta tae Transfer Package files pdz within the Qe ee ee folder containing PtTrExp exe S Transfer Package File Click Browse a Transfer Exit 39 Fb Transferring the Transfer Package file pdz to TD 4000 4100N K O O me CH O Bes Customizing Labels Hi ab Q al CH ks prar D ab U O Appendix Select the Transfer Package file to be transferred and then click Open Lookin jj Tage Seen JD Name Date modif Type Size Layout pd _ Layout2 pdz Introduction Layout pdz D Transfer Package file pdz DI
8. rares Lay touch Editor 5 0 to the printer the barcode SA sl Sle X aE template to be printed Refer to page 27 z for details of the Transfer Manager d vill CODE128 9 digit 2 7 x0 65 Be sure to create barcode templates that comply with the limits on the size and number of digits for the barcode to be created The barcode cannot be created if it exceeds the number of digits specified in the template 2 When data is transferred to Configurations in Transfer Manager the Key Assign number is automatically specified 2 0b Bel 49 O N O GA O 3 Scan the P touch template command barcode Refer to List of barcodes for specifying settings on page 50 4 From the Basic settings barcodes scan the barcode for the parameter whose setting is to be specified e Settings can be specified for multiple parameters e f no settings have been specified a label will be printed by P touch Template Settings The default settings for P touch Template Settings is a single copy with Auto cut on For details on P touch Template Settings download P touch Template manual English only from the following web site http solutions brother com Select your region country Choose your product Downloads e To specify the number of copies to be printed scan the Number of copies barcode and then scan the barcodes under For entering numbers to specify
9. Import Paper Size List Reads the text file TD 4000 bst40ed txt TD 4100N bst41ned txt containing the paper format settings and uses it to replace the contents of the Currently Registered Paper Sizes list Creating Labels d When the list is imported the entire contents of the Currently Registered Paper Sizes list will be replaced with the imported paper formats Export Paper Size List Exports the settings for the paper formats in the Currently Registered Paper Sizes list to a folder The exported list can then be distributed to other computers For details see Distributing paper formats on page 9 Appendix 4 Click New The New dialog box appears New m Paper Size Name 5 O l Continuous length tape O D b 11 Width 3 00 E 0 47 4 17 UBA H H Length f UI SS d 0 24 39 37 JL JL Js i i 0 08 SA D Fn gg Width of Backing Paper Label Spacing DN 2 E d 0 12 ana ma DE ko y Margins Along Label Width 0 06 006 Margins Along Label Length 0 12 ET Advanced Printing Adjustments Add Cancel Hi oO Q DO l CH Ke D D D D N Click Advanced Printing Adjustments to ee specify the following settings for each paper RESCH g size i Specify adjustments to the reference point point of origin for printing Printing misalignments o i resulting from differences in printer models or the fixed margins of some applications can be O Un
10. Introduction Label Printer TD series 2 0b 2 49 O N O GA O v o Es DO well CH E w e O Ver A US ENG The contents of this guide and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein E and shall not be responsible for any damages including consequential caused by reliance on the materials A Q presented including but not limited to typographical and other errors relating to the publications lt L The screen images in this guide can be differed depending on your OS or printer If new versions of the TD 4000 4100N software become available this manual may not reflect the updated features Therefore you may find that the software and the contents in this guide are different E Helene EE 4 eieiei LEE 4 ET ai TK en d EEN 4 EE EE EE 5 Add new paper FO EE 6 DE ADUNI ater e ue EE 9 PTOI ONY Ee Wen 9 Distributing paper formats bundled with the installer 0 onnannennnnonnennennnnonnernsnrerennnn 9 Keele eet 10 From lapel creation TO eil 7 Lut MEN 10 How to use the P touch Editor eegene 11 Stanno TOU CIVIECHO att EE EA 11 Start P touch Editor Help EE 15 Printing directly from other applications eet 17 Scia Ne Pme DIVET eege aia 17 Printing from other applications EE 19 Creating labels with other applications by using the Add In fun
11. 1 At the sender s computer specify the paper format settings and then click Export Paper Size List For details see Add new paper format on page 6 The following files are created TD 4000 BST40ed txt BST40ed ptd pdt3135 bin TD 4100N BST41Ned txt BST41Ned ptd pdt3235 bin 2 Save bst40ed txt or bst41ned txt at any location on the recipient s computer 3 At the recipient s computer click Import Paper Size List The paper formats are replaced with the imported ones Hi b O DO CH Ke N CO E OI gt Distributing paper formats bundled with the installer If the printer driver has not been installed on the recipient s computer the paper formats that can be distributed are bundled with the installer for the printer driver 1 At the sender s computer specify the paper format settings and then click Export Paper Size List For details see Add new paper format on page 6 The following files are created TD 4000 BST40ed txt BST40ed ptd pdt3135 bin TD 4100N BST41Ned txt BST41Ned ptd pdt3235 bin Creating Labels 2 Insert the CD ROM into the CD ROM drive of the sender s computer 3 Copy the folder at CD drive your language Drivers TD XXXX to any location on the sender s computer 4 Overwrite the contents of the folders at TD XXXX x64 custom and TD XXXX x86 custom copied in step 3 with the three files created in step 1 5 Save folder TD XXXX at any location on the reci
12. 6 Click The size of the Microsoft Word window is adjusted to the paper size that you have just chosen Edit the document as needed Appendix 7 Click The specified labels are printed 19 P Printing from other applications gt Creating labels with other applications by using the Add In function When installing the software if you choose the Add In function a P touch icon will be automatically added onto the Microsoft Word Excel and Outlook toolbar Only if Microsoft Word Excel Outlook are already installed on your computer The Add In function is valid for Windows only In each application by choosing the text you want to print and clicking on the P touch icon you can create and print labels quickly and easily Depending on the setting the character string that is downloaded by using Add In function will be registered to Label List Label List is a database for exclusively P touch Editor To display Label List click File Database Label List Introduction FA e The Add In function supports the following applications S Microsoft Word 2002 2003 2007 2010 Microsoft Excel 2002 2003 2007 2010 and Microsoft Outlook 2002 2003 2007 2010 e After the Add In function is installed into Microsoft Word Krees Excel or Outlook the security dialog box may appear Security Alert Macro when starting these applications depending on the ES EE Mitta Sg rend applicatio
13. Anyway UK XX5 4YY Thanks Walter 2 0b 2 49 O N O GA O 2 On the Microsoft Outlook ribbon standard toolbar click F4 For details on how to automatically add the text to the Label List see How to add text from GA Microsoft Outlook to a Label List on page 26 E DO 2 CH 3 In Label Layout make adjustments to the Elica Lae lt a line feed in the cells and click Edit Print 7 Select Click on ue eege in oeh box ei leg lt lt Add to add the fields to your label When frished press Edt Print to edt and print your label O Le Label Layout enables you to change the P gt D D D H ame way your text is displayed printed lt lt add Midde Name Last Name When you choose any listed item in the a E eg Fields box and click lt lt Add S a new field is Label Preview Text Imported Into the Code Field of the Label List ZIP Postal Code e added to the Label Layout box You can enter spaces line feeds commas ae ana H E 8 V Save this import format Cancel and characters for each cell and print them on a label You can also remove fields in this screen by highlighting the field and pressing the delete key on your keyboard FA e For details on how to automatically add the text to a Label List see How to add text from Microsoft Outlook to a Label List on page 26 e lf you want to include the data
14. P touch Template Settings download P touch Template manual English only from the following web site http solutions brother com Select your region country Choose your product Downloads e To specify the number of copies to be printed scan the Number of copies barcode and then scan the barcodes under For entering numbers to specify a three digit number Example Specify numbers by scanning barcodes as follows 7 00 7 15 0 1 5 e To change the setting for the number of copies scan the Number of copies barcode again and then scan the barcodes for the new three digit number Creating Labels Appendix 5 Scan the barcode under Preset template number with the same number as the Key Assign number for the label layout to be printed 6 The specified label is printed 43 P Preset template printing gt Barcode printing scan a barcode with a barcode reader to print a duplicate or different label design using the data contained in the scanned barcode Also called retagging e For details on the barcodes that can be scanned for the various settings refer to List of barcodes for specifying settings on page 50 e If the barcode to be scanned with the barcode reader has a different protocol than the barcode in the previously created template it may not be possible for the barcode to be created and printed Introduction 1 Using Transfer Manager transfer from P ame image
15. ROM 1 After installing this guide on the computer you can also view it from the Start menu Appendix 4 Trademarks P touch Template manual This guide describes how to use the functions of the P touch Template Le The latest command tool can be downloaded from the following website http solutions brother com Select your region country Choose your product Downloads gt Symbols used in this Guide The symbols used throughout this guide are as follows Introduction D This symbol shows information or directions that should be followed Ignoring them may result in injury damage or failed operations This symbol shows information or directions that can help you better understand and use the machine T more efficiently 2 0b 2 49 O N O GA O Creating Labels Appendix 5 P Symbols used in this Guide Introduction In order to use labels with a size not listed in the Paper Size list of the printer driver the label format must be added to the printer driver 7 For Windows xP From Control Panel open Printer and other hardware open Printer and Faxes e For Windows Vista From Control Panel go to Hardware and Sound and open Printers e For Windows 7 Click the go to Devices and Printers For details see Windows Help 2 e For Windows XP Choose Brother XX XXXX and click Case es File Printing Preferences on i The Printer
16. The screens may vary depending on the model Introduction Clic Ei and The Print dialog box appears 2 Choose Brother XX XXXX Print fs Printer You can change the settings of the Printer Driver o EAO S from the Properties dialog box which appears by a SES Find Printer b b Z ere Print to file clicking Properties SE SH E Manual duplex Page range Copies All Number of copies 3 Current page Selectio Pages 4 Collate Ri Type page numbers and or page 1 1 ranges separated by commas counting from the start of the document or the section For example type 1 3 5 12 or pisi pis2 pis3 p8s3 2 0b Bel 49 O N O GA O Print what Document D Zoom Print All pages in range Le Pages per sheet 1 page D Scale to paper size No Scaling en Clees 3 Click Es to close the Print dialog box 4 When you click Page Layout the ribbon appears Then click to the right of Page Setup The Page Setup dialog box appears 5 Click the Paper tab and choose the Page Setup Ea e paper size that you want to print emm 2 You can also choose the Paper Format that you 2 3 7 el Width 2 44 added on page 6 wn Ka Set page margins in the Margins tab as well eran D First page Other pages i O Preview Apply to Whole document x Print Options Default x Cancel
17. assisted label printing c ccccccceccecsescesceeceereereeeverecaesereerserecarsnnvereerserseeeean 45 Printing labels distributed to multiple printers 47 Biddle Ui cio Me gla Le EE 47 General procedure for the P touch Template function ccccccceccececeeeeeeteeeeeeeeeeeaeees 49 List of barcodes for specifying settings e eeetadeege enee Eege eeh 50 HI eb Q D D E N O S O Creating Labels Appendix The Brother label printer hereafter referred to as the machine enables you to quickly and easily print custom labels created with the label software P touch Editor gt Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd 2010 Brother Industries Ltd All rights reserved Microsoft Windows Vista Windows Server and Windows are registered trademarks of Microsoft Corporation in the United States and or other countries The names of other software or products used in this document are trademarks or registered trademarks of the respective companies that developed them Each company whose software title is mentioned in this guide has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in User s Guide and this Software User s Guide are registered trademarks of their respective companies gt About this Guide This guid
18. 4 e lf you want to include the data into the Code field of the Label List choose Text Imported Into the Code Field of the Label List in the Brother P touch Import Setup dialog box Appendix 23 P Creating labels with other applications by using the Add In function How to add text from Microsoft Excel to a Label List For first time use the message Record data in the Label List is displayed If you click Yes new records are automatically created in the Label List and the text is added to each field shown below from next time you register the text Each time you add new information into your label list it also records the following information for your reference Introduction Date of creation Date field The first line in the text that is specified in the Label a Title field Layout All li including the first line in text ified in th ines including the first line in text specified in the Body field Label Layout Content of cell specified in Text Imported Into the Code field code Field of the Label List ee Date Title Body Code Memo1 Memo2 Memo3 Memo4 Memo5 Memo6 o Q 1 Karier Mr Walter Freeman 45 Cumberland Way pi gr BE SES Mr Walter Freeman Go era x O ee Miss Kathy Williams 4 Chessel Avenue 4 Chessel Avenue E L12 7 19 2007 Miss Kathy Williams 4 Chessel Avenue Boumemouth Dorset BH5 Miss Kathy Williams Boumemouth Dorset BH5 N 1L IL c Mr R Becker 11 East Main St 11 East Main
19. All Contents P touch Library ice ote ka 4 File Edit View Tool Hel Click ch The Search dialog box is displayed 2 Check the items to be used as search conditions and set the search items The search items that can be set are as follows This sets the method for combining multiple search items If you choose AND files Multiple Parameters are searched for those that satisfy all the conditions If you choose OR files are searched for those that satisfy any one of the conditions Inputs the data name to search for Chooses the data type to search for Size Sets the data size to search for Sets the date and time at which the data to search for was last modified 3 Click Begin Search gem The search is started bo Location To Brother USA incl Sample Labels BROTHER INTL CORP s 19801226 A Close the Search dialog The search results can be checked in the Search Results in the folder view e You can register the data in the P touch Library by dragging and dropping to the All contents folder or its list view To have label templates created with P touch Editor automatically registered in the P touch Library use the following method 1 From the P touch Editor menu choose Tools Options 2 In the Options dialog box General tab click Registration Settings 3 Choose the timing for
20. Click the shortcut icon on the Quick Launch bar This section explains the procedure for starting P touch Editor With P touch Editor you can create various kinds of labels See the P touch Editor Help for samples of various kinds of labels and details on creating printing and saving the labels The following is the example for Windows Vista Read the printer name in each image as your purchased machine model name To download the latest driver and software please visit the Brother Solutions Center at http solutions brother com gt Starting P touch Editor When P touch Editor is launched the New Open dialog box appears allowing you to choose whether you want to create a new label layout or open an existing label To specify how the P touch Editor works when it starts click Tools Options of the menu bar on the P touch Editor to display the Options dialog box In the General tab you can choose the setting in the Operations list box in the Startup Settings Normally choose Display New Open Dialog Box Choose an option in the New Open dialog box and click __ _ e You can choose the label printer and media size e When you choose Open File the Open dialog box appears You can choose and open the file you have created and stored previously e When you choose View History the History dialog appears You can choose from recently created labels e When you choose New choose either vertic
21. Copies 1 Quality Give priority to print speed 300 x 300 dpi Option Trim tape Off Halftone Error Diffusion Bright 0 Contrast 0 Distributed Printing On Brother SolutionsCenter Basic Advanced Graphics Continuous T ape Format Distnibuted Printing Other Halftone For logo and text Binary For text and graphics Dither For general labels containing images Error Diffusion 20 0 20 Brightness 0 D Contrast 0 Support l Cancel Apply Help om Brother XX XXXX Printing Preferences brother XX XXXX 101 ABC Paper Size RD 3 x 1 Copies 1 Quality Give priority to print speed 300 x 300 dpi Option LJ d Trim tape Off Halftone Error Diffusion Bright 0 Contrast 0 Basic Advanced Other Unit Start printing mm inch Immediately after starting to receive data After one page of data is received Support Cancel 18 P Setting the Printer Driver Introduction 2 0b Bel 49 O N O GA O Creating Labels Appendix gt Printing from other applications We will use Microsoft Word 2007 as an example In the following steps you will see XX XXXX Read XX as your printer name The printer names in the following screens may differ from your purchased printer name
22. Properties dialog box appears B per J sn Toonane XX XXXX is your model name ven SZ ZE N b Bel D CH E N CO _ Be 3 e For Windows Vista Choose Brother XX XXXX and click Select printing preferences The Brother XX XXXX Printing preferences dialog box appears E XX XXXX is your model name b CH e E e For Windows 7 b Choose Brother XX XXXX and right click and O select Printing preferences The Brother XX XXXX Printing Preferences dialog box appears XX XXXX is your model name KE O eg 0b Q Q lt 3 C i ck Pape r S ize Setu p E Brother XX XXXX Printing Preferences J XX XXXX Basic Advanced Other 1 01 S p 4 Paper Size RD 3 x1 O ABC 3 gt O 2 The Paper Size Setup dialog box appears A Paper Size Setup SCH Curent Registered Paper Sizes Width 3 00 Length 1 01 4 ab Ke 49 CH N GA O New Registers new paper formats Edit Edits the settings for the selected paper format To save the selected paper format with the new settings click Overwrite To add a paper format with the new settings change the name in the Paper Size Name box and then click Add Preset RD paper formats paper formats available when the software was installed cannot be edited Delete Deletes the selected paper format A deleted paper format cannot be restored
23. St 2 h 7 19 2007 Mr R Becker 11 East Main St Bimingham West Midlands Mr R Becker Bimingham West Midlands RS O If you clicked No when the message Record data in the Label List is displayed but want to register go to Tools Options and check Automatically Record Data Imported With Add in HI lt b Se DO l CH prar D 0 UN Appendix 24 P Creating labels with other applications by using the Add In function Microsoft Outlook With the Add In function you can directly copy the text in Microsoft Outlook to a label layout Items you can import are Contacts Calendar items Deleted Items Drafts Inbox Journal Notes text in the Notes dialog box is not available Outbox Sent Items and Tasks windows lt O e r Creating labels using the Contacts data in Microsoft Outlook E T Open Microsoft Outlook Contacts and ee emm highlight the contact information you Ste BOR U RA I wis T SES Contacts Sj SI Contacts Ada Fre Ge a Pr y D Cl All Contact Items a 123 want to include Sg FET Gi FA In Microsoft Outlook you can include not peter Gre GE gt g only the Contact data but also the text ina message as you can do in Microsoft Word Bis ieee Be fea 27 G A Besse e TE Please send catalog to address below Mr Walter Freeman 48 Cumberland Way
24. The confirmation message is displayed 3 C I l ck O K 7 P touch Transfer Manager x All data in the printer Is erased H A All data will be deleted from the printer OK to continue i Cancel 2 0b Bel 49 el O N O GA O To delete a specific label template select the label template to be deleted and then click File Delete Creating Labels Appendix 32 P Deleting label templates in the printer gt Starting up P touch Library You can start up the P touch Library and edit and print labels 1 Click the Start button then choose All programs Programs Brother P touch P touch Tools P touch Library 2 1 The P touch Library starts up Opening and editing data Introduction 1 Choose the data you want to edit then click O Open The application associated with the data is opened and you can edit the data L The application that starts up depends on the data For example for a P touch template P touch Editor starts up Printing labels Customizing Labels 1 Choose the label templates you want to print then click SE The label is printed by the connected printer Creating Labels Appendix 33 P Starting up P touch Library gt Searching labels You can search label templates registered in the P touch Library mg i d b
25. a three digit number The setting is automatically applied when three digits have been specified Example Specify numbers by scanning barcodes as follows 7 00 7 15 0 1 5 e To change the setting for the number of copies scan the Number of copies barcode again and then scan the barcodes for the new three digit number Creating Labels 5 Scan the Select template barcode and then scan the barcodes under For entering numbers to specify the Key Assign number three digits for the barcode template e The setting is automatically applied when three digits have been specified Example Specify numbers by scanning barcodes as follows 7 00 7 15 gt 0 1 5 e To change the number scan the Select template barcode again and then scan the barcodes for the new three digit number 44 Barcode printing Appendix 6 Scan the barcode whose data is to be used ABC123456 CODE128 9 digit 7 Scan the Begin printing barcode 8 The barcode is printed with the protocol and size specified in the template II IT ABC123456 gt Database assisted label printing A database linked to a label layout in the printer can be searched by a key which is data scanned from a barcode scanner and the data in the found record will be inserted into the label layout and then printed e T
26. abels Appendix 14 P Starting P touch Editor gt Start P touch Editor Help This section explains how to start P touch Editor Help for Windows The following is the example for Windows Vista E Start from Start button To start P touch Editor Help click the Start button on the task bar point to All Programs or Programs Click Brother P touch and P touch Editor 5 0 Help Introduction E Start from New Open dialog When you start the P touch Editor 5 0 and the Cem New Open dialog box appears click Help moen E gene 1 S vewnisoy How To E D La AAR New Select by Use aD S A e N v gt Horizontal Text Vertical Text O Check for Updates T Do Not Display This Dialog Box at Startup Deeg E Start from P touch Editor Click Help menu and choose P touch Editor Help re eeng Sa weg Batang 7 11 z BI U amp ben A A RS ai RI rs EE B I7 U N E Tet Position e aeoo Free Size ql Uulululuuuluuluuluut gt 5 Jututuutuelluiuuhuuluch HI oO DO l CH prar D oO jatet aa gt J w lel EE Date Title Body Code Memo3 Memo5 Memo6 Express Mode Professional Mode Right click the mouse and choose P to
27. al writing style or horizontal writing style e When you choose Select by Use you can choose by label applications e When you choose Help How To the P touch Editor Help appears The Help files allow you to learn step by step how to create a label layout e The Check for Updates button will link to the default P touch printer product solutions page 11 Starting P touch Editor Ka E Open K Open File B View History E Create a New Layout New Select by Use Horizontal Text Vertical Text O O mD CH O Di Bes Customizing Labels HI ab DO l CO bel D 0 Kn Appendix Layout window mMExpress Mode This mode provides easy label creation with texts and images The layout window consists of the following sections O gt O 1 E E 2 Allows the text properties to be specified Font 4 5 meae e ER Eeer be Free Size Label List a GE om CWE a E ____Date Tile Body Code Meng Meng Men _Memo4 _Memo5 Meng Horizontal Text Vertical Text 2 0b 2 49 O N O GA O 7 CEZ Express O Menu bar Commands are categorized under each menu File Edit View and Insert etc by function Command bar The command bar contains the New Open Paper Text Frame Image etc Draw Edit toolbar Provides tools for choosing an object entering text drawing graphi
28. ansfer Express save the label template as a Transfer Package file pdz 1 In the folder view select Configurations PLAT ee B z Brother XX igurations P tou File Edit View Tool Help Transter Backup Open E P touch Library Transfer Name vn All Contents fF Layout HW Filter vn Recycle Bin 2 Search Results Transfer Manager C R PC Brother XX SO a aa Sei Backups 36 2 Transferring the label template to P touch Transfer Manager Introduction HI eb Q D ail D E N O 3 O Creating Labels Appendix 2 PC Brother XX XXXX Configurations P tou File Edit View Tool Help Backup 2 Select the label template to be distributed Multiple label templates can be selected Introduction P touch Library All Contents o Eiter e Recycle Bin hans Search Results Transfer Manager H E PC Brother XX2000 ser Fa Configurations faq Backups l 5 PC Brother XX XXXX Configurations P tou File Edit View Tool Help Open Ctri O 3 Click File Save Transfer File e If Save Transfer File was clicked while either Configurations or a created folder is selected all label templates in the folder are saved as the Transfer Package file pdz e Multiple label templates can be combined into a single Transfer Package file pdz 2 0b Bel 49 O N O GA O Tran
29. ating Labels Layout window The layout window is used to display and edit objects Database window Displays a connected database Mode Switch Switch the Editor s modes Side bar By selecting the tab you can easily insert and format text barcodes tables etc change the order of the objects to create a label template or set the advanced settings Appendix e The View menu allows you to show hide the toolbars pallet and windows IJ See the P touch Editor Help for details 13 P Starting P touch Editor ESnap Mode With this mode you can capture a portion or the entire screen print it as an image and save it for future use 1 When you click Snap of the mode switch 6 Snap mode description dialog box The following functions can be used in Snap mode E appears Cli ck sec Screen Capture Drag and Drop Print Text function g Ecdrlower ES Labelin eg eg e Le e lf you put a checkmark in Do Not Display Beg This Dialog Again you can go to Snap mode directly the next time without SH g DESS Se displaying the dialog box e You can also start Snap mode from Start GES Click the P touch icon to return to the layout window All Programs Programs Brother P I Do Not Display This Dialog Again touch P touch Editor 5 0 Snap modell Ca oa 2 Snap mode appears See the P touch Editor Help for details Hi eb Q D zl D E N O DS 3 O Creating L
30. b BRAdmin oose the printer and click on the oose the printer and click Open A CH the printer and click on th Ch the printer and click Open Control menu Select Load Firmware button on the lower of the screen F Web BRAdmin H agy in Professional ontro vi Colum Default m e p te _cowmnrier Sotings J FL_Notication Settings Client Zeng f About TP Address Log Location Contact 92 168 72 2 Get Device Status HI lt b Q D ail D E N O 3 O Choose Load Firmware function of the BRAdmin Professional O or Web BRAdmin Choose TFTP PUT and click OK Click Load Firmware button on the button upper of the screen Load Firmware BRNOO807751ADBA IP Address 192 168 72 101 Toron ES act Network Services Send File C TFTP GET Creating Labels het are GET READY ESC P Raster P touch Template 3 MB Memo NC 13004h Appendix 30 P Transfer the templates to the printer via network 5 Choose the file in bIf format which you saved in step 2 and load it to the printer Choose bif file and click OK button Choose bif file and click Submit button SEI Load Firmware TFTP PUT Cancel Password Upload File Lood Firmwore TEIP PUT Introduction Node Name IP Address Model Name BRNOOSO775140B4 192 168 72 124 Brother XX XXXX The default password is access g
31. ced tab select the Distributed printing check box and then click Settings Spe AD F La eg 1 rab 0023040 GC del SD i Contnucus Tape Format Seinge 40 mmm m ww a D en Z ated Prindi lag J Ka Lopon OK Cancel Zeck ep 0b 4 In the Distributed Printing Settings dialog box select the printers to be used for distributed printing 1 Select the check box beside the Printer Name to be used for distributed printing Cancel 1 zt Appendix 47 P Distributed printing 5 Specify the label size to be used for brother TO 00N p ri n ti n g l ae width of the paper to be used for distributed A If only one printer has been selected D posme d In the dialog box from step 4 select the printer ranes an whose setting is to be specified and then either Vis t section double click it or right click it and click Settings Cancel From the Paper drop down list select the label size Introduction L e Information to be displayed in the dialog box from step 4 can be entered in the Notes text box d f you select Any paper from the Paper drop down list all selected distributed printers will print regardless of the loaded label size B If multiple printers have been selected ile Ptr Seige In the dialog box from step 4 select the printers ops whose setting are to be specified and right click EG them and cli
32. ck Settings From the Paper drop down list select the label size The same label size setting is applied to all selected printers e The settings below Printer Settings and Notes are not available A f you select Any paper from the Paper drop down list all selected distributed printers will print regardless of the loaded label size kA 0b te 49 O N O GA O 6 Click OK to close the label size setting window 7 Click OK to close the Distributed Printing Settings window Setup is completed 8 Click OK to start distributed printing L We recommend performing a connection test for your operating environment For more gt D D D information contact a sales representative Creating Labels Appendix 48 P Distributed printing K O O D CH O Di Bes The general procedure for using the P touch Template function is described below For details on specifying the various settings refer to Printing labels using P touch templates on page 42 1 Use P touch Editor 5 0 to create a template and then transfer it to the printer 2 Connect the barcode reader to the printer 3 Scan the P touch template command barcode This allows the settings to be specified or clears the previous settings Customizing Labels 4 Scan the Basic settings barcode Specify the number of copies to be printed 5 Specify the appropriate set
33. cs etc Property bar You can easily insert and format text image etc Creating Labels Layout window The layout window is used to display and edit objects Database window Displays a connected database Mode Switch Switch the Editor s modes e The View menu allows you to show hide the toolbars and windows e See the P touch Editor Help for details Appendix 42 P Starting P touch Editor E Professional Mode This mode provides all label design features for creating label templates The layout window consists of the following sections G een deeg EE EE 2 File Edit View Insert Format Tools Layout Window Help Introduction Normal Format OI Batang 354 WW oz B IUA be A i ae it es es eon el CE EE LL ee e Body Code Mee Mere Memo3 Memo4 Memo5 Memo6 2 0b 2 49 O N O GA O gt d D K Snap Express Professional Menu bar Commands are categorized under each menu File Edit View and Insert etc by function Standard toolbar A group of frequently used commands New Layout Open Save Print etc are provided in this toolbar Property pallet The property pallet contains the Print Paper Text and Layout property boxes Click on the left side of each pallet to show hide the property box Draw Edit toolbar Provides tools for choosing an object entering text drawing graphics etc Cre
34. ction 0 20 How to use P touch Transfer Manager amp P touch Library 2 0 0 0 cceecceecceeeeeeeeeeeeeeeaes 2 Starting up P touch Transfer Manager cccccccssccsseecececeeeceeeceeeeeueesuecseeseeeseeesaaes 2 Transferring label templates from the PC to the printer via Uh 28 Transfer the templates to the printer Via network 30 Backing up label templates EE 31 Deleting label templates in the printer 2 0 0 0 cceccecceeeeeeseeteeeeeeeeeteeeeeesseeeeseeeeeesaess 32 elle Re de 0 le ie ele EE 33 lee 34 Transferring label templates with P touch Transfer Express cccscceeeeeeeeeeeeeeeenes 35 1 Preparing P touch Transfer Express wiisitesnwveniecssssseimnisseeitiinssonianiasmmeninasianiasmesmdans 35 2 Transferring the label template to P touch Transfer Manager 36 3 Saving the label template as a Transfer Package file pdZ cccceecceeeeeeeeee ees 36 4 Distributing the Transfer Package file pdz and P touch Transfer Express e US EE 38 5 Transferring the Transfer Package file pdz to TD 4000 4100N ee 39 Introduction HI lt b Q O E N O GA gt O Creating Labels Appendix Printing the list of label templates cpcitee tetas accsosaiereaenadwaseanconcinest lt caesanoaepenewnciies oaesees 41 Printing labels using P touch Bn ee 42 ra Template UNCION EEN 42 Biere MET 42 S Preset template printing ee 43 E BETKE ER ele E 44 S Database
35. der Printing Reference Point Adjustment EEN the printing position can be adjusted SECH Under Energy Rank the print energy density SC De m y eo _ roi can be adjusted ABCD Sel aa Along Label Lenath 000 4 K 1 97 1 97 m Energy Rank Change the setting when the heat quantity from the print head changes for example when the print density is adjusted such as with special paper Normally it is not necessary to change the setting Energy Rank Medium Hi ab Cancel T O w e O If continuous length label is being used select qg Ge Continuous length tape check box Paper Size Name For details on the Continuous length tape Ke setting see Setting the Printer Driver on page freier 17 5 Enter the settings for the paper to be used and then click Add A new paper format is created 6 Click Exit a E L When the Printing Preference dialog box is displayed again the added paper format will appear 2 in the Paper Size list of the printer driver If the application is running exit the application and Ee then start it again in order for the new paper format to appear in the Paper Size list NC The paper formats exported from the Form Registered Now list can be distributed to other computers gt Distributing only paper formats If the printer driver has been installed on the recipient s computer only the paper formats need to be distributed Introduction
36. e PDF is included on the CD ROM Introduction 2 0b 2 49 O N O GA O FA In this guide when the mouse pointer changes to dh you can just click to jump to the corresponding pages For the basic functions of Adobe Reader see the Adobe Reader Help files gt Manual Structure The following guides are provided to help you use the machine correctly and understand all features Make sure to read and understand them before using the machine User s Guide e Read the User s Guide before reading this Software User s Guide e The guide includes information you should read before using the machine such as general precautions for use installation and setting up of the main unit e Also included is information describing how to install the accompanying software to connect the machine to a computer Software User s Guide this guide This guide describes how to create labels using the P touch Editor software that has been installed on a computer connected to the machine Creating Labels Le This guide can be viewed from the Setup application when it is run from the CD ROM 1 After installing this guide on the computer you can also view it from the Start menu NETWORK USER S GUIDE Network models only This guide describes how to use BRAdmin a utility for managing Brother network connected devices L This guide can be viewed from the Setup application when it is run from the CD
37. e 31 e You can click the data name for transfer data and change to a new name Depending on your printer model there may be restrictions on the number of characters that can be used in a data name 2 0b Bel 49 O N O GA O 5 Select the data or folder you want to transfer then click ke l The transfer confirmation message is displayed Creating Labels 6 Click OK P touch Transfer Manager The data in the folder selected with the folder A ae ears atte A A view is transferred to the printer OK to continue i Cancel If you have selected specific data in the list view only that selected data is transferred to the printer Appendix 29 P Transferring label templates from the PC to the printer via USB gt Transfer the templates to the printer via network To transfer the templates to the printer via network you need BRAdmin Professional or Web BRAdmin Download it from our website first The printer names and pictures in the following screens may differ from your purchased printer The screens may vary depending on the model Introduction M Do not turn off the power when transferring templates 1 Create the template you want to transfer with P touch Editor 5 0 then choose File Transfer Template menu to register 2 click z to save the registered template in bit format 3 Start BRAdmin Professional O or We
38. en a Microsoft Excel worksheet and select the cells of text you want included in the label from your Excel spreadsheet Introduction 45 Cumberland Way Anyutown USA 95093 t Bimingham West Midlands B11 1RS HI eb 2 On the Microsoft Excel ribbon standard toolbar click o The Brother P touch Import Setup dialog box appears E N 5 3 In Label Layout make adjustments to the ara 5 D D D Select Click on each of the fields in the Fields box and press lt lt Add to add the fields to your label line feed in the cells and click 2 EE Label Layout Fields a Label Layout enables you to change the A Mr Walter Freeman B 45 Cumberland Way aE e wey gt D D D lt lt way your text is displayed printed e When you choose any listed item in the eam J 7 S A ie Freeman 45 Cumberland Way Sixes Formal forimporing Fields box and click __ lt _ anew field is Beggen Reen added to the Label Layout box Dee e e You can enter spaces line feeds commas Preview Print Cancel and characters for each cell and print them on a label You can also remove fields in this screen by highlighting the field and pressing the delete key on your keyboard SCH ab Q CH Ka Ee D ab U O Le e For details on how to automatically add the text to a Label List see How to add text from Microsoft Excel to a Label List on page 2
39. f the size of paper to be used is not listed in the Paper Size list a new paper size can be added For details see Add new paper format on page 6 Then select the paper size from Paper Size list e Advanced Tab Settings for Halftone Brightness and Contrast can be specified from this tab When using a fixed size with continuous length tape click Settings to display a dialog box and then specify the necessary settings FA Refer to the page 47 about Printing labels distributed to multiple printers e Other Tab Settings for Unit and Start printing can be specified from this tab 4 Close the Printers window Brother XX X XXX Printing Preferences Brother brother XX XXXX SolutionsCenter Basic Advanced Other 1 01 Paper Size RD Ainali D Width 3 Length 1 01 Paper Size RD 3 x1 Feed 0 14 Copies 1 Orientation D Portrait Landscape Quality Give priority to print speed Copies 1 ow Vogel 300 x 300 dpi Reverse Order Option Quality Give priority to print speed 300 x 300 dpi C ec eec Option V Cut Every Trim tape Off 1 S labels V Cut at end Halftone Error Diffusion Mirror Printing Bright 0 E Trim tape after data Contrast 0 Support Cancel Apply Dee E Brother XX XXXX Printing Preferences brother XX XXXX 1 01 ABC Paper Size RD 3 x 1
40. fied Example Specify numbers by scanning barcodes as follows 7 00 7 15 gt 0 1 5 e To change the number scan the Select template barcode again and then scan the barcodes for the new three digit number 2 0b Bel 49 O N O GA O 7 Scan the key barcode whose data is t o be used in the database file d N 4 fe ee ie 8 Scan the Delimiter barcode 9 Scan the Begin printing barcode 1 O The object data in the specified template is replaced with the database data and the labels are printed Creating Labels Sooo Appendix 46 P Database assisted label printing gt Distributed printing When printing a large number of labels printing can be distributed among multiple printers Since printing is performed at the same time the total printing time can be reduced Introduction Le e Printing can be distributed to printers connected via a USB connection or network connection TD 4100N only e The number of pages to be printed is automatically divided among the selected printers If the specified number of pages cannot be evenly divided among the printers it will be divided in the order of the printers listed in the dialog box when the print settings are specified in step 4 HI eb Q D ail D E N O 3 O 1 From the File menu in P touch Editor 5 0 click Print 2 Click Properties 3 Select the Advan
41. function can be used the label layout or template to be used must be transferred with Transfer Manager from the computer to the printer Refer to P 27 for details of the Transfer Manager e The barcode reader should be set for barcodes with no prefix or suffix e Various settings such as the baud rate must be changed in order to use the RS 232C connection For details on changing the settings refer to the operation manual for the barcode reader The default settings for the serial port of this printer are listed below Bava rate ge Flow conor OTR Party None aen 7 EC e For details on using the barcode reader contact the manufacturer e Refer to P 30 when you transfer the templates via network HI oO re DO l CH D cb Appendix 42 P touch Template function Preset template printing If a frequently used label layout is stored in the printer identical labels can be printed simply by scanning barcodes Mr Bill Anderson lt Address label gt 4555 cumberland Pkwy Anytown USA 95063 lt Name label gt Bill Anderson Introduction e For details on the barcodes that can be scanned for the various settings refer to List of barcodes for specifying settings on page 50 e Grouped objects will be converted and sent as an image 1 Using Transfer Manager transfer from P touch Editor 5 0 to the printer the label layout to be printed Refer to page 27 for details of the Tran
42. gt 1 Preparing P touch Transfer Express The user must prepare P touch Transfer Express for transferring label templates to the TD 4000 4100N HI lt b Se DO l CO D oO Kn 1 P touch Transfer Express is developed in English 1 The latest P touch Transfer Express can be downloaded from the following website http solutions brother com Select your region country Choose your product Downloads 2 Download Transfer Express to any location on the computer The Transfer Express folder is created Appendix 35 P 1 Preparing P touch Transfer Express gt 2 Transferring the label template to P touch Transfer Manager 1 In P touch Editor open the label template to be transferred 2 Click File Transfer Template The label template is transferred to P touch Transfer Manager P touch Transfer Manager automatically starts up L The label template can also be transferred to P touch Transfer Manager by clicking Start All programs Brother P touch P touch Tools P touch Transfer Manager 2 1 to start P touch Transfer Manager then dragging the lbx file to the P touch Transfer Manager window Gei P touch Editor Layout ei Edit View Insert Format Tools E Ctri N E Ctrl 0 Ctrl 5 Export Transfer Template Database b gt 3 Saving the label template as a Transfer Package file pdz In order to create a file in a format that can be used by P touch Tr
43. he key barcode is the barcode for the information appearing in the database file at the leftmost column in record view field A in form view These key barcodes must be created in advance e The database information in field A of the form view must not include any other data In addition even if the information contains two lines of data only the first line of data is recognized when the barcode is scanned with the barcode reader Therefore enter only one line of data into the information in field A of the form view e For details on the barcodes that can be scanned for the various settings refer to List of barcodes for specifying settings on page 50 1 Connect the database file to the label layout to be printed For details on specifying the settings refer to the mn M d P touch Editor Help Ge Sheet 1 Key code Product Price Lil 11111111111 Cake 02 22222222222 Ej 33333333333 ae hocolate 25 Os 55555555555 Pi 45 2 Using Transfer Manager transfer the label layout from P touch Editor 5 0 to the printer Refer to page 27 for details of the Transfer Manager The database file is also transferred 3 When data is transferred to Configurations in Transfer Manager the Key Assign number is automatically specified 4 Scan the P touch template command barcode Refer to List of barcodes for specifying settings on page 50 5 From the Bas
44. ic settings barcodes scan the barcode for the parameter whose setting is to be specified 45 P Database assisted label printing Introduction 2 0b Bel 49 el O N O GA O Creating Labels Appendix FA e Settings can be specified for multiple parameters e f no settings have been specified a label will be printed by P touch Template Settings The default settings for P touch Template Settings is a single copy with Auto cut on For details on P touch Template Settings download P touch Template manual English only from the following web site http solutions brother com Select your region country Choose your product Downloads e To specify the number of copies to be printed scan the Number of copies barcode and then scan the barcodes under For entering numbers to specify a three digit number The setting is automatically applied when three digits have been specified Example Specify numbers by scanning barcodes as follows 7 00 7 15 0 1 5 e To change the setting for the number of copies scan the Number of copies barcode again and then scan the barcodes for the new three digit number Introduction 6 Scan the Select template barcode and then scan the barcodes under For entering numbers to specify the Key Assign number three digits for the barcode template e The setting is automatically applied when three digits have been speci
45. into the Code field of the Label List choose Text Imported Into the Code Field of the Label List in the Brother P touch Import Setup dialog box Appendix 25 P Creating labels with other applications by using the Add In function How to add text from Microsoft Outlook to a Label List ei For first time use the message Record data in the Label List is displayed If you click Yes new records are automatically created in the Label List and the text is added to each field shown below from next time you register the text Each time you add new information into your label list it also records the following information for your reference Date field Title field Introduction Body field Content of cell specified in Text Imported Into the fiel DaelTie Body Code Memo1 Meng Memo3 Memo4 Memo5 Memo6 Lii gt Wishes Benn Mr Walter Freeman 45 Cumbedand Way Anytown Norfolk 100 Somerset Ave 100 Somerset Ave O2 7 19 2007 John Adams Dean United KingdomJohn AdamsJohn Adams a York North Yorkshire5 Westminster Road5 Westminster Road O3 7 18 2007 Andy York North Yorkshire YO30 6LY AndyAndy HI lt b Q D ail D E N O 3 O If you clicked No when the message Record data in the Label List is displayed but want to register go to Tools Options and check Automatically Record Data Imported With Add in Creating Labels Appendix
46. n S Sr rity settings et Th i cert abt he spate rom pub E e For Microsoft Word 2007 etc if the dialog box on right in CR appears select Trust all documants from this publisher os at Files Microsoft Office Office 12 STARTUP Add In Ptouch50 dot D DH H J i Brother Industries om and click OK For details on security settings see the Help Geet e Ei n Certificate issued by VeriSign Class 3 Code Signing 2004 CA files for the application Show Siqnature Detais e be For Microsoft Word 2003 etc check the Always trust Help protect me from unknown content recommended E Enable this conten macros from this source checkbox and click on Enable SE S a O M a cros j Open the Trust Center Cancel For details or installation information see the P touch Editor Help Registering and canceling the Add In function Before running this program close the Word Excel and Outlook programs The following is the example for Windows Vista 7 Click Start All Programs Brother P touch P touch Tools P touch Editor 5 0 Add Ins Utility The Brother P touch Add In Settings dialog box appears HI oO Se DO l CH prar D ab Appendix 20 P Creating labels with other applications by using the Add In function 2 Click on the checkboxes for the Microsoft ACANT application where you would like the Microsoft Word Add Ins P touch Edit
47. nd data to When you select a printer only the data that can be sent to the selected printer is displayed in the list view Folder view Displays a list of folders When you select any folder the data in the folder selected is displayed in the list view on the right Q List view The data in the selected folder is displayed Preview The label templates selected in the list view are displayed as a preview 27 Starting up P touch Transfer Manager Introduction HI eb Q D ail D E N O 3 O Creating Labels Appendix Explanations of the Icons Transfer Only for P touch Transfer Manager Transfers the label templates and other data on your PC to the printer when connecting USB interface cable Backup Only for P touch Transfer Manager Backs up the data you have transferred to the Brother printer using the P touch Transfer Manager Edits the selected data Print Only for P touch Prints the selected label template with the printer Library Search Searches the data managed with the P touch Library Display Style Changes the file display format Transferring label templates from the PC to the printer via USB H e Do not turn off the power when transferring templates e Make sure to disconnect the network cable when transferring templates via USB e Grouped objects will be converted and sent as an image 1 Select the printer to transfer data to
48. or add in function button to be f Add Ant S l Express Mode gt installed G Now for each Microsoft application you must KEE S i E Add Apply Ss select which version of the label creation software Sarees Moe Ta i you would like to open when the P touch Editor Iw Display the Import Setup dialogue box button on the tool bar is clicked Mi ft Outlook Add e Express Mode Starts Express Mode ne Add Apply e Professional Mode Starts Professional mode Kess Mee P e Print Immediately Prints the label SEH Caution Add and remove Add Ins after quitting the corresponding application Cancel HI lt b Q D ail D E N O 3 O Creating Labels Appendix 21 P Creating labels with other applications by using the Add In function E Microsoft Word With the Add In function you can directly copy the text in Microsoft Word to a label layout L If Microsoft Outlook is running and Microsoft Word is chosen as the standard editor you won t i be able to use the Add In function in Microsoft Word Exit Microsoft Outlook and restart Microsoft Word Creating labels using Microsoft Word 1 Open a Microsoft Word document and select the text you want included in the label from your word document Mr Michael Smith LBI Corporation 100 Somerset Corporate Blvd Bridgewater NJ 08807 0911
49. pient s computer Appendix 6 At the recipient s computer double click Dsetuph exe Complete the installation according to the instructions that appear on the screen 9 Distributing only paper formats Introduction This section describes the general procedure for creating labels using the machine For details on step by step instructions see Help files gt From label creation to printing 1 Decide the type of label you want to create Here are some label design examples to show what is possible Label examples l R Michael Smith an Special Price LBI Corporation 1 00 100 Somerset Corporate Bld E Li 1 D Bridgewater NJ 08807 0911 II e aaa 0 HUH MMi e Cranberry Juice Mr Walter Freeman 52482 64 oz sku 120399 4555 Cumberland Pkwy Dallas TX 950523 HI eb Q D ail D E N O 3 O Device No E6200 A4C Creating Labels Choose the appropriate RD Roll for the type of label you will create E LBI poration a 7008S et Corporate Bld Bridgewater NJ 06807 0011 5 J Mr Walter Freeman 4555 Cumberland Pkwy Dallas TX 95053 Appendix gt User s Guide 10 P From label creation to printing 1 Click Start All Programs Programs Brother P touch P touch Editor 5 0 You can also start P touch Editor using the following methods only if you created the shortcut during installation e Double click the shortcut icon on the desktop e
50. registering label templates created with P touch Editor then click OK 34 P Searching labels Introduction HI eb Q D ail D E N O 3 O Creating Labels Appendix By using P touch Transfer Express one or more label templates and a database can be easily transferred into a TD 4000 4100N printer via a local USB or network TD 4100N connection After a label template has been created by an administrator it can be distributed together with P touch Transfer Express to many users and easily transfer a label template into each TD 4000 4100N printer locally O O mD CH O Bes H If the template is to be transferred as a new one be sure to specify a Key Assign number in P touch Transfer Manager that is not currently used If the specified Key Assign number is already being used the existing template will be overwritten with the new one d The Key Assign numbers for templates transferred to the machine can be confirmed by Printing the list of label templates Refer to Printing the list of label templates on page 41 1 Valid only when connecting USB cable Administrator Brother Solution Center z T fer E htplsoltionsbrother com L Transfer Express ql Customizing Labels P touch P touch P touch Editor Transfer Manager Transfer Express E gt D a E B gt ag a N XXX bx XXX bx XXX pdz TRDRVdll unzip32 dil_ xxx pdz 2 3 4 4 _____j 5
51. sfer Save Transfer File Backup Import Export N b G 4 Type in the name and then click Save B Save As GH Save in m Desktop e e CR ES 2 The label template is saved as a Transfer r mm anem epar E Package file pdz Recent Paces 7 D Ba Computer Desktop Network 5 me Computer wi eech File name EE Se Save as type Pouch Device File pdz Cancel Appendix 37 P3 Saving the label template as a Transfer Package file pdz 4 Distributing the Transfer Package file Lodz and P touch Transfer Express to the user L If the user already has P touch Transfer Express downloaded it is not necessary for the administrator to send Transfer Express folder to the user In this case the user can simply move the distributed Transfer Package file to the folder Transfer Express and then double click PtTrExp exe Introduction 1 Move the Transfer Package file pdz to f the folder Transfer Express QU U Transter Express 4 Search P Wi Organize Se Views i Burn LI Name Date modified Type Size a Go a g ptfilo dll PtTrExp PtTrExp TRDRV dll unzip32 dll_ Layoutl pdz m Layoutl pdz 2 Distribute all files in the folder Transfer Express to the user HI lt b Q D ail D E N O 3 O Creating Labels Appendix 38 P4 Distributing the Transfer Package file pdz and P touch Transfer Express to the user
52. sfer Manager A text object in the label layout can be converted an image After being converted to an image the text cannot be changed This is useful for protecting frequently used templates from being accidentally edited In the P touch Editor layout window right click the text object and then click Properties Click the Expanded tab and then select the Text Cannot Be Edited check box Otherwise click Options in the Tools menu click the General tab and then select the Display Expanded Tabs of Object Properties check box under Others When the check box is cleared the object is converted back to text that can be edited 2 0b Bel 49 el O N O GA O 2 When data is transferred to Configurations in Transfer Manager the Key Assign number is automatically specified Specify a Key Assign number between 1 and 10 for label layouts to be used with preset template printing 3 Scan the P touch template command barcode Refer to List of barcodes for specifying settings on page 50 4 From the Basic settings barcodes scan the barcode for the parameter whose setting is to be specified e Settings can be specified for multiple parameters e If no settings have been specified a label will be printed by P touch Template Settings The default settings for P touch Template Settings is a single copy with Auto cut on For details on
53. t Backing up label templates This transfers label templates and other data in the printer to the PC H e Valid only when connecting USB cable e Backed up data cannot be edited on the PC e For some printer model specifications it may not be possible to retransfer backed up data to a printer of a different model than the one the data was originally backed up from E eb Q D Sc O E N z O N 5 O 1 Connect the PC and the printer by USB cable and switch on the printer power The printer model name is displayed in the folder view If you select a printer model name in folder view the current data transferred to the printer is displayed 2 Select the printer to back up from then click up The backup confirmation message is displayed P touch Transfer Manager Printer data will be backed up onto the computer OK to continue Creating Labels 3 click OK New folder with a name containing the date is created under printer folder and all the printer s data is transferred to that new folder No contents are selected Appendix 31 P Backing up label templates gt Deleting label templates in the printer 1 Do not turn off the power when deleting templates Introduction 1 Connect the PC and the printer by USB cable and switch On the printer power The printer model name is displayed in the folder view 2 Right click the printer then select All Delete
54. tings A B or C A Preset template printing 1 Scan the Preset template number barcode B Barcode printing 1 Scan the Select template barcode then the barcodes under For entering numbers 2 Scan the barcode whose data is to be used or copied 3 Scan the Begin printing barcode C Database assisted label printing 1 Scan the Select template barcode then the barcodes under For entering numbers 2 Scan the key barcode for the database data to be used 3 Scan the Delimiter barcode 4 Scan the Begin printing barcode Creating Labels 6 The specified label is printed E O Q Q Q lt L 49 gt These are the barcodes for specifying settings used with the Printing labels using P touch templates on page 42 a e When using the barcodes in this list set Trigger for P touch Template Printing and Command Prefix Character to default in P touch Template Settings e lt is possible that these sample bar codes may not be read correctly depending on the quality of your printout e P touch template command Initialize begin specifying settings Esciia3 II e Basic settings e Number of copies O prar O D CH O Di Bes Customizing Labels Creating Labels E O Q Q Q lt L e For entering numbers 1 2 O O gt O O Bes
55. u will see XX XXXX Read XX as your printer name The printer names in the following screens may differ from your purchased printer name The screens may vary depending on the model The following is the example for Windows Vista Introduction 1 For Windows xP From Control Panel open Printer and other hardware open Printer and Faxes e For Windows Vista From Control Panel go to Hardware and Sound and open Printers e Windows 7 Click the go to Devices and Printers HI eb Q D O E N O GA gt O For details see Windows Help 2 For Windows XP Choose Brother XX XXXX and click File Printing Preferences P i Read Music Microso ft XPS Documen t 7 Send To OneNote 2007 Wi n H The Printer Properties dialog box appears b E A 33 Recently Changed E 3 p aI 5 R Searche p XX XXXX is your model name e For Windows Vista Choose Brother XX XXXX and click Select printing preferences The Brother XX XXXX Printing preferences dialog box appears XX XXXX is your model name Creating Labels e For Windows 7 Choose Brother XX XXXX and right click and select Printing preferences The Brother XX XXXX Printing preferences dialog box appears XX XXXX is your model name Appendix 17 P Setting the Printer Driver 3 Choose each item and click __ _ e Basic Tab The paper size can be selected I
56. uch Editor Help i Se M Screen Capture Return to Edit Layout snap Mode Description P touch Editor Help F1 How To z i i About Exit Appendix Snap Mode Press F1 key to access P touch Editor Help directly 15 P Start P touch Editor Help Printing the Help description The information given in P touch Editor Help can be printed Use your normal printer to print the P touch Editor Help information 1 In the Contents tab choose any topic you want to print Introduction 2 Click on the Toolbar 3 Choose the range of topics to be printed ae I La and cl ck oss You can print the selected topic or all the topics in the selected heading What would you like to do e Print the selected topic Print the selected heading and all subtopics 4 Specify the Printer and click 2 0b Bel 49 el O N O GA O 1 Choose a normal printer that supports general paper sizes such as Letter Creating Labels Appendix 16 P Start P touch Editor Help You can use this machine to print directly from most Windows applications by installing the printer driver H Because the paper size for this machine is different from other regular printers you may not be able to print even after installing the driver and application software unless the application software allows the correct label size to be set gt Setting the Printer Driver In the following steps yo
Download Pdf Manuals
Related Search
brother Label Printer TD series software user manual