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HP 620LX/660LX PalmTop (English) User Guide

1. are Cuers pas See ane PR p T ie fete ES Se PE a DV ae gt cet cr es ft ee ees jia ss DETENTE EURE From the list select the dial up networking connection created as described in W Connecting to an ISP that you want to use 4 If you want you can adjust the time before the dial up connection will be automatically disconnected in the Disconnect if idle for box Or to disable automatic disconnect clear the Auto Disconnect check box 5 When finished tap OK From now on your palmtop PC prompts you to connect to your Internet service provider whenever you tap an Internet address or select one of your favorite addresses from within Pocket Internet Explorer Browsing the Web Pocket Internet Explorer provides you with many of the same features as other popular Web browsers To go to an address 1 On the File menu tap Open 2 In the Address box type the address you want to go to and tap OK Ee e HA E Jan El ae a per i wi eS le e ieee je m praa uaan Psa i If you ve gone to the address recently you can select it from the Address list by tapping the down arrow key and tapping on the address The Address List includes the ten most recent addresses that you ve visited 4 The Dial Up Connection dialog box opens Tap Connect to connect to your Internet server Worki ngwithPre InstalledApplications 123 Another way to go to a specific Address is 1
2. Tap the TCP IP Settings box IP addresses identify computers on the Internet They consist of four numbers in the range 0 255 separated by full stops e g 15 123 112 31 If your ISP 144 HP Palmtop PC User Guide automatically assigns IP addresses when you connect to their server then you will not need to enter an IP address If not uncheck the Server assigned IP address and enter the IP address your service provider has given you 15 The use software compression and use IP header compression boxes should normally be left untouched If you do have a problem connecting then ask you ISP about these settings 16 If your ISP has supplied you with DNS server IP addresses then you need to enter them in the Name Servers tab Uncheck the name server addresses box and enter the Primary DNS and Secondary DNS settings Your ISP may only have one DNS server in which case just use the Primary DNS setting Tap OK 17 Tap Next Enter the ISP telephone number 18 Tap Finish to end the process 19 To test the connection double tap the new icon with the name you assigned to it 20 You will be asked for the user name and password that your ISP has given you You can avoid reentering the password each time by tapping the Save Pass word box 21 Check that the dialing location in the right hand box is correct and that the phone number listed is correct and tap connect If the number is incorrect you might need to adjust the dial settings in
3. Typically a pause between four seconds two commas and twelve seconds six commas works best When sending a fax immediately see an error message that states Your modem reported a general error There are several possible problems here 1 You may have dialed a wrong number or dialed incorrectly If a long distance number is dialed as a local call instead the operator message can cause some modems to report this error Some voice mail systems will cause modems to report this error tip Watch the Fax Progress box while dialing to see exactly what number is being dialed If it is not a correctly or the Dialing Location is not properly configured 108 HP Palmtop PC User Guide 2 It may be that your station ID name is too long for your modem to handle If your station ID is more than 20 characters long and you ve received this error try using a shorter name Choose Preferences from the Options menu and edit the Station ID field under the Identification tab 3 There may be letters or non standard characters in the phone number which some fax modems cannot dial Try converting your Recipient phone number to all numbers and hyphens When sending a fax bFAX seems to stop while it s configuring the mo dem for faxing The palmtop PC may be having problems communicating with your modem First make sure the modem is correctly inserted and locked into your palmtop PC Try removing reinserting and locking yo
4. table for date and time examples Date Times 8 3 96 3 00 Aug 96 3 00 00 pm 31 Aug 96 8 31 96 3 00 pm e Enter a date and time in the same cell by typing a space between them e A date may appear differently from what you typed because Pocket Excel matches your entry to the closest default format You can change the format Percentages guidelines To enter a percentage type one of the following the number followed by the percent sign for example type 5 the number as a decimal for example 0 05 or the value as a formula for example 1 20 For the first method Pocket Excel will automatically format the cell as a percentage In the latter two cases you must format the cell as a percentage Custom number guidelines e If the Microsoft Excel file that youive transferred to your Handheld PC contains a custom number format that format may be displayed correctly in Pocket Excel even if there is not an exact format match You will see Custom selected on the Number tab in the Format Cells dialog box Using functions and formulas Pocket Excel supports about 100 commonly used Microsoft Excel functions Pocket Excel Help provides specific details on working with functions which often have several associated arguments To see function descriptions tap Insert Function on the Tools menu and then tap the Help button To quickly calculate averages sums or maximum minimum values 1 Select a range of cells 2 Tap the
5. Create folder Rename a folder Delete a folder Open a file Do this Tap the New icon and fill in the New Expense Report Envelope window See Entering expenses Tap the envelope or use the arrow keys to highlight the envelope Select the envelope Tap the info button to bring up the Envelope Info window Type a new envelope name Select the envelope to delete From the Edit menu choose Delete Envelope or press Delete Confirm that you want to delete the envelope Important Deleting an envelope from the Envelopes window is permanaent and cannot be undone Select the envelope to move To move an envelope drag it to the folder you want to move it to From the File mennu choose New and then choose New Folder Type a name for the folder and tap OK Select the folder From the Edit menu choose Rename Folder Type a new name in the Rename Folder window Select the folder From the Edit menu choose Delete Folder Confirm that you want to delte the folder and all the envelopes in it contains Important Deleting a folder permanently deletes the envelopes in the folder as well as the folder From the File menu choose Open Choose the name of the file you want fromthe file list and then tap OK ExpensAble automatically saves and closes the current 96 HP Palmtop PC User Guide file before opening another file You can also open a file by choosing its name from the list of most recently used file
6. To specify a proxy server 1 On the View menu tap Options Worki ngwithPre InstalledApplications 129 2 Tap the Proxy Server tab aS ee re LEE Se ne ee BR DEN Dior ama torride a Terang eS eee i ee aa We a POLE W ere eo SS em Sari RE Cou 5 3 Select the Use Proxy Server check box and then enter the appropriate information see your system administrator for details 4 When finished tap OK BFIND GLOBAL FIND UTILITY What you can do with it With bFIND you can search databases files filenames and e mail messages Simply enter a string in the initial bFIND dialog box and bFIND retrieves all occurrences of that string bFIND is integrated with existing applications so that by double tapping within bFIND on a found occurrence of the string you can launch the third party application in which it was found If that application sup ports searching bFIND automatically drives the application to complete the search To start bFIND e Press the bFind icon on the hard icon panel on the screen e Tap the Start button then select the bFIND icon under Programs To create a Search 1 Enter the item you are searching for into the Look For field 2 You may choose to ignore case sensitivity by checking the Ignore Case check box 3 You may choose Whole Word by placing a check in the check box Use this if you want to search for an exact match of what is typed into the Look For f
7. a number date or text followed by a number for example Qtr1 2 Select the cell again and extend the selection to cover the cells you want to fill 3 On the Edit menu tap Fill 4 Under Fill Type select Series and then tap a direction from the Direction list 5 Select a Series Type and any additional options you need dr Eae a Gini 1 hrami gif Tap Number to specify the amount by which the number should be incremented in the Step value box Tap Autofill to automatically fill the series based on the data in the first cell This data must be a day either its three letter abbreviation or spelled out a month either abbreviated or spelled out or numbered text for example Qtr1 If it does not Pocket Excel will simply copy the data in the first cell Tap Date to select an option from the Date list Then specify an increment in the Step value box 6 Tap OK 76 HP Palmtop PC User Guide Entering values Pocket Excel recognizes two types of data values constant text and numbers and formulas a sequence of values cell references names functions or opera tors that produces a new value from existing values This section deals with values For information on formulas see the next section Using functions and formulas When you enter a value Pocket Excel determines its data type based on what you type Then Pocket Excel applies the default format for that type of entry text date
8. illustration LE lys en laaide aa kaiisia of Cusen Cut ED AE TE CEE ae Chai Sean Dir ais Cotes iy wrtli E renn rm Coke Wine ped GIJ TRS ae Robin Fomine Peairching FOR ria Pedal dastras Seder te Ahris fale 66 JO Die 55 Bons a Email Trintan fcr one Works DOH 226 7 ao Hi um EUEN aer Wendy Habip Fond Sere OC SELS tin Sak Mimgan Pack Tam POR ete To move around in your contact list e To quickly move to a name in the list tap the tab containing the first letter of the name you want to see e To move up or down one line at a time tap the scrollbar arrows e To move up or down by one page tap the scrollbar above or below the slider To sort the contact list based on a different column Tap the column heading The list will be sorted by this column By default the list is sorted alphabetically by last name You can choose to sort the list by first name or by any of the columns in the contact list A triangular icon in the column head ing indicates the column by which the list is sorted Work ngwithPre InstalledApplications 59 Note You can resize the columns to see more information by dragging the bar between column headers to the left or right To change the information that appears in the contact list 1 On the Tools menu tap Customize Columns 2 Select the item that you want to appear in a column by tapping the down arrow in the column box and then tapping Add amp Remove as necessary 3 When
9. 1 Tap the folder you want to delete 2 Tap the Delete button 3 Confirm the folder name and then tap OK Q Warning The folder and its contents are deleted immediately you cannot retrieve a deleted folder Copying messages to and from your desktop computer You can copy messages between Inbox on your palmtop PC and a Microsoft messaging program on your desktop computer by using a serial connection and Mobile Devices Folders created on your palmtop PC s Inbox or in the Microsoft messaging program will not be copied It s not necessary to create a mail service connection to do this To copy messages from Inbox to a Microsoft messaging program 1 Connect your palmtop PC to your desktop computer and open Mobile Devices on your desktop computer 2 In your Microsoft messaging program click Tools and then click H PC Inbox Transfer 3 In the list select the messages you want to copy and then click OK 4 Select a folder in which you want to copy the messages or create a new one and then click OK To copy messages from a Microsoft messaging program to Inbox 1 Connect your palmtop PC to your desktop computer and open Mobile Devices on your desktop computer 2 In your Microsoft messaging program on your desktop computer select the Work ngwithPre InstalledApplications 121 messages you want to copy to your palmtop PC 3 In Mobile Devices click Tools and then click H PC Inbox Transfer 4 Select the options y
10. 11 Synchronize again the HP 620LX with the Windows CE Services 2 0 to complete the migrating data operation E From other HP Handheld products to 620LX Palmtop PC HP PIM Translation Utility The HP PIM Translating Utility allows you to transfer your existing Phone Book and Appointment Book data from HP 100LX 200LX Palmtop PCs and HP OmniGo 100 120 organizers to your HP 620LX Palmtop PC See Translating HP PIM Files for full details USING A PC CARD You can use a PC Card to store files from your palmtop PC Q Warning It is recommended that you use only memory and modem cards which have been tested with the HP Palmtop PCs Use of other cards is not recommended For a list of recommended PC Card Modems and PC Memory Cards refer to the Readme file in the HP Web Site http www hp com handheld palmtops hp600lx manual index html Copying or Moving Files to a PC Card To copy or move files from your palmtop PC to a PC Card do the following 1 Turn off the HP Palmtop PC and insert the PC Card 2 Turn the palmtop PC on again 3 Select the file to move 4 In the Edit menu tap Copy or press C if you want to keep the file on your palmtop PC and put a copy on the card WorkingwiththeHP Pal mtopPC 29 or Tap Cut or press CTRL xX to remove the file from your palmtop PC to the PC Card 5 Open the Start menu tap My Handheld PC and open the PC Card folder 6 Tap Paste in the Edit menu or press Removing a
11. HP Palmtop PC User Guide To add a sound to the Event Sound list copy a wav file from your desktop PC PC Card or CompactFlash Card to the Windows folder on the palmtop PC Changing the Background of the Windows CE Desktop Double tap the Display icon in the Control Panel Tap here to use the bitmap Tap the Background tab to tile the entire display Th alee Bear ties Tile mag On beckipraund Select a bitmap to use from Tap Browse to locate the the Image drop down list bitmap you want to use Adjusting Brightness and Contrast Tap the Quick Settings Hard Icon Panel SSSR Use the sliders to adjust sound brightness and contrast WorkingwiththeHP Pal mtopPC 21 You can also adjust the screen contrast at any time without going to the Control Panel by e pressing to lighten the screen e pressing to darken the screen Adjusting the Double Tap Rate af Double tap the Stylus icon in the Control Panel Tap the Double Tap tab and follow the instructions in the window to set your tap rate Sy Gs roneriies RES 1 m a Dobe bp Me checerogend bon io set cere itivity hor bot he qd of and ditanca bahasan tas The slower ad Taer apart mu bap the Ten fhe doubles becomes Ta test pour doute setings double te clapboard icon Fe Cann 0nd does not ogen Of CIES SOLE your NE using the checkerboard alo Adjusting the Keyboard 8 Double tap the Keyboard icon on the Control Panel Use this
12. You can download Quicken ExpensAble file converters from http www onthegosoftware com Important After you have installed the Quicken ExpensAble file converters onto your desk top computer you will need to perform the following steps to register them with Microsoft Windows CE Services 1 Disconnect your H PC device from the desktop computer 2 On the desktop computer start the Mobile Devices program from the Microsoft Windows CE Services folder 3 If there is an icon corresponding to your H PC device select it and delete it 4 Reconnect your H PC to the desktop computer and set up the Partnership in Mobile Devices 86 HP Palmtop PC User Guide Starting ExpensAble for the first time The first time you start ExpensAble you ll spend a few minutes setting up your file After that you re ready to create your first expense report envelope An ExpensAble envelope contains all the expense information you need for a single expense report Every time you have a new expense report to do you create a new envelope in your file Most people keep all their expense report envelopes in one or two files Within a file you can create folders to organize envelopes into meaningful groups and eliminate clutter on your screen Peia Trip Timing i a hil piip gt gt am fees Ereabises rrin Group Sa Canfcicece e A file contains a collection of expense report envelopes and folders Most people keep all their envelopes
13. message headers and then disconnect While offline you can review the headers and decide which messages you want to read on your palmtop PC You can also compose messages and replies to messages The next time you connect Inbox automatically sends your messages and copies or moves selected messages from the mail server to your palmtop PC Viewing the message list When you open Inbox along the left side of the message list you see icons repre senting the four Inbox folders This icon Does this 7 In box Provides access to all incoming messages from all services to which Inbox connects and contains stored local messages a Outbox Stores messages to be sent until Inbox is connected to a service or the desktop computer a i Sent items Optionally stores a copy of each message sent You can select this option in the Compose tab go to Compose Options By Deleted items Displays delete messages and deletes them according to the options you sent You can also create your own folders to organize messages you store in Inbox as described in Working in the message list later in this chapter From the message list you can also mark messages from retrieval from the server read messages move messages into folders and delete messages as described later in this chapter The Inbox message list displays a header from each message whether it is stored on your mail server or locally Note the following when viewing me
14. such as A 1 or RICI e Spaces are not allowed An underscore character or a period works well as a word separator For example use Interest Rate or Interest_Rate e A name can contain up to 255 characters To name a cell or range 1 Select the cell or range you want to define 2 On the Tools menu tap Define Name 3 In the Names in Workbook box type the name Managing worksheets A workbook can contain several pages or worksheets making it easy to access all your important data You can switch quickly from one worksheet to another or arrange the worksheets to best meet your needs 82 HP Palmtop PC User Guide To switch to another worksheet 1 On the Format menu tap Sheet then Modify Sheets 2 Select the worksheet to open and then tap OK Or tap the sheet shortcut menu on the status bar at the bottom of the screen and tap the name of the worksheet you want to open To rename a worksheet 1 On the Tools menu tap Sheet then Modify Sheets 2 Tap the sheet to be renamed and then tap Rename 3 Type a new name and then tap OK To add a worksheet 1 On the Tools menu tap Sheet then Modify Sheets 2 Tap the name of the worksheet before which you want to add a new worksheet 3 Tap Insert and then type a new name or tap OK To remove a worksheet 1 On the Tools menu tap Sheet then Modify Sheets 2 Tap the sheet to be removed and then tap Delete 3 Tap OK To change the order of worksheets 1 On t
15. tap OK 116 HP PalmtopPC User Guide Retrieving messages from the server If you have chosen to download message headers only to your palmtop PC as described earlier in Setting up a mail service connection and you decide you want to read the entire message on your palmtop PC you will need to retrieve it from the mail server You can either copy or move the message from the server to your palmtop PC To copy a message to your palmtop PC In the Inbox double tap a message header If you are working online the selected message is immediately copied to the Inbox If you are working offline the symbol in the first column of the header changes from F to EN nd the message is copied to the Inbox the next time you connect By default the first 50 lines of a message is transferred To override this limit retrieve a full text copy To retrieve a full text copy of a message 1 In the Inbox select the message header s You can select several messages at once following standard Windows methods using the shift or ctrl key 2 On the Service menu tap Retrieve Full Text Copy To move a message 1 In the Inbox message list select the message header 2 On the File menu tap Move To and then select a destination folder If you re working offline the message is marked 4 and moved to the folder you specified It is deleted from the server the next time that you connect Q Warning Messages along with their attac
16. time currency value or percentage Q Note Although Pocket Excel automatically formats your entries you can change the formats as needed Formatting text A cell formatted as text can have up to 255 characters and is left aligned by de fault You can include in this cell any combination of nonnumeric characters numbers and spaces such as A Z a z lt gt JI _ 5 amp 0 h Sometimes you may want to treat a number as text for example you want the leading zero in a postal code to be displayed If you format a cell as text Pocket Excel will not alter any number you enter into it To format a cell as text 1 Select the cell 2 On the Format menu tap Cells 3 On the Number tab select Text from the Category list 4 Tap OK Formatting numbers Numbers are entered as constant values and are right aligned in the cell by default Numbers can include numeric characters 0 through 9 and any of the following special characters Ee Worki ngwithPre InstalledApplications 77 Pocket Excel stores values with 15 digits of precision regardless of displayed format To indicate a negative value either type a minus sign in front of the value or enclose the value in parentheses If a number includes an internal space for example 98 123 or any other charac ter not shown in the preceding list it is entered and displayed as text however a number followed by a space for example 98123 is form
17. you ll get an error message 3 The Appointment Book Translation Note screen appears Read the translation information then PE Ahinoami bik Taniak Hote click Translate Soms debe pes nihe HP Aapa rirati Book hi to proceed Wira do roc Pere baba or i bajir Hanik He vi op ares ibe Tesina peices de os bks click Cancel toret to the Welcome screen 14 cocon regain spperi rieri sal ba open ml te Brhadelt as in rihulcccanseces ai AP Spam Beck Te Dos will bn en prta Vi CET LA ar Tia Click Help for help about this screen 42 HP Palmtop PC User Guide 4 The data translation progress screen appears showing the progress of current translation activity EA Esp ortng bo Bobo fuka ey LTT Click Stop to terminate the translation operation in progress 5 When the translation has successfully completed a message appears Click OK to return to Welcome screen An Appointment Translation Limitation Although the Appointment Book applications on the HP 100LX 200LX palmtop PCs and HP OmniGo 100 120 organizers and the Calendar application on the HP Palmtop PC support daily weekly monthly and yearly repeated events the Schedule application supports only daily and yearly repeated events Since all translation goes through Schedule there is no direct mapping from earlier HP Palmtop products to Schedule for repeating weekly and monthly events As long as you do not edit imported repeat
18. 32 33 Soft Reset 26 Software adding amp removing 24 Sorting 64 Sounds 20 Start Button Start Menu Stylus Stylus Ejection Button Synchronize Now T Time Zone Time and Date Tasks create edit and sort tasks mark print remove start view a category working with reminders Template Transactions Transferring Files Translation Appointment Data Phone Book Data reviewing Translation Status Troubleshooting Undo V Viewing calendar message list PowerPoint presentations saved Web pages task categories Voice Recorder sending notes start 15 15 3 9 22 152 39 32 64 65 66 65 63 63 65 68 154 27 42 43 47 138 149 70 53 115 85 125 63 28 101 Volume adjusting 20 control panel 20 W Web 29 36 109 122 129 144 151 Welcome Wizard 7 9 12 Windows CE 1 0 Windows CE 2 0 28 Windows Key 3 Windows NT 4 0 1 13 15 Word add change font 72 close a document 69 create a bulleted list 71 create a new document 67 display all headings and body text 74 expand or collapse text 74 finding and replacing text or data 69 move or copy a selection 70 open an existing document or workbook 67 print a Pocket Word document 15 save a document or worksheet 68 set paragraph indentation 71 setting tabs 71 switch to Outline view 73 World Clock 10 11 28 51 133 134 150 Index 161
19. Empty Cache Now and then tap OK To empty the cache on exiting 1 On the View menu tap Options and then tap the Advanced tab 2 Select the Empty cache when exiting check box and then tap OK All of the Web pages stored in the cache are deleted each time that you exit Pocket Internet Explorer until you disable this option Customizing Pocket Internet Explorer You can customize the way you browse the Web to suit your personal preferences by tapping Options on the View menu Setting start and search pages You can set your start page which opens a particular Web site when you open Pocket Internet Explorer You can also designate a particular Web search site as your search page To set a home or search page 1 Open the page you want to set as your home or search page 2 On the View menu tap Options 3 Select the Default Pages tab m g Bi a EHET epr Page feu en rt saa i D nl on DS D 2 a ied Ch ae Oro BC in i oo EEE oars j talje E a ed ed Oe Lee Tore Fee ibe ra em Te ary ey Hee Ps 4 Select either Home Page or Search Page from the list 5 Tap Use Current Page and then tap OK Note You can reset the Home Page and Search Page to their original addresses by tap ping Use Default Page WorkingwithPre InstalledApplications 127 Changing Web page viewing options You can set options for Web pages to show pictures fit the window and play sounds To change Web page vie
20. File menu To edit them highlight the item and choose Edit Item from the Edit menu or simply double tap on the item to evoke a card You cannot add a new task from the Agenda view pepe e De nes re ls Eridap RENTE Cae baki aa Cn bidh a to eee Pabst cap ee amie bets bs keny BI tel Sees hm Maree rev Pabhis van li Fe arta Ecker Cote bores ak th EI FI Fahd tiple Mee wh cde sn ircorce Sbrepirenie E REF me LE 6 month Calendar From the Month view you can obtain a 6 month calendar by choosing the 6 month calendar from the View menu on the toolbar i SSS A SS Un Adding appointments and events to your schedule In Calendar you use an appointment card to add appointments and full day events You can even set additional information like reminders and notes In both Day and Week views symbols appearing in an appointment s description indicate that additional information has been entered Worki ngwithPre InstalledApplications 55 To add an appointment 1 5 In Day or Week view tap the appointment date on the calendar In the Month at a Glance view double tap on the appointment date Double tap the appointment time or tap the New Appointment button Type a description of the appointment and a location If the appointment will last longer than the default time slot drag the stylus over the necessary time slots to select them Type in your notes pertaining to the appointment in the Notes area You m
21. HELP ON LINE On line help is available in Windows CE by e tapping the button on a display s title bar or toolbar for context sensitive help e tapping the Help option on the Start menu e pressing H to get window specific help while an application is running 16 HP Palmtop PC User Guide USING AC POWER An AC adapter for stationary use is available for the HP Palmtop PC If You are Using the Docking Cradle Plug the AC adapter into the port on the back of the Docking Cradle and plug the other end into a wall socket If You Are Not Using the Docking Cradle Plug the AC adapter into the adapter port at the side of your HP Palmtop PC and plug the other end into a wall socket Important Do not connect the palmtop PC to two AC power sources at the same time Doing so will damage the unit MANAGING BATTERY POWER You can operate your HP Palmtop PC on battery power or on AC current with the AC adapter Built in software helps you manage power on your HP Palmtop PC by letting you check battery type and use time on the main and backup batteries reporting status when you charge batteries using the AC adapter and setting when you want the power to time out and turn off To access the power management features 1 On the Start menu tap Settings then Control Panel 2 Double tap the Power icon The Power Properties window that appears has two tabs Power Off and Dimming Control The Power Properties window shows
22. Palmtop PC User Guide the dialog box To change the default click Edit and then select another file extension 4 When finished click OK Tip You can use your palmtop PC to transport files from one desktop computer to another On the General tab of the File Conversion Properties dialog box clear the Enable File Conversion check box to transfer a file to your palmtop PC with out converting it Then transfer the file to another desktop computer that is run ning Mobile Devices Converting Word files During conversion most document attributes are retained and appear just as they would on your computer Some formatting however may be removed or changed This attribute Fonts font sizes and font coloring Converts this way Matched to the closest available palmtop PC font and shade of gray Tabs alignment bullets numbering and indentation are displayed Paragraph spacing is not supported Paragraph formatting OLE objects Objects embedded in a file are converted to pictures object data and objects not stored in the file are removed Tables Columns table of contents index fields and numbering Headers footers footnotes Cells are displayed as text separated by tabs Text is displayed but some formatting may be lost These items are removed annotations revisions style sheets borders and shading Converting Excel files During conversion to Pocket Excel many document attributes
23. and folders In most cases you have one ExpensAble file that contains all your expense report envelopes and folders However you can have more than one file For example if you want to keep a separate file for each year s expense reports you can set up a new file at the beginning of each year 98 HP Palmtop PC User Guide Creating a file 1 From the File menu choose New 2 Choose New File and tap OK 3 Enter a name for the new file and tap OK Entering Company and user information You can enter the company and user information needed by ExpensAble by enter ing the information into the User Info window Transferring ExpensAble Data Transferring Quicken ExpensAble files from your H PC device to the desktop computer Important Before you can transfer ExpensAble files between your H PC and your desktop computer you must install Quicken ExpensAble file converters and re establish establish the partnership between the H PC and desktop computer to register the file converters Connect your H PC device to the desktop computer 2 On the desktop computer start the Mobile Devices program from the Microsoft Windows CE Services folder Double click the icon corresponding to your H PC device Double click on My Handheld PC Double click on Program Files Auk w Double click on Quicken ExpensAble to view the Quicken ExpensAble files with the pqx extension on your H PC I Then st
24. and folders in one file e Folders help you organize your expense reports and reduce the clutter on your screen Folders can contain envelopes but cannot contain other folders e Expense report envelopes contain information about a single expense report Customizing how you work with ExpensAble You can change how some parts of the ExpensAble program work by changing the ExpensAble program options For example you can choose whether you want the cursor to move to the next field in the expense record or enter the expense when you press the Enter key 1 In the iconbar tap the Options icon 2 Adjust the individual options and then tap OK to save the settings Worki ngwithPre InstalledApplications 87 Entering Expenses Starting a new expense report ExpensAble uses envelopes to collect receipts and other expense information just like many people stuff receipts into a wallet or envelope until they re ready to fill out an expense report Each ExpensAble envelope represents one expense re port so every time you start a new expense report you create a new envelope Use these steps to create an expense report envelope and enter the information for your expenses The steps are explained in the following sections e Create a new envelope and fill in the New Expense Report Envelope window with information about this expense report e Enter expense transactions to record regular expenses cash advances and split transac
25. are retained and appear just as they would on your desktop computer There are some attributes however that will be changed or removed for efficiency The following table de scribes how data is affected VorkingwithPre InstalledApplications 141 This attribute If you want to Fonts and fonts sizes Matched to the closest font available on your palmtop PC Alignment Horizontal vertical and wrap text attributes remain the same how ever vertical text appears horizontal Formats Custom number formats are displayed in the closest matching number format supported by Pocket Excel All borders appear as a single line and patterns are removed Supported functions and formulas are converted accurately If a Formulas Microsoft Excel file contains a function not supported by Pocket Excel the function is removed and only the returned value of the function appears A formula entered as a array or containing an array argument for example SUM 1 233 is converted to a value Likewise a formula containing an external link or intersec tion range reference is converted to a value Names that reference worksheets within the same workbook are displayed accurately however names that refer to other workbooks Names arrays for example 1 2 3 array formulas or intersection ranges are removed from the name list If a name is removed from the list it is left in formulas and fuctions causing those formulas to resolve as
26. backup and store data that you don t want to keep on the HP Palmtop PC permanently To change the CompactFlash card that you are using 1 Save all data and close all files on the HP Palmtop PC 2 Turn off the palmtop PC 3 Remove the first card 4 Insert the second card 5 Power on the palmtop PC again to use the new card SYNCHRONIZING DATA The Synchronization Manager lets you automatically or manually synchronize data between the Information Manager such as Schedule or Outlook on your desktop and the Information Manager Calendar Contacts and Tasks applica tions on your HP Palmtop PC To synchronize automatically select ActiveSynch Options from the Mobile Devices Tools menu on your desktop PC In the window that appears under the General tab choose the following an Soon Totes Click here for automatic tad i time synchronization F ride archer whenever you connect the palmtop PC with your desktop computer If you select this option select the database to synchronize in the Synchronization Services window below Fayo ap eee Task CDS ESC ET Fig mor aes Cit Hen ched boa neat io mere bere En enable ot dab Hai speed haok pie hal perce heed er onobied Gobet on WorkingwiththeHP PalmtopPC 31 Files that have been moved or copied between Microsoft Word and Excel on the desktop PC and Pocket Word and Pocket Excel on the HP Palmtop PC need to be synchronized manually To syn
27. been registered with bFIND otherwise the shortcut will generate an error Within the Shortcuts menu you have the option to choose between using Large Icons or Small Icons To enable the use of one or the other tap the Shortcuts menu item and then tap Large Icons or Small Icons whichever one you want to use To get more information If you need more information on bFIND visit the web site support bsquare com NOTICE BSQUARE CORPORATION makes no warranty as to the accuracy or completeness of the foregoing material and hereby disclaims any responsibility therefor Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries bFIND bFAX b MOBILE bPRINT and bsquare View are trademarks of BSQUARE CORPORATION WORLD CLOCK Setting World Clock Whether at home or on the road you can use World Clock to keep track of the date and time You can find World Clock in your Control Panel folder by tapping Worki ngwithPre InstalledApplications 133 Start on the taskbar and then tapping Settings or you can double tap on the time displayed on the taskbar Setting home and visiting cities You can set two time zones in World Clock one for your home city and one for a city you re visiting You can change either of these cities whenever you want You can also choose which of these time zones you want to use as the system time for your palmtop PC
28. does not apply if the product has been damaged by accident or misuse or as the result of service or modification by other than an authorized Hewlett Packard service center No other express warranty is given The repair or replacement of a product is your exclusive remedy ANY OTHER IMPLIED WARRANTY OR MERCHANTA BILITY OR FITNESS IS LIMITED TO THE ONE YEAR DURATION OF THIS WRITTEN WARRANTY Some states provinces or countries do not allow limi tations on how long an implied warranty lasts so the above limitation may not apply to you INNO EVENT SHALL HEWLETT PACKARD COMPANY BE LIABLE FOR CONSEQUENTIAL DAMAGES Some states provinces or coun tries do not allow the exclusion or limitation of incidental or consequential dam ages so the above limitation or exclusion may not apply to you Products are sold on the basis of specifications applicable at the time of manufacture Hewlett Packard shall have no obligation to modify or update products once sold Consumer Transactions in Australia New Zealand and the United Kingdom The above disclaimers and limitations shall not apply to consumer transactions in Australia New Zealand and the United Kingdom and shall not affect the statu tory rights of consumers For Consumers in Australia The above warranty terms and any other warranty statement enclosed with this product except to the extent lawfully permitted do not exclude restrict or modify and are in addition to the statutory ri
29. e Enter your expense information in the fields of the Expense Record e The Enter button enters the expense in the log e The Split button lets you itemize expenses from a single bill e The Details button provides a field for adding a personal memo e The Restore button undoes any changes you ve made to the current expense e The Done button returns you to the Envelopes window e The Delete button deletes the current expense You can enter receipt information in any order There s no need to group receipts by date or category ExpensAble automatically sorts and organizes the expenses for you Gr If you don t have complete information for an expense insert a placeholder in the Expense Log Just choose an expense type from the list set the date and then tap Enter You can come back and edit the entry later 1 In the Expenses window tap New Line 2 Enter information about the new transaction Type the information you want in each field and then press Tab The insertion point moves forward to the next field 3 Tap Enter to record the transaction in the Expense Log Entering data in the Expense Record The fields that appear in the Expense Record vary according to e Which expense type your transaction uses e Whether you decided to show the Currency and Bill To fields Adding a memo You may want to enter a personal memo for an expense You can add a personal memo for any trans
30. first contacting a Hewlett Packard office If your unit qualifies for in warranty service be ready to supply a dated proof of purchase In countries not listed on the card contact your Hewlett Packard authorized dealer or sales office Reference 155 156 HP Palmtop PC User Guide INDEX 3 3 D 81 A AC adapter 7 17 18 19 30 143 144 port 3 7 17 power 2 17 18 19 113 ActiveSync 1 32 33 Among Windows CE devices 27 Appointments 42 58 131 Arithmetic operators 80 B Background changing 21 Backup Back Up Data button 34 Back Up Battery Compartment 4 Back Up Battery 4 Backup Now Transferring 28 36 Backup Transferring 28 34 35 36 37 38 153 battery coin cell 7 153 data to a PC Card 37 HP Data Backup 34 35 110 Battery Back Up 4 coin cell 7 153 compartment 4 drain battery 30 installing the batteries F minimize data loss 18 rechargeable Lithium Ion battery pack 7 recharging Batteries 18 Release Catch 4 bFAX Pro adding recipients and documents 105 application 50 creating a fax 02 deleting recipients and documents 05 Dialing Location 104 107 108 Frequently Asked Questions 104 105 receiving 04 sending 03 bFIND Global Find Utility application 51 search 30 select Search Locations 131 start 30 Brightness amp contrast adjusting 21 Buttons 16 C Cache 126 127 132 Calculator Pop Up view 137 Standard view 136 Calendar 6 month Calendar 55 Adding changing a full day event 56 57 Ad
31. g Your ISP name Select the name of the Remote Networking connection that is used to access this mail service e g Your ISP name set up above 6 Enter the name of the POP server given by your ISP in the mail server setting 7 Enter the POP mailbox user name in the User ID setting 8 Enter the POP mailbox password in the Password setting Again you can tap 10 11 the Remember password box to avoid having to reenter your password at every log on If the SMTP server name is different to the POP server name then you should enter it in the SMTP Host field Tap Finish You can connect to the mail server by tapping Service then Connect To set up www access if my ISP uses a www proxy Server a ee ec Double tap Pocket Internet Explorer on your palmtop s desktop Tap View then Options and then tap the Proxy Server tab Enter the proxy server s name and port Tap OK 148 HP Palmtop PC User Guide Chapter 6 REFERENCE This chapter contains information that you may need to refer to if you run into problems while working with the HP Palmtop PC It also includes warranty and support information SAFETY CARE AND MAINTENANCE With good care your HP Palmtop PC will be a reliable desktop PC companion Cleaning the Screen When you touch the screen of the HP Palmtop PC with your hand it leaves a trace of natural oil that may make it harder to read the screen from certain angles If you need to cl
32. installed on it To see which fonts look in the Windows folder in My Handheld PC or under Font in the Format menu You can also install additional fonts by using the Windows CE Mobile Devices The fonts and font sizes you can add are available in Pocket Word and Pocket Excel TrueType fonts are generally the best fonts to convert to your palmtop PC however other font types can be converted as well Note Because fonts take up valuable program and storage memory on the palmtop PC add only the fonts and font sizes that you need To add a font e Connect your palmtop PC to your desktop computer and run Mobile Devices On your desktop computer drag the font file s to the Windows fonts folder in the Mobile Devices window e Select the font sizes that you want to download to the palmtop PC To view the font files on your palmtop PC look in the Windows fonts folder If you transfer a document from your desktop computer that uses a font not installed on your palmtop PC Pocket Word uses the closest matching font It also uses this font for any new text that you type Transferring the document back to your desktop computer restores the original font To set or change the default font in a document 1 Open a new document 2 Before you begin typing tap Select All on the Edit menu to select the first blank paragraph 3 Select a font from the list on the toolbar 72 HP Palmtop PC User Guide g a es PRE 4 Begin e
33. look like OFG or 9 0FG as per the local example Area codes should be entered without zeros For international calls the dialing pattern should include the international access code e g 001 in Singapore followed by a comma and then EFG 146 HP Palmtop PC User Guide This indicates that the international access code should be dialed and then after a pause the country code area code and local number i e 001 EFG or 9 001 EFG When you have finished tap OK to leave the dialing patterns and communications windows Example of dialing patterns are listed below Country Local Long Distance International Singapore G G 001 EFG Malaysia G OFG 001 EFG US G 1FG 011 EFG Francel 0G 0G 00 EFG France2 OFG OFG 00 EFG UK OFG OFG 00 EFG US If you need to dial a phone number that is in your area code but still requires a 1 and the area code long distance to dial it you need check the Force Long Distance box when you Make a New Connection To change a Dial Up Con nection that is already made Tap Start and Programs Double tap Communications and Remote Networking Tap to highlight the connection to be changed Tap File then Properties Tap Force Long Distance box France1 Use this dialing pattern if you have put in the entire telephone number minus the leading 0 in the telephone number field and left the area code field blank France2 Use this dialing pattern if y
34. no effect on the split items here e The itemized transactions that make up the split transaction are displayed in the Split Expense Log e Copy the selected item and insert it in the next line by taping on the Duplicate button W In the Expense Record on the left side of the window enter information for each part of the split transaction Tap Enter to add each item to the Split Expense Log 4 Continue adding line items until you have added one itemized line for each part of the transaction Then tap OK Changing the Expense Types list Fixed expense types are expense types required by ExpensAble They include Airfare Mileage and Breakfast to name a few You can change the name of a fixed expense type but you cannot delete a fixed expense type or add a new one to the Expense Types list The Expense Types drop down list shows the expense types you can choose from when you enter transactions The list includes some fixed expense types that are WorkingwithPre Insta ledApplications 93 always present in the list You can customize the Expense Types list by adding new expense types or by editing the names of existing expense types For exam ple if you need to gather information about your company s local and long dis tance calling expenses you could add Local and Long Distance as expense types on the Expense Types list Edit an expense type when you want to use a more familiar name for an expense such a
35. not in fact a plain text file Simply change the name of a file to end in txt does not suffice If you create a file in Microsoft Pocket Word and save it with a txt extension for example it will not be a plain text file unless you also change the type of file to Plain Text Document txt before saving it Another possibility is that you may be trying to fax a shortcut link to a text file itself Such a shortcut can appear to be a text file when you are browsing but once added to bFAX its distinctive Ink extension becames visible and it cannot be faxed How can I send a recurring fax such as a weekly time sheet or report By default faxes are deleted after they are successfully sent You can change that opinion as follows 1 From the Options menu choose Preferences 2 Choose the Options tab 3 Uncheck Delete faxes from Fax Workspace after they ve been sent 4 Sent faxes will now remain in the Fax Workspace where they can be sent again or used as templates for future faxes Can I modify a document after I add it to an outgoing fax Yes double tap the document in the document list you wish to edit This will start the application associated with your file eg Microsoft Pocket Word and open your file for editing Can I modify a recipient after add that person to an outgoing fax Yes double tap the recipient in the recipient list that you wish to edit and make the changes i
36. of text Drag the stylus over the text e A picture Tap the picture A word Double tap the word e A single paragraph Trip tap within the paragraph e An entire document On the Edit menu tap Select All Formatting text Unlike Microsoft Word Pocket Word has no Format menu and does not use styles You can format text alignment by either tapping a toolbar button or use the For mat menu To find out what a button does look at its ToolTip press and hold down the button with the stylus To create a bulleted list 1 Tap the Bullets button on the toolbar and type the first item 2 Press ENTER type the next item and repeat as needed 3 Press ENTER and then tap the Bullets button again to end list formatting Setting tabs Pocket Word sets tabs to 0 5 inch intervals however if you set custom tabs in a Microsoft Word document on your desktop computer the tabs are preserved when you convert the document to Pocket Word To set paragraph indentation 1 Transfer a Microsoft Word document with the desired paragraph indentation from your desktop computer to your Handheld PC 2 Open the transferred document in Pocket Word Worki ngwithPre InstalledApplications 71 3 Copy the paragraph with the desired indentation from the transferred document and paste it into a new Pocket Word document 4 Edit the copied text Pocket Word retains the paragraph formatting Working with fonts Your palmtop PC comes with several fonts
37. of two things will happen depending on the option you have chosen in the Synchronization Manager e Mobile Devices automatically resolves the conflicts for you e Mobile Devices prompts you to resolve the conflicts manually as described in the following procedure To manually resolve conflicting items 1 For each item listed in the Resolve Conflict dialog box tap the button under the Action column to indicate which data you want to keep WorkingwiththeHP Pal mtopPC 33 Tha dass bade Faites bear Paint oni eth ihe ranks cherie arith deo nin pul Tomioka De ooefiict chen dant dors in replace Tae Deol Arie MobieLieece DAG iihi SL 11 ee Adesnhre sorts ne eue eos me Appoanbrent Ste Es coun 2 Tap Synchronize to carry out the actions you specified If you tap Cancel all items listed remain in conflict the next time you synchronize Online Help in Mobile Devices on your desktop provides more information about resolving conflicts BACKING UP AND RESTORING DATA Although unlikely it is possible to lose data on your palmtop PC It is therefore always good practice to save a backup copy of your data You can backup and restore Calendar Contacts and Tasks data and your Inbox messages quickly with HP Data Backup Utility You can also perform a full system backup from the Mobile Devices tool menu The differences between the two are HP Data Backup Mobile Devices Backup e Backup data to int
38. positive side up Q Warning Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions The backup lithium battery can explode if it is inserted incorrectly GETTING STARTED To begin using your HP Palmtop PC for the first time do the following 1 Power on the palmtop PC by pressing the key 2 Adjust the contrast and volume by launching the QuickSettings Application To turn off the HP Palmtop PC press the key again 8 HP PalmtopPCUser Guide THE WELCOME WIZARD Set Up your Handheld FC Windows CE Touch saraen calibration 1 Time tone settings Time and date i H ra ged addr iu Synchrenizing with pour desktop gt D ffare us from Windows b Frese Enter te coinne Calibrating the Screen and Stylus You need to first calibrate the screen and the stylus so the screen responds cor rectly to a stylus tap To calibrate the stylus do the following 1 Press the Stylus Ejection Button and take out the stylus 2 Press and Cars Se creme are briefly bid pirin ce fhe perir of Mes au cut briefly hold the 7 EE te ro An ee stylus at the Pons fhe Ear bry io carmel center of each L cross or target g that appears on the calibration screen Once the screen and stylus are calibrated you can use the stylus as a mouse substitute to perform the following opera
39. program in your PC To avoid losing data due to electrostatic discharges or other types of events it is recommended that you regularly save and backup your data as described in Backup and Restore WARRANTY SUPPORT AND SERVICE Limited One Year Warranty Your HP Palmtop PC comes with a limited one year warranty What Is Covered Your HP Palmtop PC except for the coin cell backup battery or damage cause by this battery and accessories are warranted by Hewlett Packard against defects in materials and workmanship for one year from the date of original purchase If you sell your unit or give it as a gift the warranty is automatically transferred to the new owner and remains in effect for the original one year period During the warranty period we will repair or at our option replace at no charge a product that proves to be defective provided you return the product shipping prepaid to a Hewlett Packard service center Replacement may be made with a new or re conditioned product or with a newer model of equal or better functionality This warranty gives you specific legal rights and you may also have other rights that vary from state to state province to province or country to country What is Not Covered Backup battery and damage cause by the battery are not covered by the Hewlett Packard warranty Check with the battery manufacturer about battery and battery leakage warranties Reference 153 This warranty
40. the power source for example Main Bat teries how much power remains in the main batteries backup battery status and recharging status if you are recharging i mare fie m WorkingwiththeHP PalmtopPC 17 Power Off Tap the Power Off tab to set the automatic power time out for both battery and AC power operation Tap here to enable the palmtop PC s touch on feature deve HEN H Tim E Pem A L Same HE Lie i ican af in i Ce contes da Hra I I l arpei mida tee Aree D 1 1 L D Leiner ae TETE D Era de mea shia mi AC Lise Pare Bambin ethers pu est cicero a es ymau E Tap here to set the automatic power Select the length of idle time time out for AC power operation before your palmtop PC times out Power Status Icons An icon appears on the taskbar next to the current time when the AC power is connected Power status icon RU Pise aM 5 You can double tap on the power icon in the taskbar to open the Power Properties window and get more information about power status Other Warnings about Power Dialog boxes also appear to warn you when your backup battery or main batteries are running low or very low If your battery is running down the dialog appears at each power on or start up and every 30 minutes while the device is being used Recharging Batteries You can recharge the batteries within the palmtop PC 1 Attach the AC adapter to the palmtop PC or to t
41. the software to the public in physical media or by telecommunication without the prior written consent of HP Termination HP may terminate this software license for failure to comply with any of these terms provided HP has requested Customer to cure the failure and Customer has failed to do so within thirty 30 days of such notice Updates and Upgrades Customer agrees that the software does not include updates and upgrades which may be available from HP under a separate support agreement Export Clause Customer agrees not to export or re export the software or any copy or adaptation in violation of the U S Export Administration regulations or other applicable regulations HP Shrinkwrap License Terms The following License Terms govern your use of the accompanying Software unless you have a sepa rate signed agreement with HP License Grant HP grants you a license to use one copy of the Software Use means storing load ing installing executing or displaying the Software You may not modify the Software or disable any licensing or control features of the Software If the Software is licensed for concurrent use you may not allow more than the maximum number of authorized users to Use the software concurrently Ownership The Software is owned and copyrighted by HP or its third party suppliers Your license confers no title to or ownership in the Software and is not a sale of any rights in the Software HP s t
42. vii 4 Translating HP PIM Data Files 41 Installing the HP PIM Translation Utility 41 Starting the Translation 42 Translating Appointment Data 42 Translating Phone Book Data 43 Reviewing Translation Status 47 5 Working with Pre Installed Applications 49 Overview of HP Palmtop PC Pre installed Applications 49 Information Manager for Windows CE 52 Calendar Contacts and Tasks Microsoft Pocket Word 66 Microsoft Pocket Excel 75 Microsoft Pocket Powerpoint 84 Quicken ExpensAble 86 Fiscal Pro 100 Microsoft Voice Recorder 101 bFAX Pro Fax Send Receive Application 102 Inbox 110 Microsoft Pocket Internet Explorer 122 bFIND Global Find Utility 130 World Clock 133 Calculator 136 Synchronization with the desktop PC Mobile Devices 137 Connection to an ISP Internet Service Provider 142 viii HP Palmtop PC User Guide 6 Reference 149 Safety Care and Maintenance 149 Tips and Troubleshooting 149 Electrostatic Discharge Warning 153 Warranty Support and Service 153 Index 157 Contents ix x HP Palmtop PC User Guide INTRODUCTION Congratulations and thank you for purchasing the HP Palmtop PC This guide introduces you to your new palmtop PC and shows you how you can quickly begin to use it either on its own or as an effective desktop PC companion A NOTE ON MODELS The HP Palmtop PC 600 Series is available in two models the HP 620LX and the HP 660LX Both models are described in the guide The HP
43. with the power and storage of your desktop PC Chapter 4 Translating HP PIM Data Files This chapter describes the HP PIM translation utility which enables users of the HP 100LX 200LX palmtop PCs and HP OmniGo 100 120 organizers to transfer their Appointment Book and Phone Book data to Windows CE Information Man ager applications Chapter 5 Working with Pre installed Applications This chapter gives you instructions on the use of Windows CE applications to keep appointments manage phone book data and tasks perform word processing and spreadsheet tasks dial up to the Internet etc Chapter 6 Reference This chapter includes tips on how to take care of your palmtop PC troubleshooing information and warranty support and service information 2 HP PalmtopPCUser Guide Chapter 1 A CLOSER pm LOOK AT THE HP PALMTOP PC External Features Front view Quick Application Launch Pad LED Multifunction Record Key Record Key Hard Icon Panel On Off Switch Microsoft Windows Key d Serial Port Microphone Stylus Ejection Number Lock Key Button AC Adapter Port Compact Flash Memory Card Drawer A Closer Look at theHP PalmtopPC 3 External Features Back view Back up Battery Compartment IR Infrared Port Back up Battery Red Reset Button Main Battery Compartment Battery Release Catch PC Card Eject Button PC Card Slot Docking Crad
44. 0 or 8088 The next thing to do is to create a remote connection in Remote Networking This remote connection provides basic information for Windows CE and your modem To set up a Remote Networking Connection D JO OU FP D 1 12 13 14 Switch your unit off and attach the AC adapter Insert your PC Card modem Switch the unit on Tap Start then Programs Double tap the communications folder then Remote Networking Double tap Make New Connection Type a name for the connection i e Name of ISP Select Dial Up connection Tap Next Select a modem Your modem supplier should be listed on the drop down menu next to the modem box If it is not cancel the operation remove reinsert the modem card and try again Unless there are advanced settings that need to be configured for your ISP or your ISP requires you to manually enter your user name and password then you will normally not need to configure the modem further If your ISP does require you to enter your username and password manually then tap configure and tap the box marked Use terminal window after dialing Enter the area code if any without a zero if you do not enter it when dialing internationally local number and country code If you always want the coun try code and area code to be dialed e g using a GSM mobile phone with a roaming service then check the use country code and area code box
45. 660LX includes all the features of the 620LX plus the following enhancements e 32MB RAM the HP 620LX has 16MB RAM e a 56kbps Fax Modem Card e the Microsoft Windows CE Services 2 1 with ActiveSync CD ROM the HP 620LX uses Services 2 0 Please note that on the 660LX a maximum of 16MB RAM can be used for storage memory The remaining 16MB is program memory ABOUT THIS GUIDE The HP Palmtop PC uses the Microsoft Windows CE operating system which is very similar to the Microsoft Windows 95 and Windows NT 4 0 operating sys tems This guide assumes that you are already familiar with one of these desktop operating systems Introduction 1 Chapter 1 A Closer Look at the HP Palmtop PC This chapter describes the physical features of the HP Palmtop PC Chapter 2 Using the HP Palmtop PC the First Time This chapter describes how to start the HP Palmtop PC for the first time how to calibrate the touch screen with the stylus and how to establish the partnership between your palmtop PC and your desktop computer using the Synch Cable or the Docking Cradle It also covers installing batteries and using AC power Chapter 3 Working with the HP Palmtop PC This chapter describes the common features of Windows CE and the HP Palmtop PC that you need to get started quickly and to make the transition from desktop PC to palmtop PC easier The chapter also includes tips on how you can take advantage of the portability of your palmtop PC along
46. AutoCalc menu on the status bar at the bottom of the screen Worki ngwithPre InstalledApplications 79 Ta m m Te IEE H e AA oc LJ x 1 mn Ma ai m PR 3 Tap the desired function The result appears in the status bar In addition to functions Pocket Excel supports formulas so that you can calcu late values and analyze worksheets Specifically you can perform operations on worksheet values by using one of three operators on elements of a formula e Arithmetic operators such as addition subtraction division multiplication percent and exponentiation perform basic mathematical operations and produce numeric results e Comparison operators compare two values and produce the logical value TRUE or FALSE Examples include gt lt gt lt lt gt e Text operators join two or more text values into a single combined text value For example if First Quarter 1996 is the text in cell A1 the formula Total sales for amp A1 produces the text Total Sales for First Quarter 1996 Once you have entered a formula the formula s resulting value appears in the corresponding cell on the worksheet When you select a cell containing a for mula the formula always appears in the formula bar To enter a formula 1 Tap the cell you into which you want to enter the formula 2 Type an equal sign to activate the formula bar A formula must begin with an equal sign 3 Enter the formula using the following g
47. Dial Properties and or Dialing Patterns See To set up dailing locations The modem should dial the number If you have a problem check that the remote line is answering by dialing the number with a normal telephone The ISP server telephone number which you entered in step 17 of To set up a Remote Networking Connection is dialed according to Dialing Patterns and Dialing Locations You may wish to set up several dialing locations if the num bers you need to dial to access an external line or dial a long distance number can change For example at work you may need to dial a 9 to access an external line Note Most modems will not work with digital telephone lines connected to a private exchange in your workplace Generally a telephone line that works with a fax machine will work with your HP 600 Series Palmtop PC Note that digital phone lines may cause damage to your modem WorkingwithPre InstalledApplications 145 To set up dailing locations you will need e Country code e g 1 for US 65 for Singapore etc e Area code certain countries e g Singapore and Hong Kong may not have area codes e Any numbers that you need to dial to access an external line You can edit the Dialing Patterns and Dialing Locations following the steps below Setting Dialing Patterns and Dailing Locations 1 From the Start menu tap Settings tap Control Panel then double tap the Communications folder 2 Tap the Dialing ta
48. HNAME All hidden names are unhidden Protection If you have password protection applied to your workbook file or to document protection components within the workbook you cannot convert the file If you have Protect Document enabled but not password protection you can convert the file Document protection is disabled upon conversion Chart objects drawing objects Removed pictures text boxes and controls Chart sheets VBA modules Removed and replaced with a blank sheet and dialog sheets and Excel 4 0 macro sheets Pivot table data Converted to values CONNECTING TO AN ISP INTERNET SERVICE PROVIDER To use Inbox and or Pocket Internet Explorer you will need to connect to an Internet Service Provider ISP first using a PC Card modem I Service Provid __ E mail service nternet Service Provider service A Connection 142 HP PalmtopPC User Guide The two things you need are 1 A PC Card modem preferably one that is recommended by HP Q Note Since most PC Card modems require significant power to operate it is recom mended that a AC adapter is used whenever a modem is used with the palmtop PC 2 An ISP account From your ISP you will need to obtain the following information Q Note Your ISP may not be familiar with the Windows CE operating system however the steps to set up Internet access are quite similar to that of Windows 95 Your ISP may however have written a program for Wi
49. HP 620LX 660LX PALMTOP USER GUIDE O HEWLETT P PACKARD HP Part Number F1270 90004 Printed in Singapore Edition 1 Notice This manual and any examples contained herein are provided as is and are subject to change without notice Hewlett Packard Company makes no warranty of any kind with regard to this manual including but not limited to the implied warranties of merchantability and fitness for a particular purpose Hewlett Packard Co shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing performance or use of this manual or the examples herein The above disclaimers and limitations shall not apply to consumer transactions in Australia and the United Kingdom and shall not affect the statutory rights of consumers Hewlett Packard Co 1998 All rights reserved Reproduction adaptation or translation of this manual is prohibited without prior written permission of Hewlett Packard Company except as allowed under the copyright laws The programs that control this product are copyrighted and all rights are reserved Reproduction adaptation or translation of those programs without prior written permission of Hewlett Packard Co is also prohibited Microsoft MS DOS MS Windows Windows NT and Win32 are either regis tered trademarks or trademarks of Microsoft Corporation in the U S A and or other countries All other brands or product names are trademarks o
50. ISP To add a document 1 Open the Add Document dialog box e Select Add Document from the Edit Menu or e Press Ctrl D on the keyboard or e Tap the Add Document button on the toolbar or e Double tap the empty area of the Document window 2 Add the desired document by double tapping it or by selecting it and tapping OK St If you do not see your document you can scroll down in the Type drop list and select to see the files with the same extension as your document Your fax is now completed You can preview your fax in bView go to Fax menu select Preview Fax The information fields will be filled out automatically In the Options menu you can enter identification information and organise your faxes with Preferences change the format setting in Layout and specify the mo dem and dialing setting in Communications Sending your fax To send your fax make sure the Fax Modem is properly connected to both palmtop and telephone line then tap Send Fax Ctrl S in the Fax menu or tap the icon in Work ngwithPre InstalledApplications 103 the toolbar bFAX Pro uses the dialing settings configured in the Control Panel of your Handheld PC Please refer to the Dialing Patterns and Dailing Locations information in Connecting to an ISP for details on how to set Dailing Patterns and how to create Dailing Locations or see What is a Dialing Location and what would I use it for in the Frequently Asked Questions sec
51. In view menu tap Address Bar 2 Enter the address in the address bar 3 Press Enter When you connect Pocket Internet Explorer displays the page you have requested While browsing pages on the Web you can do the following Tap To By Refresh the screen a Page back to previous addresses l Page forward w Stop the search or load process tj Add the current page to your Favourites lists Or on the Favourites menu tap Add to Favourites if you want to add a favourite to another folder Ej Select a favourite from the list To return to a page that you visited in this Web session tap History on the Go menu Select the address from the list and then tap OK To search for an internet site 1 On the Go menu tap the Search the Web button 2 Select the type of search 3 Specify the criteria you want to search for 4 Press Enter To open a page in another window 1 On the File menu tap New Window 2 On the File menu tap Open 3 In the Address list type the address for the Web page you want to open in another window 4 To switch to a page in another window tap its name on the taskbar 124 HP Palmtop PC User Guide Creating desktop shortcuts To quickly jump from your palmtop PC desktop to a Web page for example to check a frequently updated address you can create a desktop shortcut to that page To create a desktop shortcut to the current page 1 Display the page you want to create a sho
52. On your desktop computer drag the PowerPoint 97 presentation file s to the palmtop PC folder in the Mobile Devices window 3 The PowerPoint 97 presentation will be converted to Pocket PowerPoint format with the content and layout preserved To open an existing PowerPoint presentation in your palmtop PC 1 The Open Presentation dialog box opens with the application 2 Browse to the location of the document and then double tap the document icon 84 HP PalmtopPC User Guide Note To open a presentation when the PowerPoint application has already been opened tap File then Open and double tap on the document icon Tip To easily open the most recently used file tap the File menu then Recent Files and then tap the file s name To create a custom title slide for your presentation 1 Tap Tools then Title Slide and type in the information for the title slide 2 Tap OK To sort your slides 1 Tap Tools then Slide Sorter followed by the Up or Down arrows to change the sequence of the slides 2 Check off Hide Slide to hide slides 3 Tap OK To view your presentation notes 1 Tap View then Notes Page View To set show 1 Tap Tools then Set Up Show You can choose to view the show on the palmtop screen built in LCD or on an external screen in which case you would need a VGA out card which is an accessory available for seperate purchase 2 Choose Manually if you want to advace the slides manually or type
53. PC Card It s important to follow the steps below when removing a PC Card to prevent possible data loss 1 Close all applications on your palmtop PC that have open files on the card 2 Shut down your HP Palmtop PC 3 Press the button to the left of the card slot to eject the card Formatting a New PC Card If you insert a new unformatted card you will be prompted to format it It is not possible to reformat an already formatted card USING A PC CARD MODEM You can also use a PC Card modem in the PC Card slot For detailed instructions on how to make a dial up connection between your palmtop PC and a remote computer refer to Communicating Remotely of the Microsoft Handheld PC Companion Guide For a list of PC Card modems that are supported on the HP Palmtop PC refer to the HP web site at http www hp com handheld index html Q Note PC Card modems that draw more than 150mA on battery power are not supported Check with your PC Card modem manufacturer on power requirements It is recommended that you use an AC adapter when using PC Card modems as they drain battery power To avoid overheating the palmtop PC should be placed on a hard surface when you are using a PC Card modem and AC adapter simultaneously Using PC Card modems when the batteries are low can cause data corruption or loss 30 HP Palmtop PC User Guide USING A COMPACTFLASH CARD You can use a CompactFlash card much like a PC Card to
54. To change your home or visiting city 1 Tap the Home City or Visiting City tab The home or visiting icon flashes on the map to indicate which tab is active SR nn Eu 4 2 Select a city from the list If the city you want is not on the list see the following procedure To add a city to the list tin To find out the distance between two cities select the two cities tap the Visiting tab and then look at the distance information below the city name window To add a city to the list 1 Go to the Options tab tap Add 2 From the list select the city closest to the one you want to add 3 Type the name of the new city and then edit any incorrect information m If information for a city changes for example a new area code is added you can add a new city with the same name and then edit the information for the new city 134 HP PalmtopPC User Guide Setting the date and time Changes you make affect your palmtop PC s system clock cer Hat erty Cie lune Cetera CE Cire CEE E L oa a a ied ee Puf Fur Litt Ca 5 EX il l 11 ts is ol is aa To set today s date 1 Select the Date amp Time tab 2 Tap today s date on the calendar You may have to tap the calendar arrows to move to the current month To set the current time 1 Select the Date amp Time tab 2 Select the city for which you want to set the time 3 In the corresponding Home or Visiting box type the c
55. action by taping the Details button in the Expense Record 1 In the Expense Record tap the Details button 90 HP Palmtop PC User Guide 2 In the Personal Memo window enter any detailed information pertaining to the transaction that you wish 3 Tap OK Entering data about your guests When you choose Entertainment or any meal as an expense type ExpensAble displays the Guests and Purposes fields for recording the names of your guests and the purpose of the business meal or entertainment If you host more than one guest at a time choose Multiple Guests from the Guests drop down list so you can display the following window and record the names of your guests e Tap a name to select it Tap a checkmark to clear a name Add a new name to the Multiple Guests list and to the Guests drop down list by taping on the New button Entering mileage expenses When you choose Mileage as an expense type be sure to enter the related infor mation required for tax purposes 1 In the Expense Type field choose Mileage from the drop down list 2 Enter the date and then press Tab to move to the Miles field 3 In the Mileage Rate field enter the mileage rate for this trip Entering an amount using foreign currency ExpensAble automatically converts foreign currency amounts for you and always reports amounts in your home currency If the Country and Exchange Rate fields are not visible in the Expense Record window you ll need to di
56. almtop PC with the desktop computer using H PC Explorer 1 0 Perform a full backup of your data To back up data to the hard disk of your desktop computer Select Backup Restore from your desktop computer s H PC Explorer 1 0 Tools menu In the window that appears in the Backup tab select your preferred options Click Backup Now to initiate the process Take note of the directory in which your data has been saved Take note of the Communications Owner and World Clock alarm settings on your palmtop PC Also note Options and User Preferences settings for third party programs These settings are not automatically restored Disconnect the Windows CE 1 0 Palmtop PC Uninstall H PC Explorer version 1 0 Insert the Microsoft CD ROM that came with your HP 620LX to install Windows CE Services 2 0 Connect the HP 620LX to the desktop PC Establish partnership between the HP 620LX and the desktop PC Restore the data which you have backed up in step 2 into the HP 620LX Select Backup Restore from the Tools menu in Mobile Devices Click the Restore tab and click Restore Now 28 HP Palmtop PC User Guide 10 Perform a soft reset on the HP 620LX to complete the restoration operation Remove the backup battery cover Use a pen or tip of a straightened paper clip to press the red reset button and hold for approximately 5 seconds Alternatively press lt CTRL gt lt ON OFF gt lt BACKSPACE gt
57. anslation Utility onto the desktop PC 1 Insert the HP CD ROM into the CD drive 2 Click on the Trial Software button on the main menu of the HP Palmtop PC CD ROM The Solutions and Resource Guide for Hewlett Packard Palmtop PC s will appear Select By Product on the left Select PIM Translator and then click Free Software icon on the top right corner to download the HP PIM Translation Utility Translating HP PIMData Files 41 STARTING THE TRANSLATION FE When you launch the HP PIM Translation Utility application on your desktop PC you first see the Welcome screen Click Appointments to begin Click Phone Book to begin translating Appoint Book data translating Phone Book data Click Status to see the Status screen Welcome io HP PIM Translation Ut This t con be media report Phare Pk fed Soper Prost dala bere HF Han ati Click Help to see help Pets dc jbs Sched ale TO Pile Foal fe epic bending seth poet Widows CE Mir for the Welcome screen HF Feng Fi Click Close to exit the application Note To translate multiple PIM data files you need to repeat the Translation opera tion for each file separately TRANSLATING APPOINTMENT DATA To translate an appointment data file 1 Click on Appointments in the Welcome screen 2 Specify the appointments data file to translate in the Open File dialog box that appears then click OK If the file you specify is not a PIM database file of the appropriate type
58. art Windows Explorer on your desktop computer oo Drag the Quicken ExpensA ble pqx file from the window you opened in step 6 to the Windows Explorer window you opened in step 7 You will then be prompted to choose where on the desktop computer you want the file transferred After the file is copied and converted click OK Ke Worki ngwithPre InstalledApplications 99 Transferring Quicken ExpensAble files from the desktop computer to your H PC device 1 Connect your H PC device to the desktop computer 2 On the desktop computer start the Mobile Devices program from the Microsoft Windows CE Services folder 3 Double click the icon corresponding to your H PC device Double click on My Handheld PC 4 Double click on Program Files 5 Double click on Quicken ExpensAble to view the Quicken ExpensAble files on your H PC 6 Then start Windows Explorer on your desktop computer and double click on the folder where the qex file you want transferred to your H PC is stored 7 Drag the qex file that you wish to transfer to your H PC to the window you opened when you performed step 5 8 After the file is copied and converted click OK ExpensAble is the registered trademark of On the Go Software Inc Intuit Quicken and QuickBooks are registered trademarks of Intuit Inc in the U S and other countries used under license All other trademarks or registered trademarks are the property of their respe
59. ase as an accessory Work ngwithPre InstalledApplications 49 Quicken ExpensAble Completing an expense report is easier more convenient and more cost effective with Quicken ExpensAble for Windows CE QE CE from On the Go Software QE CE replicates the look and feel of its award winning desktop companion Quicken ExpensAble QE in a fully featured expense reporting application Fiscal Pro Fiscal Pro is a financial application software designed specifically for real estate retailing and business professionals who need to use their palmtop PCs to make financial decisions quickly and accurately Fiscal Pro employs a form filling metaphor to provide you with a rich problem solving environment that is unparal leled in its ease of use power and flexibility Microsoft Voice Recorder Record voice memos and notes to yourself without having to contend with paper and pen The Voice Recorder allows you to record messages to yourself quickly and conveniently bFAX Pro Fax Send Receive Application Send receive and manage faxes quickly and conveniently Attach Pocket Word documents pwd plain text files txt received faxes tif bitmap images bmp even your own handwritten notes to your faxes Inbox Send and receive Internet mail and send faxes If you have an account with an Internet Service Provider ISP you can use Inbox to send and receive messages via a dial up connection using a PC card modem Microso
60. ase used by the Windows CE Contacts application Email Messages bFIND will search the Email Messages stored on the Handheld PC File Contents bFIND will search the contents of all files that match the File Filter File Names bFIND will search the names of all files and folders to see if the file s name or folder s name matches the search text Pocket Word Documents This is a customized File Contents search It searches only the contents of pocket word files 1 e pwd Pocket Excel Documents This is a customized File Contents search It searches Work ngwithPre InstalledApplications 131 only the contents of pocket excel files 1 e pxl Tasks Database bFIND will search the database used by the Windows CE Tasks application bFAX Packages bFIND will search the database used by the bFAX applications Any database that is found on the Handheld PC without a script will still appear in the Search Location group box for example if you use Microsoft s Pocket Internet Explorer Cookies and URL Cache will appear To Edit or Delete Associations 1 Tap on the Options menu item or use Alt O 2 Tap on Edit Associations or use Shift E 3 In the Edit Associations dialog box highlight the name of the search location you want to edit 4 Tap the Edit button This will display the location of executable files in which to choose a new association You can delete an As
61. ata since the last backup e After a restoration operation you must disconnect and reset your palmtop PC If you don t your palmtop PC will not function properly and you will not be able to reconnect to your desktop computer until the reset is completed To restore data from your desktop computer 1 Select Backup Restore from the Tools menu 2 Click the Restore tab and click Restore Now 3 Restart your palmtop PC to complete the restoration operation Using a PC Card The process of backing up or restoring data on a PC Card is driven by the Data base Backup option on the HP Palmtop PC s Control Panel Q Warning It is recommended that you use only PC Cards that have been tested with the HP Palmtop PCs Use of other cards is not recommended For a list of recommended PC Memory Cards refer to the Readme file in the HP Web Site http www hp com handheld palmtops hp6001x manual index html Before backing up or restoring data on a PC card be sure that e All applications are closed on the HP Palmtop PC 36 HP Palmtop PC User Guide e The HP Palmtop PC is not connected to a desktop PC or other serial device Open the Control Panel and double tap on the Data Backup icon The Data Backup window appears Duta Haies RTE Fac Series vou Gan Deck us Sour iriri Fiag amr Caracas ond Tau anc bic s CME de Pad E darid Oe EE Ta yp dei beim dons Cebir Cortech Teki ani Pin recent us Ploma Frei ter iar Back Lin Dai fo m
62. atted as a number To format a cell as a number 1 Select the cell 2 On the Format menu tap Cells 3 Select one of the number types from the Category list 4 Tap OK Working with various number types Pocket Excel lets you choose from eight different number types Number Cur rency Accounting Date Time Percentage Fraction and Scientific Here are some guidelines for working with a few of them Currency guidelines e Ifyou enter a number with the currency symbol the symbol must precede the number e The default number of decimal places is 2 and the maximum is 15 Pocket Excel will round a number if it has more decimal places than that specified for the cell e Values are right aligned in the cell by default If you use parentheses to indicate a negative value Pocket Excel adds a space after positive values so that decimal points for both positive and negative numbers align correctly within a column Dates and times guidelines e Pocket Excel ignores capitalization e Ifyou want to display time using the 12 hour clock type am or pm for example type 3 00 pm Otherwise Pocket Excel automatically displays time using the 24 hour clock for example 15 00 78 HP Palmtop PC User Guide e To enter dates use either a slash or a hyphen and specify months using either the full name or the three letter abbreviation When entering a year Pocket Excel recognizes numbers between 1900 and 2078 See the following
63. ay also choose to put in the category of the appointment and participants of a meeting by tapping on the appropriate button above the Notes area If you want change the date and time by either typing over the information displayed or tapping the down arrow in the date and time boxes Add any of the following information about the appointment For a reminder tap the Reminder check box and then specify when you want to be reminded about an appointment for example 15 minutes before the start Tap the Options in the Tool menu to specify the kind of reminder you want Tap the down arrow in the Recur box to make this into a recurring appointment When finished tap OK Tip To set an appointment with no duration specify the same start and end time Yov ll see a small triangle icon next to an appointment with no duration To add a full day event 1 2 In Day view select the date of the event you want to add Tap File and then tap New All Day Event Alternatively you can tap the All Day Events box near the top of the window and then tap New All Day Event You can also add new annual all day events from the pull down menu Complete the information in the appointment card Make sure that the All day Event check box is selected When finished tap OK 56 HP Palmtop PC User Guide Note In Week view an asterisk in the date button indicates that you have entered an event for that date Even
64. b W oo Select the home or work dialing location as appropriate You can also create a new dialing connection by tapping the New button if you have different locations with different access numbers from which you dial up to your ISP Enter your local area code Leave this blank if the location has no local area code Enter your country code e g 1 for US 65 for Singapore Tap the Dialing Patterns button to edit the dialing patterns for local long distance and international calls Dialing patterns allow you to specify how calls will be dialed depending on their area and country codes Each dialing location e g Work and Home can have a different set of dialing patterns The local dialing pattern is used when the country code and area code of the number dialed matches the country code and area code of the dialing location Normally it should be set to G or if a number is needed to access an external line then that number followed by a comma followed by G e g 9 G The comma instructs the modem to pause after dialing the 9 The long distance dialing pattern is only used for countries that have area codes For countries without area codes such as Singapore and Hong Kong it should be set identical to the Local dialing pattern For countries where the area codes are prefixed with a zero which is not used when a number is called internationally the long distance dialing pattern should
65. bursement 1 Tap the Status icon in the iconbar 2 At the Envelope Status window select the correct status partially or fully reimbursed and tap OK e If you re recording a partial reimbursement ExpensAble displays the Expenses window so you can enter the information for this transaction The expense type Reimbursement and the date have been entered for you If you re recording a full reimbursement ExpensAble automatically enters the entire transaction for you 3 At the Expense Record window make any additions or adjustments to the transaction and tap Enter e For partial reimbursements enter the amount of the transaction and the account to which it will be deposited 92 HP PalmtopPC User Guide e For full reimbursements you can verify the deposit account in the Expenses window The reimbursement amount appears in the Expense Log as a negative number Splitting transactions You may want to enter split or itemized transactions if e You need to divide a single expense between more than one client or department e You want to assign a portion of a transaction amount as Non Reimbursable or Personal 1 Select the transaction you want to split or tap the New Line button 2 In the Expense Record tap the Split button e After you add an item the Amount field in the Split Expense Record shows the outstanding balance e For each item identify whether you ll be repaid Changing the setting in the main Expense Log has
66. ce provider or system administrator then tap Next WorkingwithPre InstalledApplications 111 If you want to connect without typing your password each time select Remember password 6 In the General Preferences dialog box select the connection options you want Then in the Address Book box specify which email address fields from your Contacts data you want to have displayed You can choose from this list when addressing messages When finished tap Next 7 In the Inbox Folder Preferences dialog box specify the portion of your email messages that you want to automatically download retrieve from the server to your Handheld PC Then tap Finished and then tap OK If you download message headers only you can then select the messages you need to see in their entirety and download them when you next connect as described in Reading messages later in this chapter 112 HP PalmtopPC User Guide Q Warning If you choose to transfer All lines in message or Copies of all messages you may have problems with available memory depending on the number and size of your messages To change a mail service connection 1 Make sure you re not connected to a service 2 On the Service menu tap the service name 3 On the Service menu tap Properties and make the changes you want in the Service Definition dialog box 4 Tap Finished Connecting to a service Once you ve set up the service in Inbox you can make a dial u
67. chronize from the desktop select your mobile device in the Mobile Devices window and click Synchronize Now Or you can press F9 on your desk top computer To synchronize from your mobile device tap Start select Programs then Communications and then tap ActiveSync Choose the connection to use e Serial Port lt speed gt for cable connections e Infrared Port for infrared connections e Network Connection for network connections If you do not have this connection option the network is not properly configured e Your own connection if you created one for modem or RAS server connection Finally select the computer name to synchronize with and click Connect Syncronizing data using an infrared connection If you have not set up your desktop PC and your HP Palmtop PC for an infrared connection yet you will need to do that first Install and configure an infrared port on your desktop computer following the manufacturer s instructions 2 Install the Windows 95 infrared driver as follows e From the Windows CE Services CD ROM run Setup exe e From the Windows CE Services Setup dialog box select Optional Components e From the Setup Windows 95 Infrared Communications Driver v2 0 directory run Setup exe When asked to specify a virtual port choose a port that does not exist on your desktop computer eg COM3 W On your desktop computer Open the Mobile Devices folder and on the File menu click Communica
68. common functions Regardless of which program you are using the process of opening saving and searching through a file is almost identical The following section describes how to do these basic operations in either program Opening a document or workbook You can open as many documents or workbooks as you want limited only by available memory Each open document or workbook appears as a button on the taskbar To quickly switch to another document or workbook tap the correspond ing button on the taskbar To open Pocket Word or Pocket Excel Double tap the Pocket Word or Pocket Excel icon on the desktop This both opens the chosen program and a file To open an existing document or workbook 1 On the File menu tap Open 2 Browse to the location of the document and then double tap the document icon amp To easily open the most recently used file tap the File menu and then tap the file s name To create a new document or workbook On the File menu tap New and then tap Document or Workbook Worki ngwithPre InstalledApplications 67 To create a document or workbook from a sample 1 On the File menu tap New and then tap Document Workbook from Template 2 Double tap the sample file that you want Sample Type File Name Document Estimate Letter meeting Notes Memo Workbook Amortize Conversions Expense Report Golfcard Mileage Log 3 On the File menu tap Save As enter a new name for the file and the
69. connection to the Internet and continue browsing through those pages If you choose this option each Web page that you browse is saved in a cache until the cache reaches the size that you specify To store Web pages 1 On the View menu tap Options and then tap the Advanced tab 2 Select the Enable Caching check box and then tap OK To browse stored Web pages 1 Leaving Pocket Internet Explorer running close your Internet connection OR e After closing Pocket Internet Explorer restart it Then on the View menu tap History and tap the address of a cached page 2 Press the Forward button to move forward through the stored pages and press the Backward button to move backward through them Changing cache size options If you choose the option to store Web pages in a cache you can increase the cache size to store more pages or decrease its size to free up storage for other programs In addition you can empty the cache at any time or you can set an option to empty the cache when you quit Pocket Internet Explorer To change the cache size 1 On the View menu tap Options and then tap the Advanced tab 2 Drag the Size of Cache slider to the right to increase the storage size or to the left to decrease it 3 When finished tap OK The amount of storage you set is shown at the right of the slider 126 HP PalmtopPCUser Guide To empty the cache now 1 On the View menu tap Options and then tap the Advanced tab 2 Tap
70. crosoft information manager such as Schedule or Outlook and the Calendar Contacts and Tasks software programs on your palmtop PC Download messages from a Microsoft messaging program on your desktop computer to your palmtop PC using Inbox Transfer Microsoft Word Microsoft Excel and Microsoft PowerPoint files between your desktop computer and your palmtop PC Install additional programs on your palmtop PC Back up data from your palmtop PC onto your desktop computer and then restore the data to the palmtop PC First you will need to install Mobile Devices on your desktop computer and con nect the two computers with a serial cable as described in the following pages To connect your palmtop PC to your desktop computer 1 Start Mobile Devices on your desktop computer and power on your palmtop PC Work ngwithPre InstalledApplications 137 2 Connect your desktop computer to your palmtop PC using the instructions provided in your hardware manual If either your palmtop PC or your desktop computer doesn t immediately acknowledge the connection see Chapter 9 Troubleshooting If you have enabled password protection on your palmtop PC Mobile Devices requests that you enter a password before it recognizes the connection Once you connect Mobile Devices displays the files and folders on your palmtop PC Mobile Devices on your desktop computer You can change any of the options you selected during se
71. ct and task information between your desk top computer and your palmtop PC so that you can easily maintain up to date accurate information in both locations Data can be synchronized manually or automatically whenever you connect the two computers See Synchronizing Data on Page 31 for details MICROSOFT POCKET WORD Wherever you go your Handheld PC gives you the word processing and spreadsheet tools you need e Use Microsoft Pocket Word to create everything from notes and memos to reports e Use Microsoft Pocket Excel to create spreadsheets for everything from expense reports to investment tracking to mileage logs You can create these documents and spreadsheets yourself or use one of the sam ple documents Pocket Word and Pocket Excel work much like their desktop counterparts Microsoft Word and Microsoft Excel You can even use Pocket Word and Pocket Excel to view Microsoft Word and Microsoft Excel files vice versa In this chapter you will learn how to use Pocket Word and Pocket Excel to create documents and spreadsheets This chapter also describes how to print Pocket Word files directly from your Handheld PC For information on how to print PocketWord and Pocket Excel files from H PC Explorer as well as convert them to Microsoft Word and Microsoft Excel see Chapter 3 Working with the HP Palmtop PC 66 HP Palmtop PC User Guide Working with documents and workbooks Pocket Word and Pocket Excel share many
72. ctive owners Copyright 1997 On the Go Software Inc All rights reserved On the Go Software Inc 3525 Hyland Ave 100 Costa Mesa CA 92626 FISCAL PRO Fiscal Pro is a financial application software designed specifically for real estate retailing and business professionals who need to use their palmtop PCs to make financial decisions quickly and accurately Fiscal Pro employs a form filling metaphor to provide you with a rich problem solving environment that is unparalled in its ease of use power and flexibility To start Fiscal Pro Press on the Fiscal Pro icon on the Quick Application Launch Pad 100 HP PalmtopPC User Guide The following applications can be accessed by tapping Applications followed by the appropriate application name Time Value of Money TVM Interest Conversion Interest Conv Amortization Cash Flows Business Percentages Business Conversions length area volume mass temperature currency Date Calculations Date Calcs Microsoft Calculator Calculator For more information on the use of these applications refer to the on line help on your palmtop PC by tapping on the Help button on the toolbar MICROSOFT VOICE RECORDER You can record voice memos when the unit is closed when it is using another application or by using the Voice Recorder application To start Voice Recorder e When the unit is closed and off Press and hold the LED Multifunction R
73. d events you delete on your Handheld PC will be deleted from your information manager on your desktop computer the next time you synchronize Printing appointments events and tasks You can print appointments events and tasks stored in your Calendar program directly from your palmtop PC They are printed in plain text format To print appointments events and tasks 1 Connect your palmtop PC to a printer using a serial cable or an infrared connection On the File menu tap Print Select the range of dates for which you want to print your appointments events and tasks In the list tap the port to which you want to print and then tap OK 58 HP Palmtop PC User Guide CONTACTS You can use the Contacts program to keep track of your personal and business contacts at home and on the road You will no longer need to save a stack of business cards until you get back to your office you can enter the information in your palmtop PC When you connect your palmtop PC to your desktop computer your new and updated contacts are synchronized with your existing contacts To start Contacts e Press on the Contacts icon on the Quick Application Launch Pad OR e Double tap the Contacts icon on the desktop OR e Tap the Start button then Programs followed by Pocket Outlook to choose Contacts Viewing contact information in the contact list Contacts maintains a list of contacts that you create as shown in the following
74. d in the right column change the mapping by selecting a different Schedule field name from the drop down list box for the corresponding cell in the right column 46 HP Palmtop PC User Guide Deleting a Mapping If a field in the left column should not be mapped to anything select none from the drop down list box for the corresponding cell in the right column The none option is not available for the Name field mee Soh dule Fields REVIEWING TRANSLATION STATUS After each translation is finished whether it completed successfully or was inter rupted the results are written onto the Status screen Click the Status button on Welcome screen to see the history of any translations begun during the current execution of the HP PIM Translation Utility application Click OK to return to the Welcome screen Translation Histor HP Phi Translation Station Date 10 42 1596 1218 TW Apsenimennt Beak Translation SUCCESSFUL Fil Etiek iel pH P PLUK ESSE ONG piede i20 Phone Book Translation SUCCESS UL File Pdelphibelpharr LURE Dhene pdb Translating HP PIMData Fil s 47 Chapter 5 WORKING WITH PRE INSTALLED APPLICATIONS OVERVIEW OF HP PALMTOP PC PRE INSTALLED APPLICATIONS The software programs on your palmtop PC have been specifically developed for this computer Many of them are similar pocket sized versions of those running on your desktop computer Information can be exchanged b
75. d receive messages either through the Internet by using an Internet mail service or you can connect to your corporate mail server by using a Remote Access Service RAS If you are using a Microsoft messaging program such as Exchange or Outlook on your desktop computer you can also transfer messages between Inbox and that messaging program over a Serial connection Backing up your email mes sages is made easy with the HP Data Backup Saks Me ee a 4 9 This chapter describes how to set up the Inbox dial up connections how to create read send and receive messages and how to transfer messages between Inbox and your desktop messaging program You can download messages from Exchange or Outlook to your Handheld PC to read while away from your desk You can compose replies and then send them the next time you connect to your desktop computer To do this you only need a serial connection between the two computers You can also use Inbox to send and receive mail over a dial up connection First you will need to do the following Contact an Internet Service Provider ISP to obtain an Internet mail account or contact your company s network administrator to obtain a RAS account Then set up the connection between your Handheld PC and the service provider as described in Connecting to an ISP Internet Service Provider 110 HP PalmtopPC User Guide To use Inbox make sure your Internet mail service o
76. de close a workbook 69 Comparison operators 80 currency guidelines 78 custom number guidelines 79 dates and times guidelines 78 editing cells and data 75 entering data formulas 75 80 format 77 78 name a cell or range 82 open create a workbook 67 reference another sheet in a formula 81 setting up a 3 D reference 81 worksheet add change switch remove rename83 F Fax 1 102 103 104 105 106 108 109 Fiscal Pro application 50 start 100 Folder 96 112 120 Format 71 72 75 77 78 79 83 Formatting a New PC Card 30 Frequently Asked Questions 104 105 G Getting Help On line 16 Getting Started with Windows CE 15 Getting Started Palmtop PC 8 15 H Hard Icon Panel 3 Hard Reset 21 Help 10 12 16 34 42 44 79 101 140 HP 620LX 1 27 28 29 151 153 HP 660LX 1 HP Data Backup 34 35 110 HP PIM Data Files 2 HP PIM Translation Utility 29 41 42 44 45 47 52 I Inbox connect 113 137 copy move amp retrieve messages 117 121 delete messages 120 disconnect from a service 114 mail service connection 113 reading replying and forwarding messages 118 refresh 114 119 124 send a new message 119 set or change options 116 viewing the message list 115 working online 114 Information Manager 2 14 31 49 51 52 Infrared 4 27 32 33 Internet Connection Internet Service Provider 50 110 129 142 Internet Mail 148 manual dialing 147 www access 148 connecting to an ISP 104 110 111 122 123 Int
77. ding deleting an appointment 56 57 Change the time duration of an appointment 57 Month at a Glance Plus 54 Moving an appointment to a different day or time 57 New All Day Event 56 Printing 26 Viewing your calendar 53 57 63 Calibrating the Screen and Stylus 9 Cells 75 77 79 141 Compact Flash Memory Card Drawer 3 CompactFlash Card 21 31 39 151 153 Comparison operators 80 Connection between palmtop and desktop PC 12 Contacts change contact information 60 copy delete and modify contact card 61 Index 157 find contact card move around in contact list new contact card print contact information sort contact list specific contact information start Contacts Control Panel Data Backup Display Infrared Keyboard Owner Password Remove Programs Sounds Volume Converting Excel files Converting Word files Currency D Data Backup Database Backup Desktop Computer 62 59 60 62 59 62 59 34 35 37 21 33 22 23 24 25 138 139 20 20 141 141 78 88 90 91 34 35 37 38 36 37 38 12 137 Dialing 103 104 107 108 145 146 Dialing Location 104 107 108 145 146 Dimming Control 17 Display 21 Docking Cradle 2 4 5 17 18 Docking Cradle Connector 4 Double tap adjusting 22 E Electrostatic Discharge 153 Excel Arithmetic operators 80 automatically copy enter data 76 calculate averages sums maxi min values 79 cell naming guidelines 82 158 HP Palmtop PC User Gui
78. e Devices on the desktop PC or directly from the palmtop PC Printing from the Desktop PC The Windows CE Services 2 0 Mobile Devices lets you print files from your HP Palmtop PC via a desktop computer Windows CE Services 2 0 converts palmtop PC files and prints them according to defaults for the desktop application to which the palmtop PC file is converted To print a file 1 Connect your HP Palmtop PC to your desktop PC Your desktop PC must already be connected to a printer 2 Open Mobile Devices 3 In your desktop Mobile Devices select the file you want to print 4 Select Print from the File menu WorkingwiththeHP PalmtopPC 25 Printing from the HP Palmtop PC You can print listings from the Calendar Tasks and Contacts applications and Pocket Word documents directly from the palmtop PC using an infrared printer Printing Pocket Word Files 1 Open the document that you want to print 2 On the application s File menu tap Print 3 In the list that appears in the Print dialog box tap IR Port then tap OK IR Port is selected by default 4 Point the palmtop PC s infrared window towards the printer s infrared port Printing Calendar Tasks and Contact Information 1 Open the item that you want to print 2 On the application s File menu tap Print 3 To print tasks or calendar items enter a range of dates then tap OK For other items skip to step 4 4 In the list that appears in the Print dialog b
79. e not case sensitive Q Important Record your password and put it in a safe place If you forget your password you will have to perform a full reset on your HP Palmtop PC To do this first turn the palmtop PC off then remove the main batteries then the backup battery This destroys all data You must then reinitialize and recalibrate the palmtop PC and restore its data from a backup Any data saved or changed since your last backup is permanently lost Adding and Removing Software You easily can add new software to your HP Palmtop PC using your partnership with the desktop PC To install new software 1 Connect your palmtop PC to your desktop PC and start Windows CE Services 2 0 Mobile Devices 2 Run the Installation Application File on your desktop PC 3 Any files required on your desktop PC or palmtop PC are installed on the appropriate device If you want to add fonts move the font files from your desktop PC to your palmtop PC by using Mobile Devices 24 HP Palmtop PC User Guide im To remove software from your palmtop PC double tap the Remove Programs icon in your palmtop PC s Control Panel 1 Select the application to remove from the Programs list Plamen Progi ane Prope thes riran feos The listed software cari ba Programs te atomaticalh rence Toi Ge program saci from ths let amc has Riria 2 Tap Remove PRINTING There are two ways to print from your HP Palmtop PC using Mobil
80. ean the screen use a commercial glass cleaner sprayed on a soft cloth Avoid spraying the screen directly Rings on the Screen Over time you may notice rainbow like rings forming on the screen These rings are only cosmetic and will not impede the functioning of your HP Palmtop PC Dropping the Palmtop PC Please take care not to drop your HP Palmtop PC Dropping the unit can cause damage to delicate components such as the display Hewlett Packard does not cover accidental damage under its warranty TIPS AND TROUBLESHOOTING How do I do a CAPS LOCK Press both keys at the same time When CAPS LOCK is on an A appears in the toolbar do a right mouse click Hold down the key while you tap an item Reference 149 hide the taskbar You cannot hide or move the taskbar minimize a document or application Tap the application button on the taskbar Tap again to maximize as described on page 16 check battery levels Tap the Quick Setting Hard Icon panel and or the Battery Status tab on the Power Properties window as described in Managing Battery Power find out how much memory is available for storage and or applications 1 On the Start menu tap Settings 2 In the Control Panel double tap the Systems icon 3 Look at the Memory tab find out information about my unit like memory operating system and so on 1 On the Start menu tap Settings 2 In the Control Panel double tap the Syste
81. ecord key until recording is completed A single beep indicates that recording has begun A double beep indicates that recording has ended Note In order to hear the beeps make sure the system volume is set above the mini mum level Recording in this manner is possible even if palmtop PC has a system password set e When the unit is using a program other than Voice Recorder Press and release the red REC key located adjacent to the ON OFF switch If the volume is on you will hear a single beep Recording starts immedi ately after the beep and the Voice Recorder application will launch How ever recording without launching the application is still possible by ena bling the feature from Options under the Tools menu Press the REC key again to stop recording Work ngwithPre InstalledApplications 101 Q Warning Only press the REC key to stop recording in this mode or data loss may result e When the Voice Recorder program is running Press either the record button on the screen or the REC key to begin recording Press the same button again to end recording Q Warning Use the same key to start and stop voice recording Failure to do so may cause errors or system lock ups If you choose to record directly to a storage card there will be a delay of approximately 5 seconds before recording begins BFAX PRO FAX SEND RECEIVE APPLICATION What you can do with it Use bFAX Pro to send receive and manage faxes bVie
82. ed result Ta To Promote the heading one level Demote the heading one level Style a paragraph as body text Move the selection up one paragraph in the outline Move the selection down one paragraph in the outline Display expand a heading s subheadings and body text Hide collapse a heading s subheadings and body text ER ERMEE Using symbols to expand or collapse text The symbols that appear next to paragraphs in Outline view indicate whether there is subtext and whether it is expanded or collapsed This symbol Means D A heading with no body text or subheadings A heading with body text or subheadings expanded A heading with body text or subheadings collapsed Oo Body text You can use these symbols to expand or collapse text To expand a heading or subheading double tap next to the heading To collapse a heading and its body text double tap next to the heading 74 HP Palmtop PC User Guide Printing Pocket Word documents from your palmtop PC You can print Pocket Word documents directly from your palmtop PC The palmtop PC prints these files in plain text format without graphics paragraph formatting or character formatting To print a Pocket Word document 1 Connect your palmtop PC to a printer using a serial cable or an infrared connection 2 Open the document that you want to print 3 On the File menu tap Print 4 In the list tap the port to which you want to print and
83. enu to quickly locate or revise information in a file In Pocket Word use Find CTRL F to locate information and Replace CTRL H to revise information In Pocket Excel use Find Replace CTRL F to do either Note Pocket Word searches the whole document regardless of where the insertion point is located when you start the search When finding or replacing information you can specify not only the text or data to locate or replace but also how to conduct the search Set your search options in the Find and Replace dialog boxes that appear after choosing a command from the Edit menu Choose this search option If you want to Match whole words Search for the whole word only Pocket Word only Match case Search for the word or phrase exactly as typed Match entire cell Search for an exact and complete match of characters in a cell Pocket Excel only Look in Search for a particular workbook attribute either a value or formula Pocket Excel only Worki ngwithPre InstalledApplications 69 When finding information tap the Edit menu and then tap Find Next CTRL 4 to find the next instance of the search When replacing information you can choose which instances in the file get re placed Make these choices in the Find dialog box that appears after the first instance has been located Choose this replace option If you want to Find Pocket Word Find the next match without replacing Find Next Pocket Excel the curren
84. ernal memory of the e Must be performed when connected to palmtop PC or a storage card the desktop PC e Will only backup Calendar Contacts e Will make a full backup of all information Inbox and Task records on the palmtop e Backup will take less than 1 minute The desktop backup will take approx Note Inbox settings and services informa 30 45 minutes depending on storage tion will not be backed up Note Security password setting will not be saved so use a safe storage location for this E HP Data Backup 1 Close all open programs on the palmtop 2 Select Data Backup from the Control Panel 3 Tap the Back up Data button 4 Select the location for the data backup internal memory or storage card folder 5 Tap OK you will see the status of the backup 34 HP Palmtop PC User Guide Restoring Data using HP Data Backup 1 Close all open programs on the palmtop Select Data Backup from the Control Panel Select Restore Tab Tap the Restore Data button Select the backup file you want to restore A OO fF D Tap OK you will see the status of the restoration Warning It is recommended that you use only PC cards which have been tested with your model of HP Palmtop PC Use of other cards is not recommended For a list of recommended PC memory cards refer to our website at http www hp com handheld thirdparty_soln product_info 6201x_hw html Backup Tips e Itis strongly suggested that you use an exte
85. ernet Explorer browse stored Web pages 126 change security options 129 change the cache size 126 copy save edit Web information 125 enable custom viewing 128 go to an address 123 open a page in another window 124 search for an Internet site 124 set a home or search page 127 set up AutoDial 122 specify a proxy server 129 store Web pages 126 Web page viewing options 125 128 K Keyboard 22 L LED Multifunction Record Key 3 7 Lithium Ion Main Battery Pack M Mail 111 148 Main Batteries 17 Main Battery Compartment 4 Managing Battery Power 17 150 Mapping adding 46 changing 46 deleting 47 names 45 field names 44 Messages 114 117 118 120 131 Microphone 3 Microsoft Exchange update for Windows 95 13 Microsoft Pocket Excel 49 66 75 see Excel Microsoft Pocket Internet Explorer 50 122 see Internet Explorer Microsoft Pocket PowerPoint 49 84 see PowerPoint Microsoft Pocket Word 49 66 102 106 see Word Microsoft Schedule 7 0a 13 41 Microsoft Voice Recorder 50 101 see Voice Recorder Microsoft Windows 95 1 Mobile Devices 24 28 31 35 41 51 52 71 72 84 86 99 100 121 122 137 141 150 Modem 1 30 103 109 N Network Connection 32 33 Number Lock Key 3 Index 159 0 On Off Switch 3 Optional Components 13 32 Outbox 105 114 115 119 P Password 24 PC Card copying or moving files 29 Eject Button 4 modem 19 30 142 143 restoring data 38 slot 4 PC Memory Card 29 36 Pe
86. es are powered on Sending Files Sending palmtop Receiving palmtop 1 Open Windows Explorer and select 1 Open Windows Explorer go to File and you the file wish to send do not select Receive open the file 2 Go to File Menu and select Send To 2 Position the two palmtop PCs so that Infrared Recipient IR ports are aligned 3 The file will be placed in My Handheld PC regardless of where it was in Windows Explorer Sending Contact records 1 Open the Contacts application on both palmtops Select the records to be sent up to 25 records can be selected From the File menu select Send On the receiving palmtop from the File menu select Receive A LPC RO Position the two palmtop PCs so that their IR ports are aligned e Record notes and category information will not be transferred Workingwiththe